I am writing a macro in VBA Excel, which is used to do some data processing on a word document. During this, I've changed the font name for the entire document to Times New Roman. But I don't want the same change applied to the 'equation editor' boxes in the document, since their font is "Cambria Math". Changing the font to Times New Roman is resulting into ambiguous data.
The Equations object changed post 2007. Pre 2007, you could work with those objects by declaring Field objects. For example
UNTESTED
Sub Sample()
Dim fldEqn As Field
For Each fldEqn In ActiveDocument.Fields
If fldEqn.Type = wdFieldEmbed Then
If InStr(1, fldEqn, "Equation.3") Then
With fldEqn.Result.Font
'
'~~> Rest of the code
'
End With
End If
End If
Next oField
End Sub
To work with the Equation Objects from 2007 onwards you have to use the OMaths collection.
You can change the font of all the equations using this code
Sub Sample()
Dim eqns As OMath
For Each eqns In ActiveDocument.OMaths
With eqns.Range.Font
'
'~~> Rest of the code
'
End With
Next
End Sub
Related
i have following problem. Im currently creating a Macro that gets every font thats been used in a Word document. Afterwards it checks, if this font is even installed and changes the font into predefined fonts. (As the Microsoft auto-font-change in Word is pretty bad and changes my fonts into Comic Sans (no joke ...).
Everything works as intended except for one thing.
This here is the code i am using to exchange every occurence of the found
font in the document:
For i = 0 To UBound(missingFont)
For Each oCharacter In ActiveDocument.Range.Characters
If oCharacter.Font.name = missingFont(i) Then
oCharacter.Font.name = fontToUse
If InStr(missingFont(i), "bold") Then
oCharacter.Font.Bold = True
End If
If InStr(missingFont(i), "italic") Then
oCharacter.Font.Italic = True
End If
End If
Next oCharacter
Next i
So basically im checking every Character in my document and change it if needed. Now this only works for Characters that are not inside of textfields, the header or footer. How can i check every, EVERY, character inside of the Document?
First i've tried to use ActiveDocument.Range.Paragraphs instead of ActiveDocument.Range.Characters. I've also tried using the macro given here: http://www.vbaexpress.com/forum/showthread.php?55726-find-replace-fonts-macro but couldnt get this to work at all.
It's not clear what is meant by "textfield" as that could be any of five or six different things in Word...
But there is a way to access almost everything (excluding ActiveX controls) in a Word document by looping all StoryRanges. A StoryRange includes the main body of the document, headers, footers, footnotes, text ranges in Shapes, etc.
The following code sample demonstrates how to loop all the "Stories" in a document. I've put the code provided in the question in a separate procedure that's called from the "Stories" loop. (Note that I am not able to test, not having access to either the documents or relevant portions of code used in the question.)
Sub ProcessAllStories()
Dim doc as Word.Document
Dim missingFont as Variant
Dim myStoryRange as Word.StoryRange
'Define missingFont
Set doc = ActiveDocument
For Each myStoryRange In doc.StoryRanges
CheckFonts myStoryRange, missingFont
Do While Not (myStoryRange.NextStoryRange Is Nothing)
Set myStoryRange = myStoryRange.NextStoryRange
CheckFonts myStoryRange, missingFont
Loop
Next myStoryRange
End Sub
Sub CheckFonts(rng as Word.Range, missingFont as Variant)
Dim oCharacter as Word.Range
For i = 0 To UBound(missingFont)
For Each oCharacter In rng.Characters
If oCharacter.Font.name = missingFont(i) Then
oCharacter.Font.name = fontToUse
If InStr(missingFont(i), "bold") Then
oCharacter.Font.Bold = True
End If
If InStr(missingFont(i), "italic") Then
oCharacter.Font.Italic = True
End If
End If
Next oCharacter
Next i
End Sub
To summarize what I'm attempting to do, I work for a non-profit organization that sends out acknowledgement letters when someone donates money to us (a thank you, basically). We have multiple different letters that are written every month and sent to IS to "process". I would like to make this as efficient and use as little time as possible for IS, so I've created a program in VB.NET that takes content and pastes it into a template using Word bookmarks, updates a table in SQL so that the letter can be tested with live data, and sends an e-mail to the Production department letting them know to test the letter. It works fully, except...
I cannot for the life of me figure out how to retain RTF (RichText) when I insert the content into the letter template.
I've tried saving the content of the RichTextBox as an RTF file, but I can't figure out how to insert the RTF file contents into my document template and replace the bookmark.
