I am trying to write a code that will ask for a password to open an Excel file. There should be three passwords (e.g. America, Asia, Europe). Depending on the password entered, only certain range should be enabled for editing (e.g. "America" for A2:A100, "Asia" for B2:B100, "Europe" for C2:C100).
Set up your workbook as follows:
select each of your ranges and assign them a name - America, Asia and Europe
Add the following code to the workbook
Private Sub Workbook_Open()
Dim password As String
password = InputBox("Password", "Please enter the password")
Dim worksheetpassword As String
worksheetpassword = "password"
If password = "AmericaPassword" Then
ActiveSheet.Unprotect (worksheetpassword)
ActiveSheet.Range("America").Locked = False
ActiveSheet.Range("Asia").Locked = True
ActiveSheet.Range("Europe").Locked = True
ActiveSheet.Protect (worksheetpassword)
ElseIf password = "AsiaPassword" Then
ActiveSheet.Unprotect (worksheetpassword)
ActiveSheet.Range("America").Locked = True
ActiveSheet.Range("Asia").Locked = False
ActiveSheet.Range("Europe").Locked = True
ActiveSheet.Protect (worksheetpassword)
ElseIf password = "EuropePassword" Then
ActiveSheet.Unprotect (worksheetpassword)
ActiveSheet.Range("America").Locked = True
ActiveSheet.Range("Asia").Locked = True
ActiveSheet.Range("Europe").Locked = False
ActiveSheet.Protect (worksheetpassword)
Else
ActiveSheet.Unprotect (worksheetpassword)
ActiveSheet.Range("America").Locked = True
ActiveSheet.Range("Asia").Locked = True
ActiveSheet.Range("Europe").Locked = True
ActiveSheet.Protect (worksheetpassword)
MsgBox ("You cannot edit this file")
End If
End Sub
Password protect your workbook - the code assumes a password of "password"
Close the workbook and reopen, you will be prompted for a password. If you enter "AmericaPassword" you should be able to modify the "America" range, "AsiaPassword" to modify the "Asia" range etc.
Related
maybe you can help me with this issue:
I am trying to set for one excel sheet different kind of privileges.
For example, there will be an Admin with all right and a guest, how is only allowed the change an range of cells.
I started to setup 2 different kind of logins, the one for the admin is working well however the one for the guest not at all.
What am I doing wrong here?
Ps: I just started to learn VBA ☺
Private Sub CommandButton1_Click()
Dim objTargetWorksheet As Worksheet
'Gast
If (TextBox1.Value = "Gast" And TextBox2.Value = "123") _
Or (TextBox1.Value = "Amy" And TextBox2.Value = "345") _
Or (TextBox1.Value = "Paul" And TextBox2.Value = "456") Then
Me.Hide: Application.Visible = True
For Each objTargetWorksheet In ActiveWorkbook.Worksheets
If objTargetWorksheet.Name = TextBox1.Value Then
Range("K3:K50").Locked = True
ActiveSheet.Protect Password:="12345", Contents:=True
Else
Range("K3:K50").Locked = True
ActiveSheet.Protect Password:="12345", Contents:=True
End If
Next
'Admin
ElseIf TextBox1.Value = "Admin" Then
If TextBox2.Value = "" Then
MsgBox "Please Input the Password"
ElseIf TextBox2.Value = "123" Then
Me.Hide: Application.Visible = True
Else
MsgBox "Please Input the right User Name and the right Password"
End If
Else
MsgBox "Please input the right user name and the right password"
End If
End Sub
Private Sub CommandButton2_Click()
ThisWorkbook.Application.Quit
End Sub
Private Sub UserForm_QueryClose(Cancel As Integer, CloseMode As Integer)
ThisWorkbook.Application.Quit
End Sub
You need to reference the sheet you are working on.
