Macro to move selected outlook emails - vba

I have the following macro for saving attachments, it works fine but I would like it to move the emails to another folder once the attachments have been saved. Any help would be much appreciated!
Option Explicit
Public Sub SaveFolderAttachments()
' Ask the user to select a file system folder for saving the attachments
Dim oShell As Object
Set oShell = CreateObject("Shell.Application")
Dim fsSaveFolder As Object
Set fsSaveFolder = oShell.BrowseForFolder(0, "Please Select a Save Folder:", 1)
If fsSaveFolder Is Nothing Then Exit Sub
' Note: BrowseForFolder doesn't add a trailing slash
' Ask the user to select an Outlook folder to process
Dim olPurgeFolder As Outlook.MAPIFolder
Set olPurgeFolder = Outlook.GetNamespace("MAPI").PickFolder
If olPurgeFolder Is Nothing Then Exit Sub
' Iteration variables
Dim msg As Outlook.MailItem
Dim att As Outlook.Attachment
Dim sSavePathFS As String
Dim sDelAtts
For Each msg In olPurgeFolder.Items
sDelAtts = ""
' We check each msg for attachments as opposed to using .Restrict("[Attachment] > 0")
' on our olPurgeFolder.Items collection. The collection returned by the Restrict method
' will be dynamically updated each time we remove an attachment. Each update will
' reindex the collection. As a result, it does not provide a reliable means for iteration.
' This is why the For Each loops will not work.
If msg.Attachments.Count > 0 Then
' This While loop is controlled via the .Delete method
' which will decrement msg.Attachments.Count by one each time.
While msg.Attachments.Count > 0
' Save the file
sSavePathFS = fsSaveFolder.Self.Path & "\" & msg.Attachments(1).FileName
msg.Attachments(1).SaveAsFile sSavePathFS
' Build up a string to denote the file system save path(s)
' Format the string according to the msg.BodyFormat.
If msg.BodyFormat <> olFormatHTML Then
sDelAtts = sDelAtts & vbCrLf & "<file://" & sSavePathFS & ">"
Else
sDelAtts = sDelAtts & "<br>" & "<a href='file://" & sSavePathFS & "'>" & sSavePathFS & "</a>"
End If
' Delete the current attachment. We use a "1" here instead of an "i"
' because the .Delete method will shrink the size of the msg.Attachments
' collection for us. Use some well placed Debug.Print statements to see
' the behavior.
msg.Attachments(1).Delete
Wend
' Modify the body of the msg to show the file system location of
' the deleted attachments.
If msg.BodyFormat <> olFormatHTML Then
msg.Body = msg.Body & vbCrLf & vbCrLf & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts
msg
Else
msg.HTMLBody = msg.HTMLBody & "<p></p><p>" & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts & "</p>"
End If
' Save the edits to the msg. If you forget this line, the attachments will not be deleted.
msg.Save
End If
Next
End Sub

Call MailItem.Move(MAPIFolder) to move a message. Do not use a "for each' loop if youi move the messages (since the collection count changes), use a down loop (for I = Items.Count to 1 step -1)
EDIT:
Dim objItems as Outlook.Items
set objItems = olPurgeFolder.Items
for I = objItems.Count to 1 step -1
set msg = objItems.Item(i)

Related

How to filter out gif files when removing attachments?