I've tried using the Clipboard.SetText, odoc......Paste method, but it's unreliable as I can't accurately state where I'd like the text to paste. The find/replace function isn't very helpful because all of the bookmarks I'm trying to replace are within text boxes.
I'd show some code, but most of it has been deleted out of frustration for not working. Either way, here's some code I've been working with:
Private Sub testing()
strTemplateLocation = "\\SERVER\AcknowledgementLetters\TEST\TEMPLATE.dot"
Dim Selection As Word.Selection
Dim goWord As Word.Application
Dim odoc As Word.Document
goWord = CreateObject("Word.Application")
goWord.Visible = True
odoc = goWord.Documents.Add(strTemplateLocation)
Clipboard.Clear()
Clipboard.SetText(txtPreD.Rtf, TextDataFormat.Rtf)
odoc.Content.Find.Execute(FindText:="<fp>", ReplaceWith:=My.Computer.Clipboard.GetText)
'Code for looping through all MS Word Textboxes, but didn't produce desired results
For Each oCtl As Shape In odoc.Shapes
If oCtl.Type = Microsoft.Office.Core.MsoShapeType.msoTextBox Then
oCtl.TextFrame.TextRange.Text.Replace("<fp>", "Test")
goWord.Selection.Paste()
End If
Next
'Clipboard.Clear()
'Clipboard.SetText(txtPostD.Rtf, TextDataFormat.Rtf)
'odoc.Content.Find.Execute(FindText:="<bp>", ReplaceWith:="")
'goWord.Selection.Paste()
MsgBox("Click Ok when finished checking.")
odoc.SaveAs2("\\SERVER\AcknowledgementLetters\TEST\TEST.docx")
odoc = Nothing
goWord.Quit(False)
odoc = Nothing
goWord = Nothing
End Sub
...and here is the default code for setting bookmarks. This works perfectly as long as formatting is not required:
Private Sub SetBookmark(odoc As Object, strBookmark As String, strValue As String)
Dim bookMarkRange As Object
If odoc.Bookmarks.Exists(strBookmark) = False Then
Exit Sub
End If
bookMarkRange = odoc.Bookmarks(strBookmark).Range
If ((Err.Number = 0) And (Not (bookMarkRange Is Nothing))) Then
bookMarkRange.text = strValue
odoc.Bookmarks.Add(strBookmark, bookMarkRange)
bookMarkRange = Nothing
End If
End Sub
TL;DR - Need formatted text (Example: "TEST") to be inserted into a Word document either as a bookmark or as a replacement text.
Expected results: Replace "fp" (front page) bookmark with "TEST" including bold formatting.
Actual results: "fp" is not replaced (when using clipboard and find/replace method), or is replaced as "TEST" with no formatting.
I figured it out! I had to do it a weird way, but it works.
The following code saves the RichTextBox as an .rtf file:
RichTextBoxName.SaveFile("temp .rtf file location")
I then used the following code to insert the .rtf file into the bookmark:
goWord.ActiveDocument.Bookmarks("BookmarkName").Select()
goWord.Selection.InsertFile(FileName:="temp .rtf file location")
I then deleted the temp files:
If My.Computer.FileSystem.FileExists("temp .rtf file location") Then
My.Computer.FileSystem.DeleteFile("\temp .rtf file location")
End If
In an ms office document I've embedded / inserted an external document (object) (PDF in my case).
After opening the document, when I click on the PDF object icon, It opens up the PDF file embedded in it.
Using VBA / Macro I want to do the same thing, Where I'll have to run a macro and it will open up the embedded PDF file(Without clicking on the PDF ICON).
Is it possible?
Thanks,
Excel:
You can get the OLEObject form the OLEObjects of the Worksheet. See OLEObjects - https://msdn.microsoft.com/en-us/library/office/ff840244.aspx, OLEObject - https://msdn.microsoft.com/en-us/library/office/ff838421.aspx, OLEObject members - https://msdn.microsoft.com/EN-US/library/office/ff841208.aspx.
There is a method Verb which has a verb for opening the object. See https://msdn.microsoft.com/EN-US/library/office/ff838827.aspx - Verbs - https://msdn.microsoft.com/EN-US/library/office/ff820926.aspx
Example:
Sub test()
With ActiveSheet
Set o = .OLEObjects("Objekt 1")
o.Verb xlVerbOpen
End With
End Sub
"Objekt 1" is the name of the object in the Excel worksheet. The object must be in the active sheet.
