I have a form that has MenuScripts (top-levels and second-levels).
The problem that I am having is one of the second-levels is "Add" which brings you to another form. This form has a button 'Record' and textboxes. This form allows the user to input data and when the record button is clicked, the inputted data is written to a text file.
Back to the first form. Another second-level MenuScript is "Update" which brings the user to the same form as "Add"; but first, the user has to click an item within a listbox to proceed.
How do I get the data from the selected item to appear in the appropriate textboxes and how do I get the 'Record' button to update data instead of thinking it is only an add-data button?
Also, if someone can give me some pointers on making sure the user selects an item within the listbox would definitely be a plus!
Unfortunately, I cannot add images since my reputation is too low.
Here is a visual representation of my ultimate goal
To access the control in another form, you could prefix the formname to the control name(name of the control in the other form).
Example:
Form2.TextBox1.Text = "Hey, this is the second form"
To check whether an item is selected, you could do this way:
If ListBox1.SelectedItems.Count = 0 Then
MessageBox.Show("Please select an item")
Else
MessageBox.Show("Thanks for selecting an item")
End If
Or, this way:
If ListBox1.SelectedIndex = -1 Then
MessageBox.Show("Please select an item")
Else
MessageBox.Show("Thanks for selecting an item")
End If
Related
I have a table called GL_Account and IM_Productline
The table IM_Productline has various fields that need to be populated with a value from the field GL_Account.AccountKey (i.e. IM_ProductLine.InventoryAcctkey and IM_ProductLine.CostOfGoodsSoldAcctKey)
To populate the IM_ProductLine table I made a form "Product Line Maintenance" with all the fields. To populate the field IM_ProductLine.InventoryAcctkey I put a (magnifying glass) button behind the field with the following code:
Private Sub CMD_Select_GL_Account_Click()
Me.Refresh
If IsNull(Select_ProductType) Then
'do nothing
Else
Forms![Product Line Maintenance].InventoryAcctkey = Me.SelectGLAccountKey.Column(0)
Forms![Product Line Maintenance].Refresh
End If
DoCmd.Close
End Sub
So the button opens a form Called "Select GL Account" with a combo box that enable to SELECT GL_Account.AccountKey, GL_Account.Account, GL_Account.AccountDesc
FROM GL_Account; and when the OK button is clicked it writes the value from GL_Account.AccountKey to IM_ProductLine.InventoryAcctkey, closes the form "Select GL Account" and then refreshes the form "Product Line Maintenance" so the account number and description become visible for the user.
This all work fine but here's my question:
Now rather than creating a new form for every account field I need to populate (i.e. "Select Inventory GL Account" select "Cost Of Goods Sold GL Account" etc) I'd prefer to use the form "Select GL Account" to select and populate the 11 different account fields. So behind each xxxAcctkeyfield on form "Product Line Maintenance" is a (magnifying glass) button that when clicked pulls up the form "Select GL Account" and when "OK" is clicked it writes the selected AccountKey to the correct field on form "Product Line Maintenance"?
I'd greatly appreciate anyone's efforts to understand what I am trying to explain and point me in the right direction.
Ok, there is the issue that all 11 fields should not require to be "copied" since you have a relational database (you would ONLY store the row PK ID of that selection in the current report. (a so called FK (foreign key) value). That way, say you want to change the choice? Well then you could pop up that form - search + select the one record with all that information, and then upon return ONLY store the one value.
So, I would give some thoughts to the above - you want to leverage the relational database features. And as a result, you don't need to "copy" all that data. This is not much different then say creating a invoice. I can create the new invoice, but all of the address information, and the customer that this ONE invoice belongs to? Well, that is one column with a FK value that points to the customer. Once I select that one customer, then display of the customer name + address can be say a sub form or some such - but no need exists to "copy" that information. It would also means with near zero code, you could move a invoice between customers!!! - (just change the one fk column with to the new/different customer ID (PK) value.
Now, back to the question at a hand?
You can certainly pop up a form, let the user select, enter, pick and do whatever. And THEN you can have the calling code grab + pick out the values from that form.
The way you do this? It involves a not too wide known trick.
The code that calls the form can simply open that form as a dialog form. This will HALT the calling code, the user does whatever, and when done the calling code will THEN continue. Not only does the calling code continue, but it can get/grab/pull/take any values from that pop up form WIHOUT having to use global vars.
