Delete response to meeting invite - vba

I have the below code to permanently delete mail from the inbox.
However, when responses to a meeting invite, to say the person has accepted the meeting do not delete.
When I click on that mail and run this code it does not delete?
Sub PermDelete(Item As Outlook.MailItem)
' First set a property to find it again later
Item.UserProperties.Add "Deleted", olText
Item.Save
Item.Delete
'Now go through the deleted folder, search for the property and delete item
Dim objDeletedFolder As Outlook.Folder
Dim objItem As Object
Dim objProperty As Variant
Set objDeletedFolder = Application.GetNamespace("MAPI"). _
GetDefaultFolder(olFolderDeletedItems)
For Each objItem In objDeletedFolder.items
Set objProperty = objItem.UserProperties.Find("Deleted")
If TypeName(objProperty) <> "Nothing" Then
objItem.Delete
End If
Next
End Sub

To run code that has an argument like (Item As Outlook.MailItem) you need to pass the information in this case Item.
You cannot run such code from a button.
You can run Sub delItemPermanently() from a button or F8 to step through.
Option Explicit
Sub delItemPermanently()
' Select a single item
' This line passes the item to PermDelete
PermDelete ActiveExplorer.Selection(1)
End Sub
Sub PermDelete(Item As Object)
' Notice Object not Mailitem
' This will accommodate mailitems as well
...
End Sub

In the code your function accepts an instance of the MailItem class only. But an Outlook folder may contain different types of items - appointments, documents, notes and etc. To differentiate them at runtime you can use the following construction:
Dim obj As Object
If TypeName(obj) = "MailItem" Then
' your code for mail items here
End If
So, you need to declare the function in the following way (if you don't need to do separate actions for different kind of items):
Sub PermDelete(Item As Object)
' First set a property to find it again later
Item.UserProperties.Add "Deleted", olText
Item.Save
Item.Delete
'Now go through the deleted folder, search for the property and delete item
Dim objDeletedFolder As Outlook.Folder
Dim objItem As Object
Dim objProperty As Variant
Set objDeletedFolder = Application.GetNamespace("MAPI"). _
GetDefaultFolder(olFolderDeletedItems)
For Each objItem In objDeletedFolder.items
Set objProperty = objItem.UserProperties.Find("Deleted")
If TypeName(objProperty) <> "Nothing" Then
objItem.Delete
End If
Next
End Sub

Set Item to a generic Object
Example on selected item
Option Explicit
Public Sub Example()
Dim obj As Object
Set obj = ActiveExplorer.Selection.Item(1)
obj.Delete
End Sub

