When setting up local synchronization with a Sharepoint 2010 site using Sharepoint Workspace, where are the local files stored? More importantly, how can I change the storage location?
There is a folder-like object created under username\Workspaces, but when checking the path in the explorer address bar, it shows simply username\Workspaces, unlike other folders that show as C:\Users\username\xxxx. Right clicking the folder only provides the option to open in new window - it can't even be deleted! There are no options for setting storage location within the Workspace application itself.
Using an SSD system drive, I don't have the space to put all this data on C:. Only part of my user profile has been relocated to other drives, so the default for new items is still C:. Without a knowledge of the real path where this is stored, I can't even use junction points to redirect.
Much web searching has revealed nothing on this subject. Your help is appreciated.
the data is stored within the users profile. I don't think taht you're able to relocated the synched database. The synchronized data isn't encrypted or password protected. So you should consider to activate profile encryption within your organization.
In addition to the location you aren't able to activate any kind of OOB protection for the local SQL CE which is responsible for storing the synched data!
The default location is %localappdata%\Microsoft\Office\14.0\OfficeFileCache.
The files in this location don't look like the actual files, and contain a lot of metadata.
Per Microsoft KB 2020636, you can change the location of the OfficeFileCache by adding an Expandable String Value named OfficeCacheLocation to registry subkey HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Common\Internet with the new path. (This key is for Office 2010 only.)
In my organization, we reviewed the option of using Workspace for making files available offline, but in the end opted for a third party SharePoint add-on.
Since all of out users have Outlook and use it on daily basis, it made sense to have an Outlook sidebar available with all the users' relevant files. It also can synchronize a SharePoint library or folder and makes its items available offline using Microsoft Outlook, so we opted to use it instead of the OOB feature, which was too limited and had various security problems.
Just came across this and I think this will do the trick: How to change the default location of the Office 2010 Document Cache (NB: I haven't actually done it myself yet).
I don't have enough "reputation" on this site to post additional links, but if you search on the following, you can find more background:
OfficeFileCache Folder Size 3-4x Larger than Actual Content (SharePoint Workspace 2010)
Sharepoint Workspace Fills Hard Drive – WTF?
Related
I'm working on enhancing metadata in our SharePoint online (O365) environment. Since a portion of my user base is used to foldering (explorer style), I've started using default column values to automatically set values on any files added to that specific folder (we have content organized categorically by folder currently). An example is our HR documents library - we have separate folders for recruiting, payroll, personnel files, etc. that automatically categorize files added to that folder with the same categories (recruiting, payroll, personnel, etc.). This supports both "search" and "click" users and makes adoption WAY easier while getting important metadata.
I want to implement this in a larger, more dynamic fashion, so manually setting default column values on each folder is not going to be scalable.
How can I reference the top level folder within the library (or even the current folder) for each newly added file and populate the "category" field for that new file with that folder name? I can do some very basic C# or Java code copy/paste, but bonus points for non-coding solutions =)
This problem can be solved through no coding.You can use the workflow to implement this by SharePoint Designer.
Create different view for different function team, and then use the view filter to show the document.
If you upload a file, use the workflow to set the metadata of the file. There are some known limitations: if you upload multiple files at the same time, the metadata for the file maybe does not work well; or if you upload a folder, the meta will not work for it and the file in the folder may not be set to right metadata.
I was actually able to use MS Flow to accomplish this in a pretty simple and straightforward fashion without managing custom views per team. The concept at a high level was:
(Trigger) When a new document is created in a folder in the library
Get the link of the parent folder of the newly added document
Create a variable (or just code it out in the Flow step) to parse out the name of the parent folder from the parent folder link (should be all text to the right of the last "/")
Set the category field as the variable
I'm sure that you could do the same right in a SharePoint designer workflow, but I prefer flow due to the visual aspect of it and being far easier to troubleshoot.
i have a shared access application, i created an accde file for 32-bit machine, when user open the application he/she getting a security warning
is there any way to disable this message from appearing to the users
thank you
You have to set their computer to be a trusted source. In order to get around this issue, you will need to create a Digital Certificate. Digital Certificates are good only on the computer they are created on, so if this database will be used on multiple computers then each one will have to create a Digital Certificate.
To do this, you will need to perform the following tasks:
Click on Start -> All Programs -> Microsoft Office -> Microsoft
Office Tools -> Digital Certificate For VBA Projects (If you don’t
have this, you will need to contact your IT Dept.)
