I created a macro which, based on user input, splits the Word document into smaller documents and then outputs them as a .pdf with a unique name. Each individual document though is outputting with an extra blank page on the back, which at no point is in the original document. Is there any way to stop this happening/remove the back page before saving to .pdf? I tried removing the final page by section break but that also didn't work.
Sub SplitToPDF()
Dim docMultiple As Document
Dim docSingle As Document
Dim rngPage As Range
Dim iCurrentPage As Integer
Dim iPageCount As Integer
Dim strNewFileName As String
Dim fDialog As FileDialog
Dim x As Integer
Dim Response As VbMsgBoxResult
Dim userInput As Integer
Dim fso
Dim currentDate As String
Dim customerName As String
Dim currentMonth As String
Dim currentYear As Integer
Response = MsgBox("Insturctions for use:" & vbNewLine & "Please ensure the first blank page has been deleted." & vbNewLine & "Please ensure you have saved (and re-named) this document to the fund operation name." & vbNewLine & vbNewLine & "This will also overwrite any other split you have done in the same folder. Continue?", vbExclamation + vbYesNo, "Warning!")
If Response = vbNo Then Exit Sub
inputData = InputBox("Please enter the length of each letter below.", "Notice length:")
If inputData = "" Then Exit Sub
' 1 Create dialog for saving and get directory details
Set fDialog = Application.FileDialog(msoFileDialogFolderPicker)
With fDialog
.Title = "Select folder to save split files"
.AllowMultiSelect = False
.InitialView = msoFileDialogViewList
If .Show <> -1 Then
MsgBox "Cancelled By User", vbInformation
Exit Sub
End If
DocDir = fDialog.SelectedItems.Item(1)
End With
Application.ScreenUpdating = False
Set docMultiple = ActiveDocument
Set rngPage = docMultiple.Range
iCurrentPage = 1
iPageCount = docMultiple.BuiltInDocumentProperties(wdPropertyPages)
' 2 Loop through each page set and copy/paste data
Do Until iCurrentPage > iPageCount
If iCurrentPage = iPageCount Then
rngPage.End = ActiveDocument.Range.End
Else
Selection.GoTo wdGoToPage, wdGoToAbsolute, iCurrentPage + inputData
rngPage.End = Selection.Start
End If
rngPage.Copy
Set docSingle = Documents.Add
docSingle.Range.Paste
For i = 0 To docSingle.Sections.Count
Next
Set delSec = docSingle.Sections(i)
delSec.Range.Delete
' 3 Variable for document name
Application.Selection.Find.Execute "customer: "
Application.Selection.Expand wdLine
customerName = Replace(Application.Selection.Text, "customer: ", "")
x = Len(customerName) - 1
customerName = Left(customerName, x)
Set fso = CreateObject("Scripting.FileSystemObject")
currentDate = Replace(Date, "/", "-")
currentMonth = Format(currentDate, "MMM")
currentYear = Format(currentDate, "YY")
currentDate = currentMonth & "_" & currentYear
strNewFileName = fso.GetBaseName(docMultiple) & "_" & currentDate & "_" & customerName & ".pdf"
docSingle.SaveAs FileName:=DocDir & "\" & strNewFileName, FileFormat:=wdFormatPDF
iCurrentPage = iCurrentPage + inputData
docSingle.Close SaveChanges:=wdDoNotSaveChanges
rngPage.Collapse wdCollapseEnd
Loop
Application.ScreenUpdating = True
MsgBox "Complete", vbInformation
Set docMultiple = Nothing
Set docSingle = Nothing
Set rngPage = Nothing
End Sub
In Step 2 (Looping through the page sets), just after you do the paste (line 57) add the following:
' There is now an empty page at the end of the document.
' This is caused by a section break. Get rid of it.
Selection.MoveLeft
Selection.Delete
Remove the extra code looping through the sections.
Related
I am a beginner in Excel VBA but I would like to create a file where I can select certain worksheets by means of a userform with checkboxes. In principle, it is then intended that only the check boxes where the value is true should be exported.
Below I have 2 codes that work well separately from each other but I have not yet been able to get them to work together.
Note: both codes come from the internet.
If possible I would like to write a loop to keep the overview.
the code to export sheets as pdf and put them in a outlook
Sub Saveaspdfandsend1()
Dim xSht As Worksheet
Dim xFileDlg As FileDialog
Dim xFolder As String
Dim xYesorNo, I, xNum As Integer
Dim xOutlookObj As Object
Dim xEmailObj As Object
Dim xUsedRng As Range
Dim xArrShetts As Variant
Dim xPDFNameAddress As String
Dim xStr As String
xArrShetts = Array("test", "Sheet1", "Sheet2") 'Enter the sheet names you will send as pdf files enclosed with quotation marks and separate them with comma. Make sure there is no special characters such as \/:"*<>| in the file name.
