How to Copy paste data range from Excel to powerpoint slide - vba

Question

I am trying to prepare code to copy and paste excel data range from excel sheet to powerpoint slide but I am able to paste images only.
Please help with the suitable code. The code I am using is as follows:
Sub WorkbooktoPowerPoint()
Dim pp As Object
Dim PPPres As Object
Dim PPSlide As Object
Dim Rng As Range
Set pp = CreateObject("PowerPoint.Application")
Set PPPres = pp.Presentations.Add
pp.Visible = True
Set Rng = ActiveSheet.Range("B1:J31")
Rng.Copy
SlideCount = PPPres.Slides.Count
Set PPSlide = PPPres.Slides.Add(SlideCount + 1, 12)
PPSlide.Shapes.PasteSpecial ppPasteOLEObject
PPSlide.Shapes(1).Select
pp.ActiveWindow.Selection.ShapeRange.Align msoAlignTops, True
pp.ActiveWindow.Selection.ShapeRange.Top = 65
pp.ActiveWindow.Selection.ShapeRange.Left = 7.2
pp.ActiveWindow.Selection.ShapeRange.Width = 700
pp.Activate
Set PPSlide = Nothing
Set PPPres = Nothing
Set pp = Nothing
End Sub

Answer 1

It still surprises me that many of the PasteSpecial options are not available form the clipboard or in PowerPoint generally. I think there is a way around this using a different method. Instead of:
PPSlide.Shapes.PasteSpecial ppPasteOLEObject
Try using this method:
PPSlide.Parent.CommandBars.ExecuteMso "PasteExcelTableSourceFormatting"
I am not certain of the correct idMso argument to use but I would start with that, it looks like it works the way I would expect it to:
PowerPoint Result
Excel Table Example
If not, there are several others that might be worth checking:
PasteSourceFormatting
PasteDestinationTheme
PasteAsEmbedded
PasteExcelTableSourceFormatting
PasteExcelTableDestinationTableStyle
This method is not as well-documented compared to many other methods. The Application.CommandBars property reference has nary a mention of the ExecuteMso method, which I found some information about here (and on SO where I have seen it used once or twice before):
The full list of idMso parameters to explore, which come as part of a rather large executable for use with fluent ribbon UI design, current for Office 2013 I believe:
http://www.microsoft.com/en-us/download/details.aspx?id=727

Answer 2

Another method for getting the data from Excel to PPT slides without VBA code also possible.
Note: save both workbook and PPT file in one location.
Step 1: Copy excel data / table
Step 2: Go to Power point slides
Step 3: Select Paste special option
Step 4: Select "Paste Link" radio button
Step 5: Click on Ok
Then save the files then change the data in excel, now it will automatically copy the data based linking the connection.
Hope this option helps.
Thanks,
Gourish

Answer 3

To take an Excel range and paste it into a PowerPoint Application, requires breaking down the process into a few different parts. Looking at your code, we can break it down to the following components:
Create an instance of PowerPoint.
Create your slide & presentation.
Create a reference to the range you want to export & then copy it.
Align the shape to the desired dimensions.
Finally, release your objects from memory.
I am assuming that you want this code left as late-binding, but there are also sections of your code that will cause issues because you are treating it like it was written in early-binding.
Also, I have a YouTube video on this topic, so feel free to watch the series if you want to do a more complicated paste or if you're working with multiple Excel Ranges.
Link to Playlist:
https://www.youtube.com/playlist?list=PLcFcktZ0wnNlFcSydYb8bI1AclQ4I38VN
SECTION ONE: DECLARE THE VARIABLES
Here we will just create all the variables we need in our script.
'Declare PowerPoint Variables
Dim PPTApp As Object
Dim PPTPres As Object
Dim PPTSlide As Object
'Dim Excel Variables
Dim ExcRng As Range
SECTION TWO: CREATE A NEW INSTANCE OF POWERPOINT
This will create a new PowerPoint application, make it visible and make it the active window.
'Create a new PowerPoint Application and make it visible.
Set PPTApp = CreateObject("PowerPoint.Application")
PPTApp.Visible = True
PPTApp.Activate
SECTION THREE: CREATE A NEW PRESENTATION & SLIDE
This will add a new presentation to the PowerPoint Application, create a new slide in the presentation and set the layout as a blank layout.
'Create a new Presentation
Set PPTPres = PPTApp.Presentations.Add
'Create a new Slide
Set PPTSlide = PPTPres.Slides.Add(1, 12) '<<< THIS 12 MEANS A BLANK LAYOUT.
SECTION FOUR: CREATE A REFERENCE TO THE EXCEL RANGE & COPY IT
This will set a reference to our Excel range we want to copy and copy it.
'Set a reference to the range
Set ExcRng = Range("B1:J31")
'Copy Range
ExcRng.Copy
SECTION FOUR: PASTE IN SLIDE AS OLEOBJECT
This will paste the range in the slide and set a reference to it.
'Paste the range in the slide
SET PPTShape = PPTSlide.Shapes.PasteSpecial(10) '<<< 10 means OLEOBJECT
SECTION FIVE: ALIGN THE SHAPE
This will select the shape and set the dimensions of it.
'Select the shape.
PPTSlide.Shapes(PPTSlide.Shapes.Count).Select
'Set the Dimensions of the shape.
With PPTApp.ActiveWindow.Selection.ShapeRange
.Top = 65
.Left = 7.2
.Width = 700
End With
SECTION SIX: RELEASE OBJECTS FROM MEMORY
This will release the objects from memory.
'Erase Objects from memory.
Set PPTApp = Nothing
Set PPTSlide = Nothing
Set PPTShape = Nothing
In full, this is how your code will now look:
Sub ExportRangeToPowerPoint_Late()
Dim PPTApp As Object
Dim PPTPres As Object
Dim PPTSlide As Object
Dim PPTShape As Object
Dim ExcRng As Range
'Create a new instance of PowerPoint
Set PPTApp = CreateObject("PowerPoint.Application")
PPTApp.Visible = True
PPTApp.Activate
'Create a new Presentation
Set PPTPres = PPTApp.Presentations.Add
'Create a new Slide
Set PPTSlide = PPTPres.Slides.Add(1, ppLayoutBlank)
'Set a reference to the range
Set ExcRng = Range("B1:J31")
'Copy Range
ExcRng.Copy
'Paste the range in the slide
Set PPTShape = PPTSlide.Shapes.PasteSpecial(10)
'Select the shape.
PPTSlide.Shapes(PPTSlide.Shapes.Count).Select
'Set the Dimensions of the shape.
With PPTApp.ActiveWindow.Selection.ShapeRange
.Top = 65
.Left = 7.2
.Width = 700
End With
'Erase Objects from memory.
Set PPTApp = Nothing
Set PPTSlide = Nothing
Set PPTShape = Nothing
End Sub