How do I automatically send out multiple (currently visible) draft items with VBA?
Please help, thank you.
Edit: It's a tough case, none of the items are in the drafts folder yet. These are generated emails that are on your screen, waiting to be sent.
Edit2: nvm, it's not going to help anyway. My script creates approximately 500 emails, and displaying the first 100 causes out of memory error. I opted to auto send them without displaying (it breaks the layout this way, but it's my only option for now.)
It just so happens that I ran into the same issue before and have code handy. If you're not already in Outlook, you will need to add a reference in the VBA IDE, Tools ---> References... and check the box next to "Microsoft Outlook 14.0 Object Library".
Dim oFolder As Folder
Dim oNS As NameSpace
Dim olMail As MailItem
If (MsgBox("Are you sure you want to send ALL EMAILS IN YOUR DRAFTS FOLDER?", vbYesNo + vbCritical, "WARNING: THIS WILL SEND ALL DRAFTS")) = vbYes Then
Set oNS = Outlook.Application.GetNamespace("MAPI")
Set oFolder = oNS.GetDefaultFolder(olFolderDrafts)
For i = 1 To oFolder.Items.Count
oFolder.Items(1).Send
Next
End If
Set oNS = Nothing
Here's some code. Replace Your Name in myFolders("Mailbox - Your Name") with your actual name as it appears in the mailbox.
Public Sub EmailOutlookDraftsMessages()
Dim lDraftItem As Long
Dim myOutlook As Outlook.Application
Dim myNameSpace As Outlook.NameSpace
Dim myFolders As Outlook.Folders
Dim myDraftsFolder As Outlook.MAPIFolder
'Send all items in the "Drafts" folder that have a "To" address filled in.
'Setup Outlook
Set myOutlook = Outlook.Application
Set myNameSpace = myOutlook.GetNamespace("MAPI")
Set myFolders = myNameSpace.Folders
'Set Draft Folder.
Set myDraftsFolder = myFolders("Mailbox - Your Name").Folders("Drafts")
'Loop through all Draft Items
For lDraftItem = myDraftsFolder.Items.Count To 1 Step -1
'Check for "To" address and only send if "To" is filled in.
If Len(Trim(myDraftsFolder.Items.Item(lDraftItem).To)) > 0 Then
'Send Item
myDraftsFolder.Items.Item(lDraftItem).Send
End If
Next lDraftItem
'Clean-up
Set myDraftsFolder = Nothing
Set myNameSpace = Nothing
Set myOutlook = Nothing
End Sub
Source Code adapted from this Question's answer.
Related
I want to search ALL my outlook for latest message in a conversation (I use Subject name as search key).
This latest message can be in Inbox, Sent Items, in a sub folder of Inbox, a sub-sub folder of Inbox (anywhere).
I can achieve this by some very tedious code, going through every level of each major folder, but not only this method is very messy, I can't determine if this found message is the latest in this conversation.
I have the following code, which
--> Searches Inbox for "searchKey"
--> If finds it in Inbox folder, replies to it
--> If not, it moves into subfolders of Inbox, and continues the same process
Dim olApp As Outlook.Application
Dim olNs As Namespace
Dim Fldr As MAPIFolder
Dim olFldr As MAPIFolder
Dim olMail ' As Outlook.MailItem
Dim i As Integer
Set olApp = New Outlook.Application
Set olNs = olApp.GetNamespace("MAPI")
Set Fldr = olNs.GetDefaultFolder(olFolderInbox)
Set olFldr = Fldr
tryAgain:
For Each olMail In olFldr.Items
If InStr(olMail.Subject, searchKey) <> 0 Then
Set ReplyAll = olMail.ReplyAll
With ReplyAll
.HTMLBody = Msg & .HTMLBody
emailReady = True
.Display
End With
End If
Next olMail
If Not emailReady Then
i = i + 1
If i > Fldr.Folders.Count Then
MsgBox ("The email with the given subject line was not found!")