For I = 0 To UBound(xArrShetts)
On Error Resume Next
Set xSht = Application.ActiveWorkbook.Worksheets(xArrShetts(I))
If xSht.Name <> xArrShetts(I) Then
MsgBox "Worksheet no found, exit operation:" & vbCrLf & vbCrLf & xArrShetts(I), vbInformation, "Kutools for Excel"
Exit Sub
End If
Next
Set xFileDlg = Application.FileDialog(msoFileDialogFolderPicker)
If xFileDlg.Show = True Then
xFolder = xFileDlg.SelectedItems(1)
Else
MsgBox "You must specify a folder to save the PDF into." & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Must Specify Destination Folder"
Exit Sub
End If
'Check if file already exist
xYesorNo = MsgBox("If same name files exist in the destination folder, number suffix will be added to the file name automatically to distinguish the duplicates" & vbCrLf & vbCrLf & "Click Yes to continue, click No to cancel", _
vbYesNo + vbQuestion, "File Exists")
If xYesorNo <> vbYes Then Exit Sub
For I = 0 To UBound(xArrShetts)
Set xSht = Application.ActiveWorkbook.Worksheets(xArrShetts(I))
xStr = xFolder & "\" & xSht.Name & ".pdf"
xNum = 1
While Not (Dir(xStr, vbDirectory) = vbNullString)
xStr = xFolder & "\" & xSht.Name & "_" & xNum & ".pdf"
xNum = xNum + 1
Wend
Set xUsedRng = xSht.UsedRange
If Application.WorksheetFunction.CountA(xUsedRng.Cells) <> 0 Then
xSht.ExportAsFixedFormat Type:=xlTypePDF, Filename:=xStr, Quality:=xlQualityStandard
Else
End If
xArrShetts(I) = xStr
Next
'Create Outlook email
Set xOutlookObj = CreateObject("Outlook.Application")
Set xEmailObj = xOutlookObj.CreateItem(0)
With xEmailObj
.Display
.To = ""
.CC = ""
.Subject = "????"
For I = 0 To UBound(xArrShetts)
.Attachments.Add xArrShetts(I)
Next
If DisplayEmail = False Then
'.Send
End If
End With
End Sub
the other code i tried I can see which checkbox is checked unfortunately I can't rewrite it so only the checked boxes will be exported to pdf.
Private Sub CommandButton100_Click()
For i = 100 To 113
If UserForm2.Controls("CheckBox" & i).Value = True Then
a = a + 1
End If
Next i
k = 1
For i = 100 To 113
If UserForm2.Controls("CheckBox" & i).Value = True And a = 1 Then
b = UserForm2.Controls("CheckBox" & i).Caption & "."
ElseIf UserForm2.Controls("CheckBox" & i).Value = True And k <> a Then
b = b & UserForm2.Controls("CheckBox" & i).Caption & ", "
k = k + 1
ElseIf UserForm2.Controls("CheckBox" & i).Value = True And k = a Then
b = b & "and " & UserForm2.Controls("CheckBox" & i).Caption & "."
End If
Next i
MsgBox ("You have selected " & b)
End Sub
Can someone help me please I am struggling for some time now?
Please, try the next function:
Private Function sheetsArr(uF As UserForm) As Variant
Dim c As MSForms.Control, strCBX As String, arrSh
For Each c In uF.Controls
If TypeOf c Is MSForms.CheckBox Then
If c.value = True Then strCBX = strCBX & "," & c.Caption
End If
Next
sheetsArr = Split(Mid(strCBX, 2), ",") 'Mid(strCBX, 2) eliminates the first string character (",")
End Function
It will return an array composed from the ticked check boxes caption.
It can be used demonstratively, in this way:
Sub testSheetsArrFunction()
Debug.Print Join(sheetsArr(UserForm2), ",")
End Sub
The above code will return in Immediate Window a string containing the checked check boxes caption (separated by comma). It may be run from a standard module, too. Of course, the function must be copied in that module. And the form to be loaded, having some check boxes ticked.
Now, you have to change a single code line in your (working) code:
Replace:
xArrShetts = Array("test", "Sheet1", "Sheet2")
with:
xArrShetts = sheetsArr(UserForm2)
It should use the array built in the above function. Of course the function have to be copied in the module where to be called. If placed in the form code module, it can be simple called as:
xArrShetts = sheetsArr(Me)
Edited:
You should only paste the next code in the form code module and show the form:
Private Sub CommandButton1_Click()
Dim xSht As Worksheet
Dim xFileDlg As FileDialog
Dim xFolder As String
Dim xYesorNo, I, xNum As Integer
Dim xOutlookObj As Object
Dim xEmailObj As Object
Dim xUsedRng As Range
Dim xArrShetts As Variant
Dim xPDFNameAddress As String
Dim xStr As String
'xArrShetts = Array("test", "Sheet1", "Sheet2") 'Enter the sheet names you will send as pdf files enclosed with quotation marks and separate them with comma. Make sure there is no special characters such as \/:"*<>| in the file name.
