How to autofill table column in MS Access? - sql

I am trying to develop a simple database that stores taking information for a taxi daily figure etc. and there are some calculations that I would like to have auto-filled from basic information supplied by the driver, such as:
gross takings given a start and end value from a metering device km's
driven given an odometer reading driver owner split given the days takings
The problem I have is I would like to store all these values in a single attribute to make retrieval and entry into another third party system easier. Currently this is paper based and I am trying to digitize this process
The operations are simple mathematical expressions such as addition subtraction and percentage split (multiplication or division)
I've tried various sql commands like
INSERT INTO table (fieldname)
select
table.feildname1, table.feildname2, [feildname2]-[fieldname1]
from
table
I will be using a input form for data entry that will display the basic data input and a drivers share of takings/expenses based upon these calculations
And I'm drawing a blank I'm using ms access 2007

You can do:
INSERT INTO table (fieldname)
SELECT CStr(table.feildname1) & CStr(table.feildname2) & CStr([feildname2]-[fieldname1])
FROM table;
But as #Tarik said, it is not recommended to store all fields in one column, unless it is some temp table or just for view.

Related

Store Report Data in a SQL table

I have a report that is ran every quarter. The report is based on current values and creates a score card. We do this for about 50 locations and then have to manually create a report to compare the previous run to the current run. I'd like to automate by taking the report data and saving it to a table for each location and each quarter, then we can run reports that will show the data changes over time.
Data Sample:
Employees Active
Employees with ref checks
Clients Active
Clients with careplans
The reports are fairly complex and pulling data from many different tables so creating this via a query may not work or be just as complex. Any ideas on how to get the report data to a table without having to export each to a CSV or Excel file then importing manually?
If each score card has some dimensions (or metric names) and aggregate values (or metric values) then you can just add a time series table with columns for:
date
location or business unit
or instead of date and location, a scorecard ID (linking to another table with scorecard metadata)
dimension grouping
scores/values/metrics
Then, assuming you're creating the reports with a stored procedure, you can add a flag parameter to the stored procedure to update this table while generating a specific report on a date. This might be less work and/or faster than importing from CSVs, if you store intermediate report data into a temporary table that you can select from when additionally storing the data into the time series table described above.

How to populate all possible combination of values in columns, using Spark/normal SQL