For Each objTargetWorksheet In ActiveWorkbook.Worksheets
If objTargetWorksheet.Name = TextBox1.Value Then
objTargetWorksheet.Range("K3:K50").Locked = True
objTargetWorksheet.Protect Password:="12345", Contents:=True
Else
objTargetWorksheet.Range("K3:K50").Locked = True
objTargetWorksheet.Protect Password:="12345", Contents:=True
End If
Next
UPDATE: Cells are locked by default so you actually have to unlock them before protecting the sheet. Try this:
For Each objTargetWorksheet In ActiveWorkbook.Worksheets
If objTargetWorksheet.Name = TextBox1.Value Then
objTargetWorksheet.Cells.Locked = False
objTargetWorksheet.Range("K3:K50").Locked = True
objTargetWorksheet.Protect Password:="12345", Contents:=True
Else
objTargetWorksheet.Cells.Locked = False
objTargetWorksheet.Range("K3:K50").Locked = True
objTargetWorksheet.Protect Password:="12345", Contents:=True
End If
Next
Afternoon, first off, VBA noob here so take it easy on me and please spell out answers or provide full code as I am not familiar enough to just insert chunks as needed. I need a little more context.
What I am trying to do, is have multiple correct passwords but each password will do something different. This is as far as I have gotten and its current operation is as follows:
Sub zebra()
Dim MyPassword As String
MyPassword = "Zebra" ' Change this to alter password
If InputBox("Please enter password to continue.", "Enter Password") <> MyPassword Then
Dim Ans As Boolean
Const Pword As String = "Zebra" ' This should match password
Ans = False
Do While Ans = False
If InputBox("Please enter password to continue.", "Enter Password") = Pword Then
Ans = True
End If
Loop
Exit Sub
End If
Sheets("Level 3").Visible = True ' This selects what sheet should become visible
End Sub
Essentially, pop-up window, enter Zebra password, loop if wrong, unlock sheet "level 3 if correct". What I would like is if it could have the password Zebra unlock Level 3 but another password such as "Tiger" would unlock another sheet such as "Level 2".
In the end, what ever the password is, I need a specific and basically unique answer but am unsure how to code multiple passwords.
PLEASE NOTE: I would like to avoid writing multiple codes because the user interface needs to be simple enough for any level of proficiency to click a button, enter a password, and receive the correct information with ALL other information being hidden as it is highly confidential.
First off all, the way you are trying to apply "security" is not the appropriate, so I suggest to find another alternatives to secure your file.
An alternative to what you are trying to do is to use Case Statement.
An example:
Select Case MyPassword
Case "Zebra"
Sheets("Level 3").Visible = True
Case "Tiger"
Sheets("Level 3").Visible = False
Sheets("Level 2").Visible = True
Case "Elephant"
AnotherAction
Case ""
Msgbox "Password can not be empty."
Case Else
Msgbox "Wrong password."
End Select
Hope it helps.
Here is another example
Option Base 1
Sub CheckPassword()
Dim allPasswords(3)
allPasswords(1) = "Zebra"
allPasswords(2) = "Tiger"
allPasswords(3) = "Monkey"
Dim passwordEntered As String
Dim iChanceCount As Integer
Dim ws As Worksheet
Do While True
passwordEntered = InputBox("Please enter password to continue.", "Enter Password")
If passwordEntered = allPasswords(1) Then
Set ws = Sheets("Level 1")
Else
If passwordEntered = allPasswords(2) Then
Set ws = Sheets("Level 2")
Else
If passwordEntered = allPasswords(3) Then
Set ws = Sheets("Level 3")
End If
End If
End If
'see if we set the worksheet
If ws Is Nothing Then
iChanceCount = iChanceCount + 1
'give them 5 tries then exit
If iChanceCount >= 5 Then Exit Sub
Else
'we have a worksheet so make it visible and exit
ws.Visible = xlSheetVisible
Exit Sub
End If
Loop
End Sub
This should work, however, you should definitely not use this for sensitive data. If you want to restrict access to diferent sheets for each user, I recommend simply having a separate workbook for each user and having yourself a master file that collects data from all of these workbooks.