xArrShetts = sheetsArr(Me)
For I = 0 To UBound(xArrShetts)
On Error Resume Next
Set xSht = Application.ActiveWorkbook.Worksheets(xArrShetts(I))
If xSht.Name <> xArrShetts(I) Then
MsgBox "Worksheet no found, exit operation:" & vbCrLf & vbCrLf & xArrShetts(I), vbInformation, "Kutools for Excel"
Exit Sub
End If
Next
Set xFileDlg = Application.FileDialog(msoFileDialogFolderPicker)
If xFileDlg.Show = True Then
xFolder = xFileDlg.SelectedItems(1)
Else
MsgBox "You must specify a folder to save the PDF into." & vbCrLf & vbCrLf & "Press OK to exit this macro.", vbCritical, "Must Specify Destination Folder"
Exit Sub
End If
'Check if file already exist
xYesorNo = MsgBox("If same name files exist in the destination folder, number suffix will be added to the file name automatically to distinguish the duplicates" & vbCrLf & vbCrLf & "Click Yes to continue, click No to cancel", _
vbYesNo + vbQuestion, "File Exists")
If xYesorNo <> vbYes Then Exit Sub
For I = 0 To UBound(xArrShetts)
Set xSht = Application.ActiveWorkbook.Worksheets(xArrShetts(I))
xStr = xFolder & "\" & xSht.Name & ".pdf"
xNum = 1
While Not (Dir(xStr, vbDirectory) = vbNullString)
xStr = xFolder & "\" & xSht.Name & "_" & xNum & ".pdf"
xNum = xNum + 1
Wend
Set xUsedRng = xSht.UsedRange
If Application.WorksheetFunction.CountA(xUsedRng.Cells) <> 0 Then
xSht.ExportAsFixedFormat Type:=xlTypePDF, Filename:=xStr, Quality:=xlQualityStandard
End If
xArrShetts(I) = xStr
Next
'Create Outlook email
Set xOutlookObj = CreateObject("Outlook.Application")
Set xEmailObj = xOutlookObj.CreateItem(0)
With xEmailObj
.Display
.To = ""
.CC = ""
.Subject = "????"
For I = 0 To UBound(xArrShetts)
.Attachments.Add xArrShetts(I)
Next
If DisplayEmail = False Then
'.Send
End If
End With
End Sub
Private Function sheetsArr(uF As UserForm) As Variant
Dim c As MSForms.Control, strCBX As String, arrSh
For Each c In uF.Controls
If TypeOf c Is MSForms.CheckBox Then
If c.Value = True Then strCBX = strCBX & "," & c.Caption
End If
Next
sheetsArr = Split(Mid(strCBX, 2), ",") 'Mid(strCBX, 2) eliminates the first string character (",")
End Function
I am trying to change the contents of square brackets into a merge field. I've got 80-ish documents to go through some with none square brackets and some with a few (none nested).
I have managed to run my code and it has worked for some files. Others (majority) have given an overflow error. When I examined what was happening in one of the files, the code picks up the contents correctly, it just puts the merge field in the wrong place which in turn causes it to keep finding the same set of square brackets.
Public Function searchFiles(fFile As Variant, rootFolderStr2 As String, rootFolderStr As String)
Dim strTemp As String, mfc As String, msg As String
Dim startStr As Integer, endStr As Integer
Dim objWord As New Word.Application
Dim objDoc As Word.Document
Dim aField As Field, fFolder As String
Dim rng As Variant, myField As Field, oldField As Variant
On Error GoTo ErrorHandler
'open file
'Open fFile For Input As #1
Set objDoc = objWord.Documents.Open(fFile)
objDoc.TrackRevisions = False
strTemp = objDoc.Range(0, objDoc.Range.End)
startStr = InStrRev(strTemp, "[")
endStr = InStrRev(strTemp, "]")
Do While startStr <> 0
'Merge field contents
mfc = Right(Left(strTemp, endStr - 1), endStr - startStr - 1)
Set rng = objDoc.Range(startStr - 1, endStr)
Set myField = objDoc.Fields.Add(Range:=rng, Type:=wdFieldMergeField, Text:=mfc)
strTemp = objDoc.Range(0, objDoc.Range.End)
'Find next merge field
startStr = InStrRev(strTemp, "[")
endStr = InStrRev(strTemp, "]")
If endStr < startStr And endStr <> -1 Then
msg = "Error occured in " & fileName & " " & startStr & " " & endStr
Debug.Print (msg)
startStr = 0
endStr = 0
End If
Loop
'put in right folder
fFolder = Right(objDoc.FullName, Len(objDoc.FullName) - Len(rootFolderStr))
objDoc.SaveAs fileName:=rootFolderStr2 & "\" & fFolder
objDoc.Close
objWord.Quit
ErrorHandler:
If Err.Number <> 0 Then
Debug.Print ("Error occured in file: " & fileName & " " & Err.Description)
Exit Function
End If
End Function
I'm struggling to understand how the objects in word work so forgive, please.
Any answers as to what's causing this problem would be appreciated or any help with methods to do this in a better manner.
Try:
Sub UpdateDocuments()
Application.ScreenUpdating = False
Dim strFolder As String, strFile As String, strDocNm As String, wdDoc As Document
strDocNm = ActiveDocument.FullName
strFolder = GetFolder
If strFolder = "" Then Exit Sub
strFile = Dir(strFolder & "\*.doc", vbNormal)
While strFile <> ""
If strFolder & "\" & strFile <> strDocNm Then
Set wdDoc = Documents.Open(FileName:=strFolder & "\" & strFile, AddToRecentFiles:=False, Visible:=False)
Call MakeFields(wdDoc)
wdDoc.Close SaveChanges:=True
End If
strFile = Dir()
Wend
Set wdDoc = Nothing
Application.ScreenUpdating = True
End Sub
Function GetFolder() As String
Dim oFolder As Object
GetFolder = ""
Set oFolder = CreateObject("Shell.Application").BrowseForFolder(0, "Choose a folder", 0)
If (Not oFolder Is Nothing) Then GetFolder = oFolder.Items.Item.Path
Set oFolder = Nothing
End Function
Sub MakeFields(wdDoc As Document)
With wdDoc.Range
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.Forward = True
.Format = False
.Wrap = wdFindStop
.MatchWildcards = True
.Text = "\[*\]"
.Execute
End With
Do While .Find.Found
.Characters.First.Text = vbNullString
.Characters.Last.Text = vbNullString
.Fields.Add Range:=.Duplicate, Type:=wdFieldEmpty, Text:="MERGEFIELD " & .Text, Preserveformatting:=False
.Collapse wdCollapseEnd
.Find.Execute
Loop
End With
End Sub
The above code processes all documents in the selected folder.
