I have a tricky thing I'm trying to get working
I have a table that contains events, and 10 fields populated with ID Numbers of employees who attended, and a comment box for each one. I tried to create a query that uses a combo-box with the ID Number to Search for the events they attended, and display them in a form cleanly (IE without displaying other peoples, or having a large number of text boxes everywhere). I got it partially working but I could not figure out how to go any farther. I can't figure out how to separate out the fields by the people. I was toying with the idea of having the event listed say 10 times with one person per record but that would cause alota bloat.
Any ideas how to do this? Different formats/other approaches would be great as well.
Thanks guys.
I would split the tables... have one that contains the event, with an eventID field as an AutoNumber. Then have another table called Attendance with three fields: eventID containing the ID of the event, employeeID, and Comment for the comment. This would then even allow you to create another table containing more info about the employee like first name and last name for use in reports.
Related
I'm quite new to MS Access, but I'm trying to set up a database for building management and regulation in MS Access, which is going to be used for energy use modelling of the building. I therefore have multiple tables which i control with forms. There are multiple zones in a building with different occupations, e.g. one zone is offices, the other a recreational area. In those zones are multiple rooms which have the same occupation. I have a form which provides an overview of the zone, with data such as area size, floor nr etc., but also with a list of rooms that are in that zone. The zones with respective occupation and other data are in one table, the list of rooms is a different table.
What I want it to do, is that when I change the occupation of a zone in the overview form, all the rooms in that zone also change to that occupation.
Info:
Zones table contains fields 'Zone_code', 'Occupation' and non related zone specific data
Rooms table contains fields 'Room_ID', 'In_zone', 'Occupation', and room specific data
I've tried using macro's on the 'Onchange' event, where I would select the table, select the data where the zone are equal, and than set the value to the changed occupation. I've also tried it with selecting the subform of the roomlist. I've also tried using an update query, but I encountered errors updating using a variable.
I had to do the same for the floors, where there are multiple zones per floor and have a table for that overview. I'll show the macro that worked there, but when I used a similar one for the rooms, I got errors such as 'The object doesn't contain the Automation object "Roomlist"'. I even tried update queries but I feel lost.
The macro that worked for the floors where 'main' is the main building table with the floors:
https://imgur.com/a/3rED1Pw
The macro i used for the rooms:
https://imgur.com/gvMDIzq
I used the iif statement to compare zones and only update if the zones are the same but this macro crashes, other macro's i made only added 1 new room with the new occupation, but nothing else.
I expected the macro to just run down the table of the rooms and change the value of the ones where the zone code is the same. Or at least, that is what i hope the database will do eventually.
Can somebody help me figure this out so that it works? I feel I'm missing or overlooking one small thing but I don't understand access enough yet to figure out what. I don't mind if the solution uses a completely different aspect of access, as long as it works. Thanks in advance
Let me start out by saying welcome to the site and MS Access! To answer your question, I would start by looking at your data setup. As mentioned by June7, having Occupation in both tables independently is not necessary. Think of it this way: if I have a value I want to update (such as in this case with your question), it is much easier to update in one location than in multiple locations. From what you've shared, [Occupation] only applies to the [Zone_Code] table and should be present only in that table. Through the relationship of [Zone_code] to [Room_ID] through the [In_Zone] field, [Occupation] of the zone that the room is part of can now be queried.
Another thing to consider is having a table, say 'tbl_Occupation' or something of the like, where you could have the fields [OccupationID] and [Occupation]. Doing this could make it easier to maintain the occupations for which a zone can be assigned (if the reference name of an occupation changes but it is not a different occupation, etc.), and also stores occupation in one location, so that if an occupation is assigned to multiple zones, the ID is referenced instead.
I hope this helps!
The situation: metadata about biological specimens are collected in an Access table. The specimens come from human patients and patient data are collected in a separate table. To limit the amount of private health information we have hanging around, the patient database must be updated with new patients only when we actually receive samples from them.
So that the data entry workers know when they need to update the patient table, I want a button in the specimen data entry form that will pass an entered patient id value as criteria to a query.
The query looks like this right now:
SELECT Patients.[Patient id]
FROM Patients
WHERE (((Patients.[Patient id])=[Forms]![Specimen entry]![patient id]));
but it never has results, even when I run it from records that I know correspond to patients in the patient table. How do I fix this?
Suggestions about what to call this situation so that I can make better searches about it would also be appreciated. I'm an Access novice.
The query looks correct, but make sure the WHERE clause is comparing numbers to numbers or strings to strings (not a number to a string). Also confirm that the form and textbox names are correct. A quick test using your query worked for me.
Depending on how you plan to present the information, you can also dynamically create the query in VBA and then pass the information to the form.
For searching, I'd recommend some combination of access, dynamic, query, and vba.
alternative option
If you're only looking to see if a single patient exists in the table, it may be simpler to use the dlookup function:
If IsNull(DLookup("[Patient ID]", "Patients", "[Patient ID]='" & Me.Patient_ID & "'")) Then MsgBox "does not exist"
This will check to see if the patient exists (return a number) or does not exist (returns NULL).
https://support.office.com/en-us/article/DLookup-Function-8896cb03-e31f-45d1-86db-bed10dca5937
Im building a system for my company to keep track of internal orders, inbetween our warehouses, we have material that goes out warehouse 1 to warehouse 2 and we kind of lose track of how much of "x" is in warehouse 1 and how much in warehouse 2, so i want to implement this access db where a user fills a form and says: order 1: 500 of "x" order 2: 300 of "y". then another user fills an exit form where he says 1 of "x" going out, so i would need the program to keep track of total order and how much as gone out to fill order 1 and so on...