I have a scenario, where my original dataset looks like below
Data:
Country,Commodity,Year,Type,Amount
US,Vegetable,2010,Harvested,2.44
US,Vegetable,2010,Yield,15.8
US,Vegetable,2010,Production,6.48
US,Vegetable,2011,Harvested,6
US,Vegetable,2011,Yield,18
US,Vegetable,2011,Production,3
Argentina,Vegetable,2010,Harvested,15.2
Argentina,Vegetable,2010,Yield,40.5
Argentina,Vegetable,2010,Production,2.66
Argentina,Vegetable,2011,Harvested,15.2
Argentina,Vegetable,2011,Yield,40.5
Argentina,Vegetable,2011,Production,2.66
Bhutan,Vegetable,2010,Harvested,7
Bhutan,Vegetable,2010,Yield,35
Bhutan,Vegetable,2010,Production,5
Bhutan,Vegetable,2011,Harvested,2
Bhutan,Vegetable,2011,Yield,6
Bhutan,Vegetable,2011,Production,3
Image of the above csv:
Now there is a very small country lookup table which has all possible countries the source data can come with, listed. PFB:
I want to have the output data's number of columns always fixed (this is to ensure the reporting/visualization tool doesn't get dynamic number columns with every day's new source data ingestions depending on the varying distinct number of countries present).
So, I've to somehow join the source data with the country_lookup csv and populate all those columns with default value as F. Every country column would be binary with T or F being the possible values.
The original dataset from the above has to be converted into below:
Data (I've kept the Amount field unsolved for column Type having Derived Yield as is, rather than calculating them below for a better understanding and for you to match with the formulae):
Country,Commodity,Year,Type,Amount,US,Argentina,Bhutan,India,Nepal,Bangladesh
US,Vegetable,2010,Harvested,2.44,T,F,F,F,F,F
US,Vegetable,2010,Yield,15.8,T,F,F,F,F,F
US,Vegetable,2010,Production,6.48,T,F,F,F,F,F
US,Vegetable,2010,Derived Yield,(2.44+15.2)/(6.48+2.66),T,T,F,F,F,F
US,Vegetable,2010,Derived Yield,(2.44+7)/(6.48+5),T,F,T,F,F,F
US,Vegetable,2010,Derived Yield,(2.44+15.2+7)/(6.48+2.66+5),T,T,T,F,F,F
US,Vegetable,2011,Harvested,6,T,F,F,F,F,F
US,Vegetable,2011,Yield,18,T,F,F,F,F,F
US,Vegetable,2011,Production,3,T,F,F,F,F,F
US,Vegetable,2011,Derived Yield,(6+10)/(3+9),T,T,F,F,F,F
US,Vegetable,2011,Derived Yield,(6+2)/(3+3),T,F,T,F,F,F
US,Vegetable,2011,Derived Yield,(6+10+2)/(3+9+3),T,T,T,F,F,F
Argentina,Vegetable,2010,Harvested,15.2,F,T,F,F,F,F
Argentina,Vegetable,2010,Yield,40.5,F,T,F,F,F,F
Argentina,Vegetable,2010,Production,2.66,F,T,F,F,F,F
Argentina,Vegetable,2010,Derived Yield,(2.44+15.2)/(6.48+2.66),T,T,F,F,F,F
Argentina,Vegetable,2010,Derived Yield,(15.2+7)/(2.66+5),F,T,T,F,F,F
Argentina,Vegetable,2010,Derived Yield,(2.44+15.2+7)/(6.48+2.66+5),T,T,T,F,F,F
Argentina,Vegetable,2011,Harvested,10,F,T,F,F,F,F
Argentina,Vegetable,2011,Yield,90,F,T,F,F,F,F
Argentina,Vegetable,2011,Production,9,F,T,F,F,F,F
Argentina,Vegetable,2011,Derived Yield,(6+10)/(3+9),T,T,F,F,F,F
Argentina,Vegetable,2011,Derived Yield,(10+2)/(9+3),F,T,T,F,F,F
Argentina,Vegetable,2011,Derived Yield,(6+10+2)/(3+9+3),T,T,T,F,F,F
Bhutan,Vegetable,2010,Harvested,7,F,F,T,F,F,F
Bhutan,Vegetable,2010,Yield,35,F,F,T,F,F,F
Bhutan,Vegetable,2010,Production,5,F,F,T,F,F,F
Bhutan,Vegetable,2010,Derived Yield,(2.44+7)/(6.48+5),T,F,T,F,F,F
Bhutan,Vegetable,2010,Derived Yield,(15.2+7)/(2.66+5),F,T,T,F,F,F
Bhutan,Vegetable,2010,Derived Yield,(2.44+15.2+7)/(6.48+2.66+5),T,T,T,F,F,F
Bhutan,Vegetable,2011,Harvested,2,F,F,T,F,F,F
Bhutan,Vegetable,2011,Yield,6,F,F,T,F,F,F
Bhutan,Vegetable,2011,Production,3,F,F,T,F,F,F
Bhutan,Vegetable,2011,Derived Yield,(2.44+7)/(6.48+5),T,F,T,F,F,F
Bhutan,Vegetable,2011,Derived Yield,(10+2)/(9+3),F,T,T,F,F,F
Bhutan,Vegetable,2011,Derived Yield,(6+10+2)/(3+9+3),T,T,T,F,F,F
The image of the above expected output data for a structured look at it:
Part 1 -
Part 2 -
Formulae for populating Amount Field for Derived Type:
Derived Amount = Sum of Harvested of all countries with T (True) grouped by Year and Commodity columns divided by Sum of Production of all countries with T (True)grouped by Year and Commodity columns.
So, the target is to have a combination of all the countries from source and calculate the sum of respective Harvested and Production values which then has to be divided. The commodity can be more than one in the actual scenario for any given country, but that should not bother as the summation of amount happens on grouped commodity and year.
Note: The users in the frontend can select any combination of countries. The sole purpose of doing it in the backend rather than dynamically doing it in the frontend is because AWS QuickSight (our visualisation tool), even though can populate sum on selected column filters but doesn't yet support calculation on those derived summed fields. Hence, the entire calculation of all combination of countries has to be pre-populated (very naive approach) in order to make it available in report on dynamic users selection of countries.
Also if you've any better approach (than the above naive approach mentioned in note) to solve this problem, you are most welcome to guide me. I've also posted a question on the same problem without writing my expected approach for experts to show me the path on how we can solve this kind of a problem better than this naive approach. If you want to help solve it with some other technique, you're most welcome, here is the link to that question.
Any help shall be greatly acknowledged.