Word:
In Word it depends on if the embedded object is in an InlineShape or an Shape. And there is no OLEObjects collection. So you must handle with Shape.OLEFormat. See InlineShapes - https://msdn.microsoft.com/en-us/library/office/ff822592.aspx, Shapes - https://msdn.microsoft.com/en-us/library/office/ff845240.aspx, Shape - https://msdn.microsoft.com/en-us/library/office/ff196943.aspx, OLEFormat - https://msdn.microsoft.com/EN-US/library/office/ff197153.aspx.
Example:
Sub test()
With ActiveDocument
Set oShape = .InlineShapes(1) 'The embedded object is the first InlineShape.
'Set oShape = .Shapes(1) 'The embedded object is the first Shape.
Set oOLEFormat = oShape.OLEFormat
oOLEFormat.Open
End With
End Sub
In short, when you already know which object you are referring to:
Excel
Sheets("Sheet1").OLEObjects("Object 1").Activate
Word
ActiveDocument.InlineShapes(1).OLEFormat.Open
Try this:
Sub test()
With ActiveSheet
Set o = .OLEObjects("Objekt 1")
o.Verb xlPrimary
End With
End Sub
I have built - over the years - a vba macro that is supposed to update all fields in a word document.
I invoke this macro before releasing the document for review to ensure all headers and footers etc are correct.
Currently - it look like this:
Sub UpdateAllFields()
'
' UpdateAllFields Macro
'
'
Dim doc As Document ' Pointer to Active Document
Dim wnd As Window ' Pointer to Document's Window
Dim lngMain As Long ' Main Pane Type Holder
Dim lngSplit As Long ' Split Type Holder
Dim lngActPane As Long ' ActivePane Number
Dim rngStory As Range ' Range Objwct for Looping through Stories
Dim TOC As TableOfContents ' Table of Contents Object
Dim TOA As TableOfAuthorities 'Table of Authorities Object
Dim TOF As TableOfFigures 'Table of Figures Object
Dim shp As Shape
' Set Objects
Set doc = ActiveDocument
Set wnd = doc.ActiveWindow
' get Active Pane Number
lngActPane = wnd.ActivePane.Index
' Hold View Type of Main pane
lngMain = wnd.Panes(1).View.Type
' Hold SplitSpecial
lngSplit = wnd.View.SplitSpecial
' Get Rid of any split
wnd.View.SplitSpecial = wdPaneNone
' Set View to Normal
wnd.View.Type = wdNormalView
' Loop through each story in doc to update
For Each rngStory In doc.StoryRanges
If rngStory.StoryType = wdCommentsStory Then
Application.DisplayAlerts = wdAlertsNone
' Update fields
rngStory.Fields.Update
Application.DisplayAlerts = wdAlertsAll
Else
' Update fields
rngStory.Fields.Update
If rngStory.StoryType <> wdMainTextStory Then
While Not (rngStory.NextStoryRange Is Nothing)
Set rngStory = rngStory.NextStoryRange
rngStory.Fields.Update
Wend
End If
End If
Next
For Each shp In doc.Shapes
If shp.Type <> msoPicture Then
With shp.TextFrame
If .HasText Then
shp.TextFrame.TextRange.Fields.Update
End If
End With
End If
Next
' Loop through TOC and update
For Each TOC In doc.TablesOfContents
TOC.Update
Next
' Loop through TOA and update
For Each TOA In doc.TablesOfAuthorities
TOA.Update
Next
' Loop through TOF and update
For Each TOF In doc.TablesOfFigures
TOF.Update
Next
' Header and footer too.
UpdateHeader
UpdateFooter
' Return Split to original state
wnd.View.SplitSpecial = lngSplit
' Return main pane to original state
wnd.Panes(1).View.Type = lngMain
' Active proper pane
wnd.Panes(lngActPane).Activate
' Close and release all pointers
Set wnd = Nothing
Set doc = Nothing
End Sub
Sub UpdateFooter()
Dim i As Integer
'exit if no document is open
If Documents.Count = 0 Then Exit Sub
Application.ScreenUpdating = False
'Get page count
i = ActiveDocument.BuiltInDocumentProperties(14)
If i >= 1 Then 'Update fields in Footer
For Each footer In ActiveDocument.Sections(ActiveDocument.Sections.Count).Footers()
footer.Range.Fields.Update
Next
End If
Application.ScreenUpdating = True
End Sub
'Update only the fields in your footer like:
Sub UpdateHeader()
Dim i As Integer
'exit if no document is open
If Documents.Count = 0 Then Exit Sub
Application.ScreenUpdating = False
'Get page count
i = ActiveDocument.BuiltInDocumentProperties(14)
If i >= 1 Then 'Update fields in Header
For Each header In ActiveDocument.Sections(ActiveDocument.Sections.Count).Headers()
header.Range.Fields.Update
Next
End If
Application.ScreenUpdating = True
End Sub
I have noticed recently that it sometimes misses some sections of the document. Today it missed First page footer -section 2- (the document version was not updated).