OK. The generic advice is to always, always, always put option explicit as the start of your module or class. This helps highlights errors in your code related misuse of syntax and undeclared variables etc. In your posted code there is one undeclared variable 'Filename'.
When working with Word it is always better to try to find a way of working with the word object model rather than extracting text.
You can modify your existing code by replacing the instrrev with the .MoveStart/EndUntil methods.
I've updated your code to use these move methods.
If you don't understand what a keyword does then place your cursor on it and press F1. This will take you to the MS help page. For the Word object model the help pages need careful reading.
Option Explicit
' Changed to sub as you are not returning any values
Public Sub searchFiles(fFile As Variant, rootFolderStr2 As String, rootFolderStr As String)
Const FieldOpen As String = "["
Const FieldClose As String = "]"
Dim strTemp As String, mfc As String, msg As String
Dim objWord As New Word.Application
Dim objDoc As Word.Document
' Dim aField As FieldDim
Dim fFolder As String
' Dim rng As Variant
' Dim myField As Field
' Dim oldField As Variant
' Not previously declared
Dim Filename As String
Dim SearchRng As Word.Range
Dim FieldRng As Word.Range
Dim Moved As Long
'open file
'Open fFile For Input As #1
On Error GoTo ErrorHandler
Set objDoc = objWord.Documents.Open(fFile)
objDoc.TrackRevisions = False
'strTemp = objDoc.Range(0, objDoc.Range.End)
Set SearchRng = ActiveDocument.Content
'startStr = InStrRev(strTemp, "[")
Moved = SearchRng.MoveStartUntil(cset:=FieldOpen)
'Do While startStr <> 0
Do Until Moved = 0
'Merge field contents
'mfc = Right(Left(strTemp, endStr - 1), endStr - startStr - 1)
FieldRng.Start = SearchRng.Start + 1
'endStr = InStrRev(strTemp, "]")
' exit if we don't find a closing field marker
' The side effect (which we want) is that the end is also moved
If SearchRng.MoveEndUntil(cset:=FieldClose) = 0 Then GoTo ErrorHandler
FieldRng.End = SearchRng.End + 1
' reduce the FieldRng to just the text
FieldRng.Characters.First.Delete
FieldRng.Characters.Last.Delete
'Set rng = objDoc.Range(startStr - 1, endStr
'Set myField = objDoc.Fields.Add(Range:=rng, Type:=wdFieldMergeField, Text:=mfc)
objDoc.Fields.Add Range:=FieldRng, Type:=wdFieldMergeField, Text:=FieldRng.Text
'strTemp = objDoc.Range(0, objDoc.Range.End)
' We now need to move the start of the search range to after the mergefield
SearchRng.Start = FieldRng.End + 1
'Find next merge field
'startStr = InStrRev(strTemp, "[")
'endStr = InStrRev(strTemp, "]")
Moved = SearchRng.MoveStartUntil(cset:=FieldOpen)
' If endStr < startStr And endStr <> -1 Then
' msg = "Error occured in " & Filename & " " & startStr & " " & endStr
' Debug.Print (msg)
' startStr = 0
' endStr = 0
' End If
Loop
'put in right folder
fFolder = Right(objDoc.FullName, Len(objDoc.FullName) - Len(rootFolderStr))
objDoc.SaveAs Filename:=rootFolderStr2 & "\" & fFolder
objDoc.Close
objWord.Quit
ErrorHandler:
If Err.Number <> 0 Then
Debug.Print ("Error occured in file: " & Filename & " " & Err.Description)
Exit Sub
End If
End Sub
The code above compiles without error but I haven't testing the logic. I'll leave that as 'an exercise for the reader'
I am splitting a single MS Word document into multiple using a custom delimiter. I am able to create multiple files in MS Word format, but I want to create multiple .txt files instead.
The code that I am using now is:
Sub SplitNotes(delim As String, strFilename As String)
Dim doc As Document
Dim arrNotes
Dim I As Long
Dim X As Long
Dim Response As Integer
arrNotes = Split(ActiveDocument.Range, delim)
Response = MsgBox("This will split the document into " &
UBound(arrNotes) + 1 & " sections. Do you wish to proceed?", 4)
If Response = 7 Then Exit Sub
For I = LBound(arrNotes) To UBound(arrNotes)
If Trim(arrNotes(I)) <> "" Then
X = X + 1
Set doc = Documents.Add
doc.Range = arrNotes(I)
doc.SaveAs ThisDocument.Path & "\" & strFilename & Format(X, "000")
doc.Close True
End If
Next I
End Sub
Sub test()
' delimiter & filename
SplitNotes "%%%%%%%%%%%%%%", "Notes "
End Sub
Can anyone help me with this please?
