Export As A Fixed Format Excel 2007 - vba

I have been assigned the task of developing a excel document that whole office will use. The user will click a button and the macro will export the file as a PDF to a shared folder. I wrote this code and tested this code using excel 2010. People that have excel 2007 where getting an error message saying "Run Time Error 1004 Document not saved. This document may be open, or an error may have been encountered when saving." I looked into the problem a little bit and found that excel 2007 needed an add-in update, so I installed it on their computers. I also checked to see if they have adobe on their computers and they do. They are still having the problem and I am unsure of what to do. Any help would be greatly appreciated!
Here is my code
' Define all variables
Dim strFileName As String
Dim folder As String
Dim member As Integer
Dim member_count As Integer
Dim member_name As String
Dim show As Variant
Dim MyTime As String
'Save as new file
Worksheets("Input data").Visible = True
folder = Sheets("Input data").Range("location").Value
MyTime = Time
Sheets("Input data").Select
Range("G2").Value = MyTime
strFileName = folder & "Material Request - " & Sheets("Input data").Range("name").Value & "_" & Sheets("Input data").Range("date").Value & " " & Sheets("Input data").Range("time").Value & ".pdf"
Sheets("Material Request").Select
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, Filename:=strFileName 'OpenAfterPublish:=True`

You should start with changing the code to remove .Select & .ActiveSheet instances.
Dim oWS as Worksheet
Set oWS = ThisWorkbook.Worksheets("Input data")
' Worksheets("Input data").Visible = True
folder = oWS.Range("location").Value
If Right(folder,1) <> Application.PathSeparator Then folder = folder & Application.PathSeparator
MyTime = Time
' Sheets("Input data").Select
oWS.Range("G2").Value = MyTime
strFileName = folder & "Material Request - " & oWS.Range("name").Value & "_" & oWS.Range("date").Value & " " & oWS.Range("time").Value & ".pdf"
Debug.Print "strFileName: " & strFileName
'Sheets("Material Request").Select
oWS.ExportAsFixedFormat Type:=xlTypePDF, Filename:=strFileName 'OpenAfterPublish:=True`
Set oWS = Nothing
Refer to this MSDN Worksheet.ExportAsFixedFormat Method, you may need fill in more parameters depending on properties of the Worksheet "Input Data".
I have added some checks and refer to Immediate window to check value of strFileName in 2007.

I had a similiar problem (Error 1004 when attempting export). After an hour of pulling my hair out, here was the source of my problem.
I was passing a cell value as part of generating the filename. I was doing this in the format of
fileName:= ActiveWorkbook.Path & "\" & CStr(Workbooks.Cells(i,j).Value) & ".pdf"
The text in the cell itself was formatted to be in two rows (i.e. "top row text" + (Alt+K) + "bottom row text"). While the string looks normal in Debug.print, MsgBox, or value previews, I am thinking that there is a hidden character which encodes the new line for the cell. I believe this hidden character causes the error when passed as part of the fileName argument. I'm guessing Excel doesn't pick it up but the OS's file name system does.
In any case, this fixed the issue for me.