My idea here is to have both an order number and an id number for each of "x" everytime someoneone assembles 1 "x" they fill the form and print a label directly from the access (i have this part working already) while keeping a record of when it was assembled, who verified and what was verified (it will work as a quality control also).
What i dont know is how to program the db so when it reaches 500 of "x", the id number for "x" starts again from 1
This is the one major issue with my program right now, i'm not experienced in access db's or vba, but im getting there with a tip and a trick from here and there, so, no need to be careful with the technical language, i will google it if i have to :p
EDIT:
The table structure goes as follows:
1 table as the main table where I record the check that is made for every product, where I include the model of the product, the said ID that I want to reset after a number of products checked, and a concatenated field that includes most of this information to generate a qr code.
Then there is a table for the Order Number, which is connected to a form to record each new order with a date/time field, the order number itself and the number of products. This number of products must then be called from the code that will count how many products have been checked to date and keep the order number field updated so we can keep track of the order.
Then there is another minor table just to get values for the form, the product models
Thank you for your answers ;)
See this MSDN Documentation
Unfortunately in Access, you cannot 'reset' an ID field, unless you move the records to a newly created table and use that table for every 500 records.
As for the user control and login form, I'm afraid those are separate questions that must be asked in a different thread.
To get you started:
You can set the RecordSource of a form to a table, and when users make entries, the data will be saved to the table. You can also use a form with controls (text boxes, comboboxes, etc.) and create a button that runs a query to insert these records into a table.
The login piece - you can encrypt the database with a password. That may/may not be sufficient.
I would suggest you change your schema, if possible. Something like the following:
Orders
OrderID (Autonumber)
ProductID (link to your Products table)
QuantityRequested
Deliverables
DeliverableID (Autonumber)
OrderID (link to your Orders table)
SequenceNumber: in the BeforeInsert event set this value equal to:
DCount("*", "Deliverables", "OrderID=" & Me.OrderID) + 1
I'm assuming that your form has a control named OrderID that is bound to the OrderID field of the Deliverables table.
The code uses the DCount() function to get the count of all the other deliverables that have already been created for this order. If this is the first deliverable, DCount() will return 0. It then adds 1 to this count to get the sequence number of the next deliverable.
If the new SequenceNumber is greater than the quantity requested, you could display a message saying that the order has been filled and cancel the creation of the Deliverable record.
This is just one approach and it is not a complete solution. I'm assuming that once assigned a sequence number a deliverable cannot be deleted. You might need to make allowances for deliverables that get lost or damaged. You could incorporate a status field to the Deliverable table to deal with this, but you would still need to make a decision about what to do with the SequenceNumber.
I am looking for a solution or to be told it simply is not possible/good practice.
I currently have a database whereby I can create new orders and select from a lookup table of products that I offer. This works great for the most part but i would also like to be able to add random miscellaneous items to the order. For instance one invoice may read "End of Tenancy Clean" and the listed product but then have also an entry for "2x Lightbulb" or something to that effect.
I have tried creating another lookup table for these items but the problem is i don't want to have to pre-define every conceivable item before I can make orders. I would much prefer to be able to simply type in the Item and price when it is needed.
Is there any database design or workaround that can achieve this? Any help is greatly appreciated. FYI I am using Lightswitch 2012 if that helps.
One option I've seen in the past is a record in your normal items table labeled something like "Additional Service", and the application code will recognize this item and also require you to enter or edit a description to print with the invoice.
In the ERP system which we have at work, there is a flag in the parts table which allows one to change the description of the part in orders; in other words, one lists the part number in the order and then changes the description. This one off description is stored in a special table (called NONSTANDARD) which basically has two fields - an id field and the description. There is a field in the 'orderlines' table which stores the id of the record in the special table. Normally the value of this field will be 0, which means that the normal description of the part be displayed, but if it's greater than 0, then the description is taken from the appropriate row in the nonstandard table.
You mean something like this?
(only key attributes included, for brevity)
I am using a Multiple Items Form to list CASES (records) where there is no TECHNICIAN assigned (Maybe I should use a Datasheet to list the records?).
I would like the user to select a TECHNICIAN from a dropdown field that gets its values from an Employee Table (I can do this). Then I would like the user to select multiple CASES (records) in order to assign that one TECHNICIAN to the Technician field in all of the selected CASES.
Basically, I'm trying to keep the user from having to assign a technician from within each and every incoming case request. I want them to "batch" assign a tech to multiple cases.
Can someone point me in the right direction?
Ok so I did some more research. This may not be the best answer but it works for now.
I created a Multiple Item Form.
I added an unbound dropbox that lists Employees from the table
I added a button on the detail section (for each record) with the follow line of code:
Me.Technician = Me.Choose_Technician
Now the user can pick a technician from the dropdown and then click the button to assign that technician to the record/casefile.
This is a simple solution if you only have a couple of records/casefiles to assign. If the amount of incoming casefiles increases there will have to be a way to select multiple records using the shift key. I'll keep researching this.