Import data from csv into database when not all columns are guaranteed

I am trying to build an automatic feature for a database that takes NOAA weather data and imports it into our own database tables.
Currently we have 3 steps:
1. Import the data literally into its own table to preserve the original data
2. Copy it's data into a table that better represents our own data in structure
3. Then convert that table into our own data
The problem I am having stems from the data that NOAA gives us. It comes in the following format:
Station Station_Name Elevation Latitude Longitude Date MXPN Measurement_Flag Quality_Flag Source_Flag Time_Of_Observation ...
Starting with MXPN (Maximum temperature for water in a pan) which for example is comprised of it's column and the 4 other columns after it, it repeats that same 5 columns for each form of weather observation. The problem though is that if a particular type of weather was not observed in any of the stations reported, that set of 5 columns will be completely omitted.
For example if you look at Central Florida stations, you will find no SNOW (Snowfall measured in mm). However, if you look at stations in New Jersey, you will find this column as they report snowfall. This means a 1:1 mapping of columns is not possible between different reports, and the order of columns may not be guaranteed.
Even worse, some of the weather types include wild cards in their definition, e.g. SN*# where * is a number from 0-8 representing the type of ground, and # is a number 1-7 representing the depth at which soil temperature was taken for the minimum soil temperature, and we'd like to collect these together.
All of these are column headers, and my instinct is to build a small Java program to map these properly to our data set as we'd like it. However, my superior believes it may be possible to have the database do this on a mass import, but he does not know how to do it.
Is there a way to do this as a mass import, or is it best for me to just write the Java program to convert the data to our format?
Systems in use:
MariaDB for the database.
Centos7 for the operating system (if it really becomes an issue)
Java is being done with JPA and Spring Boot, with hibernate where necessary.
You are creating a new table per each file.
I presume that the first 6 fields are always present, and that you have 0 or more occurrences of the next 5 fields. if you are using SQL Server i would approach it as follows,
Query the information_schema catalog to get a count of the fields in
the table. If the count= 6 then no observations are present, if 11
columns ,then you have 1 observation, if 17 then you have 2
observations, etc.
Now that you know the number of observations you can write some SQL
that will loop the over the observations and insert them into a
child table with a link back to a parent table which has the 1st 6
fields.
apologies if my assumptions are way off.
-HTH

SQL IN statement "inclusiveness"

I'm not a programmer, but trying to learn. I'm a nurse, and need to pull data for medical referral tracking from a database. I have a piece of GUI software which builds JOIN queries for me to pull things from the database. One of the operators I can use in the drop-down is "IN." The referral documentation is stored in the table as codes made up of one to three letters. For example, the code for a completed dental referral is CDF, and the code for a dental referral is D.
I want to build a report to allow other nurses to pull all their outstanding referrals, so I'll want to pull "D" but not "CDF"
If I use IN as the operator, and set my parameters to 'S','D','BP' {etc} will that also pull the records which have the other, longer codes which contain those same letters? (like CDF, CSR, CBP)
I don't want to test it because I only have access to the production database, and I don't want to hose up actual patient records. Thanks in advance for any help!
Assuming that the column that holds the referral code holds one and only one code per record (which is what it sounds like) the query should function as you want and will not attempt to match substrings.
In any event, there's no danger that a query in the form IN ('S', 'D', 'BP') will match substrings. To perform substring matches in SQL you have to use the LIKE operator.
The situation in which this will not work is if the referral code column holds multiple codes separated by commas. This is an all-too-common mistake in designing databases but if the product you're using is commercial rather than home-grown, I think it's very unlikely to be the case. If it is, searching it is much more difficult.

Storing Data as XML BLOB

At the moment the team i am working with is looking into the possibility of storing data which is entered by users from a series of input wizard screens as an XML blob in the database. the main reason for this being that i would like to write the input wizard as a component which can be brought into a number of systems without having to bring with it a large table structure.
To try to clarify if the wizard has 100 input fields (for example) then if i go with the normal relational db structure then their will be a 1 to 1 relationship so will have 100 columns in database. So to get this working in another system will have to bring the tables,strore procedures etc into the new system.
I have a number of reservations about this but i would like peoples opinions??
thanks
If those inputted fields don't need to be updated or to be used for later calculation or computation some values using xml or JSON is a smart choice.
so for your scenario seems like its a perfect solution