Outlook VBA - Using PickFolder to copy to PST - vba

A user has some VBA code that pops up with a folder view to choose where to save a copy of "Sent Items" to when "Send" is pressed.
The issue is, it only works with the main mailbox, and not PST's
Is there a way to allow this code to copy to PST folders too?
Private Sub Application_ItemSend(ByVal Item As Object, _
Cancel As Boolean)
Dim objNS As NameSpace
Dim objFolder As MAPIFolder
On Error Resume Next
Set objNS = Application.Session
If Item.Class = olMail Then
Set objFolder = objNS.PickFolder
If Not objFolder Is Nothing And _
IsInDefaultStore(objFolder) And _
objFolder.DefaultItemType = olMailItem Then
Set Item.SaveSentMessageFolder = objFolder
Set msg = MailItem.Copy
msg.UnRead = False
msg.Save
msg.Move objNS.GetDefaultFolder(olFolderSentMail)
Else
Set objFolder = _
objNS.GetDefaultFolder(olFolderSentMail)
Set Item.SaveSentMessageFolder = objFolder
Set msg = MailItem.Copy
msg.UnRead = False
msg.Save
msg.Move objNS.GetDefaultFolder(olFolderSentMail)
End If
End If
Set objFolder = Nothing
Set objNS = Nothing
End Sub
Public Function IsInDefaultStore(objOL As Object) As Boolean
Dim objApp As Outlook.Application
Dim objNS As Outlook.NameSpace
Dim objInbox As Outlook.MAPIFolder
Dim blnBadObject As Boolean
On Error Resume Next
Set objApp = objOL.Application
If Err = 0 Then
Set objNS = objApp.Session
Set objInbox = objNS.GetDefaultFolder(olFolderInbox)
Select Case objOL.Class
Case olFolder
If objOL.StoreID = objInbox.StoreID Then
IsInDefaultStore = True
Else
IsInDefaultStore = False
End If
Case olAppointment, olContact, olDistributionList, _
olJournal, olMail, olNote, olPost, olTask
If objOL.Parent.StoreID = objInbox.StoreID Then
IsInDefaultStore = True
Else
IsInDefaultStore = False
End If
Case Else
blnBadObject = True
End Select
Else
blnBadObject = True
End If
If blnBadObject Then
MsgBox "This function isn't designed to work " & _
"with " & TypeName(objOL) & _
" objects and will return False.", _
, "IsInDefaultStore"
IsInDefaultStore = False
End If
Set objApp = Nothing
Set objNS = Nothing
Set objInbox = Nothing
End Function

Do you mean you want the messages moved to somewhere other than the default Sent Items folder? If so, you either need to ask the user to pick it or get a Folder object via NameSpace.GetFolderFromID if you have saved the Folder.EntryID value for the destination folder somewhere. Otherwise, you'll have to find the folder by name by looping through Store.Folders for every Store in NameSpace.Stores, which could get nasty.

Related

How to setup VBscript to run in a specific folder in Outlook [duplicate]