When I incorporate a filter into my VBA sub, it does not filter out all the gif files from being excluded.
The sub is to remove attachments from emails and replace them with a link.
I expect to skip all instances of the gif attachments. The reasoning is for email threads where users have gif pictures in their signature, and removing the gif files will ruin the cleanness of the thread, and make it difficult for users to see who wrote which part of the email.
Here is the entire sub.
Private Sub BrowseFolder()
Dim oShell As Object
Set oShell = CreateObject("Shell.Application")
Dim fsSaveFolder As Object
Set fsSaveFolder = oShell.BrowseForFolder(0, "Please Select a Save Folder:", 1)
'Set fsSaveFolder = oShell.BrowseForFolder(0, "Please Select a Save Folder:", NO_OPTIONS, "C:\users\" & Environ("Username") & "Documents\Outlook Files")
If fsSaveFolder Is Nothing Then Exit Sub
' Note: BrowseForFolder doesn't add a trailing slash
' Ask the user to select an Outlook folder to process
Dim olPurgeFolder As Outlook.MAPIFolder
Set olPurgeFolder = Outlook.GetNamespace("MAPI").PickFolder
If olPurgeFolder Is Nothing Then Exit Sub
Dim msg As Variant
Dim att As Outlook.Attachments
Dim sSavePathFS As String
Dim sDelAtts
For Each msg In olPurgeFolder.Items
On Error GoTo GetAttachments_err
sDelAtts = ""
If TypeName(msg) = "MailItem" Then
If msg.MessageClass <> "IPM.Note.SMIME.MultipartSigned" Then
If msg.MessageClass <> "IPM.Note.Secure.Sign" Then
'If msg.Attachments.Count > 0 Then '& olByValue <> 5 & olByValue <> 6 Then
Set att = msg.Attachments
lngCount = att.Count
DelAtts = ""
If lngCount > 0 Then
' We need to use a count down loop for removing items
' from a collection. Otherwise, the loop counter gets
' confused and only every other item is removed.
For i = lngCount To 1 Step -1
' Save attachment before deleting from item.
' Get the file name.
strFile = att.Item(i).FileName
' This code looks at the last 4 characters in a filename
sFileType = LCase$(Right$(strFile, 4))
If att.Item(i).Size < 5234111 Then
Select Case sFileType
' Add additional file types below
Case ".gif", "gif"
Case Else
'While msg.Attachments.Count > 0
On Error GoTo GetAttachments_err
' Save the attachment to the file system
sSavePathFS = fsSaveFolder.Self.Path & "\"
attachName = msg.Attachments(1).FileName
msg.Attachments(1).SaveAsFile sSavePathFS & Format(msg.ReceivedTime, "mm-dd-yyyy-ss") & attachName
' Build up a string to denote the file system save path(s)
' Format the string according to the msg.BodyFormat.
If msg.BodyFormat <> olFormatHTML Then
sDelAtts = sDelAtts & vbCrLf & "<file://" & sSavePathFS & Format(msg.ReceivedTime, "mm-dd-yyyy-ss") & attachName & ">"
Else
sDelAtts = sDelAtts & "<br>" & "<a href='file://" & sSavePathFS & Format(msg.ReceivedTime, "mm-dd-yyyy-ss") & attachName & "'>" & sSavePathFS & Format(msg.ReceivedTime, "mm-dd-yyyy-ss") & attachName & "</a>"
End If
' Delete the current attachment. We use a "1" here instead of an "i"
' because the .Delete method will shrink the size of the msg.Attachments
' collection for us. Use some well placed Debug.Print statements to see
' the behavior. ~~
msg.Attachments(1).Delete
' Wend
End Select
End If
Next
' Modify the body of the msg to show the file system location of
' the deleted attachments.
If msg.BodyFormat <> olFormatHTML Then
msg.Body = vbCrLf & vbCrLf & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts & msg.Body
Else
msg.HTMLBody = "<p></p><p>" & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts & "</p>" & msg.HTMLBody
End If
' Save the edits to the msg. If you forget this line, the attachments will not be deleted. ~~
msg.Save
End If
End If
End If
End If
Next
GetAttachments_exit:
Set att = Nothing
Set fso = Nothing
Set olPurgeFolder = Nothing
Exit Sub
' Handle errors
GetAttachments_err:
If Err.Description = "Outlook cannot perform this action on this type of attachment." Then
Err.Clear
Resume Next
End If
MsgBox "An unexpected error has occurred." _
& vbCrLf & "Please note and report the following information." _
& vbCrLf & "Macro Name: GetAttachments" _
& vbCrLf & "Error Number: " & Err.Number _
, vbCritical, "Error!"
Resume GetAttachments_exit
End Sub
Your code had some syntax errors. Those have been corrected in the code below.
If lngCount > 0 Then
For i = lngCount To 1 Step -1
' Save attachment before deleting from item.
' Get the file name.
strFile = att.Item(i).Filename
' This code looks at the last 4 characters in a filename
sFileType = LCase$(Right$(strFile, 4))
If att.Item(i).Size < 5234111 Then
Select Case sFileType
Case ".gif", "gif"
End Select
End If
Next
End If
If your intention is to delete the gif attachments then you might want to try att.Item(i).Delete on the line after Case ".gif", "gif"