I have built this macro over a number of years and several bouts of research but I am not proud of it so please suggest a complete replacement if there is now a clean way of doing it. I am using Word 2007.
To test, create a word document and add a custom field named Version and give it a value. Then use that field {DOCPROPERTY Version \* MERGEFORMAT } in as many places as you can. Headers, Footers, first-page, subsequent page etc. etc. Remember to make a multi-section document with different header/footers. Then change the property and invoke the macro. It currently does quite a good job, handling TOCs and TOAs an TOFs etc, it just seems to skip footers (sometimes) in a multi-section document for example.
Edit
The challenging document that seems to cause the most problems is structured like this:
It has 3 sections.
Section 1 is for the title page and TOC so the first page of that section has no header/footer but does use the Version property on it. Subsequent pages have page numbering in roman numerals for the TOC.
Section 2 is for the body of the document and has headers and footers.
Section 3 is for the copyright blurb and this has a very strange header and a cut-down footer.
All footers contain the Version custom document property.
My code above seems to work in all cases except sometimes it misses first page footer of sections 2 and 3.
For years, the standard I've used for updating all fields (with the exception of TOC, etc. which are handled separately) in a document is the one the Word MVPs use and recommend, which I'll copy here. It comes from Greg Maxey's site: http://gregmaxey.mvps.org/word_tip_pages/word_fields.html. One thing it does that I don't see in your version is update any fields in Shapes (text boxes) in the header/footer.
Public Sub UpdateAllFields()
Dim rngStory As Word.Range
Dim lngJunk As Long
Dim oShp As Shape
lngJunk = ActiveDocument.Sections(1).Headers(1).Range.StoryType
For Each rngStory In ActiveDocument.StoryRanges
'Iterate through all linked stories
Do
On Error Resume Next
rngStory.Fields.Update
Select Case rngStory.StoryType
Case 6, 7, 8, 9, 10, 11
If rngStory.ShapeRange.Count > 0 Then
For Each oShp In rngStory.ShapeRange
If oShp.TextFrame.HasText Then
oShp.TextFrame.TextRange.Fields.Update
End If
Next
End If
Case Else
'Do Nothing
End Select
On Error GoTo 0
'Get next linked story (if any)
Set rngStory = rngStory.NextStoryRange
Loop Until rngStory Is Nothing
Next
End Sub
Some research and experimentation produced the following addition which seems to solve the additional problem of updating the headers/footers in a multi-section document.
Add the following dimensions to the earlier answer:
dim sctn as Word.Section
dim hdft as Word.HeaderFooter
And then, add to the earlier code
for each sctn in doc.Sections
for each hdft in sctn.Headers
hdft.Range.Fields.Update
next
for each hdft in sctn.Footers
hdft.Range.Fields.Update
next
next
However - I am still not happy with this code and would very much like to replace it with something less hacky.
Thanks for these answers! I found the answers very good and learned some stuff about ms-word macros. I thought I'd make my own answer for consideration (and adding some more search engine keywords - my searches didn't bring me here immediately).
I took inspiration from the citations in the footnotes.
I had an issue where MS Word fields were not updating in Textbox (Shapes).
I was working on a 70 page word document (Word 2013) that contained a lot of figures/images/captions and cross-references. A common practice is for an image to be captioned e.g. Figure 7, so it can be easily cross-referenced. Often the caption is inside a textbox (shape) and grouped with/to the object its captioning.
So after some document editing and content reorganisation, the fields and cross-references can easily get out of logical sequence.
OK - no problem... pressing CTRL+A then F9 to update the document fields should solve this?
Unfortunately that didn't work as expected to update fields in textboxes (shapes).
In this scenario where fields exist inside textboxes (shapes) CTRL+A then F9 only updated the fields not inside a textbox (shape).
One can assume this behaviour is because field updating (F9) works on selected text, and with the CTRL+A then F9 approach only text outside of the textboxes (shapes) is selected, so the field update only applies outside of textboxes (shapes).
I'm surprised there is not a button on the ribbon to perform an "update all fields". There could even be a toggle option to prompt the user to update all fields when closing a document?
