I am using access 2007. I made a database called holiday which has 3 tables namely:
client - this has all the client information
flight - this stores flight information
cruise - this stores cruiser information
what I'm thinking of doing, is to make a relationship between these three tables. I just thought myself "relationships" from google and from what I understand is that I should use a one-to-many relationship.
I did that each table has a column called customerID where the client table has it as a primary key and the others as foreign-key. What I want to know is how do I link up the tables so that when I enter information onto the client table both flight and cruise should open as subselection because currently only one is opening and I don't know how to enter the other?
There's 2 ways to create a relationship between tables.
One is permanently with the Relationships Window (under Database Tools in Access 2010). Drag from a field in one table to a field in an other table. Then double click on the line (join) to edit the join type.
The other is to do this temporarily in A Query Builder window. Then you create the join the same way as above. This join is only set in this query only, or anything else based on this query.
OK, now that you them joined, what are your plans. One way is to create a form for editing the customer info, along with two sub-forms for editing the flight & cruise info.
Good luck
Related
(Beginner of SQL so I do apologize for any novice mistake that I made)
So essentially, I'm currently making an access form that allows the user to update their stock inside the warehouse. I'm using the ODBC link database in which I can store various data inside the server (the configuration for the database will be seen down below)
However, when I created a combo box that linked to a column(IDDH), it automatically pops up an error stating that it is violating the PK constraint whenever I switch to another column.At this point I don't know what I did wrong since I already connected two tables with a relationship of one-to-many inside the SQL along with connecting it on Microsoft Access(Just in case). And connect Foreign Key in the dbo.DonHang table (ProductID)
Here is my configuration
SQL:
Relationship in Access
The error in the access form whenever I switched to a different column in the combo box
If you want to require more information. Please do not hesitate to ask.
You base one form directly on the main table. Not a sql join.
You then create a sub form with the "many" entries for the one record. And again that form is NOT based on some sql join, but ONLY the linked child table.
You don't try and use sql joins to solve this kind of data editing in Access (using sql server does not change this). So you need a main form (based ONLY directly on the ONE linked table of master (parent) records. You then have a sub form and again it is based directly on the child linked table (again not some sql query).
So, for editing main records and child records? you use a form + sub form in Access to achieve this goal. And this setup will also work well with sql server linked tables.
But all in all? You don't try and edit sql joined data. you build up the main form, and drop in a sub form to a classic and common editing of master/child data in Access.
If you really want to edit both as one row? Well, you can often edit but you not be allowed in general to add rows. But if the sql VIEW you create allows editing of rows (you can test/try this in SSMS), then if you save that query in SSMS as a view? Then simply link the view to Access and you can edit the one row, but there are limitations in terms of adding new rows etc. it really depends on your goal.
but, at the end of the day, editing of master + child records is NOT achieved by a sql join query, but that of editing each table separate, or a form + sub form in access.
I have few tables to store company information in my database, but I want to focus on two of them. One table, Company, contains CompanyID, which is autoincremented, and some other columns that are irrelevant for now. The problem is that companies use different versions of names (e.g. IBM vs. International Business Machines) and I want/need to store them all for futher use, so I can't keep names in Company table. Therefore I have another table, CompanyName that uses CompanyID as a foreign key (it's one-to-many relation).
Now, I need to import some new companies, and I have names only. Therefore I want to add them to CompanyName table, but create new records in Company table immediately, so I can put right CompanyID in CompanyName table.
Is it possible with one query? How to approach this problem properly? Do I need to go as far as writing VBA procedure to add records one by one?
I searched Stack and other websites, but I didn't find any solution for my problem, and I can't figure it out myself. I guess it could be done with form and subform, but ultimately I want to put all my queries in macro, so data import would be done automatically.
I'm not database expert, so maybe I just designed it badly, but I didn't figure out another way to cleanly store multiple names of the same entity.
The table structure you setup appears to be a good way to do this. But there's not a way to insert records into both tables at the same time. One option is to write two queries to insert records into Company and then CompanyName. After inserting records into Company you will need to create a query that joins from the source table to the Company table joining it on a field that uniquely defines the record beside the autoincrement key. That will allow you to get the key field from Company for use when you insert into CompanyName.
The other option, is to write some VBA code to loop through the source data inserting records into both. The would be preferable since it should be more reliable.
I am quite new to Microsoft Access but i have been working with databases for quite a while now, so I understand "the back end" (so to speak) as to how I will set up this database, but I'm not sure how to tell Access what to do and how to do it.
The aim of my database is to load up a customer's account with their information; eg, phone number address, email, etc. All this information has been migrated to a table within my new database project.
from here I would like to create a separate table which has notes which can be assigned to each user's account number. the aim of this is to be able to read up on recent activity of these customers and be able to search and filter that information on an easy to use front end interface.
So so far I have two tables, one with the customer's information in it and another which is where I would like to save the notes for each customer.
the primary key which I will be using is the customer's account numbers. This, of course, being unique to each customer and would be perfect for the primary key in both of these tables.
I have set up a relationship between both of the tables as they will both contain the user's account numbers.
I'm just not sure how to go about it and would really appreciate the help. I am currently using Microsoft Access 2007.
for your second table you need to use a new primary key like "customerInformationID". Reference the customer table by a foreign key.
Then you can join these tables like this:
SELECT c.Name, c.Number, ci.notes
FROM customer AS c
INNER JOIN customerInformation AS ci ON c.customerID = ci.customerID
Why do you need two tables anyways? If you don't need them for a technical purpose like "every user shall be able to store his own notes to a customer" then you can also store them in your main table as all of these information are only dependent from the primary key.
Best Regards
Bruellhusten
Currently I'm performing a migration from a microsoft access database to an SQL Express 2010 database.