Process selection rather than entire folder

In reference to the below code, what I am looking to do is rather than process an entire folder I would like only to process the emails that I selected.
Otherwise it works perfectly.
Jeff
Requires the following references:
Visual Basic for Applications
Microsoft Outlook 14.0 Object Library
OLE Automation
Microsoft Office 14.0 Object Library
Microsoft Shell Controls and Automation
Public Sub SaveOLFolderAttachments()
' Ask the user to select a file system folder for saving the attachments
Dim oShell As Object
Set oShell = CreateObject("Shell.Application")
Dim fsSaveFolder As Object
Set fsSaveFolder = oShell.BrowseForFolder(0, "Please Select a Save Folder:", 1)
If fsSaveFolder Is Nothing Then Exit Sub
' Note: BrowseForFolder doesn't add a trailing slash
' Ask the user to select an Outlook folder to process
Dim olPurgeFolder As Outlook.MAPIFolder
Set olPurgeFolder = Outlook.GetNamespace("MAPI").PickFolder
If olPurgeFolder Is Nothing Then Exit Sub
' Iteration variables
Dim msg As Outlook.MailItem
Dim att As Outlook.Attachment
Dim sSavePathFS As String
Dim sDelAtts As String
For Each msg In olPurgeFolder.Items
sDelAtts = ""
' We check each msg for attachments as opposed to using .Restrict("[Attachment] > 0")
' on our olPurgeFolder.Items collection. The collection returned by the Restrict method
' will be dynamically updated each time we remove an attachment. Each update will
' reindex the collection. As a result, it does not provide a reliable means for iteration.
' This is why the For Each style loops will not work. ~~
If msg.Attachments.Count > 0 Then
' This While loop is controlled via the .Delete method which
' will decrement msg.Attachments.Count by one each time. ~~
While msg.Attachments.Count > 0
' Save the attachment to the file system
sSavePathFS = fsSaveFolder.Self.path & "\" & msg.Attachments(1).filename
msg.Attachments(1).SaveAsFile sSavePathFS
' Build up a string to denote the file system save path(s)
' Format the string according to the msg.BodyFormat.
If msg.BodyFormat <> olFormatHTML Then
sDelAtts = sDelAtts & vbCrLf & "<file://" & sSavePathFS & ">"
Else
sDelAtts = sDelAtts & "<br>" & "<a href='file://" & sSavePathFS & "'>" & sSavePathFS & "</a>"
End If
' Delete the current attachment. We use a "1" here instead of an "i"
' because the .Delete method will shrink the size of the msg.Attachments
' collection for us. Use some well placed Debug.Print statements to see
' the behavior. ~~
msg.Attachments(1).Delete
Wend
' Modify the body of the msg to show the file system location of
' the deleted attachments.
If msg.BodyFormat <> olFormatHTML Then
msg.Body = msg.Body & vbCrLf & vbCrLf & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts
Else