How can I in an Outlook VBA macro iterate all email items in a specific Outlook folder (in this case the folder belongs not to my personal inbux but is a sub-folder to the inbox of a shared mailbox.
Something like this but I've never done an Outlook macro...
For each email item in mailboxX.inbox.mySubfolder.items
// do this
next item
I tried this but the inbox subfolder is not found...
Private Sub Application_Startup()
Dim objNS As Outlook.NameSpace
Dim objFolder As Outlook.MAPIFolder
Set objNS = GetNamespace("MAPI")
Set objFolder = objNS.Folders("myGroupMailbox")
Set objFolder = objFolder.Folders("Inbox\mySubFolder1\mySubFolder2")
On Error GoTo ErrorHandler
Dim Msg As Outlook.MailItem
For Each Item In objFolder.Items
If TypeName(Item) = "MailItem" Then
Set Msg = Item
If new_msg.Subject Like "*myString*" Then
strBody = myItem.Body
Dim filePath As String
filePath = "C:\myFolder\test.txt"
Open filePath For Output As #2
Write #2, strBody
Close #2
End If
End If
ProgramExit:
Exit Sub
ErrorHandler:
MsgBox Err.Number & " - " & Err.Description
Resume ProgramExit
Next Item
End Sub
In my case the following worked:
Sub ListMailsInFolder()
Dim objNS As Outlook.NameSpace
Dim objFolder As Outlook.MAPIFolder
Set objNS = GetNamespace("MAPI")
Set objFolder = objNS.Folders.GetFirst ' folders of your current account
Set objFolder = objFolder.Folders("Foldername").Folders("Subfoldername")
For Each Item In objFolder.Items
If TypeName(Item) = "MailItem" Then
' ... do stuff here ...
Debug.Print Item.ConversationTopic
End If
Next
End Sub
Likewise, you can as well iterate through calender items:
Private Sub ListCalendarItems()
Set olApp = CreateObject("Outlook.Application")
Set olNS = olApp.GetNamespace("MAPI")
Set olRecItems = olNS.GetDefaultFolder(olFolderTasks)
strFilter = "[DueDate] > '1/15/2009'"
Set olFilterRecItems = olRecItems.Items.Restrict(strFilter)
For Each Item In olFilterRecItems
If TypeName(Item) = "TaskItem" Then
Debug.Print Item.ConversationTopic
End If
Next
End Sub
Note that this example is using filtering and also .GetDefaultFolder(olFolderTasks) to get the builtin folder for calendar items. If you want to access the inbox, for example, use olFolderInbox.
The format is:
Set objFolder = objFolder.Folders("Inbox").Folders("mySubFolder1").Folders("mySubFolder2")
As advised in a comment "move the next item line to before the ProgramExit label"
Sub TheSub()
Dim objNS As Outlook.NameSpace
Dim fldrImAfter As Outlook.Folder
Dim Message As Outlook.MailItem
'This gets a handle on your mailbox
Set objNS = GetNamespace("MAPI")
'Calls fldrGetFolder function to return desired folder object
Set fldrImAfter = fldrGetFolder("Folder Name Here", objNS.Folders)
For Each Message In fldrImAfter.Items
MsgBox Message.Subject
Next
End Sub
Recursive function to loop over all folders until the specified folder name is found....
Function fldrGetFolder( _
strFolderName As String _
, objParentFolderCollection As Outlook.Folders _
) As Outlook.Folder
Dim fldrSubFolder As Outlook.Folder
For Each fldrGetFolder In objParentFolderCollection
'MsgBox fldrGetFolder.Name
If fldrGetFolder.Name = strFolderName Then
Exit For
End If
If fldrGetFolder.Folders.Count > 0 Then
Set fldrSubFolder = fldrGetFolder(strFolderName,
fldrGetFolder.Folders)
If Not fldrSubFolder Is Nothing Then
Set fldrGetFolder = fldrSubFolder
Exit For
End If
End If
Next
End Function

Folder path to enterprise vault using VBA for email migration

I have a long list of folders and to many rules for outlook to handle using the standard rules manager. I wrote code that would classify and move items to folders but recently I was migrated to an Enterprise Vault. I am trying to find the folder path to update my code. I tried something like
Outlook.Application.GetNamespace("MAPI").Folders("Vault - DOE, JOHN").Folders("My Migrated PSTs").Folders("PR2018")
but honestly I have no idea what the correct path should be. Everything I find online deals with pulling selected items out of the vault and not moving items into it. Below is an excerpt of the existing code. This is on Office 365/Outlook 2016.
Sub Sort_Test(Item)
Dim Msg As Object
Dim Appt As Object
Dim Meet As Object
Dim olApp As Object
Dim objNS As Object
Dim targetFolder As Object
On Error GoTo ErrorHandler
Set Msg = Item
Set PST = Outlook.Application.GetNamespace("MAPI").Folders("PR2018")
checksub = Msg.Subject
checksend = Msg.Sender
checksendname = Msg.SenderName
checksendemail = Msg.SenderEmailAddress
checkbod = Msg.Body
checkto = Msg.To
checkbcc = Msg.BCC
checkcc = Msg.CC
checkcreation = Msg.CreationTime
checksize = Msg.Size
'Classes Folder
If checksub Like "*Files*Lindsey*" Or checksub Like "*Course Login*" _
Or checksend Like "*Award*eBooks*" Then
Set targetFolder = PST.Folders("Education").Folders("Classes")
Msg.Move targetFolder
GoTo ProgramExit
End If
If targetFolder Is Nothing Then
GoTo ProgramExit
' Else
' Msg.Move targetFolder
End If
' Set olApp = Nothing
' Set objNS = Nothing
Set targetFolder = Nothing
Set checksub = Nothing
Set checksend = Nothing
ProgramExit:
Exit Sub
ErrorHandler:
MsgBox Err.Number & " - " & Err.Description
Resume ProgramExit
End Sub
Try this code:
Sub MoveToFolder()
Dim olApp As New Outlook.Application
Dim olNameSpace As Outlook.NameSpace
Dim olArcFolder As Outlook.MAPIFolder
Dim olCompFolder As Outlook.MAPIFolder
Dim mailboxNameString As String
Dim myInspectors As Outlook.MailItem
Dim myCopiedInspectors As Outlook.MailItem
Dim myItem As Outlook.MailItem
Dim M As Integer
Dim iCount As Integer
Set olNameSpace = olApp.GetNamespace("MAPI")
Set olArcFolder = olNameSpace.Folders("Emails Stored on Computer").Folders("Archived")
Set olCompFolder = olNameSpace.Folders("Emails Stored on Computer").Folders("Computer")
For M = 1 To olArcFolder.items.Count
Set myItem = olArcFolder.items(M)
myItem.Display
Set myInspectors = Outlook.Application.ActiveInspector.CurrentItem
Set myCopiedInspectors = myInspectors.copy
myCopiedInspectors.Move olCompFolder
myInspectors.Close olDiscard
Next M
Here is a link for you reference:
Do for all open emails and move to a folder