Try this and see if it does what you want.
Sub SplitNotes(delim As String, strFilename As String)
Dim doc As Document
Dim arrNotes
Dim I As Long
Dim X As Long
Dim Response As Integer
arrNotes = Split(ActiveDocument.Range, delim)
Response = MsgBox("This will split the document into " & UBound(arrNotes) + 1 & " sections. Do you wish to proceed?", 4)
If Response = 7 Then Exit Sub
For I = LBound(arrNotes) To UBound(arrNotes)
If Trim(arrNotes(I)) <> "" Then
X = X + 1
Set doc = Documents.Add
doc.Range = arrNotes(I)
doc.SaveAs ThisDocument.Path & "\" & strFilename & ".txt"
doc.Close True
End If
Next I
End Sub
Sub test()
' delimiter & filename
SplitNotes "///", "Notes "
End Sub
I have this code to send mail to multiple recipients using Lotus Notes. Right now I need to mention the entire file path for the attachments. My requirement is to use FileSearch method - mention any part of the name of the attachment within * * - so that the files get attached.
Sub Send()
Dim oSess As Object
Dim oDB As Object
Dim oDoc As Object
Dim oItem As Object
Dim direct As Object
Dim Var As Variant
Dim flag As Boolean
Dim cell As Range
Dim r As Excel.Range
Dim Name As String
Dim Annex As String
Dim recp As Variant
Dim cc As Variant
Dim Resp As Long
Resp = MsgBox(prompt:="Do you wish to send to the mail?", Buttons:=vbYesNo + vbInformation + vbDefaultButton2, Title:=AppHeader)
If Resp = vbYes Then
Sheets("Sheet2").Activate
For Each cell In Columns("B").Cells.SpecialCells(xlCellTypeConstants)
If cell.Value Like "?*#?*.?*" And _
LCase(Cells(cell.Row, "E").Value) = "yes" Then
Set oSess = CreateObject("Notes.NotesSession")
Set oDB = oSess.GETDATABASE("", "")
Call oDB.OPENMAIL
flag = True
If Not (oDB.IsOpen) Then flag = oDB.Open("", "")
If Not flag Then
MsgBox "Can't open mail file: " & oDB.SERVER & " " & oDB.FILEPATH
GoTo exit_SendAttachment
End If
On Error GoTo err_handler
'Building Message
recp = Cells(cell.Row, "B").Value
cc = Cells(cell.Row, "C").Value
Set oDoc = oDB.CREATEDOCUMENT
Set oItem = oDoc.CREATERICHTEXTITEM("BODY")
oDoc.Form = "Memo"
oDoc.Subject = "HI" & "-" & Cells(cell.Row, "D").Value
oDoc.sendto = Split(recp, ",")
oDoc.copyto = Split(cc, ",")
oDoc.body = "Dear " & Cells(cell.Row, "A").Value _
& vbNewLine & vbNewLine & _
"Please find attached "
oDoc.postdate = Date
oDoc.SaveMessageOnSend = True
Name = Cells(cell.Row, "F").Value
Annex = Cells(cell.Row, "G").Value
Call oItem.EmbedObject(1454, "", Name)
Call oItem.EmbedObject(1454, "", Annex)
oDoc.Send False
End If
Next cell
MsgBox prompt:="Mail Sent", Buttons:=vbOKOnly + vbInformation, Title:=AppHeader
Exit Sub
'Attaching DATABASE
For Each r In Range("Fpath") '// Change to suit
If r.Value <> vbNullString Then
Call Send
End If
Next
oDoc.visable = True
'Sending Message
exit_SendAttachment:
On Error Resume Next
Set oSess = Nothing
Set oDB = Nothing
Set oDoc = Nothing
Set oItem = Nothing
'Done
err_handler:
If Err.Number = 7225 Then
MsgBox "File doesn't exist"
Else
MsgBox Err.Number & " " & Err.Description
End If
On Error GoTo exit_SendAttachment
Else
Sheets("Sheet1").Activate
End If
End Sub
Any thoughts will be highly appreciated.
It's been years since I have worked with Lotus notes. The last question that I answered on Lotus notes was way back in July 26, 2011 So be gentle on me if I miss any syntax. :p
Application.FileSearch method is no longer supported from XL2007+
Reference: Error message when you run a macro to search for a file in an Office 2007 program: "Run-time error 5111"
In case the above link dies, here is the screenshot.
As mentioned in that link You can use the FileSystemObject object to recursively search directories and to find specific files. Here is how we do that
In case the above link dies, here is the code from that link.
