my macro takes a long time to proceed and sometimes Excel blocks.
Tab A: list of specific languages in the "Database" tab (column A ).
Tab B: list of some virtual profiles (column D) including some beginning with a specific language "French ....".
What I need to do: mention in column 14 from Tab B these specific languages (if they exist).
I used below macro but it took sometimes up to 2mn when it works.
Do you know what I have to change? Thanks
Worksheets("MyFile").Activate
Range("R2").Select
ActiveCell.Formula2R1C1 = _
"=INDEX(Database!C[-17],MATCH(1,INDEX(COUNTIF(RC[-14],""*""&Database!C[-17]&""*""),),0))&"""""
Range("R2").Select
This formula is very long because it processes ALL the rows up to 1048576 (it basically treats the formula as an array / CSE formula because of COUNTIF(), which returns an array containing 1048576 values, in each cell the formula is calculated!). You need not to use an entire column reference. There is also an extra INDEX() that I removed. And you also need to filter out possible empty cells in the column containing the virtual profiles, that's why I am looking up for 2 in the MATCH(), not 1 anymore:
Range("R2").Select
ActiveCell.Formula2R1C1 = _
"=IFERROR(INDEX(Database!C[-17],MATCH(2,(Database!R1C1:R1000C1<>"""")+COUNTIF(RC[-14],""*""&Database!R1C1:R1000C1&""*""),0))&"""",0)"
Note: you speak of column 14 in you tab/sheet named "MyFile", but that's column N not R
Related
So I'm either being too specific, or not searching well enough, because I can't find anything that answers my question. So I came here for help. Here is the situation:
I have an excel sheet, let's call it "CustomerCodeReference", that has a column (A) of Customer Codes (I.E. A2001, A2002, B3900, Q2838, etc, these are NOT necessarily in order) About 3000 of them, and in the next column over (B), I have the group that code represents (I.E. Accounts Primary, Accounts Secondary, Admin Group, User Group, just different names and etc.)
Now, from our company server I can export a spreadsheet of reports from customers, but the problem is, they are labelled by customer code, + a report serial number. The sheet exports as several columns, but one of the columns (G) contains the Customer code and serial number, and each row is a report, sometimes hundreds depending on the date range set. So keeping with the example, let's say it's a report from "Accounts Primary" It's labelled A2001234567 (where everything after the customer code of 'A2001' is the report serial number) sometimes, the report may be from several customers, so that column may have more than one code+SN in it per row.
Given that I have thousands of these codes and groups, is there some macro I can create that every time I export the spreadsheet of reports, I can maybe copy over the "CustomerCodeReference" sheet, and have it automatically search the column of customer codes and SNs, then either replace the code with the actual name, or place the actual name in another (empty) row further back. So I can basically easily reference whose report it is without having to look up the code each time?
I realize I will need to do this in VBA, as there is no formula I can think of that will work.
I have some pro's I think going for me:
-I already have the Master code list, so even though there are thousands of codes, they are all listed in Column A, and the actual name of group they reference is in column B.
-The codes are consistent, a letter, followed by 4 numbers, so always 5 characters long.
-When pulling the report, it always names the worksheet "Customer Reports" so it's easy to reference
These are constants. So I need the actual customer name to either replace the code (while leaving the serial number intact) or if easier, add the actual name to the next empty column on the same row. I also might need to share this with coworkers, so basically just send them the "CustomerCodeReference" sheet and when they add it to all their pulled spreadsheets, it does the same thing. (Macros will be enabled, so no worries there)
Is this too complicated an idea? or can I pull it off? Thanks in advance for the help!
EDIT: I apologize, I complete forgot to attach any sort of code. Here is what I have come up with in VBA, but not sure if I am on the right track as it does not complete the replacement, and I can't quite get it to add values in next available empty cell.
Sub replaceStringInCell()
'declaring my sheet I want to change change customer codes in
Dim CustomerCodes As Range
'declaring strings I will be replacing and with what I will be replacing them
Dim ReportNumbers As Range
Dim CustomerNames As Range
'identifying column I am working to replace, also trying to shoot for next empty column
Set CustomerCodes = PulledReports.Worksheets("Customer Reports").Range("G:G")
'specifying my strings
ReportNumbers = PulledReports.Worksheets("Customer Reports").Range("G:G")
myReplacementString = PulledReports.Worksheets("Customer Code Reference").Range("A:A")
'replace string in cell
CustomerCodes.Value = Replace(Expression:=CustomerCodes.Value, Find:=ReportNumbers, Replace:=CustomerNames)
End Sub
This should do the trick:
Sub stack_overflow()
Dim cust As Worksheet
Dim ref As Worksheet
Set cust = ActiveWorkbook.Worksheets("Customer Reports")
Set ref = ActiveWorkbook.Worksheets("Customer Code Reference")
'Finding next empty column
Dim column As Integer
column = cust.UsedRange.Columns.column + 1
'Filling this columns
For Each cell In cust.Range("G2:G" & cust.Cells(Rows.Count, "G").End(xlUp).Row)
cust.Cells(cell.Row, column).Value = Application.WorksheetFunction.VLookup(Left(cell.Value, 5), _
ref.Range("A2:B" & ref.Cells(Rows.Count, "B").End(xlUp).Row), 2, False)
Next cell
End Sub
i need to get multiple column names (header) in table associated with particular value in to a cell
as i explained, i need to get the heading names corresponding to value "n" to column E.