Related

VBA SaveCopy function + lose a worksheet

I created an Excel 2016-based template, which the user can fill and create a work form based on it. User inserts an unique ID and with basic INDEX&MATCH formulas some ID-related parameters are being fetched from separate worksheet a. The work form is created with VBA-macro using SaveCopyAs method.
After the parameters have been fetched and VBA is launched to create the work form the ID will not change anymore. Thus, I don't need the whole worksheet a anymore and would like to drop it to keep the work form more lightweight. I'm capable of retaining the fetched parameters, so this is not a problem.
I would NOT want the user to have to re-open the form every single time a work form is created, so I don't want the VBA to remove worksheet a from the template itself, as even though the user can't save changes to the template, (s)he would have to re-open the template file every time a work form has to be created.
Any idea if something could be done? Might it be possible to somehow run SaveCopyAs or similar method, but drop the worksheet a at the same time from the new target file? Having INDEX&MATCH formula fetch the needed information from another workbook would theoretically work but to my knowledge requires the other workbook to be open at all times which will undoubtedly start to cause unnecessary issues.
My current VBA for work form creating is something like this:
Sub Save_copy()
Dim FileName As String
With ActiveWorkbook
[H3] = Format(Now, "dd.mm.yy_hhmm")
Range("H2").Value = Range("H1").Value
FileName = "SERVICE " & _
Range("H1").Value & _
" - " & Format(Now, "dd.mm.yy") & _
"_" & Format(Now, "hhmm") & _
"." & Right(.Name, Len(.Name) - InStrRev(.Name, "."))
.SaveCopyAs "G:\SERVICE" & "\" & FileName
End With
Call Reset
End Sub
If I understood you properly try something like this ("air-coded" so there may be typos):
Sub Save_copy()
Dim FileName As String
With ActiveWorkbook
[H3] = Format(Now, "dd.mm.yy_hhmm")
Range("H2").Value = Range("H1").Value
FileName = "SERVICE " & _
Range("H1").Value & _
" - " & Format(Now, "dd.mm.yy") & _
"_" & Format(Now, "hhmm") & _
"." & Right(.Name, Len(.Name) - InStrRev(.Name, "."))
.SaveCopyAs "G:\SERVICE\" & FileName
End With
Dim newWorkbook As Excel.Workbook
Set newWorkbook = Workbooks.Open("G:\service\" & FileName)
newWorkbook.Worksheets("A").Delete
newWorkbook.Close True
Reset
End Sub
Additionally, a couple of coding tips:
There's no need for Call - that function is deprecated and only exists to keep ancient code from blowing up
There is an extra concatenation of the "\" in your .SaveCopyAs line - simply put the trailing slash in with the rest of the path (as I did).
The unqualified Range("H2") refers to the ActiveWorksheet and could blow up on you if your user ever happens to click on a different worksheet while your code is running

Why i can connect to a sharepoint site with vba from one spreadsheet but not another

I have an odd issue where I can connect and upload files to a sharepoint site using a vba script, however using practically the same vba script from another spreadsheet and uploading to the same sharepoint site I can't connect and upload files.
The weird thing with the vba script that doesn't work is that if I add the below code to it before the rest of the script, the rest of the script works.
xPath= "https://teamspace.healthcare.siemens.com/content/90002613/Documents/"
With ActiveWorkbook
Application.ActiveWorkbook.SaveAs Filename:=xPath & Name & ".xlsm"
Application.ActiveWorkbook.Close False
End With
No idea why but xPath is a valid file path when using the SaveAs command, but when I use the same path or variant of it with the "Dir" tag it doesn't work and either give me a error code "Runtime 52 Bad File name or number" or "Runtime 76 path not found". Please can someone help with this, I have been trying everything I can think of for about the last 2 days
Thanks
Edit :
this is the code that works in one of the spreadsheets
If Dir("//teamspace.healthcare.siemens.com/content/90002613/Documents/GB_Invivo_RSM/" & xWs.Name & "", vbDirectory) = "" Then
MkDir ("//teamspace.healthcare.siemens.com/content/90002613/Documents/GB_Invivo_RSM/" & xWs.Name & "")
Else
End If
With ActiveWorkbook
Application.ActiveWorkbook.SaveAs Filename:=xPath & "\GB_RSM_P" & Format(LDate, "mm") & "FY" & Format(LDate, "yyyy") & " " & xWs.Name & ".xlsx"
End With
The code in the 2nd spreadsheet wont work unless I put another SaveAs() before all of this, and save a dummy spreadsheet, then have to delete it after, because obviously I don't want it there. I can't understand why the same code would work from one spreadsheet and not another, and also its almost like the saveAs() is creating a connection or something, but this wasn't needed in the 1st spreadsheet
If your URL is "https://teamspace.healthcare.siemens.com/content/90002613/Documents/" then you should be able to use Dir() as shown below:
Sub TestWebDAVDir()
Const MY_PATH As String = "\\teamspace.healthcare.siemens.com\content\90002613\Documents\"
Dim f
f = Dir(MY_PATH & "*")
Do While Len(f) > 0
Debug.Print f
f = Dir()
Loop
End Sub

