I have a lot of measured values in each column. I use formulas under those values to calculate with them. I always edit the first column and drag-complete (small square in the south-east of the selected cell) to change the other columns, too.
It was fine while dealing with 5 values, but with 20 values in a formula, things are getting complicated. I would like to use cell names, as I found in Variable in Excel, but when I use drag-complete, this cells are not adapted for the next column, like $D$1 does instead of D1.
Ideas for solutions:
Perhaps I can declare an row of cells as an array and index it with cellname(row), but how is this possible?
Perhaps it is easier with a small vba script, but I would like to avoid this.
Thanks in advance.
Edit 1:
I was afraid that my question is not that clear. I will try to clearify it with the following files. Thus the Excel-Tag is removed, I uploaded an ods-File:
My file looks like the uploaded short example example.ods.
I created cell names in the second column like "size". Then I have put a human readable formula like "=size+step+thickness*weight" in C7. When I drag-complete it to cells D7 and E7 like shown in example.png. I get of course the same result as in C7, because the cell names are used as absolute names like $B$2 for example.
How can I have human readable formulas applied to D7 and E7 without editing D7 and E7 by hand? When I use for C7 "=C2+C3+C4*C5", I can use the drag-completition of course.
I hope this is more clear now. I guess this is some basic functionality, but I just don't know how to describe it well. Perhaps you have a similar idea to have it more readable than "=C2+C3+C4*C5".
This works in OpenOffice.org Calc as well as in LibreOffice Calc, but it's crucial to define the cell names for every column that will be evaluated by the formula. Here's a step-for-step solution, based on the example document:
Start with a spreadsheet containing just the values together with row and column heads:
Create the cell range names:
a. Select the data range including the column holding the row names (OOo will use those Strings as names in the next steps):
b. Select "Insert -> Names... -> Create":
c. Select "Left Column" to name the rows based on the content of the first column:
Result: four names, one for each row, named as desired:
Create the formula for the first data row (here incomplete, demonstrating OOo's tooltips):
Drag-complete for all other data rows, giving the final result (with Tools -> Detective -> Trace precedents activated - the detective points to the array's first column, but the formula will use the values of the current column):
You can use relative references in Names, it easier to use R1C1 mode for this:
Define a Name Size with a RefersTo of =R2C
Then wherever you use the name Size in a formula it will refer to the current column and row 2
Related
I have data on 'JobSheet1' in Column D, I have Invoice Numbers in ascending order (some are repeated for different products on same order), in Column E, I have amounts i.e £50.00.
On a second sheet 'InvoicesSheet1' in Column B, I have the invoice numbers and Column C is where I would like the total for each invoice number to appear.
Can anyone help with very simple VBA or a formula that will search for the Invoice Number its sitting by in 'JobSheet1' Column D and add all the matching invoice number totals from Column E.
Scott Craner is right, with the schema you described, you will get the result you want entering into cells Ci:Cj (where "i" and "j" are
the start and end of your table, respectively):
=SUMIFS('JobSheet1'!E:E,'JobSheet1'D:D,B{i...j})
If this doesn't work, likely issues you need to watch out for would be:
Sheets are not named exactly as you typed here. Maybe they have a leading or trailing space.
Your copy of Excel/Windows may be set with a different regional setting, which requires that formula parameters be separated by semicolons (;) instead of comas.
Your invoice numbers may not be typed precisely the same in the two different formulas.
Your amounts in column E may not be stored as numeric values. You can test for this by selecting a few values from column E - if excel doesn't show their sum and average in the bottom right corner, they are stored as text and you can't perform math operations on them.
I'd need to see your data to see what could be the issue, but that's not what this forum is for - Try constructing a new table with dummy data set up exactly as you described it here and try using this formula, to verify if it works. Then, adjust accordingly as needed.
Assuming you're first invoice number in InvoiceSheet1 is in cell b3, you can use:
=SUMIF(JobSheet1!D:D,InvoiceSheet1!B3,JobSheet1!E:E).
If it's in another row, replace InvoiceSheet!B3, with the relevant cell where your data starts. Copy down the formula for the other invoices
SUMIFS is not necessary with just one lookup condition.
I solved this by amending the SUMIFS suggestion from ScottCraner and this is what I ended up with
=SUMIFS(Jobs!K:K,Jobs!A:A,D3)+SUMIFS(Jobs!L:L,Jobs!A:A,D3)
Does the job!
I have a spreadsheet, where I'd like to drag down a particular index/match formula, but where the formula does not return a value, I'd like it to keep the formula that is already in place (which sums up a few of the items below it).
I know that you could just use the cell reference for the if_error part of the formula, but this would return the value of the cell as it is now, and wouldn't use the current formula to generate a new value based on the values returned by the index match formula.
I have attached pictures below. Basically, I want to leave the sum formulas as is, but just be able to drag down that first index formula (the actual spreadsheet I'm dealing with has many different spaces, and is very long, otherwise I'd just copy the formula manually).
If this isn't possible, are there any other solutions? Another thing I tried was for each index/match that didn't return a value, I had it return the formula as a string, and then I'd copy/paste special with values, replace the column in the formula that is a string to the column I'm looking for, and then it would evaluate the formula that was, before, a string. But then you lose the formulas for all the other cells.
So the issue is that some cells are used to sum, and I don't want to drag the formula over those cells, but at the same time, I do need to use the formula over the whole range, otherwise it would just take too long.
Once you put a formula in G1, the previous formula in that cell is no longer available, so referencing G1 in your new formula would just produce a circular reference.
Instead think of a formula that combines both formulas into one: it should detect in which situation it is and then perform the appropriate calculation.