i used the formula
=INDEX((A$1:D$1),MATCH("n",A2:D2,0))
here. but it only give one column name.
i am open to vba scripts also. but i think it doesn't need vba. just improve the the above formula, may be. i tried and failed. any help. thank you guys
if you are really "open" to vba, I'll use one simple UDF like:
Function HeatherNames(rg As Range, rf As String) As String
For Each cell In rg
If cell = rf Then HeatherNames = HeatherNames & Cells(1, cell.Column).Value & "-"
Next cell
HeatherNames = Left(HeatherNames, Len(HeatherNames) - 1)
End Function
you can use it in the column E `=HeatherNames(A2:D2;"n") now you can select the arg.1 (range) and type (or referring to another cell) the arg.2
Assuming you have Excel 2010 or later, in E2:
=IF(COLUMNS($A:A)>COUNTIF($A2:$D2,"n"),"",INDEX($1:$1,AGGREGATE(15,6,COLUMN($A2:$D2)/($A2:$D2="n"),COLUMNS($A:A))))
Copy to the right and down as required.
It would actually be slightly more efficient (and certainly if your dataset in reality is quite large) to have the initial IF clause held within its own cell, such that it is calculated for each row only once, rather than for each instance of the formula within that row. So a better set-up would be, in E2:
=COUNTIF($A2:$D2,"n")
copied down. Then, in F2:
=IF(COLUMNS($A:A)>$E2,"",INDEX($1:$1,AGGREGATE(15,6,COLUMN($A2:$D2)/($A2:$D2="n"),COLUMNS($A:A))))
copied to the right and down again.
Regards
I have multiple sheets of data and I want to make it in one sheet (All of them are in the same workbook). Link to the excel file.
I tried to use Hlookup function in excel file, something like below:
=HLOOKUP("University",Sheet1!$A$1:$G$2, 2, FALSE).
But, since I have more than 100 sheets of data, I want to find a way to drag the function and auto generate the function below the 2nd row. I have tried to use indirect function by setting a reference column in front as below but cannot deal with it.
=HLOOKUP("University", 'INDIRECT(A3)'!$A$1:$G$2, 2, FALSE)
My next option is VB code. But, I am new to VB. Anybody can help on it?
Place your individual sheet names in column H of the Summary sheet and the row number in column I (as helper columns) and write this formula in cell A2 of the summary sheet.
=IFERROR(HLOOKUP(A$1,INDIRECT($H2&"!A1:G"&$I2),$I2,0),)
and drag to column F and down for as many sheet rows combos you have. I used 10 rows but you can obviously make it longer or shorter as neeed.
When you are done you can filter on 0 in column A and remove any lines with no data.
If your sheet names have spaces in them, you'll need to adjust the INDIRECT formula to this:
INDIRECT("'"&$H2&"'!A1:G"&$I2)
best way would be "defined names" + INDIRECT + HLOOKUP (or LOOKUP) like:
defined names
name: SList
formula: =MID(TRANSPOSE(GET.WORKBOOK(1))&T(NOW()),FIND("]",TRANSPOSE(GET.WORKBOOK(1))&T(NOW()))+1,255)
formula in cells: (this in A2 then simply autofill to G2 and thenn everything down) (you'll get a row with 0's between the sheets, which can be filtered out or deleted later (copy/paste values))
=IFERROR(HLOOKUP(A$1,INDIRECT("'"&INDEX(SList,COUNTIF($A$1:$A1,0)+2)&"'!$A:$G"),$H2,0),"")
Set H2 to 2 and for H3: (autofill down from H3)
=MAX(($H2+1)*($A2>0),2)
works perfectly for me LINK
No manual typing of sheetnames or something like that (only Column H:H as helper). Youll get rows's with 0's every time a new sheet is selected which can be filtered out. (or if you copy/paste values also can be deleted)
the +2 at ...st,COUNTIF($A$1:$A1,0)+2)&... simply tells to start with sheet 2 (if summary is the first). You may change it to +1 if you want to lookup starting with the first sheet.