msg.HTMLBody = msg.HTMLBody & "<p></p><p>" & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts & "</p>"
End If
' Save the edits to the msg. If you forget this line, the attachments will not be deleted. ~~
msg.Save
End If
Next
End Sub
Drop the pickfolder code and select the items first.
' http://msdn.microsoft.com/en-us/library/office/aa171941(v=office.11).aspx
Untested code
Sub SaveOLSelectedItemsAttachments()
Dim myOlExp As Outlook.Explorer
Dim myOlSel As Outlook.Selection
Dim x As Integer
Set myOlExp = Application.ActiveExplorer
Set myOlSel = myOlExp.Selection
' Ask the user to select a file system folder for saving the attachments
Dim oShell As Object
Set oShell = CreateObject("Shell.Application")
Dim fsSaveFolder As Object
Set fsSaveFolder = oShell.BrowseForFolder(0, "Please Select a Save Folder:", 1)
If fsSaveFolder Is Nothing Then Exit Sub
' Note: BrowseForFolder doesn't add a trailing slash
For x = 1 To myOlSel.Count
' Iteration variables
Dim att As Outlook.Attachment
Dim sSavePathFS As String
Dim sDelAtts As String
Dim msg as mailitem
Set msg = myOlSel.Item(x)
sDelAtts = ""
' We check the item for attachments.
' The collection returned by the Restrict method
' will be dynamically updated each time we remove an attachment. Each update will
' reindex the collection. As a result, it does not provide a reliable means for iteration.
' This is why the For Each style loops will not work. ~~
If msg.Attachments.Count > 0 Then
' This While loop is controlled via the .Delete method which
' will decrement msg.Attachments.Count by one each time. ~~
While msg.Attachments.Count > 0
' Save the attachment to the file system
sSavePathFS = fsSaveFolder.Self.path & "\" & msg.Attachments(1).filename
msg.Attachments(1).SaveAsFile sSavePathFS
' Build up a string to denote the file system save path(s)
' Format the string according to the msg.BodyFormat.
If msg.BodyFormat <> olFormatHTML Then
sDelAtts = sDelAtts & vbCrLf & "<file://" & sSavePathFS & ">"
Else
sDelAtts = sDelAtts & "<br>" & "<a href='file://" & sSavePathFS & "'>" & sSavePathFS & "</a>"
End If
' Delete the current attachment. We use a "1" here instead of an "i"
' because the .Delete method will shrink the size of the msg.Attachments
' collection for us. Use some well placed Debug.Print statements to see
' the behavior. ~~
msg.Attachments(1).Delete
Wend
' Modify the body of the msg to show the file system location of
' the deleted attachments.
If msg.BodyFormat <> olFormatHTML Then
msg.Body = msg.Body & vbCrLf & vbCrLf & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts
Else
msg.HTMLBody = msg.HTMLBody & "<p></p><p>" & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts & "</p>"
End If
' Save the edits to the msg. If you forget this line, the attachments will not be deleted. ~~
msg.Save
End If
Next
Next x
End Sub

