I've got a form that's got a subform and THAT subform/child has a subform/grandchild.
When I add a new client to the main form, the subform/child contains data like shipping address, etc etc. The subform/grandchild that one contains data like what we're shipping them.
When I make my initial new entry in the top form, there's data that seems to auto populate into the subform/child (and subsequently the table), however there are things that are always "default" items to ship (third subform/grandchild) that do not do that.
I've got some table constraints for the grandchild table like (ShipPackingSlip type bit) is set to 1, so that the checkbox should always be true. However, this does not occur on the 3rd layer of the form. Even setting the default option value to -1 will "autocheck" the box, but the data behind the forum does not reflect that.
Am I doing something wrong here?
Does that even make sense?
As I understand it (and I could be wrong), you can't use a subform in a subform on a main form without problems. It's better to organize your data and forms so that if you need to view more detailed information on data presented in a subform - it's better to call a new form from a button on the subform, passing a value to it so it pulls the correct record to view.
This would, of course, require you to store this subform of the subform data in a related table - then just relate it back to the main database with a unique identifier. This allows you a bit better means to organize your data, indexing isn't a pain, and you don't repeat information entry as much.
Related
I created a database in Access and there are some type of records in some tables that requires a particular inserting, so I decided to use VBA to handle this.
The problem is that if i create a form with some controls which i want to refer and use their values as criteria for queries, the form is still a way to insert data. So the query works but the data i inserted are added directly from the form too, creating duplicates.
The question is, is there a way to create a form that has controls only for text input but does nothing to record , leaving inserting, deleting , updating all to queries in VBA?
I tried to put "no" on propriety "add records" in the form but it gets totally blank with no controls.
Your form must be unbound, i.e. its RecordSource must be empty.
Your form can be bound or not bound to a table / query.
This means that the controls on your form may be bound to a field of that table / query.
But you can also have controls in the same form which are not bound.
Example:
You can make a form in which the body has a list view of the records of the table. In this section the controls would be bound to a field.
In the header of the table instead you may have controls that are not bound and that could be used either to filter the records shown or to add new records. You may want to add records this way rather than let users insert data directly in order to add checks or do any other kind of processing before actually adding the data in a new record.
I have an access database with several calculated fields in text boxes on a form. Most of those update immediately after the data included in the calculation is updated. However I have a couple of those calculated field text boxes that include a data point from a Query, when I update a filed that would impact the query results, those calculated fields do not update correctly until I click through a few records or close and open the form.
How can I force that specific query to update after updating a specific filed on the form?
Try refreshing the form.
Me.Refresh
As an aside, you really should get out of the habit of using bound forms, because you have to end up kludging a bunch of stuff (like this) to get it to work properly, and the Undo functionality (cancelling the entry of a new record) is unstable at best. By unbinding a form, you can have more control over how it reacts to calculated fields and dumping a new data entry is a snap.
Is there a more ideal way to create a form that gets sources from 2 different queries than getting a mainform and putting a subform inside?
Is there any way to make a dynamic subform that can expand depending on the number of entries it outputs?
My gripe with using a Continuous form is that it also shows the blank "next" entry.
Many thanks.
1) It is not possible to say, what is "ideal way". Solution depends on your actual requirements. E.g. I sometimes use "list" of values from second query on place of subform from that second query.
Another way is to turn your viewpoint upside down and try "hang" your form on your second query (or on some table from that second query) and "stick" needed data to the form according to your requirements (e.g. by subform, by calculated field, by dlookup, by vbscript subroutine, or whatever you need)
2) Regard "new entry" - try test all options about "can insert new", "can edit", "read only" etc.
I have a problem that Im completely stumped by. Or rather, I have a work-around that is messy and I don't understand why what I want to do doesn't work:
I have a mainform / subform nest. The subform is linked by master/child fields (neither form is editable- so Im using the recordsource field directly rather than a separate control). The subform is a continuous form; so the subform displays the records related to the master in the mainform when the current record changes. The subform is based on a query- there are no parameters or filters being applied- the query presents the recordset exactly as needed. This all works perfectly (in that when the record of the mainform changes, so to do the related subform records).
Problem arises when I want the subform to be based on a different a different query (ie based on different tables)- but with the same unique-key (the 'ID') and fields as the original query. The queries all work fine, and displaying them in the form works fine.