Related

Move mails to folders with the sender's name

It is possible to create a rule which, for a sender, moves all the mails to the folder of your choice (for example, it creates a folder with the name of the sender).
If I want that for all the expeditors, I need to repeat the rule creation for each sender.
What I'd wish would be a macro "meta-rule" for each sender to have a folder with their name with the corresponding mails sorted.
I tried to start from the topic Outlook template rule to sort mails among directories.
I wrote this:
Sub RulesForFolders(m As MailItem)
Dim fldr As Outlook.Folder
For Each fldr In GetNamespace("MAPI").GetDefaultFolder(olFolderInbox).Folders
if fldr.Name Like m.SenderName Then m.MoveTo(SenderName)
else folders.add(m.SenderName)
Next
Set fldr = Nothing
End Sub
Option Explicit ' Consider this mandatory
' Tools | Options | Editor tab
' Require Variable Declaration
'
' If desperate declare as variant
Private Sub RulesForFolders(m As mailItem)
Dim targetFldr As folder
Dim myRoot As folder
Dim i As Long
Set myRoot = Session.GetDefaultFolder(olFolderInbox)
Debug.Print m.senderName
' This is often misused.
On Error Resume Next
' If folder exists the error is bypassed
' This is a rare beneficial use of On Error Resume Next
myRoot.folders.Add m.senderName
' Consider it mandatory to return to normal error handling
On Error GoTo 0
Set targetFldr = myRoot.folders(m.senderName)
m.Move targetFldr
End Sub
Private Sub RulesForFolders_test()
' Code requiring a parameter cannot run independently
Dim selItem As Object
' first select a mailitem
Set selItem = ActiveExplorer.Selection(1)
If selItem.Class = olMail Then
RulesForFolders ActiveExplorer.Selection(1)
End If
End Sub
First of all, I'd suggest starting from the NewMailEx event of the Application class which is fired when a new item is received in the Inbox. This event fires once for every received item that is processed by Microsoft Outlook. The item can be one of several different item types, for example, MailItem, MeetingItem, or SharingItem. The EntryIDsCollection string contains the Entry ID that corresponds to that item. The NewMailEx event fires when a new message arrives in the Inbox and before client rule processing occurs. You can use the Entry ID returned in the EntryIDCollection array to call the NameSpace.GetItemFromID method and process the item.
To find the folder with a sender name you can iterate over all subfolders recursively:
Private Sub processFolder(ByVal oParent As Outlook.MAPIFolder)
Dim oFolder As Outlook.MAPIFolder
Dim oMail As Outlook.MailItem
For Each oMail In oParent.Items
'Get your data here ...
Next
If (oParent.Folders.Count > 0) Then
For Each oFolder In oParent.Folders
processFolder oFolder
Next
End If
End Sub
Finally, I'd recommend delving deeper with VBA by starting from the Getting started with VBA in Office article.
You can also use the following code if you don't need to iterate over all folders:
Sub RulesForFolders(m As MailItem)
Dim fldr As Outlook.Folder
Dim new_fldr As Outlook.Folder
Dim ns as Outlook.Namespace
Dim inbox as Outlook.Folder
Set ns = Application.GetNamespace("MAPI")
Set inbox = ns.GetDefaultFolder(olFolderInbox)
For Each fldr In inbox.Folders
if InStr(fldr.Name,m.SenderName) > 0 Then
m.MoveTo(fldr)
Return
End If
Next
Set new_fldr = folders.add(m.SenderName)
m.MoveTo(new_fldr)
Set fldr = Nothing
Set new_fldr = Nothing
Set inbox = Nothing
Set ns = Nothing
End Sub

Displaying User Defined Property of MailItem in Outlook

I am attempting to add convenience when adding notes to emails in Outlook.
My plan is to take my current procedure, which adds the notes to the selected email (as an attachment), and have it call a procedure which will set a UserProperty on the MailItem object so that I can easily see which emails have notes attached by adding a custom column to my email list view.
From scouring the internet I have pieced together the following.
Option Explicit
Public Sub MarkHasNote()
Dim Selection As Outlook.Selection
Dim UserDefinedFieldName As String
Dim objProperty As Outlook.UserProperty
Dim objItem As MailItem
UserDefinedFieldName = "Note"
Set objItem = GetCurrentItem()
Set objProperty = objItem.UserProperties.Add(UserDefinedFieldName, Outlook.OlUserPropertyType.olYesNo, olFormatYesNoIcon)
objProperty.Value = True
End Sub
Function GetCurrentItem() As Object
Dim objApp As Outlook.Application
Set objApp = Application
On Error Resume Next
Select Case TypeName(objApp.ActiveWindow)
Case "Explorer"
Set GetCurrentItem = objApp.ActiveExplorer.Selection.Item(1)
Case "Inspector"
Set GetCurrentItem = objApp.ActiveInspector.CurrentItem
End Select
Set objApp = Nothing
End Function
I have set a breakpoint and checked the UserProperties of the MailItem. I see that the details are there and the value is set to "True". However, the email does not show the Yes/No icon in the "Note" column of the email pane of Outlook.
How do I get Outlook to show my user defined property value in the email pane when I add the column to the view?
A save is required for a selection. An Inspector item prompts for a save.
Private Sub MarkHasNote_DisplayTest()
' Add the UserProperty column with Field Chooser
' You can view the value toggling when you run through the code
Dim Selection As Selection
Dim UserDefinedFieldName As String
Dim objProperty As UserProperty
Dim objItem As mailItem
UserDefinedFieldName = "NoteTest"
Set objItem = GetCurrentItem()
Set objProperty = objItem.UserProperties.Add(UserDefinedFieldName, Outlook.OlUserPropertyType.olYesNo, olFormatYesNoIcon)
objProperty.Value = Not objProperty.Value
' Required for an explorer selection
objItem.Save
' For an inspector item there would be a prompt to save
' if not already done in the code
End Sub