What is the quickest way to store attachments in an outlook mailbox mails?

Suppose i have my mailbox configured and i have a special folder for mails with attachments in outlook 2007. What i want to do is
i. either configure outlook to save the attachment of mails coming in a specified folder (Mails with Attachments) to specific folder in my computer drive in a desired folder
ii. Or if i can write some macro or script to copy those all to my computer location. If so can you please give me quick overview or refer me some where.
The code below will save attachments to a directory automatically. Use Outlook rules to run this macro automatically on each incoming message.
Sub AutoSaveAttachment(Item As Outlook.MailItem)
Dim olAtt As Attachment
Dim i As Integer
Dim FIleNamewithDate As String
Const FILE_PATH As String = "C:\"
If Item.Attachments.Count > 0 Then
For i = 1 To Item.Attachments.Count
Set olAtt = Item.Attachments(i)
olAtt.SaveAsFile FILE_PATH & olAtt.FileName
Next i
End If
Set olAtt = Nothing
End Sub
This subroutine will save all attachments found in a user specified Outlook folder to a user specified directory on the file system. It also updates each message with a link to the purged files.
It also contains extra comments to help highlight how the .Delete method will shrink Attachment containers dynamically (search for "~~" in the comments).
This macro is only tested on Outlook 2010.
' ------------------------------------------------------------
' Requires the following references:
'
' Visual Basic for Applications
' Microsoft Outlook 14.0 Object Library
' OLE Automation
' Microsoft Office 14.0 Object Library
' Microsoft Shell Controls and Automation
' ------------------------------------------------------------
Public Sub SaveOLFolderAttachments()
' Ask the user to select a file system folder for saving the attachments
Dim oShell As Object
Set oShell = CreateObject("Shell.Application")
Dim fsSaveFolder As Object
Set fsSaveFolder = oShell.BrowseForFolder(0, "Please Select a Save Folder:", 1)
If fsSaveFolder Is Nothing Then Exit Sub
' Note: BrowseForFolder doesn't add a trailing slash
' Ask the user to select an Outlook folder to process
Dim olPurgeFolder As Outlook.MAPIFolder
Set olPurgeFolder = Outlook.GetNamespace("MAPI").PickFolder
If olPurgeFolder Is Nothing Then Exit Sub
' Iteration variables
Dim msg As Outlook.MailItem
Dim att As Outlook.attachment
Dim sSavePathFS As String
Dim sDelAtts As String
For Each msg In olPurgeFolder.Items
sDelAtts = ""
' We check each msg for attachments as opposed to using .Restrict("[Attachment] > 0")
' on our olPurgeFolder.Items collection. The collection returned by the Restrict method
' will be dynamically updated each time we remove an attachment. Each update will
' reindex the collection. As a result, it does not provide a reliable means for iteration.
' This is why the For Each loops will not work.
If msg.Attachments.Count > 0 Then
' This While loop is controlled via the .Delete method
' which will decrement msg.Attachments.Count by one each time.
While msg.Attachments.Count > 0
' Save the file
sSavePathFS = fsSaveFolder.Self.Path & "\" & msg.Attachments(1).FileName
msg.Attachments(1).SaveAsFile sSavePathFS
' Build up a string to denote the file system save path(s)
' Format the string according to the msg.BodyFormat.
If msg.BodyFormat <> olFormatHTML Then
sDelAtts = sDelAtts & vbCrLf & "<file://" & sSavePathFS & ">"
Else
sDelAtts = sDelAtts & "<br>" & "<a href='file://" & sSavePathFS & "'>" & sSavePathFS & "</a>"
End If
' Delete the current attachment. We use a "1" here instead of an "i"
' because the .Delete method will shrink the size of the msg.Attachments
' collection for us. Use some well placed Debug.Print statements to see
' the behavior.
msg.Attachments(1).Delete
Wend
' Modify the body of the msg to show the file system location of
' the deleted attachments.
If msg.BodyFormat <> olFormatHTML Then
msg.Body = msg.Body & vbCrLf & vbCrLf & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts
Else
msg.HTMLBody = msg.HTMLBody & "<p></p><p>" & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts & "</p>"
End If
' Save the edits to the msg. If you forget this line, the attachments will not be deleted.
msg.Save
End If
Next
End Sub