Sub testy2ElectricBoogaloo()
dim i as long, ans as boolean
Dim mystr As String
ans = False
ReDim arr(1 To Worksheets.Count, 1 To 2)
For i = 1 To UBound(arr)
arr(i, 1) = Worksheets(i).Name
'My code makes every password simply the sheet name followed by a smiley face.
'Adjust to fit your actual passwords.
arr(i, 2) = Worksheets(i).Name & " :)"
Next i
Do While ans = False
mystr = InputBox("Please enter password to continue.", "Enter Password")
If mystr = vbNullString Then Exit Sub
For i = 1 To ThisWorkbook.Worksheets.Count
If mystr = arr(i, 2) Then ans = True: Worksheets(arr(i, 1)).Visible = True: Exit For
Next i
Loop
End Sub
I've been trying to get my login userform to login when clicked based on data in a table in the workbook, but I just can't seem to get the code right.
Details are:
Userform username textbox = UsernameTextbox;
Userform password textbox = PasswordTextbox;
Userform submit button = LoginButton
My workbook has a number of sheets, one of which is "Users". In that sheet, there is a table called "Users_Table". That table has 4 columns:
ID (individual IDs for users) [Column A],
Username [Column B],
Password [Column C],
Admin (answer is "True" or "False" depending on if they have admin rights) [Column D].
I'm trying to do this:
If the username and password is correct for a user AND if the admin column entry is False, then I want to show sheets "Quick Add" and "Overview", I want to make the sheet "Admin" hidden (not VeryHidden since I need to use data on this sheet for other macros), and make "User" sheets VeryHidden so those logged in can't see other users' details. But for users who correctly enter their username and password AND for whom the admin column entry is True, I want to show all sheets.
This is what I have so far:
Private Sub LoginButton_Click()
Dim Username As String
Username = UsernameTextbox.Text
Dim password As String
Password = PasswordTextbox.Text
If IsNull(Me.UsernameTextbox) Or Me.UsernameTextbox = "" Then
MsgBox "You must enter your username.", vbOKOnly, "Required Data"
Me.UsernameTextbox.SetFocus
Exit Sub
End If
If IsNull(Me.PasswordTextbox) Or Me.PasswordTextbox = "" Then
MsgBox "You must enter your Password (case sensitive).", vbOKOnly, "Incomplete Entry"
Me.PasswordTextbox.SetFocus
Exit Sub
End If
Dim temp As String
On Error Resume Next
temp = WorksheetFunction.VLookup(Me.UsernameTextbox.Value, Worksheets("Users").Range("Users_Table"), 2, 0)
If Username = temp Then
Err.Clear
temp = ""
temp = WorksheetFunction.VLookup(Me.UsernameTextbox.Value, Worksheets("Users").Range("Users_Table"), 3, 0)
On Error Goto 0
If Password = temp Then
Sheets("Quick Add").Visible = xlSheetVisible
Sheets("Overview").Visible = xlSheetVisible
Sheets("Admin").Visible = xlSheetHidden 'This is now just Hidden and not VeryHidden since other macros need to use data on this sheet
Sheets("Users").Visible = xlVeryHidden
MsgBox "Password and Username Accepted. You are now Logged In."
'Unload Me
'Sheets("Quick Add").Select
'Range("A1").Select
Else
Sheets("Quick Add").Visible = xlVeryHidden
Sheets("Overview").Visible = xlVeryHidden
Sheets("Admin").Visible = xlVeryHidden
Sheets("Users").Visible = xlVeryHidden
MsgBox "Username and Password Combination Not Accepted"
End If
Else
Sheets("Quick Add").Visible = xlVeryHidden
Sheets("Overview").Visible = xlVeryHidden
Sheets("Admin").Visible = xlVeryHidden
Sheets("Users").Visible = xlVeryHidden
MsgBox "Invalid Username"
End If
End Sub
This works for the first entry in the "Users_Table", but it won't recognise the Username for the others (and so I don't know if it's recognising the Passwords for users as it's failing on the initial Username check). Any ideas what might be going wrong? I'm also not sure how I'd go about adding in the Admin requirement mentioned above. I need Admins ("True" in "Admin" column, i.e. Column D, in the "Users_Table") to be able to see all sheets; the code above is just for Users and shows "Quick Add" and "Overview" and hides "Admin" and "Users" sheets.