I checked Word's (2013) ribbon command list, and didn't find an Update All command.
Solution UpdateAllFields()
Like the code shared by #Cindy here, the following code should update fields wherever they are in the doc, header, footer, main doc, textbox, grouped and nested grouped textbox.
Create a macro with the following code, and then add to the Quick Access Toolbar (QAT)
Press ALT+F8 to open the Macros dialogue.
Enter a name for the Macro: UpdateAllFields
Press Create button
Paste the code:
Sub UpdateAllFields()
Application.ScreenUpdating = False
With ActiveDocument
.Fields.Update
.PrintPreview
.ClosePrintPreview
End With
Application.ScreenUpdating = True
End Sub
Finally add the Macro to the Quick Access Toolbar.
Citations and inspirations:
The Q&A's in this post!
There is a related post on the Microsoft Community here: Word 365 Fields not updating in Textbox [serious reproducible error]. This suggests the issue is present in at least Word 2013 and Word 365.
There is a related post on Stack Overflow here: Macro to update fields in shapes (textboxes) in footer in Microsoft Word.
Another example UpdateTextboxFields()
This was the first version of code I wrote as I was in research and solution mode. Its a recursive approach to update fields inside textboxes, even if they are inside a group, or nested group. This doesn't update fields outside shapes.
Public Sub UpdateTextboxFields()
Application.ScreenUpdating = False
With ActiveDocument
Call IterateShapesCollection(.Shapes)
.PrintPreview
.ClosePrintPreview
End With
Application.ScreenUpdating = True
End Sub
Private Sub IterateShapesCollection(col)
Dim shp As Shape
For Each shp In col
' https://learn.microsoft.com/en-gb/office/vba/api/office.msoshapetype
' Ignore images and
If 1 = shp.Type Or 13 = shp.Type Then
GoTo NextIteration
End If
'Debug.Print ("Name: " & shp.Name & ", Type: " & shp.Type)
' if the type is a group, recurse
If 6 = shp.Type Then
Call IterateShapesCollection(shp.GroupItems)
Else
Call UpdateShapeFields(shp)
End If
NextIteration:
Next
End Sub
Private Sub UpdateShapeFields(shp)
With shp.TextFrame
If .HasText Then
.TextRange.Fields.Update
End If
End With
End Sub
Word display option: Update fields before printing
cite: Microsoft article Some fields are updated while other fields are not
The concept behind this option/approach is: all document fields are updated when you open print preview.
It looks like this option in Word (tested in 2013) updates all fields with a caveat - see below - you may need to open and close print preview twice.
File → Options → Display → Print options section → Update fields before printing
Caveat if the doc has cross-references to figures/captions
This caveat applies to the word "Update fields before printing" display option and the UpdateAllFields() macro.
IF the document contains cross-references to figures/captions (with numbers), and those figures/captions have changed sequence/place in the document...
You must update the fields twice, 1) to reflect the figures/captions update, and then 2) to update the cross-references.
I am writing a script that loops through the embedded excel sheets in my document with VBA. I activate them, do some modifications and go on with the next one. Afterwards, I want the last sheet to be deactivated again and I want the cursor to return to the start of the document.
I have the following code so far:
Private Sub DeactivateOleObject(ByRef oOleFormat As OLEFormat)
On Error Resume Next
oOleFormat.ActivateAs "This.Class.Does.Not.Exist"
End Sub
Sub AutoOpen()
Dim lNumShapes As Long
Dim lShapeCnt As Long
Dim xlApp As Object
Dim wrdActDoc As Document
Set wrdActDoc = ActiveDocument
For lShapeCnt = 1 To wrdActDoc.InlineShapes.Count
If wrdActDoc.InlineShapes(lShapeCnt).Type = wdInlineShapeEmbeddedOLEObject Then
Dim oOleFormat As OLEFormat
Set oOleFormat = wrdActDoc.InlineShapes(lShapeCnt).OLEFormat
oOleFormat.Activate
DeactivateOleObject oOleFormat
End If
Next lShapeCnt
End Sub
I borrowed the deactivation code from Gary McGill. However, this method of deactivation breaks the ribbon in Word 2007.
I can imagine that it would be nicer to reactivate the main document instead of deactivating the OLEObject, but adding wrdActDoc.Activate doesn't seem to do this.
Is it possible to deactivate the excel worksheet without breaking the ribbon?
I don't agree with "tricking" Word like that with Gary's code you reference. See my other post on Update embedded excel file programmatically for how to safely deactivate (but know that it is SendKeys, so it will never be 100% perfect).