The approach is thus thus:
dim strF as string
strF = "frmPopAskInfo"
docmd.OpenForm strF,,,,,,acDialog
' above code waits for user input
if application.AllForms(strF).IsLoaded = true then
' user did not cancel, get values from form
me!AccountNo = forms(strf)!AccountNumber
etc. etc. etc.
docmd.Close acForm,strF
end if
Now the only other issue? Well, the "ok" button on the popup for DOES NOT close the form, what it does is set visible = False. This will kick the form out of dialog mode.
me.Visible = False
So, if the user hits the cancel buttton (close form) or hits the X upprer right (close form), then the form will NOT be loaded when your calling code continues. But, if they hit OK button, then you don't close the form, but ONLY set visbile = false.
This allows the calling code to continue, you are free to get/grab/take values from that form, and then once done, you close the form.
So a form close in that popup = user canceled the form.
So, a popup form, and even a modal form? They do NOT halt the VBA calling code, but a acDialog form does!
You can thus place 2 or 5 little buttons that pops up this form, the user can pick/choose/select/enter values. When they hit ok, your calling code continues, and you are free to pull values from that form. So while all 3-4 buttons might pop up that form, each individual button launch of the form can have code that follows and updates the given control the pop button was placed beside.
I have a checkbox in my main form which causes a text box and a button to disappear and appear when it is not checked and checked respectively. The code below works correctly:
Private Sub Check288_Click()
If Me.Check288.Value = True Then
MsgBox "Please Enter Reference Number and fill in the name", , "Database"
Text293.SetFocus
Me.MTM_Signature.Visible = True
Me.btn_8DGen.Visible = True
Else
Me.MTM_Signature.Visible = False
Me.btn_8DGen.Visible = False
End If
End Sub
My problem is this code is affecting the whole list of records instead of the current chosen record. I have an auto numbered primary key (ID) for identifying each records. Is there any way for me to make the text box and button disappear only for the current record. I am new to access VBA. Thank you.
In the event of Check288_Click() display a modal form and let the user enter the Reference Number. When closing the pop-up form update the database. You can use conditional formatting to hide (blend) the text box if you do not want to show it when empty.
I have a feeling this is a very simple thing that I'm overlooking.
I have two ComboBoxes that allow users to search for/select the record that they want to view. One is filled with Customer Names and the other is filled with Customer Numbers, so the user can look for a particular record by either selecting the Name or Number.
Each ComboBox is filled by a Data Table returned from a SQL Server database.
Each ComboBox has DropDownStyle set to DropDown, AutoCompleteMode set to SuggestAppend and AutoCompleteSource set to ListItems.
The user can either select by clicking the DropDown arrow and then clicking on the item they was or they can begin by typing and the ComboBox narrows the number of items in the list based on the characters the user is typing.
Using the mouse to click on the item in the list that they want works fine...it fires off a routine to retrieve the selected item from the database.
However, when the user types in the desired selection and presses ENTER, nothing happens. They must click the DropDown arrow and click on the item in order for the program to pull the appropriate record.
How do I get the ComboBox to pull the appropriate record when the user hits enter?
I'm using Visual Basic.
From the sounds of it, you need three events.
You need to use a timer to know when the user has stopped typing. To do that, you need one event would be when that field they're typing in has it's value change (<control's name>.TextChanged). That would start/restart a timer ticking (so that the user has a couple seconds to pause before the next event fires).
The next event would be the Tick event for that timer. That event would stop the timer, and then give focus to the right field so that when the user hits ENTER, they're not hitting ENTER in the field they've been typing in. You'll need to write a function to look up the right item in the ComboBox and call that.
Then you'd have a third event, either KeyPress, KeyDown, or KeyUp on the ComboBox itself. I'd lean towards the KeyUp to avoid issues if the user holds ENTER for whatever reason. That'd be what selects the item.
As a final FYI, I'm assuming you're using Visual Studio to write your code. If not, you should, and if you are/once you are, you can select the field you want to work with in the drop-down at the top left of the editor and then look at the associated events in the top right drop-down.