Check for the senderEmailAddress

I have a listener in VBA on my outlook box to perform an action if a receive a mail from a specific email.
The problem is that if I get a error mail (non-delivery email) then my condition is run on a mail which doesn't have that property so my method crashes.
I don't know what the subject may be either.
Does anyone have an idea if I can test if the property exists or if there is another property I can check for to identify if my sender matches?
Many thanks in advance
Sub SetFlagIcon()
Dim mpfInbox As Outlook.Folder
Dim obj As Outlook.MailItem
Dim i As Integer
Set mpfInbox = Application.GetNamespace("MAPI").GetDefaultFolder(olFolderInbox).Folders("Test")
' Loop all items in the Inbox\Test Folder
For i = 1 To mpfInbox.Items.Count
If mpfInbox.Items(i).Class = olMail Then
Set obj = mpfInbox.Items.Item(i)
If obj.SenderEmailAddress = "someone#example.com" Then
'Set the yellow flag icon
obj.FlagIcon = olYellowFlagIcon
obj.Save
End If
End If
Next
End Sub
Dim obj as a generic Object - there are objects other than MailItem in your Inbox, also to improve your loop try using Items.Restrict Method (Outlook)
Option Explicit
Sub SetFlagIcon()
Dim mpfInbox As Outlook.Folder
Dim obj As Object
Dim Items As Outlook.Items
Dim i As Long
Dim Filter As String
Set mpfInbox = Application.GetNamespace("MAPI").GetDefaultFolder _
(olFolderInbox).Folders("Temp")
Filter = "[SenderEmailAddress] = 'someone#example.com'"
Set Items = mpfInbox.Items.Restrict(Filter)
' Loop all items in the Inbox\Test Folder
For i = 1 To Items.Count
If Items(i).Class = olMail Then
Set obj = Items(i)
'Set the yellow flag icon
obj.FlagIcon = olYellowFlagIcon
obj.Save
End If
Next
End Sub
Items.Restrict Method Applies a filter to the Items collection, returning a new collection containing all of the items from the original that match the filter.