Enter a Certificate Name. Make it obvious like MyProgramName and Click OK
Open the Access database which contains the security warning you want to bypass
Go into the Design View of any Module
Click on Tools -> Digital Signature
Choose your Digital Certificate you created in Step 2
Save and close the database
Re-Open the database. You will now be prompted with a different Security Warning that states the file has been digitally signed.
Check off the “Always trust files from this publisher…” box and click the Open button
All subsequent times you enter this database, you will not be prompted with a security warning.
Note - I wrote the above for our company based on Office 2003. If you're using a more recent version, the instructions may vary somewhat.
other way is following:
click on file and then options
click on trust center and then trust center settings on the right
then click on trusted locations and add new location
browse for the location and save.
that's it.. done.. now no more warnings..
That is a standard warning to indicate the file you are opening has web links and macros.
If you trust the file, just say OK or “Allow”
You can control if this message is displayed: Office button > Excel Options button > Trust Center > Trust Center Settings button (I have no idea why they have this extra button, DUMB DESIGN! )
More Information can be found here
I have an Access database that processes other Access databases. I get OP's error when connecting to one of the other Access databases. To fix the issues, I opened the other Access database and clicked Enabled Content. Then, the Access database is trusted and OP's error doesn't occur when connecting to that Access database from another Access database.
You can create a registry key that will add the directory as a trusted location and will not show the warning anymore. What's nice about this method is that you can easily automate this to happen on the computers where you deploy your app. See method #2 or #3 in this blog: http://www.accessrepairnrecovery.com/blog/fix-microsoft-access-security-notice
And in case the blogs ever gets removed, here is the important bits:
[HKEY_CURRENT_USER\Software\Microsoft\Office\14.0\Access\Security\Trusted Locations\Location20] “Path”=”C:\Database\”
“Description”=”My Database location”
Explanation about the key:
– The number “14.0” is the version of MS Office. You can change the numbers that represent the version you are executing.
– The “Location20” is a unique name that you assign. 20 can be any number that is not previously used. Other programs include default MS Access wizards, already have used other numbers. But if you want to make more than one path as trusted location, then each location must end up with different number.
– The “C:\Database\” is the physical path that you want to set to be as Trusted Location. You can place any path that you choose here.
By copy and pasting the above coding into a text file and save it with a name such as RemoveSecurityWarning.reg, you can then run the file into your PC’s registry just by making double click on the file.
The best way is to add the location of the document or the document itself to the Trusted Locations in Registry (if you use only Access runtime on client machines, there is no way to add it through the Office application, like you would do in Excel).
Here is the answer:
Adding Trusted Location to Access Run Time
You would need to create a new Location key and add the necessary Path (and Description) strings inside with the appropriate location of your file. This way the nag dialog will be gone and you won't need to worry about certificates.
Shared may mean it is located on a network share. It is not advisable to add a network location to the Trusted locations and you would need to set the additional flag AllowNetworkLocations to 1. I would advise you to copy the Access modules to the user computers, which would also make things better with the speed I believe.
If anybody else have this problem, it happened to me, with a shared file on a network environment, and the simplest solution was to install Microsoft Office service pack 2, even better is having automatic updates for Office turned on. You can find it here.
I have created retention policy in SP2010 for Library and Document as folder based with some rules, also set information management policy and Expiration policy Timer job as in one after another running sequence, these all working fine for "Move in Recycle bin" option, but its not working for "Transfer To another Location" option, where I have already created the location as Drop off library using the Web service URL from Submission point.
If I am Sending the Document manual as "Send To " option its moving the document to Drop off library properly, but By Running the Above mentioned timer job , Documents are not moving to document even the Defined retention stage is already accorded.
and the "Compliance details" displaying status as Completed without moving the document and no error logging for same case.
Please guide me where If I am missing some thing in process...
Is this Drop off library located in the same site? If so this will not work because according to Microsoft, It was as per design. If you try to move documents to a different location using Retention policy, you have to move it a library in a different site collection. Preferably ‘Records center‘ site collection. Main idea of Microsoft is to have one Archival or Records center site collection for the whole organization.
So, if you are trying to move documents after expiration to a library in same site or site collection, you can use a workaround to start a workflow on expiration date which moves the document to archival library.
