Displaying User Defined Property of MailItem in Outlook - vba

I am attempting to add convenience when adding notes to emails in Outlook.
My plan is to take my current procedure, which adds the notes to the selected email (as an attachment), and have it call a procedure which will set a UserProperty on the MailItem object so that I can easily see which emails have notes attached by adding a custom column to my email list view.
From scouring the internet I have pieced together the following.
Option Explicit
Public Sub MarkHasNote()
Dim Selection As Outlook.Selection
Dim UserDefinedFieldName As String
Dim objProperty As Outlook.UserProperty
Dim objItem As MailItem
UserDefinedFieldName = "Note"
Set objItem = GetCurrentItem()
Set objProperty = objItem.UserProperties.Add(UserDefinedFieldName, Outlook.OlUserPropertyType.olYesNo, olFormatYesNoIcon)
objProperty.Value = True
End Sub
Function GetCurrentItem() As Object
Dim objApp As Outlook.Application
Set objApp = Application
On Error Resume Next
Select Case TypeName(objApp.ActiveWindow)
Case "Explorer"
Set GetCurrentItem = objApp.ActiveExplorer.Selection.Item(1)
Case "Inspector"
Set GetCurrentItem = objApp.ActiveInspector.CurrentItem
End Select
Set objApp = Nothing
End Function
I have set a breakpoint and checked the UserProperties of the MailItem. I see that the details are there and the value is set to "True". However, the email does not show the Yes/No icon in the "Note" column of the email pane of Outlook.
How do I get Outlook to show my user defined property value in the email pane when I add the column to the view?

A save is required for a selection. An Inspector item prompts for a save.
Private Sub MarkHasNote_DisplayTest()
' Add the UserProperty column with Field Chooser
' You can view the value toggling when you run through the code
Dim Selection As Selection
Dim UserDefinedFieldName As String
Dim objProperty As UserProperty
Dim objItem As mailItem
UserDefinedFieldName = "NoteTest"
Set objItem = GetCurrentItem()
Set objProperty = objItem.UserProperties.Add(UserDefinedFieldName, Outlook.OlUserPropertyType.olYesNo, olFormatYesNoIcon)
objProperty.Value = Not objProperty.Value
' Required for an explorer selection
objItem.Save
' For an inspector item there would be a prompt to save
' if not already done in the code
End Sub

Related

Delete response to meeting invite

I have the below code to permanently delete mail from the inbox.
However, when responses to a meeting invite, to say the person has accepted the meeting do not delete.
When I click on that mail and run this code it does not delete?
Sub PermDelete(Item As Outlook.MailItem)
' First set a property to find it again later
Item.UserProperties.Add "Deleted", olText
Item.Save
Item.Delete
'Now go through the deleted folder, search for the property and delete item
Dim objDeletedFolder As Outlook.Folder
Dim objItem As Object
Dim objProperty As Variant
Set objDeletedFolder = Application.GetNamespace("MAPI"). _
GetDefaultFolder(olFolderDeletedItems)
For Each objItem In objDeletedFolder.items
Set objProperty = objItem.UserProperties.Find("Deleted")
If TypeName(objProperty) <> "Nothing" Then
objItem.Delete
End If
Next
End Sub
To run code that has an argument like (Item As Outlook.MailItem) you need to pass the information in this case Item.
You cannot run such code from a button.
You can run Sub delItemPermanently() from a button or F8 to step through.
Option Explicit
Sub delItemPermanently()
' Select a single item
' This line passes the item to PermDelete
PermDelete ActiveExplorer.Selection(1)
End Sub
Sub PermDelete(Item As Object)
' Notice Object not Mailitem
' This will accommodate mailitems as well
...
End Sub
In the code your function accepts an instance of the MailItem class only. But an Outlook folder may contain different types of items - appointments, documents, notes and etc. To differentiate them at runtime you can use the following construction:
Dim obj As Object
If TypeName(obj) = "MailItem" Then
' your code for mail items here
End If
So, you need to declare the function in the following way (if you don't need to do separate actions for different kind of items):
Sub PermDelete(Item As Object)
' First set a property to find it again later
Item.UserProperties.Add "Deleted", olText
Item.Save
Item.Delete
'Now go through the deleted folder, search for the property and delete item
Dim objDeletedFolder As Outlook.Folder
Dim objItem As Object
Dim objProperty As Variant
Set objDeletedFolder = Application.GetNamespace("MAPI"). _
GetDefaultFolder(olFolderDeletedItems)
For Each objItem In objDeletedFolder.items
Set objProperty = objItem.UserProperties.Find("Deleted")
If TypeName(objProperty) <> "Nothing" Then
objItem.Delete
End If
Next
End Sub
Set Item to a generic Object
Example on selected item
Option Explicit
Public Sub Example()
Dim obj As Object
Set obj = ActiveExplorer.Selection.Item(1)
obj.Delete
End Sub