Any help would be much appreciated. Thank you!
Any ideas what might be going wrong?
There are a few errors in the code that don't match your description.
temp = WorksheetFunction.VLookup(Me.UsernameTextbox.Value, _
Worksheets("Users").Range("Users_Table"), 2, 0)
If Username = temp Then
Here you are matching the UsernameTextbox to column A (ID). The test for existence of the username should be in column B not A. The same mistake is made where you are matching the username onto the ID column A insread of the column B of user names:
temp = WorksheetFunction.VLookup(Me.UsernameTextbox.Value, _
Worksheets("Users").Range("Users_Table"), 3, 0)
The best approach would be to fetch to row of the user at once (if it exists) and from there get all the attributes.
Private Sub LoginButton_Click()
' Get the user row or exit if not found
Dim r As Range
Set r = Worksheets("Users").Range("Users_Table").Columns(2) _
.Find(UsernameTextbox.text, , xlValues, xlWhole)
If r Is Nothing Then
MsgBox "username not found."
Me.UsernameTextbox.SetFocus
Exit Sub
End If
If Me.PasswordTextbox.Value <> r.Offset(, 1).Value2 Then
MsgBox "Wrong Password."
Me.PasswordTextbox.SetFocus
Exit Sub
End If
' So far user and password are ok
Dim isAdmin As Boolean: isAdmin = r.Offset(, 2).Value2
Sheets("Quick Add").Visible = xlSheetVisible
Sheets("Overview").Visible = xlSheetVisible
Sheets("Admin").Visible = IIf(isAdmin, xlSheetVisible, xlSheetHidden)
Sheets("Users").Visible = IIf(isAdmin, xlSheetVisible, xlSheetVeryHidden)
End Sub
You have made it very complicated. Keep it simple. Try this (untested)
Private Sub LoginButton_Click()
Dim Username As String
Dim password As String
Dim passWs As Worksheet
Dim rng As Range
Dim CorrectDetails As Boolean
Username = UsernameTextbox.Text
password = PasswordTextbox.Text
If Len(Trim(Username)) = 0 Then
UsernameTextbox.SetFocus
MsgBox "Please enter the username", vbOKOnly, "Required Data"
Exit Sub
End If
If Len(Trim(password)) = 0 Then
PasswordTextbox.SetFocus
MsgBox "Please enter the password", vbOKOnly, "Incomplete Entry"
Exit Sub
End If
Set passWs = ThisWorkbook.Worksheets("Users")
With passWs
lrow = .Range("A" & .Rows.Count).End(xlUp).Row
For i = 1 To lrow
If UCase(Trim(.Range("B" & i).Value)) = UCase(Trim(Username)) Then '<~~ Username Check
If .Range("C" & i).Value = password Then '<~~ Password Check
CorrectDetails = True
'~~> Admin is True
If .Range("D" & i).Value = "True" Then
'
'~~> Do what you want
'
Else
'
'~~> Do what you want
'
End If
Exit For
End If
End If
Next i
'~~> Incorrect Username/Password
If CorrectDetails = False Then
MsgBox "Invalid Username/Password"
End If
End With
End Sub
My Assumptions
In sheet "Users", Col B has username, Col C has password and Col D has Admin values.. If not then please amend the above code as required.
Hello everyone,
I know that is was a long time ago, but maybe it would be useful for sm1 the code above did not work for me, so I modify it for my requirements.
Some details of my code:
CommandButton2 it is my "LogIn Button";
TextBox5 it is my "User / Admin name";
TextBox7 it is my "User / Admin password";
Worksheets("LOG") it is a name and location of the table with "User / Admin names and passwords" data, where col B - usernames, col C - user passwords, col d - admin names, col e - admin passwords. The difference between admin and user rights in my case only in visibility of application (Excel).