Hope this helps. Source
I'm building an app that has projects. A project can have many files in it which are pointed to from a project file. Theses files are copied to the projects folder so I know where they will be but as far as I know in WinJS you can only get access to files the user directly give access to. The user will select the project file, I'll be able to read it but I'll have no way to access the projects files. I do know I can do something like package the project up as a single file and then extract the individual files in my apps local file system but doing so is sub-optimal to me and I'd prefer to do the folder based structure if I can.
I'm not entirely sure I get it, but I'll give it a shot. In a Windows Store app, you do have access to more than just what the user directly gives access to. If you want to pick a file from anywhere on the computer (our from other apps through the FilePicker contract) then, yes, the user has to pick them, but you app has full access to the isolated storage and if it declares access to the user's documents library and the user allows it, then you have access (to your declared file types) in there as well.
I think the choice of going to isolated storage versus the user's document library comes down to whether or not the user would expect to have the project files outside of your app. Might they email a project to a friend? Might they manipulate the project with another app? Might they want to back the project up? If so, then use their documents library. If not, then the data is more application data than user data and could be stored in the local app storage.
Hope that answers the question. If not, then please clarify.
Is there a way (via shell extension or registry setting) to tell Windows Explorer that it shouldn't read files in the folder being shown in order to extract metadata or create thumbnails?
The problem is that when the user navigates to the folder, Windows Explorer attempts to read all files in the folder and extract certain metadata from them. If the medium is slow, this takes ages and causes unnecessary load on the file system. This is especially true in case of thumbnails, when the whole graphic file is read.
I am looking for ways to do this (restrict Explorer) in code, so "don't use Thumbnail mode" is not an acceptable answer :).
Upd: per-user settings won't work unfortunately cause we as a disk provider can deal only with our own disk (and the user might want to have separate settings for regular disks and virtual disks). I believe there must be some way to "explain" the OS that the drive is slow.
Maybe there's some IRP on driver level that we need to handle to tell the OS that the medium is slow?
Is there a way (via shell extension or
registry setting) to tell Windows
Explorer that it shouldn't read files
in the folder being shown in order to
extract metadata or create thumbnails?
Not that I know off, but depending on the priorities regarding the use case details you outlined there might be two options still to approximate the desired result:
Via group policy
Note that this essential expands/details the network folder related aspect of Freds answer, which you dismissed in your update; however, you claim to be able to deploy shell extensions or registry settings and the following two group policies simply execute the latter by administrative means:
User Configuration -> Administrative Templates -> Windows Components -> Windows Explorer:
Turn off the display of thumbnails and only display icons **on network folders**
Turns off the caching of thumbnails in hidden thumbs.db files.
This boils down to the following registry settings:
Windows Registry Editor Version 5.00
[HKEY_CURRENT_USER\Software\Policies\Microsoft\Windows\Explorer]
"DisableThumbnailsOnNetworkFolders"=dword:00000001
"DisableThumbsDBOnNetworkFolders"=dword:00000001
Of course this is still not per folder, but at least limited to network folders and ignores regular disks and virtual disks.
Via hackish workaround
Given your statement we as disk provider can deal only with our own disk there might be a hackish workaround, though I'm afraid it lacks the last mile (untested by myself).
Starting from Chris W. Reas own answer to How can I suppress those annoying Thumbs.db files in Windows Vista and Windows 7?:
Also worth knowing: In Vista and Windows 7, Thumbs.db applies to network folders only. For local folders, Vista and Windows 7 instead save thumbnail cache information to a database in a local folder at "%userprofile%\AppData\Local\Microsoft\Windows\Explorer"
Continuing from there, Wil claims the following potentially clever solution to work on a per folder basis:
Go to the drive and create a file called thumbs.db (in notepad or anything), then change the permissions on the file for everyone (including SYSTEM) to deny all.
Unfortunately, aside from the automation requirements to create the dummy thumbs.db in each folder, the outcome depends on how Explorer will react on the inaccessible file - because caching is optional as per group policy, it might as well display thumbnails without caching them, making the bandwidth issue even worse in turn ...
Good luck!
I'm not sure if you can disable thumbnail generation/display for certain folders but this article talks about a script which could quickly disable it via context menu.
The script modifies a value in the registry key HKCU\Software\Microsoft\Windows\CurrentVersion\Explorer\Advanced\. I suppose you could find something similar in that key for the other metadata. ShowInfoTip sounds promising. There might be relevant information in other nearby keys.
This may be a complete non-answer depending on your needs, but how about storing the files without file extensions that the OS wants to make thumbnails of? Call it file.jpg.abc and it won't be reading thumbnails, for sure.