Outlook VBA to save sent meeting requests/replies to a specified folder

I found the code below (here) to get outlook VBA to save sent email to a specified folder.
The code works well, however, any time that it runs on a sent meeting request or meeting reply, it errors.
I have been able to identify line 9 as the line where the error occurs:
Set Item.SaveSentMessageFolder = objFolder
My assumption, then, is that the Item.SaveSentMessageFolder code is incompatible with meeting-type objects. However, I am uncertain as to what the equivalent coding would be for meeting-type objects.
Can this code be modified to handle meeting-type objects in the same fashion that message-type objects are handled?
Private Sub Application_ItemSend(ByVal Item As Object, _
Cancel As Boolean)
Dim objNS As NameSpace
Dim objFolder As MAPIFolder
Set objNS = Application.GetNamespace("MAPI")
Set objFolder = objNS.PickFolder
If TypeName(objFolder) <> "Nothing" And _
IsInDefaultStore(objFolder) Then
Set Item.SaveSentMessageFolder = objFolder
End If
Set objFolder = Nothing
Set objNS = Nothing
End Sub
Public Function IsInDefaultStore(objOL As Object) As Boolean
Dim objApp As Outlook.Application
Dim objNS As Outlook.NameSpace
Dim objInbox As Outlook.MAPIFolder
On Error Resume Next
Set objApp = CreateObject("Outlook.Application")
Set objNS = objApp.GetNamespace("MAPI")
Set objInbox = objNS.GetDefaultFolder(olFolderInbox)
Select Case objOL.Class
Case olFolder
If objOL.StoreID = objInbox.StoreID Then
IsInDefaultStore = True
End If
Case olAppointment, olContact, olDistributionList, _
olJournal, olMail, olNote, olPost, olTask
If objOL.Parent.StoreID = objInbox.StoreID Then
IsInDefaultStore = True
End If
Case Else
MsgBox "This function isn't designed to work " & _
"with " & TypeName(objOL) & _
" items and will return False.", _
, "IsInDefaultStore"
End Select
Set objApp = Nothing
Set objNS = Nothing
Set objInbox = Nothing
End Function
At least one other person has found the property to be ineffective for meeting items.
https://msdn.microsoft.com/en-us/vba/outlook-vba/articles/meetingitem-savesentmessagefolder-property-outlook
"Setting or getting this property has no noticeable effect. Do not use this property."
Try monitoring the Sent Items folder.
Place this code in the ThisOutlookSession module.
Private WithEvents sentMailItems As items
Private Sub Application_Startup()
Set sentMailItems = Session.GetDefaultFolder(olFolderSentMail).items
End Sub
Private Sub sentMailItems_ItemAdd(ByVal Item As Object)
Dim objFolder As Folder
If TypeOf Item Is MeetingItem Then
Set objFolder = Session.PickFolder
If TypeName(objFolder) <> "Nothing" Then
Item.Move objFolder
End If
End If
Set objFolder = Nothing
End Sub