'~~> COURTESY: http://support.microsoft.com/kb/185601
Option Explicit
Dim fso As New FileSystemObject
Dim fld As Folder
Private Sub Command1_Click()
Dim nDirs As Long, nFiles As Long, lSize As Currency
Dim sDir As String, sSrchString As String
sDir = InputBox("Type the directory that you want to search for", _
"FileSystemObjects example", "C:\")
sSrchString = InputBox("Type the file name that you want to search for", _
"FileSystemObjects example", "vb.ini")
MousePointer = vbHourglass
Label1.Caption = "Searching " & vbCrLf & UCase(sDir) & "..."
lSize = FindFile(sDir, sSrchString, nDirs, nFiles)
MousePointer = vbDefault
MsgBox Str(nFiles) & " files found in" & Str(nDirs) & _
" directories", vbInformation
MsgBox "Total Size = " & lSize & " bytes"
End Sub
Private Function FindFile(ByVal sFol As String, sFile As String, _
nDirs As Long, nFiles As Long) As Currency
Dim tFld As Folder, tFil As File, FileName As String
On Error GoTo Catch
Set fld = fso.GetFolder(sFol)
FileName = Dir(fso.BuildPath(fld.Path, sFile), vbNormal Or _
vbHidden Or vbSystem Or vbReadOnly)
While Len(FileName) <> 0
FindFile = FindFile + FileLen(fso.BuildPath(fld.Path, _
FileName))
nFiles = nFiles + 1
List1.AddItem fso.BuildPath(fld.Path, FileName) ' Load ListBox
FileName = Dir() ' Get next file
DoEvents
Wend
Label1 = "Searching " & vbCrLf & fld.Path & "..."
nDirs = nDirs + 1
If fld.SubFolders.Count > 0 Then
For Each tFld In fld.SubFolders
DoEvents
FindFile = FindFile + FindFile(tFld.Path, sFile, nDirs, nFiles)
Next
End If
Exit Function
Catch: FileName = ""
Resume Next
End Function
Once you are able to select the files you can use the below code in a loop to add the attachments
stAttachment = "Blah Blah.Txt"
Set obAttachment = oDoc.CreateRichTextItem("stAttachment")
Set EmbedObject = obAttachment.EmbedObject(EMBED_ATTACHMENT, "", stAttachment)
Sorry for the two fold question in one post.
This indirectly relates to a question I posted recently here: vba: return page number from selection.find using text from array which was solved
Program purpose:
Firstly: add a footer with custom page numbers to documents (i.e. 0.0.0, Chapter.Section,Page representative) in a selected folder and sub folders.
Secondly: create a TOC with the custom page numbers saved as roottoc.docx in the root folder selected.
I now have two new problems before I can fully clean and finally put this to bed, I will post the full code at the end of this post.
Solved First of all, from what I have discovered and just read elsewhere too the getCrossReferenceItems(refTypeHeading) method will only return the text upto a certain length from what of finds. I have some pretty long headings which means this is quite an annoyance for the purpose of my code. So the first question I have is is there something I can do with the getCrossReferenceItems(refTypeHeading) method to force it to collect the full text from any referenced headings or is there an alternative way round this problem.
Solved Secondly the createOutline() function when called in ChooseFolder() produces the correct results but in reverse order, could someone point the way on this one too please.
Unfortunately the actual results I am recieving will be difficulty to exactly replicate but if a folder is made containing a couple of documents with various headings. The directory name should be the the same as what is in the Unit Array i.e. Unit(1) "Unit 1", the file names are made up of two parts i.e. Unit(1) & " " & Criteria(1) & ext becoming "Unit 1 p1.docx" etc, the arrays Unit and Criteria are in the ChooseFolder Sub. chapArr is a numerical representative of the Unit array contents soley for my page numbering system, I used another array because of laziness at this point in time. I could have used some other method on the Unit array to achieve the same result which I might look at when cleaning up.
When running the ChooseFolder Sub if the new folder with documents in is located in My Document then My Documents will be the folder to locate and select in the file dialogue window. This should produce results that are similar and will give an example of what I am talking about.
Complete code:
Public Sub ChooseFolder()
'Declare Variables
'|Applications|
Dim doc As Word.Document
'|Strings|
Dim chapNum As String
Dim sResult As String
Dim Filepath As String
Dim strText As String
Dim StrChapSec As String
'|Integers|
Dim secNum As Integer
Dim AckTime As Integer
Dim FolderChosen As Integer
'|Arrays|
Dim Unit() As Variant
Dim ChapArray() As Variant
Dim Criteria() As Variant
'|Ranges|
Dim rng As Range
'|Objects|
Dim InfoBox As Object
'|Dialogs|
Dim fd As FileDialog
'Constants
Const ext = ".docx"
'Set Variable Values
secNum = 0 'Set Section number start value
AckTime = 1 'Set the message box to close after 1 seconds
Set InfoBox = CreateObject("WScript.Shell") 'Set shell object
Set fd = Application.FileDialog(msoFileDialogFolderPicker) 'Set file dialog object
FolderChosen = fd.Show 'Display file dialogue
'Set Array Values
'ToDo: create form to set values for Arrays
'Folder names
Unit = Array("Unit 1", "Unit 2")
'Chapter Numbers
chapArr = Array("1", "2")
'Document names
Criteria = Array("P1", "P2", "P3", "P4", "P5", "P6", "P7", "P8", "P9", "M1", "M2", "M3", "M4", "D1", "D2", "D3")
If FolderChosen <> -1 Then
'didn't choose anything (clicked on CANCEL)
MsgBox "You chose cancel"
Else
'Set sResult equal to selected file/folder in file dialogue
sResult = fd.SelectedItems(1)
End If
' Loop through unit array items
For i = LBound(Unit) To UBound(Unit)
unitName = Unit(i)
' Test unit folder being looked at and concatenate sResult with
' unitName delimited with "\"
If unitName = "Unit 105" Then
Filepath = sResult & "\unit 9"
Else
Filepath = sResult & "\" & unitName
End If
' Loop through criteria array items
For j = LBound(Criteria) To UBound(Criteria)
criteriaName = Criteria(j)
' Set thisFile equal to full file path
thisfile = Filepath & "\" & unitName & " " & criteriaName & ext 'Create file name by concatenating filePath with "space" criteriaName and ext
' Test if file exists
If File_Exists(thisfile) = True Then
' If file exists do something (i.e. process number of pages/modify document start page number)
' Inform user of file being processed and close popup after 3 seconds
Select Case InfoBox.Popup("Processing file - " & thisfile, AckTime, "This is your Message Box", 0)
Case 1, -1
End Select
' Open document in word using generated filePath in read/write mode
' Process first section footer page number and amend to start as intPages (total pages) + 1
Set doc = Documents.Open(thisfile)
With doc
With ActiveDocument.Sections(1)
chapNum = chapArr(i)
secNum = secNum + 1
' Retrieve current footer text
strText = .Footers(wdHeaderFooterPrimary).Range.Text
.PageSetup.DifferentFirstPageHeaderFooter = False
' Set first page footer text to original text
.Footers(wdHeaderFooterFirstPage).Range.Text = strText
' Set other pages footer text
.Footers(wdHeaderFooterPrimary).Range.Text = Date & vbTab & "Author: Robert Ells" & vbTab & chapNum & "." & secNum & "."