Exit Sub
Else
Set olFldr = Fldr.Folders(i)
GoTo tryAgain
End If
End If
This code might be confusing and long, so please let me know if you need any clarification.
The question is: How can I search through ALL Outlook, without going manually through every folder/subfolder/sub-subfolder... without this method, and find the LAST message in a specific conversation? Or, at least, how can I optimize this code so I don't miss any folder, and know the dates and times these emails were sent?
You can use the built in AdvancedSearch function, which returns a Search object containing items.
These should have date properties, so you only need your code to go through the search object mailItems and find that with the latest date ( ReceivedTime)?
I would suggest using the bottom example on that page - it gets a table object from the search, and then you use
Set MyTable = MySearch.GetTable
Do Until MyTable.EndOfTable
Set nextRow = MyTable.GetNextRow()
Debug.Print nextRow("ReceivedTime")
Loop
From there, you can do the comparison to find the latest time, and if you want to do something with the mailitem you would need to obtain the "EntryID" column from the table.
Then use the GetItemFromID method of the NameSpace object to obtain a full item, since the table returns readonly objects.
You can also apply a date filter to the search if you wish, if you knew a minimum date for instance.
To go through all folders do this:
Go once through all the primary folders in Outlook and then for each major folder go through each subfolder. If you have more branches then is guess you have to add more levels to the code "for each Folder3 in folder2.folders". Also in the if clause you can test the date of the mail and go from the newest to the oldest. Set oMsg.display to see what mail is being checked
Public Sub FORWARD_Mail_STAT_IN()
Dim Session As Outlook.NameSpace
Dim oOutLookObject As New Outlook.Application
Dim olNameSpace As NameSpace
Dim oItem As Object
Dim oMsg As Object
Dim searchkey As String
Set oOutLookObject = CreateObject("Outlook.Application")
Set oItem = oOutLookObject.CreateItem(0)
Set olNameSpace = oOutLookObject.GetNamespace("MAPI")
Set Session = Application.Session
Set Folders = Session.Folders
For Each Folder In Folders 'main folders in Outlook
xxx = Folder.Name
For Each Folder2 In Folder.Folders 'all the subfolders from a main folder
yyy = Folder2.Name
Set oFolder = olNameSpace.Folders(xxx).Folders(yyy) 'in each folder we search all the emails
For Z = oFolder.Items.Count To 1 Step -1 ' For Z = 1 To oFolder.Items.Count
With oFolder.Items(Z)
Set oMsg = oFolder.Items(Z)
If Format(oMsg.SentOn, "mm/dd/yyyy") = Format(Date, "mm/dd/yyyy") And InStr(1, LCase(oMsg.Subject), searchkey, vbTextCompare) > 0 Then
oMsg.display
' insert code
End If
End With
Next Z
Next Folder2
Next Folder
I have the following code which I believe should work to save attachments from an Outlook subfolder to the specified path, before emptying the subfolder.
Sub Downloadattachments()
Dim applOutlook As Outlook.Application
Dim ns As Namespace
Dim inbox As MAPIFolder
Dim item As Object
Dim atmt As Attachment
Dim FileName As String
Dim i As Integer
Dim SubFolder As MAPIFolder
Dim SubSubFolder As MAPIFolder
Dim VariableName As Name
Set ns = GetNamespace("MAPI")
Set inbox = ns.GetDefaultFolder(olFolderInbox)
Set SubFolder = inbox.Folders("Paul")
Set SubSubFolder = SubFolder.Folders("Soja")
i = 0
If SubSubFolder.Items.Count = 0 Then
MsgBox
Else: End If
If SubSubFolder.Items.Count > 0 Then
For Each item In SubSubFolder.Items
For Each atmt In item.attachments
FileName = "\\homefolder5\bases" & atmt.FileName
atmt.SaveAsFile FileName
i = i + 1
item.Delete
Next atmt
Next item
End If
End Sub
Unfortunately I don't get past the line Set ns = GetNamespace("MAPI") before encountering the run-time error stating "Automation error: Library not registered". To clarify, I have the Microsoft Outlook 14.0 Object Library activated, along with other basic libraries. I think this must be something different.
