I am creating a workflow using Microsoft workflow automation. One requirement is to send an email for approval where the approver needs to add one field in the email and then should hit the approve button. We then need to capture that field. I don't know how to achieve this.
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I have a class registration set up in SharePoint 2013. Users are emailed when they register for a class. I want to create email notifications when the Start Date, Start Time or Location [fields] of the Session changes. I only want to email the users that have registered for said Session (between 1 and 400 people).
I should be able to handle this with an Alert or an Event, but can't figure it out. My SharePoint team is telling me that this is too difficult because "the columns are in Sessions [list] and not in Registrations [list view].
I've found a lot of information on general SharePoint alerts, but I can't find anything on sending notifications to a select group of users, based on another field.
You could create event receiver for the list and send email by SPUtility.SendEmail with dynamic users.
You could check sample code from here.
Create event receiver in SharePoint 2013.
I have an account of gotomeeting and using api to create/start/getMeeting etc but I have not found any api to send mail and invite people to attend a meeting. Is it possible to send invitation mail to people to join a meeting using api? If not then is there any other solution to send meeting invitation mail?
Is it possible to register a user before start of meeting? How can we find how many user has attended the meeting?
Thanks in advanced.
Yes its possible, the email invitation will be in two type
A normal email from server
An appoinment item.
If you want to send a normal email to participants. just fill the mail with join link with Created meetingid
You can create the join link for any particular meeting by concatenating the www.global.gotomeeting.com/join/ with meetingID which is look like www.global.gotomeeting.com/join/25456364 (number is sample meeting id).
send the above details as a mail. Sending mails from program depends on "which language you are developing" like C#/JAVA?
If you want to send the appoinment item, either you need to use EWS (Exchange webservices API) or you need to generate an ".ics" file from application with your meeting details filled in.
For your questions:
Is it possible to register a user before start of the meeting?
Yes, you can. the gotomeeting application itself having the options for invite a participant and adding a co-orrganizer.
How can we find how many user has attended the meeting?
You can find it using the api function call. below is the C# code for getting the attendees of a past meeting.
Namespace : using Citrix.GoToMeeting.Api;
MeetingsApi meeting = new MeetingsApi();
List<AttendeeByMeeting> attendees = new System.Collections.Generic.List<AttendeeByMeeting>();
attendees = meeting.getAttendeesByMeetings(accesToken, 23843894);
NOTE : API is used within the context of gotomeeting application, physically you cannot attend a meeting in any application except GotoMeeting desktop application and GotoMeeting webapplication (which is offered in their website).
GTM isn't going to send the email for you it, as it doesn't have access to any email account. You should be looking to use one of the wide variety of different email APIs around. E.g. if you're in a Windows/Exchange environment then look at using the Exchange Web Services. If you want a more generic solution look for an SMTP library for your platform.
Attendees for GTMs don't register at any point, only hosts need to have a registered account. Even when you join a meeting as an attendee the details (name + email) you put in can be anything. What are you trying to achieve by "pre-registration"?
I can't answer your last question about finding out how many users attended the meeting, I would guess probably not but I'm not really familiar with the API.
I am looking for some guidance regarding SharePoint 2010 lists.
Scenario:
Let's say this is List-A having details of user profile.
Let's say it is List-B which has some other data and I have one column having user email address, in this list on form load event when user login it just fetch user email address. In this list I have to introduce one column that wil bring details from user profile list on the basis of email address. If email address doesn't exist in List-A then column will remain blank otherwise it will show user required text in the same column.
I hope that I have given enough details what I required.
Any idea would be great.
Furthermore, I don't have visual studio installed that's why I cannot do programing therefore any other workaround idea would be great.
Thanks in advance.
Use the SPServices Library based on Jquery. You can do this on client side by editing the form in SharePoint Designer.
Look at this function SPCascadeDropdowns()
http://spservices.codeplex.com/wikipage?title=%24().SPServices.SPCascadeDropdowns
I was recently tasked with taking over the SharePoint administration for my company, but I have very limited SharePoint experience. I'm using SharePoint 2010.
I have a List with a few built-in columns (like Status, Assigned To, etc) and I'd like to perform a few actions when a new List item is created: change the Status and Assigned To columns of the List item, send out an email, and then create a task for the user's manager to approve it. However, in SharePoint Designer, I cannot figure out how to create a Reusable Approval Workflow and associate it to a List, or a List Workflow and add an Approval Task to it.
If I create a Reusable Approval Workflow, when I try to use the "Set Field in Current Item" Action, I don't have any of the List Columns available (to set the Status, Assigned To, etc).
And when I create a List Workflow, I can access the columns for the list (Status, Assigned To, etc) but I can't figure out how to make the new List item go through the Approval process.
So my question is: how do I Associate a Workflow to a List, change some of the List column properties, and create an Approval Task for the Manager when a new item is created?
Am I missing something here or am I not approaching this correctly?
The easy way is just opening your site with designer and configure the approval workflow from there. You can select the list and make all the changes. I would give you a step by step guide, but some did this awesome article, so check it out http://plexhosted.com/billing/knowledgebase/226/How-to-create-a-simple-approval-workflow-in-SharePoint-Designer.html
I discovered the answer to this question on my own. It's due to the way SharePoint handles Tasks during a workflow. I was using the "Assign a Task" or "Assign a To-Do" when I needed to use COLLECT DATA FROM USER. This will return the Id of the task, which can be used later to retrieve the user's Approval or Rejection.
Did you end up creating a custom workflow to do all tasks yourself?
I have also tried a List WorkFlow and a Reusable Workflow and started by copying the "Approval - SharePoint 2010" workflow as a model in both cases. The caveat then is the users are tied to completing both the task and workflow items that are created.
An approver wants to receive the email to Approve or Reject a request on a Calendar from the Approve/Reject View in SharePoint and let that be it. They do not want to track tasks on Approval.
A requestor only wants to receive an email that their request was Approved or Rejected and enter another for a different time if the initial request was rejected.
I am building a site that runs an automated process every 30 minutes to match up new flights with their respective user. Once this process is completed I want to email the flight details out to the respective user. However the flight info will be different for every single user with their being 0-300+ potential emails.
Is this something that the MailChimp API will allow or do? I found this page http://apidocs.mailchimp.com/api/how-to/transactional-campaigns.php which I am not sure if this effects me. Is the STS more suited to this? http://apidocs.mailchimp.com/sts/1.0/
Thanks
Alex
You should use Mandrill (which replace the STS offer). The cool thing with mandrill is that you can link it with you mailchimp account (It's a different product but it's powered by mailchimp).
Add your templates in mailchimp as usual, and hit the button "send to mandrill". Then just use the mandrill api :
http://mandrillapp.com/api/docs/messages.html#method=send-template
You could also use the feedblock option to display custom flight for each user. You just have to provide dynamic rss feed :
http://blog.mailchimp.com/new-feed-merge-tag-options/