Save all email attachments in Outlook folder to Windows folder [closed]

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I have about 80 emails, all with attachments which I would like to save to a folder on my hard drive.
How this can be done with a script?
This subroutine will save all attachments found in a user specified Outlook folder to a user specified directory on the file system. It also updates each message with a link to the purged files.
It also contains extra comments to help highlight how the .Delete method will shrink Attachment containers dynamically (search for "~~" in the comments).
This macro is only tested on Outlook 2010.
' ------------------------------------------------------------
' Requires the following references:
'
' Visual Basic for Applications
' Microsoft Outlook 14.0 Object Library
' OLE Automation
' Microsoft Office 14.0 Object Library
' Microsoft Shell Controls and Automation
' ------------------------------------------------------------
Public Sub SaveOLFolderAttachments()
' Ask the user to select a file system folder for saving the attachments
Dim oShell As Object
Set oShell = CreateObject("Shell.Application")
Dim fsSaveFolder As Object
Set fsSaveFolder = oShell.BrowseForFolder(0, "Please Select a Save Folder:", 1)
If fsSaveFolder Is Nothing Then Exit Sub
' Note: BrowseForFolder doesn't add a trailing slash
' Ask the user to select an Outlook folder to process
Dim olPurgeFolder As Outlook.MAPIFolder
Set olPurgeFolder = Outlook.GetNamespace("MAPI").PickFolder
If olPurgeFolder Is Nothing Then Exit Sub
' Iteration variables
Dim msg As Outlook.MailItem
Dim att As Outlook.attachment
Dim sSavePathFS As String
Dim sDelAtts
For Each msg In olPurgeFolder.Items
sDelAtts = ""
' We check each msg for attachments as opposed to using .Restrict("[Attachment] > 0")
' on our olPurgeFolder.Items collection. The collection returned by the Restrict method
' will be dynamically updated each time we remove an attachment. Each update will
' reindex the collection. As a result, it does not provide a reliable means for iteration.
' This is why the For Each loops will not work.
If msg.Attachments.Count > 0 Then
' This While loop is controlled via the .Delete method
' which will decrement msg.Attachments.Count by one each time.
While msg.Attachments.Count > 0
' Save the file
sSavePathFS = fsSaveFolder.Self.Path & "\" & msg.Attachments(1).FileName
msg.Attachments(1).SaveAsFile sSavePathFS
' Build up a string to denote the file system save path(s)
' Format the string according to the msg.BodyFormat.
If msg.BodyFormat <> olFormatHTML Then
sDelAtts = sDelAtts & vbCrLf & "<file://" & sSavePathFS & ">"
Else
sDelAtts = sDelAtts & "<br>" & "<a href='file://" & sSavePathFS & "'>" & sSavePathFS & "</a>"
End If
' Delete the current attachment. We use a "1" here instead of an "i"
' because the .Delete method will shrink the size of the msg.Attachments
' collection for us. Use some well placed Debug.Print statements to see
' the behavior.
msg.Attachments(1).Delete
Wend
' Modify the body of the msg to show the file system location of
' the deleted attachments.
If msg.BodyFormat <> olFormatHTML Then
msg.Body = msg.Body & vbCrLf & vbCrLf & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts
Else
msg.HTMLBody = msg.HTMLBody & "<p></p><p>" & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts & "</p>"
End If
' Save the edits to the msg. If you forget this line, the attachments will not be deleted.
msg.Save
End If
Next
End Sub
Take a look here: Save and remove attachments from email items (VBA)
Sub SaveAttachment()
'Declaration
Dim myItems, myItem, myAttachments, myAttachment As Object
Dim myOrt As String
Dim myOlApp As New Outlook.Application
Dim myOlExp As Outlook.Explorer
Dim myOlSel As Outlook.Selection
'Ask for destination folder
myOrt = InputBox("Destination", "Save Attachments", "C:\")
On Error Resume Next
'work on selected items
Set myOlExp = myOlApp.ActiveExplorer
Set myOlSel = myOlExp.Selection
'for all items do...
For Each myItem In myOlSel
'point on attachments
Set myAttachments = myItem.Attachments
'if there are some...
If myAttachments.Count > 0 Then
'add remark to message text
myItem.Body = myItem.Body & vbCrLf & _
"Removed Attachments:" & vbCrLf
'for all attachments do...
For i = 1 To myAttachments.Count
'save them to destination
myAttachments(i).SaveAsFile myOrt & _
myAttachments(i).DisplayName
'add name and destination to message text
myItem.Body = myItem.Body & _
"File: " & myOrt & _
myAttachments(i).DisplayName & vbCrLf
Next i
'for all attachments do...
While myAttachments.Count > 0
'remove it (use this method in Outlook XP)
'myAttachments.Remove 1
'remove it (use this method in Outlook 2000)
myAttachments(1).Delete
Wend
'save item without attachments
myItem.Save
End If
Next
'free variables
Set myItems = Nothing
Set myItem = Nothing
Set myAttachments = Nothing
Set myAttachment = Nothing
Set myOlApp = Nothing
Set myOlExp = Nothing
Set myOlSel = Nothing
End Sub

Saving attachments from current email to a derived folder.