I apologize if this is a really simple thing that I am overlooking, but I would appreciate whatever guidance you could give me!
Where do you run the VBA macro?
Dim applOutlook As Outlook.Application
It looks like you didn't initialize the applOutlook object in the code. If you develop an Outlook VBA macro, you can use the Application property:
Set applOutlook = Application
Set ns = applOutlook.GetNamespace("MAPI")
In case if you automate Outlook you need to create a new instance of the Application class. See How to automate Outlook from another program for more information.
Good morning,
Using Outlook 2010 I compiled code to send all emails that were saved in a drafts folder of a given account. Now I've upgraded to Office 2013 I am getting an error... It is the .Send bit where it falls over and presents the error message:
"This method can't be used with an inline response mail item."
I am certain that there is a v simple method for sending drafts, but I have scoured the web and can't figure it as yet.
Public Sub SendDrafts()
Dim lDraftItem As Long
Dim myOutlook As Outlook.Application
Dim myNameSpace As Outlook.NameSpace
Dim myFolders As Outlook.Folders
Dim myDraftsFolder As Outlook.MAPIFolder
'Send all items in the "Drafts" folder that have a "To" address filled
'Setup Outlook
Set myOutlook = Outlook.Application
Set myNameSpace = myOutlook.GetNamespace("MAPI")
Set myFolders = myNameSpace.Folders
'Set Draft Folder. This will need modification based on where it's
Set myDraftsFolder = myFolders("accounts#credec.co.uk").Folders("Drafts")
'Loop through all Draft Items
For lDraftItem = myDraftsFolder.Items.count To 1 Step -1
'Check for "To" address and only send if "To" is filled in.
If Len(Trim(myDraftsFolder.Items.Item(lDraftItem).To)) ] 0 Then
'Send Item
myDraftsFolder.Items.Item(lDraftItem).Send
End If
Next lDraftItem
'Clean-up
Set myDraftsFolder = Nothing
Set myNameSpace = Nothing
Set myOutlook = Nothing
End Sub
I know this is old, but in case someone elses is looking for an answer:
"Active Inline Response" refers to a draft that is open in Outlook. So, when you are debugging, close the draft and flip back to a different message. Then see if your code will run.
I found that if you have clicked on the draft folder so that the Draft folder is active, then you get that error message, usually on the email in the folder that is highlighted.
SOLUTION: Click on any other folder, then run the code, should work, mine did!
Thanks to the excellent assistance given on this site I found the code below - which works perfectly. I cannot (embarrassingly enough) figure out how to loop through the entire Inbox to move all emails (rather than selection as the code below does).
Any assistance most gratefully appreciated it.
John
Sub MoveWithRecDate()
' Moves selected emails with correct dates maintained
Dim objNS As Outlook.NameSpace
Dim Session As Redemption.RDOSession
Dim objRDOFolder As Redemption.RDOFolder
Dim objItem As Outlook.MailItem
Dim objRDOMail As Redemption.RDOMail
Set objNS = Application.GetNamespace("MAPI")
Set Session = CreateObject("Redemption.RDOSession")
Session.Logon
Set inbox = Session.GetDefaultFolder(olFolderInbox)
Set objRDOFolder = inbox.Parent.Folders("Cabinet")
For Each objItem In Application.ActiveExplorer.Selection
Set objRDOMail = Session.GetMessageFromID(objItem.EntryID)
objRDOMail.Move objRDOFolder
Next
End Sub
I had not heard of Redemption before reading your question. It looks very interesting so thank you for the information; I will try it next time I need to write a new Outlook macro.
I assume from the lack of an answer to your question that few others use Redemption either.
The Redemption website implies that the structure of Redemption code will be almost identical to standard Outlook code. I can only recall once writing a macro which operated on user selected items but my recollection is that the code looked like yours. The code below is standard Outlook but I hope that is enough for you to create the equivalent Redemption code.
