In my database, I have a table of "Suppliers" and they have a field called Active.
In a form in MS-Access 2010, I have a bunch of fields and I have a Combo Box for selecting Suppliers. However, I would like the Suppliers who are not active to be not visible while scrolling through the possible Suppliers, but if they type in the search box a name that matches the supplier, I would like them to become visible or popup as a match.
How can I do this? I am willing to implement VBA. I apologize if I am misunderstanding Combo Boxes.
Edit: Edited the question to make a little more sense.
If you want items of the searchlist to show up as you type they MUST be in the list.
However, you can sort the list so that the inactive ones appear at the end.
SELECT Supplier, Active FROM tblSuppliers ORDER BY Active, Supplier
Related
I currently have these options set in a combo box:
This box will show the projectIDs that a current company has which is set with the criteria. I just want to show the name of the project as people will not know just by the id. If I remove the check box for the projectID it will just remove that field completly and not show anything. I have debugged what companyBox.Value is and it is indeed a number for a company and if taken this id and replaced it with the following query which is built from the picture and it returns the results I want. I just cant get the values to show in the combo box.
SELECT projects.projectName
FROM companys INNER JOIN projects ON companys.companyID = projects.companyID
WHERE (((companys.companyID)=7));
Gives me all the projectNames where the companyID is 7
And as seen below that same query just gives me blank spaces instead of the names:
Ok, if you have say a query, then as noted, then you can use a "join" to pull in the other table (based on that "projectID").
So, for a general report etc., then your approach of using the query you have is correct.
HOWEVER!!!
For a combo box? They have this feature and ability built in. In other words you do NOT in general need a join.
The combo box has two parts:
A sql query that "drives" or "fills" the combo box. This can (and will be) of course based on the Projects table.
VERY important:
Our combo box is to save, store, put, use the project ID into a column in our CURRENT form. That form of course is based on a differnt table (the forms current table). So, keep in mind the two concpets:
Combo box can be driven by any table to display data.
Combo box will/can use a column from that "other" table to SAVE into a current column on the current form.
Now of course the Project "id" is the VALUE we want, but we sure as don't want to display that "project id" value, since as you note, humans want the nice looking text.
First Rule:
ALWAYS, but ALWAYS make sure the FIRST column of the combo box "sql query" is the column we WANT to save into the current form, but ALSO the column we are going to HIDE AND NOT show to the user.
So, a combo box can with great ease HIDE the first column. You can hide other columns, but as a general rule a VERY HIGH number of my combo boxs will have two columns. So, you might need company "id", but would want to display company name as nice text to the user, but store/save/use the "id" of company for this purpose.
So, in your case? Change the order of your columns.
You want:
ProjectID, ProjectName, and you ALSO can continue to have a filter based on company.
So, once you get above setup, and you WILL NOT need a sql join. Remember, the combo box has it own "whole sql statement" based on table projects.
So, the combo box will:
Save/store/use the ProjectID when you select a project.
And it will display the project name, but behind the scenes it will use + save ProjectID.
So, just make sure that you set the length of the first column in the combo box to 0 (to hide that projectID from display).
Next, make sure you set WHICH column value from the query the combo box is to save.
That column will be the FIRST column, so you want to set that to 1
Your combo settings will look something like this:
In above, the CONTROL source is your CURRENT form and table.
So, I want to get a Hotel "ID" from the table hotels, but I am going to save the results of the combo box selection INTO a column called Hotel_ID
And note VERY careful - I set the bound column = 1 (that is the FIRST value from the query that drives the combo box.
Next up:
We want to hide the first column value, so you need this setting in format tab of the property sheet for the combo box:
NOTE VERY close in above. I set the FIRST column width = 0. this is HOW you hide the "ID" of hotels - I only want the user to see the nice hotel name. (or in your case Project name).
But, the 2nd column, I have a width for the Hotel name (or in your case project name).
So, make your first column in the query for the combo box the "id" of project id. Set the width of the first column = 0.
So, the query that drives the combo box? It is based on the ONE table, but you need to ensure that the "id" that you going to use is the first column, and simple hide it from display.
So, a combo box has a sql query that drives the combo box, and that query in most cases will NOT be the current table.
So, you have to set BOTH settings (the column the combo sql query will use - but to avoid confusing, then just adopt the habit of making the 1st column the "id" or value you want from that sql.
But, after setting above, you STILL have to set what column to shove/put that column into on the current form. (that setting is the control source).
In effect, a combo box is a kind of look-up into the other table, and it can display nice user friendly text columns, but still use + store the ID.
So, your query should look more like this:
SELECT ID, projectName
FROM projects
WHERE (((companys.companyID)=7));
I don't know if your first column of Projects table is "ID" (or is it ProjectID), but as you can see, the combo box ONLY needs to be based on the one table, and with our new rule - we always use the first column of the query the "id" value we want.
Now, of course the above is "hard coded" for company, and your original query that drives the combo box was fine - just that the order of the columns display was incorrect.
I have a form with about 1200 records. I would like to have the user select a value from a combo box and then select a value from a second combo box. I have a button, and when it is clicked I would like the database to find the record that corresponds to what was selected in the combo boxes.
