How to search for a string and highlight adjacent words? - vba

I have a large MS Word document. To find information at a later date, I created an index to identify important subjects. A drawback to using indexes in MS Word is that they only show the page number of the information they are referencing (not the indexed words or sentence). I would like to highlight the section of the page that relates to the index (to make it easier to locate).
When creating an index, MS Word adds the index entry e.g. {XE "Index Phrase"} after the word or phrase being indexed. This index entry is only visible if viewing the document with formatting marks turned on. I found the below code and tweaked it a little to find the index by searching for "^d" and change the font color.
For users who don't want to view the document with formatting marks on, I would like to highlight the word or ideally sentence adjacent to the index entry.
I tried adjusting the code with the Moveleft method.
Sub ChangeWordColors()
Dim vWords As Variant
Dim sWord As Variant
vWords = Array("^d")
For Each sWord In vWords
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
Selection.Find.Replacement.Font.Color = wdColorRed
With Selection.Find
.Text = sWord
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = True
.MatchCase = False
.MatchWholeWord = True
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
Next sWord
End Sub

For example:
Sub Demo()
Application.ScreenUpdating = False
Dim Fld As Field, Rng As Range
For Each Fld In ActiveDocument.Fields
If Fld.Type = wdFieldIndexEntry Then
Set Rng = Fld.Code
With Rng
.Start = .Start - 1
.Collapse wdCollapseStart
.MoveStart Unit:=wdSentence, Count:=-1
.Font.Color = wdColorRed
End With
End If
Next
Application.ScreenUpdating = True
End Sub
Do note, though, that VBA has no idea what a grammatic sentence is.

Related

Word Macro to select paragraph with specific words and copy to new document

I am trying to create a Word macro that will:
Search for a specific word (i.e. "see")
Select the entire paragraph where that word appears
Make the whole paragraph a different style (i.e. make it all red text)
Do the same thing with a second word (i.e. "blacklist")
Select that whole paragraph and apply a different style (i.e. again, make the paragraph red text)
Copy all paragraphs with the red text style and paste them in to a new word document
Unfortunately, I'm no VBA expert and I'm trying to cobble things together from what I can find online. I have found a great example that will select to the start of the paragraph, but I can't seem to figure out how to select the entire paragraph. Any help is appreciated!
** Sorry - here is the code I currently have. It will find all instances of the word "see" and selects to the start of the paragraph, then changes the color to red... but that's as far as I've gotten, as I am stuck on trying to figure out how to get it to select to the end of the paragraph.
Sub TestOne()
'
' TestOne Macro
'
'
If MsgBox(Prompt:="Would you like to update selected paragraph styles?", Buttons:=vbYesNo + vbQuestion, _
Title:="Format MD Report") = vbNo Then
Exit Sub
End If
Application.ScreenUpdating = False
Dim i As Long
With ActiveDocument.Range
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = "see"
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindStop
.Format = False
.MatchWildcards = False
End With
Do While .Find.Execute
i = i + 1
.Start = .Paragraphs.First.Range.Start
.Font.Color = wdColorRed
.Start = .Paragraphs.First.Range.End
Loop
End With
Application.ScreenUpdating = True
MsgBox i & " instances processed."
End Sub
For example, without needing to create a second document:
Sub Demo()
Application.ScreenUpdating = False
Dim i As Long, StrFnd As String
StrFnd = "see|blacklist"
With ActiveDocument.Range
.Font.Hidden = True
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.Replacement.Text = "^&"
.Font.Hidden = True
.Replacement.Font.Hidden = False
.Format = True
.Forward = True
.MatchWildcards = True
.Wrap = wdFindContinue
For i = 0 To UBound(Split(StrFnd, "|"))
.Text = "[!^13]#" & Split(StrFnd, "|")(i) & "*^13"
.Execute Replace:=wdReplaceAll
Next
.Replacement.ClearFormatting
.Text = ""
.Replacement.Text = ""
.Execute Replace:=wdReplaceAll
End With
End With
Application.ScreenUpdating = True
End Sub
You could, of course, add a line of code before the final 'End With' to save the document with a new name.
To select the entire paragraph, following the line
.Start = .Paragraphs.First.Range.Start
add
.End = .Paragraphs.First.Range.End
... then to match only whole words, after
.MatchWildcards = False
add
.MatchWholeWord = True
And to run the code for multiple words you should add a parameter to your Sub eg
Sub TestOne(theWord As String)
then replace
.Text = "see"
with
.Text = theWord
And to run your code for each required word, add a Sub such as
Sub RunMe()
TestOne "see"
TestOne "blacklist"
End Sub
... optionally, move your MsgBoxes into RunMe()