You macro has the comment ' Moves selected emails with correct dates maintained. This implies you think there is a method by which emails can be moved so that dates are not maintained. I do not know such a method.
The code below examines every item in the Inbox. I did not want to move everything out of my Inbox so I have skipped items that are not mail items and are not from a specific sender.
I hope this is enough to get you going.
Sub MoveWithRecDate()
Dim FolderDest As MAPIFolder
Dim ItemToBeMoved As Boolean
Dim ItemCrnt As Object
Dim FolderSrc As MAPIFolder
Set FolderSrc = CreateObject("Outlook.Application"). _
GetNamespace("MAPI").GetDefaultFolder(olFolderInbox)
Set FolderDest = FolderSrc.Parent.Folders("Cabinet")
For Each ItemCrnt In FolderSrc.Items
ItemToBeMoved = True ' Assume item to be moved until discover otherwise
With ItemCrnt
If .Class = olMail Then
If .SenderEmailAddress <> "noreply#which.co.uk" Then
' Mail item not from Which
ItemToBeMoved = False
End If
Else
' Not mail item so do not move
ItemToBeMoved = False
End If
If ItemToBeMoved Then
.Move FolderDest
End If
End With
Next
End Sub
Outlook wont let me send multiple drafts at the same time. Is there an easy way to send multiple drafts at once in outlook? without having to open each one individually?
From what i've read, seen and tried; this is not possible from within outlook itself, and thus a programming solution would be required, probably some VB script
ok, i found a bit of VB that does it:
`Public Sub SendDrafts()
Dim lDraftItem As Long
Dim myOutlook As Outlook.Application
Dim myNameSpace As Outlook.NameSpace
Dim myFolders As Outlook.Folders
Dim myDraftsFolder As Outlook.MAPIFolder
'Send all items in the "Drafts" folder that have a "To" address filled
'in.
'Setup Outlook
Set myOutlook = Outlook.Application
Set myNameSpace = myOutlook.GetNamespace("MAPI")
Set myFolders = myNameSpace.Folders
'Set Draft Folder. This will need modification based on where it's
'being run.
Set myDraftsFolder = myFolders("$MAILBOX").Folders("$DRAFTS")
'Loop through all Draft Items
For lDraftItem = myDraftsFolder.Items.Count To 1 Step -1
'Check for "To" address and only send if "To" is filled in.
If Len(Trim(myDraftsFolder.Items.Item(lDraftItem).To)) > 0 Then
'Send Item
myDraftsFolder.Items.Item(lDraftItem).Send
End If
Next lDraftItem
'Clean-up
Set myDraftsFolder = Nothing
Set myNameSpace = Nothing
Set myOutlook = Nothing
End Sub
just replace $MAILBOX with your mailbox name and $DRAFTS with the name of your drafts folder.
This has been personnaly tested and seems to work fine.
Not very different from author's answer, but still:
Sub SendDrafts()
Dim ns As NameSpace
Dim drafts As MAPIFolder
Dim Item As MailItem
Set ns = Application.GetNamespace("MAPI")
Set drafts = ns.GetDefaultFolder(olFolderDrafts) ' 16
For Each Item In drafts.Items
'Item.Send
Next
End Sub
Please be careful as it really sends all emails in your default draft folder. After uncommenting the send line. Dim lines to allow for autocompletion when inside Outlook macro editor.
A useful version, which I just tested in Outlook 2000:
Drag the emails you wish to send to the Outbox. They won't be sent automatically, but using this version of the prior posting sends them:
Sub SendOutbox()
Dim ns As NameSpace
Dim outbox As MAPIFolder
Dim Item As MailItem
Set ns = Application.GetNamespace("MAPI")
Set outbox = ns.GetDefaultFolder(olFolderOutbox) ' 16
For Each Item In outbox.Items
Item.Send
Next
End Sub
That way, you can be selective.
Yes, you can write a macro or add-in to do that.