Assuming you already have all 100+ sheet names typed out in column A, this will work whether or not you have spaces in the sheet names:
=HLOOKUP("University", OFFSET(INDIRECT(ADDRESS(1,1,1,1,A2)),0,0,2,7),2,FALSE)
Right now I have a macro that loops through a worksheet that contains data about different machine parts performs various actions on another worksheet using that data. Now I want it to add each part number to a column in a third worksheet, but only if it doesn't already exist there. Here is my code for adding the part numbers:
Rows("1:1").Insert Shift:=xlDown
Range("A1").Value = cpn
I have the list spoted after each added part number. Is there any way better than a loop to find out if the part number already exists?
You could use the COUNTIF method. Just like this:
Application.CountIf(Range("A:A"), valueThatYouWantToSearchFor)
It will return the number of cells that contains this value.
I am a little stuck at the moment. I am working on an array of data and need to find a way to input column numbers into formulas.
-I have used the match function to find the corresponding column number for a value.
ex. "XYZ" matched with Column 3, which is equivalent to C1:Cxxxxxx
-now for inputing the C1:Cxxxxxx into a formula to get data for that particular column, I would like to be able to directly reference the Column 3 part, because I plan on using this workbook in the future and the column needed to run the calculation may or may not be column 3 the next time I use it.
- is there any way to tell excel to use a formula to tell excel which column to use for an equation?
so a little more detail, I have the equation
=AND(Sheet3!$C$1:$C$250000=$A$4,Sheet3!$B$1:$B$250000=$B$4)
instead of specifying to use column C, is there a way to use a formula to tell it to use C?
EDIT: more additional info;
"i am basically running the equivalent of a SQL where statement where foo and bar are true, I want excel to spit out a concatenated list of all baz values where foo and bar are true. ideally i would like it to ONLY return baz values that are true, then I will concat them together separately. the way I got it now, the expression will test every row separately to see if true; if there is 18K rows, there will be 18K separate tests.. it works, but it's not too clean. the goal is to have as much automated as possible. *i do not want to have to go in and change the column references every time I add a new data arra*y"
Thanks
You can use INDEX, e.g. if you have 26 possible columns from A to Z then this formula will give you your column C range (which you can use in another formula)
=INDEX(Sheet3!$A$1:$Z$250000,0,3)
The 0 indicates that you want the whole column, the 3 indicates which column. If you want the 3 can be generated by another formula like a MATCH function
Note: be careful with AND in
=AND(Sheet3!$C$1:$C$250000=$A$4,Sheet3!$B$1:$B$250000=$B$4)
AND only returns a single result not an array, if you want an array you might need to use * like this
=(Sheet3!$C$1:$C$250000=$A$4)*(Sheet3!$B$1:$B$250000=$B$4)
You could use ADDRESS to generate the text, you then need to use INDIRECT as you are passing a string rather than a range to the fomula
=AND(INDIRECT(ADDRESS(1,3,,,"Sheet3") & ":" & ADDRESS(250000,3))=$A$4
,INDIRECT(ADDRESS(1,2,,,"Sheet3") & ":" & ADDRESS(250000,2))=$B$4)
Obviously replace the 3s and 2s in the ADDRESS formulae with your MATCH function you used to get the column number. The above assumes the column for $B$1:$B$25000 is also found using `MATCH', otherwise it is just:
=AND(INDIRECT(ADDRESS(1,3,,,"Sheet3") & ":" & ADDRESS(250000,3))=$A$4
,Sheet3!$B$1:$B$25000=$B$4)
Note a couple of things:
You only need to use "Sheet3" on the first part of the INDRECT
Conditions 3 and 4 in the ADDRESS formula are left as default, this
means they return absolute ($C$1) reference and are A1 style as
opposed to R1C1
EDIT
Given the additional info maybe using an advanced filter would get you near to what you want. Good tutorial here. Set it up according to the tutorial to familiarise yourself with it and then you can use some basic code to set it up automatically when you drop in a new dataset:
Paste in the dataset and then use VBA to get the range the dataset uses then apply the filter with something like:
Range("A6:F480").AdvancedFilter Action:=xlFilterInPlace, CriteriaRange:= _
Sheets("Sheet1").Range("A1:B3"), Unique:=False
You can also copy the results into a new table, though this has to be in the same sheet as the original data. My suggestion would be paste you data into hidden columns to the left and put space for your criteria in rows 1:5 of the visible columns and then have a button that gets the used range for your data, applies the filter and copies the data below the criteria:
Range("A6:F480").AdvancedFilter Action:=xlFilterCopy, CriteriaRange:=Sheets _
Range("H1:M3"), CopyToRange:=Range("H6"), Unique:=False
Button would need to clear the destination cells first etc, make sure you have enough hidden columns etc but it's all possible. Hope this helps.