Move e-mails by senderemailaddress outlook macro

I want to move some messages from Inbox to a subfolder but this code (that I have copied from other forum) is not working. Can you tell me what is going wrong? Do you think it is not working because of the fact that I have two different accounts in this Outlook?
Public Sub Move_Items()
'// Declare your Variables
Dim Inbox As Outlook.MAPIFolder
Dim SubFolder As Outlook.MAPIFolder
Dim olNs As Outlook.NameSpace
Dim Item As Object
Dim Items As Outlook.Items
Dim lngCount As Long
On Error GoTo MsgErr
Set Inbox Reference
Set olNs = Application.GetNamespace("MAPI")
Set Inbox = Application.ActiveExplorer.CurrentFolder
Set Items = Inbox.Items
'// Loop through the Items in the folder backwards
For lngCount = Inbox.Items.Count To 1 Step -1
Set Item = Inbox.Items.Item(lngCount)
If Item.Class = olMail Then
Select Case Item.SenderEmailAddress
'// Email_One
Case "bb"
// Set SubFolder of Inbox
Set SubFolder = Inbox.Folders("BB")
Set Item = Items.Find("[SenderEmailAddress] = 'bb#gmail.com'")
If TypeName(Item) <> "Nothing" Then
// Mark As Read
Item.UnRead = False
// Move Mail Item to sub Folder
Item.Move SubFolder
End If
'// Email_Two
Case "aa"
'// Set SubFolder of Inbox
Set SubFolder = Inbox.Folders("AA")
Set Item = Items.Find("[SenderEmailAddress] = 'aa#gmail.com'")
If TypeName(Item) <> "Nothing" Then
'// Mark As Read
Item.UnRead = False
'// Move Mail Item to sub Folder
Item.Move SubFolder
End If
Case Else:
Exit Sub
End Select
End If
Next lngCount
MsgErr_Exit:
Set Inbox = Nothing
Set SubFolder = Nothing
Set olNs = Nothing
Set Item = Nothing
Set Items = Nothing
Exit Sub
'// Error information
MsgErr:
MsgBox "An unexpected Error has occurred." _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description: " & Err.Description _
, vbCritical, "Error!"
Resume MsgErr_Exit
End Sub
Your Select Case is not set correctly-
Case "bb" should be Case "bb#gmail.com" & Case "aa" should be Case "aa#gmail.com"
also Set SubFolder = Inbox.Folders("BB") BB should be your subfolder name
__
Option Explicit
Public Sub Move_Items()
'// Declare your Variables
Dim Inbox As Outlook.MAPIFolder
Dim SubFolder As Outlook.MAPIFolder
Dim Folder As Outlook.MAPIFolder '<- has been added
Dim olNs As Outlook.NameSpace
Dim Item As Outlook.MailItem
Dim Items As Outlook.Items
Dim lngCount As Long
' On Error GoTo MsgErr
'// Set Inbox Reference
Set olNs = Application.GetNamespace("MAPI")
Set Inbox = olNs.GetDefaultFolder(olFolderInbox)
Set Folder = Application.Session.PickFolder
Set Items = Inbox.Items
'// Loop through the Items in the folder backwards
For lngCount = Inbox.Items.Count To 1 Step -1
Set Item = Inbox.Items.Item(lngCount)
Debug.Print Item.Subject
If Item.Class = olMail Then
Select Case Item.SenderEmailAddress
' // Email_One
Case "bb#gmail.com"
' // Set SubFolder of Inbox
Set SubFolder = Inbox.Folders("Temp")
Set Item = Items.Find("[SenderEmailAddress] = 'bb#gmail.com'")
If TypeName(Item) <> "Nothing" Then
' // Mark As Read
Item.UnRead = False
' // Move Mail Item to sub Folder
Item.Move SubFolder
End If
' // Email_Two
Case "aa#gmail.com"
' // Set SubFolder of Inbox
Set SubFolder = Inbox.Folders("Temp")
Set Item = Items.Find("[SenderEmailAddress] = 'aa#gmail.com'")
If TypeName(Item) <> "Nothing" Then
' // Mark As Read
Item.UnRead = False
' // Move Mail Item to sub Folder
Item.Move SubFolder
End If
End Select
End If
Next lngCount
MsgErr_Exit:
Set Inbox = Nothing
Set SubFolder = Nothing
Set olNs = Nothing
Set Item = Nothing
Set Items = Nothing
Exit Sub
'// Error information
MsgErr:
MsgBox "An unexpected Error has occurred." _
& vbCrLf & "Error Number: " & Err.Number _
& vbCrLf & "Error Description: " & Err.Description _
, vbCritical, "Error!"
Resume MsgErr_Exit
End Sub