Set rng = .Footers(wdHeaderFooterPrimary).Range.Duplicate
rng.Collapse wdCollapseEnd
rng.InsertBefore "{PAGE}"
TextToFields rng
End With
ActiveDocument.Sections(1).Footers(1).PageNumbers.StartingNumber = 1
Selection.Fields.Update
Hide_Field_Codes
ActiveDocument.Save
CreateOutline sResult, chapNum & "." & secNum & "."
End With
Else
'If file doesn't exist do something else (inform of non existant document and close popup after 3 seconds
Select Case InfoBox.Popup("File: " & thisfile & " - Does not exist", AckTime, "This is your Message Box", 0)
Case 1, -1
End Select
End If
Next
Filepath = ""
secNum = 0
Next
End Sub
Private Function TextToFields(rng1 As Range)
Dim c As Range
Dim fld As Field
Dim f As Integer
Dim rng2 As Range
Dim lFldStarts() As Long
Set rng2 = rng1.Duplicate
rng1.Document.ActiveWindow.View.ShowFieldCodes = True
For Each c In rng1.Characters
DoEvents
Select Case c.Text
Case "{"
ReDim Preserve lFldStarts(f)
lFldStarts(f) = c.Start
f = f + 1
Case "}"
f = f - 1
If f = 0 Then
rng2.Start = lFldStarts(f)
rng2.End = c.End
rng2.Characters.Last.Delete '{
rng2.Characters.First.Delete '}
Set fld = rng2.Fields.Add(rng2, , , False)
Set rng2 = fld.Code
TextToFields fld.Code
End If
Case Else
End Select
Next c
rng2.Expand wdStory
rng2.Fields.Update
rng1.Document.ActiveWindow.View.ShowFieldCodes = True
End Function
Private Function CreateOutline(Filepath, pgNum)
' from https://stackoverflow.com/questions/274814/getting-the-headings-from-a-word-document
'Declare Variables
'|Applications|
Dim App As Word.Application
Dim docSource As Word.Document
Dim docOutLine As Word.Document
'|Strings|
Dim strText As String
Dim strFileName As String
'|Integers|
Dim intLevel As Integer
Dim intItem As Integer
Dim minLevel As Integer
'|Arrays|
Dim strFootNum() As Integer
'|Ranges|
Dim rng As Word.Range
'|Variants|
Dim astrHeadings As Variant
Dim tabStops As Variant
'Set Variable values
Set docSource = ActiveDocument
If Not FileLocked(Filepath & "\" & "roottoc.docx") Then
If File_Exists(Filepath & "\" & "roottoc.docx") Then
Set docOutLine = Documents.Open(Filepath & "\" & "roottoc.docx", ReadOnly:=False)
Else
Set docOutLine = Document.Add
End If
End If
' Content returns only the
' main body of the document, not
' the headers and footer.
Set rng = docOutLine.Content
minLevel = 5 'levels above this value won't be copied.
astrHeadings = returnHeaderText(docSource) 'docSource.GetCrossReferenceItems(wdRefTypeHeading)
docSource.Select
ReDim strFootNum(0 To UBound(astrHeadings))
For i = 1 To UBound(astrHeadings)
With Selection.Find
.Text = Trim(astrHeadings(i))
.Wrap = wdFindContinue
End With
If Selection.Find.Execute = True Then
strFootNum(i) = Selection.Information(wdActiveEndPageNumber)
Else
MsgBox "No selection found", vbOKOnly 'Or whatever you want to do if it's not found'
End If
Selection.Move
Next
docOutLine.Select
With Selection.Paragraphs.tabStops
'.Add Position:=InchesToPoints(2), Alignment:=wdAlignTabLeft
.Add Position:=InchesToPoints(6), Alignment:=wdAlignTabRight, Leader:=wdTabLeaderDots
End With
For intItem = LBound(astrHeadings) To UBound(astrHeadings)
' Get the text and the level.