The issue arises when I change the recordsource of the subform (so from QueryA to QueryB). The records the subform are correct (ie the query results are displayed as expected)- but the LinkChildFields is no longer functioning: the subform no longer shows the related records from the query- it displays them all. In other words, the form displays the entire recordset as if I had no LinkChild / LinkMaster set.
So, the code in the AfterUpdate event of the toggle control in the MainForm is ;
Private Sub optActRep_AfterUpdate()
Select Case Me.optActRep
Case 1
MainFormSubFormControl.Form.RecordSource = "QueryA"
Case 2
MainFormSubFormControl.Form.RecordSource = "QueryB"
End Select
Ive debugged and the property 'linkchldfields' is still set correctly ('ID'). Ive tried setting these to vbNullString before the recordsource update and resetting after the recordsource update (same issue). The odd thing is if I update the linkchildfield property in the mainform (in the Current Event)- then it works and seems to fire. So,
Debug.print Me!Subform.LinkChildFields
correctly returns 'ID'. The only way I can make it fire is by coding;
Me!Subform.LinkChildFields = "ID"
into the Current event of the Mainform (ie so that every time the MainForm record changes, the correct QueryB record is displayed)... even though Im only setting the property to what my debug is telling me it is already set to. Its as if it no longer fires.
Very confused.
Access continues to do the daftest things.
Nothing to do with the form setup at all. The underlying query (QueryB) was based on a Crosstab query. Whilst the query worked fine independently of the form (including when directly using the query as the forms record source), it obviously didnt like using the product of one of the fields as the Unique key (even though it was the same format type and Grouped / Row rather than being a cross-tab field).
I changed the crosstab part of the query to a Grouped query (using IIF & Sum to manually create the Crosstab-equivalent field values) and the form now works fine.
My lesson learnt- don't use Crosstab queries! Apologies for the red-herring.
Surferosa
Apologies for the late reply, I only found this thread when I encountered problems similar to yours. I'm not sure the Crosstab query is the cause of your problem.
I can set LinkMasterFields to be either a column name or a control name.
I can only set LinkChildFields to be a column name, setting it to a control name does NOT work. Ouch.
You can change LinkChildFields in the sub-form control either in Design View or via VBA, but in many cases Access continues to use the previous value even though it displays the new value. This is true for sub-forms whose record source is either a table or a simple two table query. I do not have the time or the patience to characterise this problem any further. Sorry !
My solution is to set LinkChildFields in the sub-form control to a value e.g 'ID' and then create an alias with that name in each and every record source used by my different sub-forms. Then you only need to change the Source Object when you switch sub-forms.
Hope this helps !
HB
Please forgive me if I don't explain this well. I'm new to Infopath. Here goes!
Overall Goal: Create an infopath form that will generate an email, eliminating certain 'human error' problems that we've been having.
Problem: Automatically creating a new repeating block for each item in the list/array.
The list would be something like:
PROPERTY NAME = Prop 1, Prop 2, Prop 3, etc.
Below is the entire block of data that I want to repeat.
*PROPERTY NAME* – OPEN or CLOSED
Hours – XX:XX AM ET – XX:XX PM ET
No incidents open
IMxxxxxx - Incident details | Status: Red
This entire block needs to be repeated for each property we own. Now, while I know that I could create multiple blocks for each property manually, that makes creation and maintenance of the form time consuming . Ideally, I'd like the form to read the property's from a list or array, and insert the name into each new block when the form loads up. The rest of the info would be filled out by the user of the form. This way, if we ever add or change a property, I or someone else can easily update the form by simply adding the new item to the list/array.
I have been Google'ing this for hours today and I think my problem with search results boils down to my lack of knowledge of the proper terminology.
Does anyone have any ideas?
Create a secondary data connection to the source list (where does it live, BTW? SharePoint? SQL?) Drag the data node for the secondary data connection onto the canvas as a repeating section with controls. Remove controls you don't want to see and arrange the others to your liking.
Upon form load query the secondary data source. The repeating section will then be populated with the items returned by the query. This will only read the items, though.
If you want to edit the items, then you need a repeating group in your main data source. After querying the secondary data connection, you need to copy the data from the secondary to the main data source. Edits can be done in the main schema, and you will need a submit data connection to write back the changes.
This is not out of the box InfoPath functionality but it can be done with code or with 3rd party tools like Qdabra Software's qRules.