I have an access database one table has time column that shows the total time from (endtime - starttime) I need to have that column averaged (hh:mm) ss not needed. I need to store this average into another table, and then be able to display that in a textbox. with conditional formating as far as color for certain time ranges. I'm going to need to do this for a daily range and a monthly range, just wonder what would be the best way to accomplish this. this monthly and daily average will need to update each time the table has records added to it.
My thoughts on this was pull the daily times into an array, then average the array, and store that average in another table. Then use the daily average table to display in a textbox, along with the conditional formatting. and then the same thing for the monthly time average as well.
It is by no means difficult to obtain this information from a query, time is just the decimal portion of a number.
SELECT Format(Avg(CDbl([Atime2])-CDbl([ATime1])),"hh:mm:ss") AS Diff
FROM Table;
Or
SELECT Sum(DateDiff("n",[ATime1],[ATime2])) AS SumMins,
Count([ATime1]) AS CountRecs,
Avg(DateDiff("n",[ATime1],[ATime2])) AS AvgMins
FROM Table;
Furthermore, MS Access 2010 has data macros and calculated columns that are good even outside of Access.
Finally, it is not generally recommended that you store a value that becomes invalid at every edit when the value can easily be calculated.
Related
My problem statement is described below :
I have a calculated field, say Opportunity. There is pre defined rule from organization, that the target value for current month will be 1/3rd of the value of 2 months back. For example, The target opportunity value for April will be 1/3rd value of February. I need to show the current month's opportunity and the targeted value in the same worksheet. How to achieve this is Tableau?
I am getting the base data from tables in Oracle through a custom sql query, and calculating the opportunity value in Tableau for each row, and then showing the sum for a range of time , say last 6 months.
The best way to do this would be to write the target value in SQL. It'll be easier (no need for data blending / complex calcs) and also more performant as it would be a hardcoded value in your dataset.
I am having issues trying to create code to make a graph that is dependent upon months. So I have Column A which is the beginning of the week date, i.e. 1/1/17. In Column B I have the count from that week of issues occurred. I would like to group together the count by month, using the Month function, so for January there are 37 issues, February - 23, etc. And then make a graph accordingly where the first month is titled January.
Eventually, I would like to similarly do this on a quarterly basis as well, but any help with the monthly issue first would be greatly appreciated. Here is a screenshot of the data which is located in Worksheets("Report").
First off, format your data as a table since that will make your life much easier. You will need to add headers to each column. This will make your data easier to read, and easier to maintain.
To format it as a table highlight the range, and then press CTRL+T. Make sure to check 'My data has headers'.
Good, now click inside the table, Insert > PivotTable. Select the destination. For rows you want Date, for values you want Sum of Value (where value is whatever you name your values column.
Then finally, check out this article for the whole rundown of Groupby: http://www.contextures.com/xlPivot07.html.
To be fair, there is an easy enough way of doing this without a PivotTable (adding a helper column for Month for example), but there's no need to reinvent the wheel. Additionally, if you want to add Qtr. eventually, you're better off familiarizing yourself with workhorses of excel.
Lastly, once you have taken the above steps, you'll likely find the Timeline slicer very helpful. You can use that to visualize specific periods on your pivot or chart.
Minor Note: This all assumes your dates are true dates. If they aren't, you'll likely run into more issues.
I need a flexible table that displays dates. By flexible, I mean, if I put in June 15, 1976, it displays as such. But if I put 20, Access calculates that 20 in the same field as today's date - 20 years.
I set the formatting of the date/time field in table: tbl_ageLimit to #, so it displays a serial date rather than a user readable date. This table has one field: ageLimit.
I am trying to develop a query to recognize if the date is not relevant in its current state and then convert it to something relevant and put it in another table that will constantly update.
Right now, I'm just trying to get formula to work on recognizing and converting the date. This is the formula that works splendidly in excel, but doesn't seem to be working in MS Access:
IIF([ageLimit]<=100,Date()-365*[ageLimit],[ageLimit])
It recognizes if the field has a number in it that is less than 100. But it's not doing the math and displaying a new record in the new table. Below is the sql:
SELECT tbl_ageLimit.ageLimit INTO tbl_allAges
FROM tbl_ageLimit
WHERE (((tbl_ageLimit.ageLimit)=IIf([ageLimit]<=100,Date()-365*[ageLimit],[ageLimit])));
Can someone kindly point out to me what I'm doing wrong? Thank you.
As requested, here are snapshots of the problem:
The table that is created is not showing the fifth record. Stumped.
Consider removing the WHERE clause as you do not need to filter records. Since you intend to evaluate the IIF() expression, place in the SELECT clause:
SELECT IIf([ageLimit]<=100, Date()-365*[ageLimit], [ageLimit]) As [age_Limit]
INTO tbl_allAges
FROM tbl_ageLimit
Currently we use an excel spreadsheet with 4 tabs (as tab for each team), each tab is a planner/diary that week, each day has 4 "slots" for jobs that are planned in.
The people type in the information for each job into one of the 4 slotsfor the day. Each slot contains information in different cells; Job No., Address, Duration, Notes, etc...
The issue/time consuming aspect of this method is when jobs have to be moved about between teams or moved to a different day it involves lots of copying, pasting and deleting.