Basically, I have an Access application that searches a customer database. The access app is developed in 2 parts. An access front end on each client called application.mdb and a data backend on a windows 2008 server called data.mdb. The application.mdb has 3 linked tables to data.mdb. which holds customers and contracts and items. The customer table relates to the contracts table (one to many) and the contracts table relates to the items table (one to many)
I imported the tables from the data.mdb into the sql tables by the same name and created the same relationships and configured them to cascade. I then created an obdc connection on the clients and updated the 3 linked tables in application.mdb to point to the tables on the sql server.
I start the application and everything seemed to work great, I can see all the data perfectly and the performance increase was well worth the effort.
Then I found a problem, when I add a new customer to the database it autonumbers the customer table and the contracts table but not the items table.... Thus if I attempt to alters any of the items in the items table for new customers I can not. I get the following error "cannot add record(s); primary key for table "items" not in recordset" which makes sense because SQL had not autonumbered the items table.
I can't understand why....
Any help would be greatly appreciated.
Well, just manually adding record direct in the items view should tell you if the autonumber is working. You MUST get the autonumber working when you edit + use in direct table view.
As always these kinds of issues comes down to the details. One thing that's different when using a SQL based backend compared for access applications is the generation of auto numbers (primary key) does not occur on server based systems until record is actually saved. When working with the jet based back end, the auto number is available the instant the record is dirtied.
So I would check if you have some type of code or event running in the application that is attempting to use as primary key value before the record been actually saved.
Usually access does a pretty good job. For example when you build a form in access, and then have a sub form in access to edit child records (and a child table), then as a rule when the focus switches from a main form to a sub form, access will force a save of the main record. This thus means the primary key (auto number column) is now available for correct functioning of the relationship. Access can and will use this PK value and insert this value into the foreign key value column in this child table for you.
However access will only do above for you WHEN you correctly set up the link master and link child settings in the sub form control. As a general rule when building forms in regular access, Access can detect the settings required and insert the correct values into the link master and link child settings for you. However, the detection of the FK column will not occur with linked tables.
So when you use SQL server, you have to edit and set these values manually in the sub form control. So I would check your link master and link child settings in the sub form you're using to edit this data, and ensure that the correct values are set. If this is VBA code, then ensure the record is actually saved before attempt to use and grab a PK value.
I should point out that even in non SQL server based applications, it is the setting up of the link master + child settings in the sub form that allows access to setup and maintain this foreign key value for you. So access is always had the ability to insert these values for you, and it'll do so with you about having to write any code at all. So during the editing process to insert and maintain these values Access does all of the work for you (so it's not the data engine that inserts these FK values for you, but the user interface or in some cases code you write)
So access will not setup and insert these correct values unless you set up the link master + child settings in that sub form control.
I would simply check if your link master and child master settings are correct in any sub form control you are using here.
This sounds like a stupid answer but check the Items table to be sure that auto-numbering is turned on.
One of the things I would suggest whenever you migrate a Jet/ACE database to SQL Server is to thoroughly review the database design, e.g.: the implementation of keys and constraints, choice of data types, choice of indexes, etc. Jet/ACE is a very different thing to most SQL DBMSs so you shouldn't assume that a database design that worked well for Jet/ACE is automatically suitable for a SQL DBMS. Upsizing wizards won't always identify every possible issue.
In SQL Server the nearest equivalent of an "auto-number" is the IDENTITY property. Check to be sure which columns are IDENTITY in your tables and create an IDENTITY column if you need one.
I need to develop a front end to a MSSQL database just to modify a few tables. I decided to use Access 2003 simply because of time restraints.
I used Linked Tables over ODBC to get them into Access, I'm designing the forms but I'm having problems creating an interface to allow users to create and delete new association between entities.
My Database structure is:
product
# productcode
- name
product_part
* productcode
* partnumber
- position
part
# partnumber
- comment
There is a many-to-many relationship between product and part (a product can have many parts and a part can belong to many products) except I can't find any easy way to allow a user to just associate a new part to product, only view the existing ones.
I've defined the relationships in Access except the options for cardinality and referential integrity are greyed out, I'm assuming this is because they're linked tables? Not sure if this would affect anything.
I created a form for product with an embedded subform which lists all the associated parts and their position (position is an attribute of the relationship since it's contextual but I can spin this out into it's own table if it'll make things easier).
Basically I need to make an user interface mechanism which will associate a selected part from a list to the shown product or any other way to create new and delete existing associations flexibly. I would have thought Access would have something in some wizard somewhere to do this, but if it does I can't find it.
Any help would be appreciated.
Judging on what noted so far, then this should be a simple matter to have the main form based on your topmost table (product). The continues sub form should then be based on ONLY the product part table.
If you think about this, the third table is really only a lookup table there for your convenience to allow you to not have to type in manually type in the part number.
So, base the child sub form as a continuous form, and make that column for part number a combo box that looks up the part numbers from the third table (part). So this combo boss can search and display by description, but will in fact automatically store the part number in that colum for you.
So while there's no need for any types of wizards, you certainly do not have to write any type of code whatsoever. Just ensure that the master child link settings for the sub form are set up correctly, and access will thus insert and maintain The product code columns used to link back to the main product table. You can most certainly use the combo box wizard to create the combo box in the continuous sub form that you're going to use to Select what part and set the part number column from the parts table.
The result will be a form that allows you to add new part assemblies or edit existing. While access will maintain the product code column for you, if you delete a main record, you'll need to have setup referential integrity and cascade deletes on the back end database part. So as you correctly note, all the integrity features will be set up in the database back end, not in the access front end part.
I've discovered what I wanted to do isn't easily possible using Linked Tables, I was able to do what I wanted to do easily if I used native access tables (since it let me properly define the relationships) but I couldn't do that with linked tables.