Iterate all email items in a specific Outlook folder

How can I in an Outlook VBA macro iterate all email items in a specific Outlook folder (in this case the folder belongs not to my personal inbux but is a sub-folder to the inbox of a shared mailbox.
Something like this but I've never done an Outlook macro...
For each email item in mailboxX.inbox.mySubfolder.items
// do this
next item
I tried this but the inbox subfolder is not found...
Private Sub Application_Startup()
Dim objNS As Outlook.NameSpace
Dim objFolder As Outlook.MAPIFolder
Set objNS = GetNamespace("MAPI")
Set objFolder = objNS.Folders("myGroupMailbox")
Set objFolder = objFolder.Folders("Inbox\mySubFolder1\mySubFolder2")
On Error GoTo ErrorHandler
Dim Msg As Outlook.MailItem
For Each Item In objFolder.Items
If TypeName(Item) = "MailItem" Then
Set Msg = Item
If new_msg.Subject Like "*myString*" Then
strBody = myItem.Body
Dim filePath As String
filePath = "C:\myFolder\test.txt"
Open filePath For Output As #2
Write #2, strBody
Close #2
End If
End If
ProgramExit:
Exit Sub
ErrorHandler:
MsgBox Err.Number & " - " & Err.Description
Resume ProgramExit
Next Item
End Sub
In my case the following worked:
Sub ListMailsInFolder()
Dim objNS As Outlook.NameSpace
Dim objFolder As Outlook.MAPIFolder
Set objNS = GetNamespace("MAPI")
Set objFolder = objNS.Folders.GetFirst ' folders of your current account
Set objFolder = objFolder.Folders("Foldername").Folders("Subfoldername")
For Each Item In objFolder.Items
If TypeName(Item) = "MailItem" Then
' ... do stuff here ...
Debug.Print Item.ConversationTopic
End If
Next
End Sub
Likewise, you can as well iterate through calender items:
Private Sub ListCalendarItems()
Set olApp = CreateObject("Outlook.Application")
Set olNS = olApp.GetNamespace("MAPI")
Set olRecItems = olNS.GetDefaultFolder(olFolderTasks)
strFilter = "[DueDate] > '1/15/2009'"
Set olFilterRecItems = olRecItems.Items.Restrict(strFilter)
For Each Item In olFilterRecItems
If TypeName(Item) = "TaskItem" Then
Debug.Print Item.ConversationTopic
End If
Next
End Sub
Note that this example is using filtering and also .GetDefaultFolder(olFolderTasks) to get the builtin folder for calendar items. If you want to access the inbox, for example, use olFolderInbox.
The format is:
Set objFolder = objFolder.Folders("Inbox").Folders("mySubFolder1").Folders("mySubFolder2")
As advised in a comment "move the next item line to before the ProgramExit label"
Sub TheSub()
Dim objNS As Outlook.NameSpace
Dim fldrImAfter As Outlook.Folder
Dim Message As Outlook.MailItem
'This gets a handle on your mailbox
Set objNS = GetNamespace("MAPI")
'Calls fldrGetFolder function to return desired folder object
Set fldrImAfter = fldrGetFolder("Folder Name Here", objNS.Folders)
For Each Message In fldrImAfter.Items
MsgBox Message.Subject
Next
End Sub
Recursive function to loop over all folders until the specified folder name is found....
Function fldrGetFolder( _
strFolderName As String _
, objParentFolderCollection As Outlook.Folders _
) As Outlook.Folder
Dim fldrSubFolder As Outlook.Folder
For Each fldrGetFolder In objParentFolderCollection
'MsgBox fldrGetFolder.Name
If fldrGetFolder.Name = strFolderName Then
Exit For
End If
If fldrGetFolder.Folders.Count > 0 Then
Set fldrSubFolder = fldrGetFolder(strFolderName,
fldrGetFolder.Folders)
If Not fldrSubFolder Is Nothing Then
Set fldrGetFolder = fldrSubFolder
Exit For
End If
End If
Next
End Function