Private Sub CommandButton2_Click()
Dim passWs As Worksheet
Dim CorrectDetails As Boolean
Username = TextBox5.Text
password = TextBox7.Text
If Len(Trim(Username)) = 0 Then
TextBox5.SetFocus
MsgBox "Please enter the username", vbOKOnly, "Required Data"
Exit Sub
End If
If Len(Trim(password)) = 0 Then
TextBox7.SetFocus
MsgBox "Please enter the password", vbOKOnly, "Incomplete Entry"
Exit Sub
End If
Set passWs = ThisWorkbook.Worksheets("LOG")
With passWs
lRow = .Range("B" & .Rows.Count).End(xlUp).Row
For i = 1 To lRow
If UCase(Trim(.Range("B" & i).value)) = UCase(Trim(Username)) Then '<~~ Username Check
If .Range("C" & i).value = password Then '<~~ Password Check
CorrectDetails = True
If CorrectDetails = True Then
Application.Visible = False
Me.TextBox5.Text = ""
Me.TextBox7.Text = ""
LogIn.Hide
UserForm1.Show
End If
Exit For
End If
End If
If UCase(Trim(.Range("D" & i).value)) = UCase(Trim(Username)) Then '<~~ Adminname Check
If .Range("E" & i).value = password Then '<~~ Admin Password Check
CorrectDetails = True
If CorrectDetails = True Then
Application.Visible = True
Me.TextBox5.Text = ""
Me.TextBox7.Text = ""
LogIn.Hide
End If
Exit For
End If
End If
Next i
'~~> Incorrect Username/Password
If CorrectDetails = False Then
MsgBox "Invalid Username/Password"
End If
End With
End Sub
I need to set password for multiple excel sheets in vba. I have a excel document with sheets for different company sections. I want that when I open excel document that only start page is shown, and then when I eneter password , if it is correct, then to open only two sheets for that section. Idea is:
Open excel document, start page is shown.
Enter password for one of the 6 sections
If password for section1 or section 2 ... or section 4 is correct, show two sheets that belongs to section for which we entered password.
If password for section5 or section 6 is correct, then show all sheets. I've tried first to lock one sheet with this code:
Private Sub Workbook_SheetActivate(ByVal Sh As Object)
Dim xSheetName As String
xSheetName = "Sheet1"
If Application.ActiveSheet.Name = xSheetName Then
Application.EnableEvents = False
Application.ActiveSheet.Visible = False
xTitleId = "KutoolsforExcel"
response = Application.InputBox("Password", xTitleId, "", Type:=2)
If response = "123456" Then
Application.Sheets(xSheetName).Visible = True
Application.Sheets(xSheetName).Select
End If
End If
Application.Sheets(xSheetName).Visible = True
Application.EnableEvents = True
End Sub
Problem with this whenever I click on other sheet and then click back to sheet1 it asks for password ( becouse of
`If Application.ActiveSheet.Name = xSheetName Then
Application.EnableEvents = False
Application.ActiveSheet.Visible = False`
I suppose, but I don't know how to avoid it.