What I am trying to achieve is some form of drag/drop interface (similar to the way the calendar in Outlook works), where the people who use the spreadsheet can input details for the job in a form and then have a drag an drop "tile" to be able to drag into one of the "slots.
The data contained in these slots needs to be able to produce a report which is a linear list of all the jobs planned that week.
I am at a loss to figure out what method I should use to create this, it seems it is beyond the reach of Excel from what I can find, also beyond the reach of Access, so I suspect it will involve some form of programming. I have basic understanding of VBA, but that's about it.
Can anyone make any suggestions.
Thanks
Working with data in this format will always be hard and I would not reccomend adding any drag and drop until you have sorted out the structure of your data.
You might like to consider another approach, which involves restructuring your data to make it easier to work with...
If you had one sheet with the following columns:
Teamname
Date (instead of Week Number and Day of week,)
Timeslot
JobNo
Address
Duration
Notes
Etc
Then each row would represent a job and have details of when it is occurring.
This is way a database would store the information about the jobs that are happening.
To change when a job is happening, all you have to do is update the date (and timeslot) of the row.
You could then create another worksheet for each team that uses excel formulas to lookup jobs happening this week and display them in a column for each day - like you have now. These sheets would be for display purposes only.
(You would use formulas like VLOOKUP etc)
If you want to change the date of a job you then simply go to the worksheet with the long list and change the date.
Having your data in this long list (ie normalised) format will give you many benefits. For instance you can summerise the report of the data using pivot tables.
If you add filters to the long list (SEE Ribbon>>Data>filters) you can order the data and reduce the list to only show jobs on a selected date, or for a selected team etc...
This is definitely the way forwards. Having restructured the data in this way, you could then add flashy ways to change when a job is taking place by adding buttons on the team worksheets or something.
PART2:
So in you ling list I would recommend excel CONCATENATE function to add an extra column with the text you want displayed elsewhere in your "calendar". #COLUMNA
I would also create another column which is a unique identifier for the row. This will probably be the "Date in YYYMMDD format & timeslot in HHMI format" concatenated together.
In the calendar view sheets say you need a column to display each day of the week with a row for each time slot: You need to
enter a StartDate of the period you want to view
Set up a column for each day (with a formula to calculate the date of the day (ie StartDate, StartDate+1 etc). The date is displayed as a column header (perhaps with a format that shows the dayname, but is stores the date)
each row will have a column that has the timeperiod name and each row will have a value entered. The value is the same as those used in the long list's timeperiod column.
When a user double clicks on a cell you can use the worksheet event
Worksheet_BeforeDoubleClick(ByVal Target As Range, Cancel As Boolean)
in the VBA code, for this event you need to:
see if the cell double clicked is one you want to respond to
if it is find the date and timeperiod from the corresponding column and row header.
use VBA to activate the long list sheet and probably filter to only show the jobs taking place that day or perhaps that week. Then select (or highlight?) the job that was double clicked.
This is quite easy once you know VBA.
There is a lot to know though I would:
use a named range to define the row with the date and another to define the column with the timeperiod
use a named range to define the cells that will respond to a double click
use range functions in VBA like intersection and the entirerow, entirecolumn range properties to find the date and timeperiod of the double clicked cell.
use the macro record to write the initial code that will do the filter.
adjust the code to be well written and to find the date and timeperiod as required.
Create a sheet for all departments? Or just create one sheet where the dept can be chosen.
You could get clever and allow the user to select two cells in the calendar and provide buttons that do things like:
swap the jobs
If they select many cells then a button to Goto the list and only show jobs that were selected in the calendar.
Perhaps the user could select one job and buttons could move the job back or forwards 1,2,7,14 days.
Note that you can use the long list to record other details of the job like time taken, customer, start time, end time etc...
See about Pivot tables here which might give you some ideas about how you can summarise you data to give info like jobs per day, total value of jobs by day, etc...
Before you tie yourself in knots using Excel, you should always consider using Access.... as with someone who know what they are doing, access will deliver a lot more in a shorter period of time and can do nice things like print one page per job etc etc...
(Do you need a contractor?)
mr#HarveyFrench.co.uk
I am currently entering data into a SQL Server database using SSIS. The plan is for it to do this each week but the day that it happens may differ depending on when the data will be pushed through.
I use SSIS to grab data from an Excel worksheet and enter each row into the database (about 150 rows per week). The only common denominator is the date between all the rows. I want to add a date to each of the rows on the day that it gets pushed through. Because the push date may differ I can't use the current date I want to use a week from the previous date entered for that row.
But because there are about 150 rows I don't know how to achieve this. It would be nice if I could set this up in SQL Server where every time a new set of rows are entered it adds 7 days from the previous set of rows. But I would also be happy to do this in SSIS.
Does anyone have any clue how to achieve this? Alternatively, I don't mind doing this in C# either.
Here's one way to do what you want:
Create a column for tracking the data entry date in your target table.
Add an Execute SQL Task before the Data Flow Task. This task will retrieve the latest data entry date + 7 days. The query should be something like:
select dateadd(day,7,max(trackdate)) from targettable
Assign the SQL result to a package variable.
Add a Derived Column Transformation between your Source and Destination components in the Data Flow Task. Create a dummy column to hold the tracking date and assign the variable to it.
When you map the Excel to table in a Data Flow task, map the dummy column created earlier to the tracking date column. Now when you write the data to DB, your tracking column will have the desired date.
Derived Column Transformation