Set the sender of a mail before it is sent in Outlook

I use the Application_ItemSend event to trigger actions on mails I send.
Under certain conditions the mail shall be moved to a new subfolder.
Since one can't move the mail before it is sent without jeopardizing the send, I copy the mail before sending and delete the original after.
Set myCopiedItem = objItem.Copy
myCopiedItem.Move olTempFolder
myCopiedItem.UnRead = False
myCopiedItem.SentOnBehalfOfName = olSession.CurrentUser
myCopiedItem.SendUsingAccount = olSession.Accounts(1)
'myCopiedItem.SenderName = olSession.CurrentUser
'myCopiedItem.SenderEmailAddress = olSession.CurrentUser.Address
objItem.DeleteAfterSubmit = True
I would like to have me as a sender on the copied mail.
I tried to set several different properties:
.SendOnBehalfOfName and .SendUsingAccount do not do what I am after.
.SenderName and .SenderEmailAddress showed to be "read only"
How can I avoid that the mail shows up in the folder without a sender?
Would this work for you:
Save the email in the Application_ItemSend event first:
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
Item.Save
MoveEmail Item, "\\Mailbox - Darren Bartrup-Cook\Inbox\Some Folder\Some Sub Folder"
End Sub
In a separate module (excuse MoveEmail being a function - originally it returned the EmailID of the moved email):
'----------------------------------------------------------------------------------
' Procedure : MoveEmail
' Author : Darren Bartrup-Cook
' Date : 03/07/2015
'-----------------------------------------------------------------------------------
Public Function MoveEmail(oItem As Object, sTo As String) As String
Dim oNameSpace As Outlook.NameSpace
Dim oDestinationFolder As Outlook.MAPIFolder
Set oNameSpace = Application.GetNamespace("MAPI")
Set oDestinationFolder = GetFolderPath(sTo)
oItem.Move oDestinationFolder
End Function
'----------------------------------------------------------------------------------
' Procedure : GetFolderPath
' Author : Diane Poremsky
' Original : http://www.slipstick.com/developer/working-vba-nondefault-outlook-folders/
'-----------------------------------------------------------------------------------
Function GetFolderPath(ByVal FolderPath As String) As Outlook.MAPIFolder
Dim oFolder As Outlook.Folder
Dim FoldersArray As Variant
Dim i As Integer
On Error GoTo GetFolderPath_Error
If Left(FolderPath, 2) = "\\" Then
FolderPath = Right(FolderPath, Len(FolderPath) - 2)
End If
'Convert folderpath to array
FoldersArray = Split(FolderPath, "\")
Set oFolder = Application.Session.Folders.Item(FoldersArray(0))
If Not oFolder Is Nothing Then
For i = 1 To UBound(FoldersArray, 1)
Dim SubFolders As Outlook.Folders
Set SubFolders = oFolder.Folders
Set oFolder = SubFolders.Item(FoldersArray(i))
If oFolder Is Nothing Then
Set GetFolderPath = Nothing
End If
Next
End If
'Return the oFolder
Set GetFolderPath = oFolder
Exit Function
GetFolderPath_Error:
Set GetFolderPath = Nothing
Exit Function
End Function
Firstly, Move is a function, not a sub - it returns the newly created item. The original must be immediately discarded.
set myCopiedItem = myCopiedItem.Move(olTempFolder)
Secondly, sender related properties are set only after the message is sent and moved to the Sent Items folder. One solution is to wait until the Items.ItemAdd event fires on the Sent Items folder and make a copy then - the sender properties will be set by that time.
In theory, you can set a dozen or so PR_SENDER_* and PR_SENT_REPRESENTING_* MAPI properties, but if I remember my experiments correctly, MailItem.PropertyAccessor.SetProperty will not let you set sender related properties. If using Redemption is an option (I am its author), it allows to set the RDOMail.Sender and RDOMail.SentOnBehalfOf properties to an instance of an RDOAddressEntry object (such as that returned by RDOSession.CurrentUser).

Using Outlook VBA to forward Emails, but want exclude appointments

I managed to find a nice little script that will forward emails to an external address becuase our exchange server is configured not to do that.
Private Sub Application_NewMailEx(ByVal EntryIDCollection As String)
Dim varEntryIDs
Dim objItem
Dim i As Integer
varEntryIDs = Split(EntryIDCollection, ",")
For i = 0 To UBound(varEntryIDs)
Set objItem = Application.Session.GetItemFromID(varEntryIDs(i))
Set myItem = objItem.Forward
myItem.Recipients.Add "mike.dumka#outlook.com"
myItem.Send
Next
End Sub
Works perfect. But now ... I would only like to do this if they are messages, not appointment updates or requests. I have no idea where to find this, or even what to look for. My VBA skills are from very long ago.
If you look at the screenshot, I think I have the MsgBox function in the right way, but could you verify?
Thanks,
Mike
You can either check the myItem.MessageClass property (it will be "IPM.Note" for the regular messages) or myItem.Class property - it will be 43 (olMail).
Just a little bit of conditional logic to ensure that you're only dealing with MailItem (since objItem is variant/object and may be another type of item like an AppointmentItem, etc.):
Private Sub Application_NewMailEx(ByVal EntryIDCollection As String)
MsgBox "I'm working!", vbExclamation
Dim varEntryIDs
Dim objItem As Object
Dim myItem As MailItem
Dim i As Integer
varEntryIDs = Split(EntryIDCollection, ",")
For i = 0 To UBound(varEntryIDs)
Set objItem = Application.Session.GetItemFromID(varEntryIDs(i))
'## Check the item's TypeName and ONLY process if it's a MailItem:
If TypeName(objItem) = "MailItem" Then
Set myItem = objItem.Forward
myItem.Recipients.Add "mike.dumka#outlook.com"
myItem.Send
Else:
MsgBox "Type of item is: " & TypeName(objItem)
End If
Next
End Sub