Then , when I tried to lock multiple sheets like this :
Dim xSheetName1 as String
Dim xSheetName3 as String
xSheetName1 = "Sheet1"
xSheetName3 = "Sheet3"
If Application.ActiveSheet.Name = xSheetName1 Then
Application.EnableEvents = False
Application.ActiveSheet.Visible = False
xTitleId = "KutoolsforExcel"
response = Application.InputBox("Password", xTitleId, "", Type:=2)
If response = "123" Then
Application.Sheets(xSheetName1).Visible = True
Application.Sheets(2).Visible = True
Application.Sheets(xSheetName1).Select
If Application.Sheets(1).Visible = True Then
Application.EnableEvents = False
Aplication.Sheets(xSheetName1).Visible = False
Exit Sub
End If
End If
End If
If Application.ActiveSheet.Name = xSheetName3 Then
Application.EnableEvents = False
Application.ActiveSheet.Visible = False
xTitleId = "KutoolsforExcel"
response = Application.InputBox("Password", xTitleId, "", Type:=2)
If response = "111" Then
Application.Sheets(xSheetName3).Visible = True
Application.Sheets(5).Visible = True
Application.Sheets(5).Select
If Application.Sheets(1).Visible = True Then ' tried to get rid of asking
for password every time
Application.EnableEvents = False
' Aplication.Sheets(xSheetName1).Visible = False
Exit Sub
End If
End If
End If
Application.Sheets(xSheetName1).Visible = True
Application.Sheets(xSheetName3).Visible = True
Application.EnableEvents = True
End Sub
then when I enter any correct password all locked sheets are unlocked.
Sometimes I've used Sheets(index) because for some sheets names error 9 makes problem :)))
I agree with batman, this is not a very secure way of doing this. Best to have this as a master file, and run the macro to split the sheets into multiple files with password.
This way you can still edit contents with 1 file, and still manage the security within 1 file.
Looking for some help on VBA User restrictions.
So far I have the code pasted below. It is working perfectly, but I want to build on it.
I have it so the specific users listed have access to the file, and anyone else who tries to access the file gets a msgbox saying they aren't authorized and then the book closes.
I am however hoping that some of the users can see some sheets (the sheets they shouldn't see will be xlveryhidden) And then the other users can see the other sheets listed...
ie:
Name 1 can see sheet 13,
Name2 can see sheet14 and sheet3
Name 3 can see sheet22 sheet23 and sheet4
In terms of security it isn't hugely important, they are all from the same team, but just for user friendly and tidy document.
Private Sub Workbook_Open()
Dim Users As Variant
Dim UName As String
Dim UFind As Variant
Users = Array("Name1", "Name2", "Name3", "Name4", "Name5")
UName = Environ("UserName")
On Error Resume Next
UFind = WorksheetFunction.Match(UName, Users, 0)
If Err <> 0 Then
MsgBox "You are not authorised to use this Workbook"
ThisWorkbook.Close SaveChanges:=False
End If
End Sub
Came up with an answer, it is pretty simple, and wont withstand new users being added, but for the mean time it is ok...
Private Sub Workbook_Open()
Dim Users As Variant
Dim UName As String
Dim UFind As Variant
Users = Array("Name1", "Name2", "Name3")
UName = Environ("UserName")
On Error Resume Next
UFind = WorksheetFunction.Match(UName, Users, 0)
If UName = "Name2" Then
Worksheets("Sheet23").Visible = True
Worksheets("SHEET17").Visible = True
ElseIf UName = "Name1" Then
Worksheets("Sheet23").Visible = True
Worksheets("SHEET17").Visible = True
Worksheets("Sheet4").Visible = True
ElseIf UName = "Name3" Then
Worksheets("Sheet23").Visible = True
Worksheets("SHEET17").Visible = True
ElseIf Err <> 0 Then
MsgBox "You are not authorised to use this Workbook"
ThisWorkbook.Close SaveChanges:=False
End If
End Sub
And in order to re-hide them all again when closing the file:
SubPrivate Sub Workbook_BeforeClose(Cancel As Boolean)
Worksheets("Sheet23").Visible = False
Worksheets("SHEET17").Visible = False
Worksheets("Sheet4").Visible = False
Worksheets("Sheet1").Visible = False
‘If you don’t save it’s not effective
Me.Save End Sub
Make changes in your If condition as:
If Err <> 0 Then
MsgBox "You are not authorised to use this Workbook"
ThisWorkbook.Close SaveChanges:=False
Else
For Each ws In Worksheets
If ws.Name <> "Sheet" & UFind Then
ws.Visible = xlSheetHidden
End If
Next ws
End If
Make sure that the sheet names are Sheet1, Sheet2, Sheet3, .. etc as mentioned in the question.