How to get the sheet name using GetOpenFilename in VLOOKUP

I am using this code down below to use a VLOOKUP in another file that you select using the GetOpenFilename. I want shtName to be the name of the sheet in the file that you select, but whenever I step through it, it is always the name of the sheet that I am working in and putting the VLOOKUP in.
I have shtName in my VLOOKUP and it doesn't show anything when I step through it. X shows the filename and path, but shtName right after shows nothing. But my VLOOKUP ends up working anyway and it puts the sheet in the formula.
Why is that? I want to be able to do it myself and so I know I get the sheet name from the file you are selecting.
Dim iRet As Integer
Dim strPrompt As String
Dim strTitle As String
' Promt
strPrompt = "Please select the last Kronos Full File before the dates of this HCM Report." & vbCrLf & _
"This will be used to find the Old Position, Org Unit, and Old Cost Center." & vbCrLf & _
"For example, if the date of this report is 7-28-17 thru 8-25-17, the closest Kronos Full File you would want to use is 7-27-17."
' Dialog's Title
strTitle = "Last Kronos Full File for Old Positions"
'Display MessageBox
iRet = MsgBox(strPrompt, vbOK, strTitle)
Dim LR As Long
Dim X As String
Dim lNewBracketLocation As Long
X = Application.GetOpenFilename( _
FileFilter:="Excel Files (*.xls*),*.xls*", _
Title:="Choose the Kronos Full File.", MultiSelect:=False)
MsgBox "You selected " & X
'Find the last instance in the string of the path separator "\"
lNewBracketLocation = InStrRev(X, Application.PathSeparator)
'Edit the string to suit the VLOOKUP formula - insert "["
X = Left$(X, lNewBracketLocation) & "[" & Right$(X, Len(X) - lNewBracketLocation)
shtName = ActiveWorkbook.Worksheets(1).name
LR = Range("E" & Rows.Count).End(xlUp).Row
Range("T2").Formula = "=VLOOKUP($E2,'" & X & "]shtName'!$B$1:$AP$99999,15,0)"
Stop
Range("T2").AutoFill Destination:=Range("T2:T" & Range("E" & Rows.Count).End(xlUp).Row)
Stop
Range("T2:T" & Range("E" & Rows.Count).End(xlUp).Row).Select
Stop
Range("U2").Formula = "=VLOOKUP($E2,'" & X & "]shtName'!$B$1:$AP$99999,41,0)"
Range("U2").AutoFill Destination:=Range("U2:U" & Range("E" & Rows.Count).End(xlUp).Row)
Range("U2:U" & Range("E" & Rows.Count).End(xlUp).Row).Select
Range("V2").Formula = "=VLOOKUP($E2,'" & X & "]shtName'!$B$1:$AP$99999,18,0)"
Range("V2").AutoFill Destination:=Range("V2:V" & Range("E" & Rows.Count).End(xlUp).Row)
Range("V2:V" & Range("E" & Rows.Count).End(xlUp).Row).Select
Cells.Select
Cells.EntireColumn.AutoFit
Something like the following should give you the worksheets name out of a file
Dim wbk As Workbook
Set wbk = Workbooks.Open(Filename:="YOUR_FILE_PATH", ReadOnly:=True)
Dim shtName As String
shtName = wbk.Worksheets(1).Name
wbk.Close
Note: We can open the workbook in read only mode if we don't plan to change anything.
Additionally I recommend (for a good code following good practices):
Always specify a worksheet.
Eg for every Range("") like Worksheets("YourSheetName").Range("")
Or use With statements:
With Worksheets("YourSheetName")
.Range("A1").Value = 5 'recognize the starting full stop referring to the with statement
End With
Same for every Rows, Columns, Cells, etc.
Avoid using .Select, .Activate and Selection. at all.
(there are many tutorials out there in the Internet how to avoid them).
Use Option Explicit and declare all your variables before use.
(avoids many issues, especially typos).

How Do I Resolve Run-Time Error With GetValue Function in Excel VBA?

I am trying to write a macro that copies data from multiple external workbooks to a single workbook in a certain order. I do not intend to have each workbook be open for my macro to work, as that would be an outrageous number of open spreadsheets, so I did a Google search and came across this nifty function, the GetValue function:
http://spreadsheetpage.com/index.php/tip/a_vba_function_to_get_a_value_from_a_closed_file/
Just to set myself up for the rest of the code, I made a code that is supposed to simply take a single piece of data from a cell of an external workbook, and put it in a single cell of the workbook and sheet I'm currently in. In the current worksheet, I stuck the file paths of the workbooks I want access into the B column, and the file names in the A column, since there are so many and I want to be able to access each in a single code. Here is that code:
Sub Gather_Data()
Dim p As String
Dim f As String
Dim s As String
Dim a As String
p = Range("B7").Value
f = Range("A7").Value
s = Sheet5
a = D7
Cells(10, 10).Value = GetValue(p, f, s, a).Value
End Sub
Private Function GetValue(path, file, sheet, ref)
' Retrieves a value from a closed workbook
Dim arg As String
' Make sure the file exists
If Right(path, 1) <> "\" Then path = path & "\"
If Dir(path & file) = "" Then
GetValue = "File Not Found"
Exit Function
End If
' Create the argument
arg = "'" & path & "[" & file & "]" & sheet & "'!" & _
Range(ref).Range("A1").Address(, , xlR1C1)
' Execute an XLM macro
GetValue = ExecuteExcel4Macro(arg)
End Function
I don't see anything wrong with the code, but whenever I try to run it I get a run-time error that states, "Method 'Range' of object '_Global' failed". I honestly have no idea what that means and running the debugger highlights the
arg = "'" & path & "[" & file & "]" & sheet & "'!" & _
Range(ref).Range("A1").Address(, , xlR1C1)
area, which I didn't even write. If anyone has experience using this function or knows how to resolve this error, your input would be greatly appreciated. Thanks in advance!
Your variables are declared as String, so try changing your code from this:
s = Sheet5
a = D7
To this:
s = "Sheet5"
a = "D7"