Get the currently selected Outlook Appointment

I want to have a button in Outlook that changes the category of the selected Outlook Appointment (while in the calendar window) to the 'Green Category'.
Sub set_to_solved()
Dim objApp As Outlook.Application
Dim citem As Outlook.AppointmentItem
citem.Categories = "Green Category"
End Sub
I'm thinking I'm not referencing the selected item.
Firstly, you never initialize the citem valuable, secondly, you never save the appointment after setting the Categories property.
dim citem As object
for each citem in Application.ActiveExplorer.Selection
if citem.Class = 26 Then 'olAppointment
citem.Categories = "Green Category"
citem.Save
End If
next
Use the Explorer.Selection property which returns a Selection object that contains the item or items that are selected in the explorer window. The location of a selection in the explorer can be in the view list, the appointment list or task list in the To-Do Bar, or the daily tasks list in a calendar view. For more information, see the Location property.
Sub GetSelectedItems()
Dim myOlExp As Outlook.Explorer
Dim myOlSel As Outlook.Selection
Dim oMail As Outlook.AppointmentItem
Dim oPA As Outlook.PropertyAccessor
Set myOlExp = Application.ActiveExplorer
Set myOlSel = myOlExp.Selection
Dim MsgTxt as String
For x = 1 To myOlSel.Count
If myOlSel.Item(x).Class = OlObjectClass.olAppointment Then
' For appointment item, use the Organizer property.
Set oAppt = myOlSel.Item(x)
MsgTxt = oAppt.Organizer
End If
Next
' Debug.Print MsgTxt
MsgBox MsgTxt
End Sub

How do you determine if a mailitem in outlook from access 2013 is still open

need to determine if a mailitem is open.
I can't open email in modal form because users need to be able to view other emails.
right now I display mailitem.display true which causes a problem, it should be just mailitem.display but then the code will continue.
I need to have a loop that will continue while the email is still opened
You can iterate through all Application.Inspectors windows and check their CurrentItem property which returns an Object representing the current item being displayed in the inspector.
For Explorers check out the Application.Explorers property which returns an Explorers collection object that contains the Explorer objects representing all open explorers.
Sub GetSelectedItems()
Dim myOlExp As Outlook.Explorer
Dim myOlSel As Outlook.Selection
Dim MsgTxt As String
Dim x As Integer
MsgTxt = "You have selected items from: "
Set myOlExp = Application.Explorers.Item(1)
If myOlExp = "Inbox" Then
Set myOlSel = myOlExp.Selection
For x = 1 To myOlSel.Count
MsgTxt = MsgTxt & myOlSel.Item(x).SenderName & ";"
Next x
MsgBox MsgTxt
End If
End Sub

Writeable active inline response in outlook

I have the following code from some blog that inserts HTML from the clipboard into an outlook email.
Sub PrependClipboardHTML()
Dim email As Outlook.MailItem
Dim cBoard As DataObject
Set email = Application.ActiveInspector.CurrentItem
Set cBoard = New DataObject
cBoard.GetFromClipboard
email.HTMLBody = cBoard.GetText + email.HTMLBody
Set cBoard = Nothing
Set email = Nothing
End Sub
It works great except that the email has be in its own window (i.e. popped-out) otherwise it will fail.
I was looking around on the documentation and found Application.ActiveExplorer.ActiveInlineResponse here.
However the documentations says that it is read-only, and indeed it does not work. Is there way to get a writable version of the inline response?
It works great except that the email has be in its own window (i.e. popped-out) otherwise it will fail.
That is because you have the following statement in the code:
Set email = Application.ActiveInspector.CurrentItem
However the documentations says that it is read-only, and indeed it does not work.
Try to use the following code instead:
Set email = Application.ActiveExplorer.ActiveInlineResponse
The ActiveInlineResponse property is read-only, but not the object's properties you are going to use. That means you can't set another mail item to the inline response, but will be able to set up properties of the retrieved item.
Maybe you're trying to work with ActiveExplorer + Selection.Item Method (Outlook)
Example
Option Explicit
Public Sub Example()
Dim email As Outlook.MailItem
Set email = Application.ActiveExplorer.Selection.Item(1)
Debug.Print email.Subject ' print on immediate window
End Sub
Or Work with both opened and selected items
Function GetCurrentItem() As Object
Dim objApp As Outlook.Application
Set objApp = Application
On Error Resume Next
Select Case TypeName(objApp.ActiveWindow)
Case "Explorer"
Set GetCurrentItem = objApp.ActiveExplorer.Selection.Item(1)
Case "Inspector"
Set GetCurrentItem = objApp.ActiveInspector.CurrentItem
End Select
Set objApp = Nothing
End Function
You cannot concatenate two HTML strings and expect a valid HTML back. The two must be merged.
That being said, use Word Object Model to paste from the clipboard:
Application.ActiveEXplorer.ActiveInlineResponseWordEditor.Application.Selection.Paste()