Is there any easy way to do this? Programming is not a skill of mine, so all I could really come up with was going to the macro builder for on click and selecting the SearchForRecord option. And then for the Where Condition I put
[Field1]=[Combo1] and [Field2]=[Combo2] but that does not seem to work. Any help would be appreciated.
I have a database in access for which I made some forms, which is going pretty well.
I only have one small issue I am running into.
I have this form on which I have several comboboxes, which get their Row source from another table. That is working fine.
But for combobox B I wanted the options limited/filtered based on the selection in combobox A. So I filled the following in the row source of combobox B:
SELECT JOBS.Numbers
FROM JOBS
WHERE CITY = Me.CITY
So there is another combobox on the same before where the CITY is picked.
Now when open combobox B it asks me to fill in the city manually and then it filters/limits the options in the way I want. However, I want this to happen automatically based on the selection in combobox A (on the same form).
I hope you can help me.
Thanks in advance.
I find this feature very useful. For example I have a form where project managers select there name from a combobox(A) then in the next box(B) select their project. B uses the criteria from the first box to only list their projects.
Specifically the project table I pull the list from has an owner field. I use the name entered into A as criteria on the Owner to pull just their projects.
On the combobox query build I input the Owner criteria like this. The query runs then with whatever data is entered into boxA.
Forms![Main]![cboOwner]
On the first combo box "After Update" event add Me.ComboboxB.Requery. That will make combo box B refresh its contents based on the current value of combo box A every time A's value is changed.
Really need help with this, I have a continuous form with a combo box to choose data, each row has a different criteria and you can choose only certain items per row in the combo box drop down. (As an example I have four rows one is a cap, one is a bottle, one is a label and the last is oil to go in the bottle.)
What I need is when I have chosen something in the combo box drop down I want it to paste into a text box and stay there until another choice on the same row is made...... Currently I can make the information appear in the textbox but then when I move to another row and choose anothe item it over writes anything I have already chosen.
So an example would be I have chosen product 1, it has cap 1, bottle 1, label 1 and oil 1. In the drop down combo box I can choose only bottles to replace bottles caps to replace caps and so on. I want to choose bottle 2 in the combo box on the bottle line (Which changes all the combo boxes) I now want to save that choice in the text box on the bottle row only, then when I choose Label 2 on the label row even though it changes all the combo boxes I don't want it to overwrite the text box for the bottle row. (I'm assuming a criteria that will only change the row of the combo box you are clicking on or something like that)
hope this makes sense to every body (P.S. I don't know how to get a screen shot in here so have tried to explain to the best of my ability)
Many thanks
Justin
You have to bind the textbox to a field in the record.
As long as the textbox is unbound, it doesn't know about a record and will display the same for all records.
I'm making the assumption that you want to be able to map some product to 4 different types of caps, bottles, labels, and oil:
It seems that your problem is in your data table design, not in your comboboxes. You shouldn't need the text field at all. The problem is that your comboboxes are all based on the same table. When you select Bottle2 from one of them, it matches the rest of the comboboxes to that row. So all the others will get Label2, Cap2, etc. because they are in the same row of the table.
Make a products table call it tblProducts. The fields ID (autonumber), product_name, label_FK, cap_FK, Bottle_FK, and oil_FK should be in it. Those FK stand for Foreign key and should be a number type. The product name can be text.
Create the tblLabel, tblCap, etc. with an ID, and a description.
In your relationships you need to map the tblLable.ID to the tblProducts.Label_FK field. Do this for all 4 type. Then you can re-create the form based on the products table. Whatever the form gives you for the way to control the label_FK, cap_FK, etc. fields you can convert it to a combobox by right click -> change to...
Finally, you may need to update the number of columns of the comboboxes in order to see the description also.
EDIT: More lasting information -
Doing some solid research on data table design will pay huge dividends in design time. Starting with the Database Design Basics page from Microsoft will help as a decent 30 minute intro and should help clear some things up for you.
For a database with this schema (a product may belong to one or more categories):
Item_category(product, category_name)
Category(category_name)
Will it be possible for me to build a multi-selection list box (List box data source from the Category relation) using an Access form and then highlighting the categories that the product belongs to (by querying the Item_category table), and at the same time letting users select new categories or deselect highlighted categories so that when an "Update" button is pressed, VBA code will automatically determine either INSERT, UPDATE or DELETE queries are needed to update the Item_category table?
How can I do that? Thanks!
I've generally done this type of interface using a form which looks very much like the "Which fields do you want on your form?" in the Form Wizard. Where you have the Table/Query list of Available Fields in the table in the listbox on the left hand side and the Selected Fields in the listbox on the right hand side. Along with the move left and right command buttons in the middle. The users quite like this interface.
Added: Note that the left hand listbox contains all the category records which aren't present in the products category table. So a category would be present in one or the other listbox but never both.
You very likely will want to use the Multi Select property of the listbox. If you hit the help on that field in the property sheet it should lead you to a page which mentions the ItemsSelected collection. Visit that page for sample code on how to read all the items selected by the user. Or visit http://msdn.microsoft.com/en-us/library/aa196172%28v=office.11%29.aspx.