Save an Excel file and export it to pdf with a different sheet

I have never written VBA code, but I checked on internet for some information.
My wish is the following: I have an Excel file with 3 sheets. On one of them, I'd like to add one button which can:
Save the totality of my Excel file following this naming convention: [name of a cells of a page]_AP_[date of today].xls.
Save one of the sheets in a .pdf file.
Print 2 of the 3 sheets while adjusting the contents.
I already started something, but I'm really bad at programming:
Public Sub Savefile_Click() 'copie sauvegarde classeur
' save my file following a name
Dim nom As String
Dim chemin As String
Dim wSheet As Worksheet
chemin = "C:\Users\aaa\Desktop"
nom = [Q13].Value & "_" & Day(Date) & "-" & Month(Date) & "-" & Year(Date) _
& ".xlsm"
With ActiveWorkbook
.SaveAs Filename:=chemin & nom
.Close
rep = MsgBox("Fichier excell sauvegardé")
End With
' ... and print my active sheet (where the button will stay)
For Each wSheet In ActiveWorkbook.Worksheets
If wSheet.Visible Then wSheet.PrintOut
Next
'Save my page 'offre' in pdf on my desktop and print it
Worksheets("OFFRE A ENVOYER").Range("A1:i47").ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=[Q13].Value & "_Offre de prix", _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
End Sub
After that there will be another option and details, but this is really the base.
1) Save as Excel
Dim nom As String
nom = ThisWorkbook.Sheets(1).Range("Q13").Value & "AP" & Format(Date, "ddmmyyyy") & ".xls"
thisworkbook.saveas sPath & nom 'Define path first, don't forget the \ at the end.
Even better would be to create a named range from range "Q13" and use:
nom = thisworkbook.names("Something").referstorange.value
To make the link dynamic in case you insert a column or row which shifts all your ranges.
2) Save workbook as PDF
ThisWorkbook.ExportAsFixedFormat xlTypePDF, sPath & sFile 'Define here .pdf
3)
"print 2 of the 3sheets with adjusting the contenant of a "
I'm not sure if I get this one...
Print command is given by:
Set oSheet= thisworkbook.sheets(2)
with oSheet.PageSetup
.PrintArea = "$A1$1:$Q$40"
...
'Any other properties: http://www.java2s.com/Code/VBA-Excel-Access-Word/Excel/AllpropertiesofPageSetup.htm
end with
oSheet.printout
Which ever way you want to program this in order to retrieve the sheets that you need to print.
You can loop through the sheets with a counter and put if statements to add conditions.
dim oSheet as Excel.worksheet
dim iCnt as integer
For each oSheet in thisworkbook.sheets
iCnt = iCnt + 1
'Include conditions here
If ... then 'Whatever condition
set oSheet = thisworkbook.sheets(iCnt)
'Print
end if
next oSheet
thank you ...i was searching this. this worked very well.
Option Explicit
Sub SvMe() 'Save filename as value of A1 plus the current date
Dim newFile As String, fName As String
' Don't use "/" in date, invalid syntax
fName = Range("A1").Value
newFile = fName & " " & Format$(Date, "mm-dd-yyyy")
' Change directory to suit
ChDir _
"C:\Users\user\Desktop" 'YOU MUST Change USER NAME to suit
ThisWorkbook.ExportAsFixedFormat xlTypePDF, Filename:=newFile
End Sub
this
1. saves my file in pdf format and
2. does not prompt me for attending save as dialog box
3. saves file using cell value in A1 and date stamp