' strText = Trim$(astrHeadings(intItem))
intLevel = GetLevel(CStr(astrHeadings(intItem)))
' Test which heading is selected and indent accordingly
If intLevel <= minLevel Then
If intLevel = "1" Then
strText = " " & Trim$(astrHeadings(intItem)) & vbTab & pgNum & strFootNum(intItem) & vbCr
End If
If intLevel = "2" Then
strText = " " & Trim$(astrHeadings(intItem)) & vbTab & pgNum & strFootNum(intItem) & vbCr
End If
If intLevel = "3" Then
strText = " " & Trim$(astrHeadings(intItem)) & vbTab & pgNum & strFootNum(intItem) & vbCr
End If
If intLevel = "4" Then
strText = " " & Trim$(astrHeadings(intItem)) & vbTab & pgNum & strFootNum(intItem) & vbCr
End If
If intLevel = "5" Then
strText = " " & Trim$(astrHeadings(intItem)) & vbTab & pgNum & strFootNum(intItem) & vbCr
End If
' Add the text to the document.
rng.Collapse (False)
rng.InsertAfter strText & vbLf
docOutLine.SelectAllEditableRanges
' tab stop to set at 15.24 cm
'With Selection.Paragraphs.tabStops
' .Add Position:=InchesToPoints(6), _
' Leader:=wdTabLeaderDots, Alignment:=wdAlignTabRight
' .Add Position:=InchesToPoints(2), Alignment:=wdAlignTabCenter
'End With
rng.Collapse (False)
End If
Next intItem
docSource.Close
docOutLine.Save
docOutLine.Close
End Function
Function returnHeaderText(doc As Word.Document) As Variant
Dim returnArray() As Variant
Dim para As Word.Paragraph
Dim i As Integer
i = 0
For Each para In doc.Paragraphs
If Left(para.Style, 7) = "Heading" Then
ReDim Preserve returnArray(i)
returnArray(i) = para.Range.Text
i = i + 1
End If
Next
returnHeaderText = returnArray
End Function
Function FileLocked(strFileName As String) As Boolean
On Error Resume Next
' If the file is already opened by another process,
' and the specified type of access is not allowed,
' the Open operation fails and an error occurs.
Open strFileName For Binary Access Read Write Lock Read Write As #1
Close #1
' If an error occurs, the document is currently open.
If Err.Number <> 0 Then
' Display the error number and description.
MsgBox "Error #" & Str(Err.Number) & " - " & Err.Description
FileLocked = True
Err.Clear
End If
End Function
Private Function GetLevel(strItem As String) As Integer
' from https://stackoverflow.com/questions/274814/getting-the-headings-from-a-word-document
' Return the heading level of a header from the
' array returned by Word.
' The number of leading spaces indicates the
' outline level (2 spaces per level: H1 has
' 0 spaces, H2 has 2 spaces, H3 has 4 spaces.
Dim strTemp As String
Dim strOriginal As String
Dim intDiff As Integer
' Get rid of all trailing spaces.
strOriginal = RTrim$(strItem)
' Trim leading spaces, and then compare with
' the original.
strTemp = LTrim$(strOriginal)
' Subtract to find the number of
' leading spaces in the original string.
intDiff = Len(strOriginal) - Len(strTemp)
GetLevel = (intDiff / 2) + 1
End Function
Private Function File_Exists(ByVal sPathName As String, Optional Directory As Boolean) As Boolean
'Returns True if the passed sPathName exist
'Otherwise returns False
On Error Resume Next
If sPathName <> "" Then
If IsMissing(Directory) Or Directory = False Then
File_Exists = (Dir$(sPathName) <> "")
Else
File_Exists = (Dir$(sPathName, vbDirectory) <> "")
End If
End If
End Function
Sub Hide_Field_Codes()
Application.ActiveWindow.View.ShowFieldCodes = False
End Sub
Kevin's Solutions:
Question part 1, Answer
I thought initially that something went wrong when I added your function, but it was due to a blank heading on the following line after the actual heading in the documents. I suppose an If statement to test if there is text present could solve this. :-)
I haven't tested this bit yet (due to being tired), but if the heading is inline with normal text, would this function pick up only the heading or both heading and normal text?
Question part 2, Answer
Just worked, although with one niggle (the list produced is no longer indented as desired in the main CreateOutline function). Time is getting on now so will have to pick this up again tomorrow :-)
Thanks yet again kevin, this is where I should have concentrated more during programming at uni instead of thinking about the pub.
Phil :-)
welcome back! :-)
For the reversed data from the CreateOutline function - change your Collapse function to have a false parameter. Collapse defaults to putting the cursor at the beginning of the selection, but this will put it at the end so you're adding to the end of the doc instead of the beginning:
' Add the text to the document.
rng.Collapse(False) 'HERE'
rng.InsertAfter strText & vbLf
docOutLine.SelectAllEditableRanges
rng.Collapse(False) 'AND HERE'
For the CrossReferenceItems issue, try this and let me know if there's any data missing from what it returns. Call this instead of the CrossReferenceItems method:
Function returnHeaderText(doc As Word.Document) As Variant
Dim returnArray() As Variant
Dim para As Word.Paragraph
Dim i As Integer
i = 0
For Each para In doc.Paragraphs
If Left(para.Style, 7) = "Heading" Then
ReDim Preserve returnArray(i)
returnArray(i) = para.Range.Text
i = i + 1
End If
Next
returnHeaderText = returnArray
End Function