Thank you to JMichael for getting me on the right track with this one. I'm posting my solution here just in case it helps someone who has a similar question in the future:
The code that I added to the ComboBox's SelectionChangeCommitted event needed also to be added to the ComboBox's KeyUp event:
Private Sub cboPolicySearch_KeyUp(sended as Object, e As KeyEventArgs) Handles cboPolicySearch.KeyUp
If e.KeyCode = Keys.Enter Then
GetSelectedPolicySearchRecord()
e.Handled = True
End If
End Sub 'cboPolicySearch_KeyUp
The GetSelectedPolicySearchRecord() sub contained all of the information I needed to call my SQL Stored Procedure to select the data for the record that the user selected in the ComboBox.
Previously, this was only being called from the ComboBox's "SelectionChangeCommitted" event which is executed when the user clicks the drop down and then clicks a policy number from the drop down list.
I needed to add the same call to the GetSelectedPolicySearchRecord in the ComboBox's "KeyUp" event for when the user presses enter.
I have a list box and its row source is "tblitems" with bellow fields.
Now I like when right click on this list box and select one option for example "new task" it opens new task form and automatically Grab the item number from a list box and fills related text box "item number" in "new task" form that is bounded to table "tbltask"
Now when I press "Apply" button it insert new record in "tbltask".
tblItems
item number (pk)
item name (text)
tbltask
task number (auto number,pk)
item number
enter image description here
Getting a value from a list box in a form is:
Me.List_Box_Name.Value
Or if you have unbound values then get it based on the column:
Me.List_Box_Name.Column(2)
or whichever column you need.
You can then populate fields with DLookup or a recordset. Then if you want this to happen when you open a new form, you may want to look into this:
Private Sub Form_Load()
'Stuff you want to happen when that form loads
End Sub
Updated
The following will print out the value each time you click it. You can use this method to trigger a new form to open, or you can have a user click a submit button afterwards.
Private Sub Test_List_Click()
Debug.Print Me.Test_List.Value
DoCmd.OpenForm "Form_Name"
End Sub
Now I'm not exactly sure the best way to add your variable to the opened form. If it were me with my limited knowledge, I would add a global or public string and have the Form_Load() check to see if that string length is greater than 0. If yes then it will populate the field.
Hope that helps
Update 2
Actually this link will help you populate a field from previous form:
MS Access - open a form taking a field value from a previous form
okay... How do I explain this without being totally confusing?... Alright, I have this form that has MenuScripts (top-levels and second-levels). The problem that I am having is one of the second-levels is "Add" which brings you to another form when clicked. This other form has a button ("Record") and text boxes. This other form allows the user to input data and when the record button is clicked, the inputted data is written into a text file. Ok, so back to the first form. Another second-level MenuScript is "Update" which also brings the user to the other form; but first, the user has to click an item within a listbox to proceed. How do I get the data from the selected item to appear in the appropriate textboxes and how do I get the record button to update data instead of being confused and thinking it is only a add-data button?
Is there a way to use an "if" statement to say something like "if mnuAdd is clicked then" "elseif mnuUpdate is clicked then". Would something like that work for giving the record button multiple uses?
Also, if someone can give me some pointers on making sure the user selects an item within the listbox would definitely be a plus! Thanks, guys!
Unfortunately, I cannot add images since my reputation is too low.
Here is a visual representation of my ultimate goal
Easiest way: before displaying the second form set it's Tag property to something distinct – say "Add" or "Update" – depending on which menu item is selected. Then you just test the Tag value in the button's Click event and proceed accordingly.
As for determining whether a list item is selected: well if there isn't the ListBox's SelectedIndex property will be set to -1.
You need to put a public property on the second form (Details) which specifies which mode it is in. For instance, you could create a mode enumeration like this:
Public Enum EntryModes
AddBook
UpdateBook
End Enum
Then, define a public mode property on the second form, like this:
Public Property EntryMode As EntryModes
Get
Return _entryMode
End Get
Set(ByVal value As EntryMode)
_entryMode = value
End Set
End Property
Private _entryMode As EntryMode
Then, when you show the second form from the menu, just set the property first, before showing it:
Private Sub mnuAdd_Click(sender As Object, e As EventArgs)
Dim dialog As New DetailsDialog()
dialog.EntryMode = EntryModes.AddBook
dialog.ShowDialog()
End Sub
Private Sub mnuUpdate_Click(sender As Object, e As EventArgs)
Dim dialog As New DetailsDialog()
dialog.EntryMode = EntryModes.UpdateBook
dialog.BookToUpdate = ListBox1.SelectedItem
dialog.ShowDialog()
End Sub
As you can see, in the Upate menu click, I also added a line that passes the information for which book should be updated.