I'm looking for a starting point here, so no code to post I'm afraid !
I would like (if possible) to be able to open an email in Outlook (in the normal way, from the front-end), and then click a button to run a macro, which will extract the attachments from this email and save them to a directory path (derived from the subject).
Sound do-able ?
Any pointers, links code snippets welcome !
Okay, I got as far as the saving to local folder and deleting from message. I haven't worked out buttons yet, but I'm sure it's not the hardest thing in the world...
So I would check out the VBA documentation on Attachment Methods, specifically the one on SaveAsFile, as it has a full example that I used to test things out. The two methods available are the exact ones you need:
SaveAsFile
and
Delete
But since VBA makes nothing simple, using those two lines requires 15 others.
Also there is a REALLY great site called outlookcode.com. The site admin is a VBA/Outlook wizard and she will personally answer your questions if they sit on the forums for a more than a day (not a guarantee, just my experience). The site is full of sources and other people's code, etc.
Here is what I wrote to try out what you had in mind, based on the sample from MSDN which I added the delete method, making it a one click save/delete:
Sub getAttatchment()
Dim myInspector As Outlook.Inspector
Dim myItem As Outlook.MailItem
Dim myAttachments As Outlook.Attachments
Set myInspector = Application.ActiveInspector
If Not TypeName(myInspector) = "Nothing" Then
If TypeName(myInspector.CurrentItem) = "MailItem" Then
Set myItem = myInspector.CurrentItem
Set myAttachments = myItem.Attachments
If myAttachments.Item(1).DisplayName = "" Then
Set myAttachments.Item(1).DisplayName = myAttachments.Item(1).FileName
End If
myAttachments.Item(1).SaveAsFile Environ("HOMEPATH") _
& "\My Documents\" & myAttachments.Item(1).DisplayName
myAttachments.Item(1).Delete
Else
MsgBox "The item is of the wrong type."
End If
End If
End Sub
Be aware that the original sample has a dialog box to ask the user if they are sure they want to save as it will overwrite any files with the same name. I deleted it to simplify the code a bit.
This subroutine will save all attachments found in a user specified Outlook folder to a user specified directory on the file system. It also updates each message with a link to the purged files.
It contains extra comments to help highlight how the .Delete method will shrink Attachment containers dynamically (search for "~~" in the comments).
This subroutine is only tested on Outlook 2010.
' ------------------------------------------------------------.
' Requires the following references:
' Visual Basic for Applications
' Microsoft Outlook 14.0 Object Library
' OLE Automation
' Microsoft Office 14.0 Object Library
' Microsoft Shell Controls and Automation
' ------------------------------------------------------------.
Public Sub SaveOLFolderAttachments()
' Ask the user to select a file system folder for saving the attachments
Dim oShell As Object
Set oShell = CreateObject("Shell.Application")
Dim fsSaveFolder As Object
Set fsSaveFolder = oShell.BrowseForFolder(0, "Please Select a Save Folder:", 1)
If fsSaveFolder Is Nothing Then Exit Sub
' Note: BrowseForFolder doesn't add a trailing slash
' Ask the user to select an Outlook folder to process
Dim olPurgeFolder As Outlook.MAPIFolder
Set olPurgeFolder = Outlook.GetNamespace("MAPI").PickFolder
If olPurgeFolder Is Nothing Then Exit Sub
' Iteration variables
Dim msg As Outlook.MailItem
Dim att As Outlook.attachment
Dim sSavePathFS As String
Dim sDelAtts as String
For Each msg In olPurgeFolder.Items
sDelAtts = ""
' We check each msg for attachments as opposed to using .Restrict("[Attachment] > 0")
' on our olPurgeFolder.Items collection. The collection returned by the Restrict method
' will be dynamically updated each time we remove an attachment. Each update will
' reindex the collection. As a result, it does not provide a reliable means for iteration.
' This is why the For Each style loops will not work. ~~
If msg.Attachments.Count > 0 Then
' This While loop is controlled via the .Delete method which
' will decrement msg.Attachments.Count by one each time. ~~
While msg.Attachments.Count > 0
' Save the attachment to the file system
sSavePathFS = fsSaveFolder.Self.Path & "\" & msg.Attachments(1).FileName
msg.Attachments(1).SaveAsFile sSavePathFS
' Build up a string to denote the file system save path(s)
' Format the string according to the msg.BodyFormat.
If msg.BodyFormat <> olFormatHTML Then
sDelAtts = sDelAtts & vbCrLf & "<file://" & sSavePathFS & ">"
Else
sDelAtts = sDelAtts & "<br>" & "<a href='file://" & sSavePathFS & "'>" & sSavePathFS & "</a>"
End If
' Delete the current attachment. We use a "1" here instead of an "i"
' because the .Delete method will shrink the size of the msg.Attachments
' collection for us. Use some well placed Debug.Print statements to see
' the behavior. ~~
msg.Attachments(1).Delete
Wend
' Modify the body of the msg to show the file system location of
' the deleted attachments.
If msg.BodyFormat <> olFormatHTML Then
msg.Body = msg.Body & vbCrLf & vbCrLf & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts
Else
msg.HTMLBody = msg.HTMLBody & "<p></p><p>" & "Attachments Deleted: " & Date & " " & Time & vbCrLf & vbCrLf & "Saved To: " & vbCrLf & sDelAtts & "</p>"
End If
' Save the edits to the msg. If you forget this line, the attachments will not be deleted. ~~
msg.Save
End If
Next
End Sub