Set the sender of a mail before it is sent in Outlook

I use the Application_ItemSend event to trigger actions on mails I send.
Under certain conditions the mail shall be moved to a new subfolder.
Since one can't move the mail before it is sent without jeopardizing the send, I copy the mail before sending and delete the original after.
Set myCopiedItem = objItem.Copy
myCopiedItem.Move olTempFolder
myCopiedItem.UnRead = False
myCopiedItem.SentOnBehalfOfName = olSession.CurrentUser
myCopiedItem.SendUsingAccount = olSession.Accounts(1)
'myCopiedItem.SenderName = olSession.CurrentUser
'myCopiedItem.SenderEmailAddress = olSession.CurrentUser.Address
objItem.DeleteAfterSubmit = True
I would like to have me as a sender on the copied mail.
I tried to set several different properties:
.SendOnBehalfOfName and .SendUsingAccount do not do what I am after.
.SenderName and .SenderEmailAddress showed to be "read only"
How can I avoid that the mail shows up in the folder without a sender?
Would this work for you:
Save the email in the Application_ItemSend event first:
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
Item.Save
MoveEmail Item, "\\Mailbox - Darren Bartrup-Cook\Inbox\Some Folder\Some Sub Folder"
End Sub
In a separate module (excuse MoveEmail being a function - originally it returned the EmailID of the moved email):
'----------------------------------------------------------------------------------
' Procedure : MoveEmail
' Author : Darren Bartrup-Cook
' Date : 03/07/2015
'-----------------------------------------------------------------------------------
Public Function MoveEmail(oItem As Object, sTo As String) As String
Dim oNameSpace As Outlook.NameSpace
Dim oDestinationFolder As Outlook.MAPIFolder
Set oNameSpace = Application.GetNamespace("MAPI")
Set oDestinationFolder = GetFolderPath(sTo)
oItem.Move oDestinationFolder
End Function
'----------------------------------------------------------------------------------
' Procedure : GetFolderPath
' Author : Diane Poremsky
' Original : http://www.slipstick.com/developer/working-vba-nondefault-outlook-folders/
'-----------------------------------------------------------------------------------
Function GetFolderPath(ByVal FolderPath As String) As Outlook.MAPIFolder
Dim oFolder As Outlook.Folder
Dim FoldersArray As Variant
Dim i As Integer
On Error GoTo GetFolderPath_Error
If Left(FolderPath, 2) = "\\" Then
FolderPath = Right(FolderPath, Len(FolderPath) - 2)
End If
'Convert folderpath to array
FoldersArray = Split(FolderPath, "\")
Set oFolder = Application.Session.Folders.Item(FoldersArray(0))
If Not oFolder Is Nothing Then
For i = 1 To UBound(FoldersArray, 1)
Dim SubFolders As Outlook.Folders
Set SubFolders = oFolder.Folders
Set oFolder = SubFolders.Item(FoldersArray(i))
If oFolder Is Nothing Then
Set GetFolderPath = Nothing
End If
Next
End If
'Return the oFolder
Set GetFolderPath = oFolder
Exit Function
GetFolderPath_Error:
Set GetFolderPath = Nothing
Exit Function
End Function
Firstly, Move is a function, not a sub - it returns the newly created item. The original must be immediately discarded.
set myCopiedItem = myCopiedItem.Move(olTempFolder)
Secondly, sender related properties are set only after the message is sent and moved to the Sent Items folder. One solution is to wait until the Items.ItemAdd event fires on the Sent Items folder and make a copy then - the sender properties will be set by that time.
In theory, you can set a dozen or so PR_SENDER_* and PR_SENT_REPRESENTING_* MAPI properties, but if I remember my experiments correctly, MailItem.PropertyAccessor.SetProperty will not let you set sender related properties. If using Redemption is an option (I am its author), it allows to set the RDOMail.Sender and RDOMail.SentOnBehalfOf properties to an instance of an RDOAddressEntry object (such as that returned by RDOSession.CurrentUser).