In your case, I think this formula will do what you want:
=IFERROR(INDEX($M$3:$M$9, MATCH(F1,$L$3:$L$9)), IF(E1="", "", SUM(G2:G4)))
Put it in cell G1 and copy it down.
Note how it looks at column E to decide whether it should do the sum. I also adapted a bit the part you already had, by making some references absolute (adding some $), because the area in the L and M columns is positioned at fixed rows.
Add a helper column in row H for your Index-Match formula and copy it all the way down. Then, in row I do an if statement. If row H meets the criteria you want, do that, else use row G.
So I think I found a good solution, especially in the case where you are going to be using the spreadsheet over and over, and the format won't change much. This might be too specific for anyone to use, but posting it just in case someone gets some use out of it.
First I created two macros, one to hide the sum rows, and another to unhide all the sum rows. I got the sum rows from another column by copying all the formulas across to the new column I'm looking at. Numbers will of course be wrong, but the sum formulas will be what we want to keep. You can speed this up by finding "sum" in formulas and then selecting all of the results.
Next, use the macro which hides all the sum rows.
Next, create the index formula in the first row. Control shift down to select all rows beneath. Then, "find", and "go to special" and select "only visible cells", and then hit F2, and control enter, and this will copy the formula down to all the visible cells, ie the non-sum cells.
Then use your unhide macro, and it should be golden!
You can use this technique for any spreadsheet where the source data format is different from target, and where you have fixed formulas in the target which you always will need.
I'm trying to Query some data in my spreadsheet, returning a manufacturer based on product code. We code our products with a three digit suffix that corresponds to different customers. I know the codes but people viewing the sheet may not.
Right now, I'm trying to split the suffix from the product and perform the wuery in the same formula.
I can do this in two steps, splitting the suffix from the code and querying just the suffix, but I want to know if I can do this all in one code. My current formula returns the data I want but it does not fill the entire range of the sheet. I would rather have this happen automatically as the workbook will be dynamic.
My current formula is:
=QUERY(CxSeries,"select B where C CONTAINS '"&right(Code,3)&"' ")
https://docs.google.com/spreadsheets/d/190kom4q0XOJP4UdLTJpZf5tuJCQTflcuokRp_FJ4pBc/edit?usp=sharing
I'm not sure if query is the right way to go about this, but I'd prefer to stick to that (just because i honestly can't wrap my head around ArrayForumlas).
Thank you,
Clear all formulas you have in column C and enter in C7
=ArrayFormula(vlookup(regexextract(D7:D16,"-(\d+)$")+0, {Sheet5!C6:C,Sheet5!B6:B}, 2, 0))
Using Excel 2010. I need to see if a string in one set of cells exists in another set of cells, and if so, return information from the adjacent cell that matched that string. I had originally done this with SEARCH, ISNUMBER and nested IF statements, but my source data set has several dozen entries in it, and the strings that must be searched has several hundred entries. The data resembles that in the picture (a simplified example):
For a limited data set, I used nested IF statements, like:
IF(ISNUMBER(SEARCH($D$2,$A2,1)),"Cat Info",IF(ISNUMBER(SEARCH($D$3,$A2,1)),"Dog Info",IF(ISNUMBER(SEARCH($D$4,$A2,1)),"Elephant Info","Not Found")))
But now both sets of data are too large to do that on.
What I need to do is to search the strings in column A for the keyword in column D. If the keyword is found, I need to return the corresponding information from column E.
For example, in column B2, since the word dog is in A2, I would want the contents of E3 (Dog Section) to be displayed in B2.
My list of keywords are unique (Column D, List) and I know that zero or one keyword will appear in the string in Column A (TheString).
I think that INDEX & MATCH functions may be part of my solution, but I am unsure how to find which List keyword is in the string and then return the Information column value.
No need for VBA. This can be done with a simple formula:
Enter this formula in cell B2:
=LOOKUP(2,1/SEARCH(D$2:D$7,A2),E$2:E$7)
Copy downward as far as needed.
Note: adjust the range references to the size of your data.
Not done it all, but this formula
=MAX(IF(ISNUMBER(SEARCH(D1,$A$1:$A$4,1)),ROW($A$1:$A$4),0))
Array Formula
Will give you the row of the A1:a4 where D1 etc, is contained. Then you can index on that. However it will only show the max row, so if its in 1 & 2, then it will only show row 2.
Cheers.
I have an array formula in google sheets for an entire column, e.g. the following formula in C1
ArrayFormula(A1:A+B1:B)
And there is data in columns A and B.
If I were to grab a row and move it to another location. As soon as I move it the respective value in column C of that row is pasted as hard value and breaks the entire array formula.
Is there a way around this?
Unfortunately, there is no simple way around it. With arrays, the formula is usually tied with the positioning of the values as results vary according to the position of each value in an array. Hence, moving anything will result in the distortion of the formula.
The only (simple) way around it is to move your values by the cut-copy-paste method instead of dragging the whole row around. OR (For a more robust but complex implementation) write a script for Custom Functions in your sheet which will perform the necessary calculations and will not be affected when you move the values as it takes inputs from cell positions that have been pre-defined in the script.
Workaround found.
I was doing a manual sort which changed the row of my ARRAYFORMULA(), but has the same consequence as drag-n-dropping that "special row".
You will have to work with two sheets however.
Suppose that in your original data sheet (sheet 1), your have data on two columns (A and B), and you want to use ARRAYFORMULA() on column C, like in your example.
Leave sheet 1 "as is", create another sheet (sheet 2) and in top left cell type this:
={A1:B}
In sheet 2's column C, one cell below top (to leave room for header), enter:
=ARRAYFORMULA(A2:A+B2:B)
Then you can sort data as you wish in sheet 1, and ARRAYFORMULA() will always work in sheet 2 👍