Microsoft Word VBA: replace a character with another character only within certain strings of text

In the Microsoft Word VBA editor, I'm trying to write a macro that finds and replaces a certain character with another character only within certain strings of text, not the whole document. For instance, I might want to replace decimal commas with decimal points (not all commas with periods), or a space with a hyphen in certain phrases. A big constraint is that the changes must be tracked via Track Changes, so finding and replacing the whole string of text isn't an option: Some customers think it looks weird and/or sloppy if I replace their numbers with themselves, and they have also worried that some of their data might have gotten changed. (It might also look like I let my computer make edits for me automatically, which I want to avoid.)
I can already do this clunkily by using Selection.Find to find certain strings (or patterns), doing Selection.Collapse, moving the cursor left or right, deleting a comma, and typing a period. I'm hoping there is a faster way to do this, possibly using ranges, but I have had little success finding or replacing anything using Word's Range object. Since I want to run several macros that total well over a hundred possible find-and-replace actions for each document, I'd like to streamline them all as much as possible.
What I've tried so far
For ease of illustration, I'll take the specific examples in which I want to find commas within statistical p-values written as "0,05", "0,01", or "0,001" and change them to periods, but not make this change anywhere else. I'm aware that in real life, searching for those strings could catch numbers in the thousands, millions, etc., but these are just simplified examples for learning/illustration purposes.
(1) The following works fine, it just strikes me as slow when done for many different Find strings in every document.
With Selection.Find
.ClearFormatting
.Text = "0,05"
.MatchWholeWord = True
.MatchWildcards = False
.Forward = True
.Wrap = wdFindContinue
End With
Do While Selection.Find.Execute
Selection.Collapse
Selection.MoveRight unit:=wdCharacter, count:=1
Selection.Delete unit:=wdCharacter, count:=1
Selection.TypeText (".")
Loop
(2) The most promising other way was adapted from VBA Word: I would like to find a phrase, select the words before it, and italicise the text:
Sub RangeTest()
Dim Rng As Range
Dim Fnd As Boolean
Set Rng = Selection.Range
With Rng.Find
.ClearFormatting
.Execute findText:="0,05", Forward:=True, _
format:=False, Wrap:=wdFindContinue
Fnd = .found
End With
If Fnd = True Then
With Rng
.Find.Wrap = wdFindContinue
.Find.Text = ","
.Find.Replacement.Text = "."
.Find.Execute Replace:=wdReplaceOne
End With
End If
End Sub
but it replaces the comma with a period in only the first "0,05" in the document, not all of them.
When I change wdReplaceOne to wdReplaceAll, then every comma in the document gets replaced with a period.
When I try every possible combination of wdFindContinue/wdFindStop (both times) and wdReplaceAll/wdReplaceOne, either one comma gets changed to a period or every one in the document does.
When I change the "If…Then" statement do a "Do While…Loop" statement, Word hangs:
Dim Rng As Range
Dim Fnd As Boolean
Set Rng = Selection.Range
With Rng.Find
.ClearFormatting
.Execute findText:="0,05", Forward:=True, _
format:=False, Wrap:=wdFindStop
Fnd = .found
End With
Do While Fnd = True
With Rng
.Find.Text = ","
.Find.Replacement.Text = "."
.Find.Execute Replace:=wdReplaceAll
End With
Loop
Is there any way to loop the "If…Then" statement or get the "Do While…Loop" method to work without hanging?
(3) I tried to adapt the code from this page https://www.techrepublic.com/article/macro-trick-how-to-highlight-multiple-search-strings-in-a-word-document/
Sub WordCollectionTest()
Dim Word As Word.Range
Dim WordCollection(2) As String
Dim Words As Variant
WordCollection(0) = "0,05"
WordCollection(1) = "0,01"
WordCollection(2) = "0,001"
'This macro behaves weirdly if insertions and deletions aren't hidden (more than one period gets inserted).
With ActiveWindow.view
.ShowInsertionsAndDeletions = False
For Each Word In ActiveDocument.Words
For Each Words In WordCollection
With Selection.Find
.ClearFormatting
.Text = Words
.Forward = True
.Wrap = wdFindContinue
.MatchWildcards = False
.MatchWholeWord = True
End With
Do While Selection.Find.Execute
Selection.Find.Text = ","
Selection.Find.Replacement.Text = "."
Selection.Find.Execute Replace:=wdReplaceAll
Loop
Next
Next
End With
End Sub
but this replaces every comma in the document with a period. (It's also kind of slow.)
(4) I tried putting the Find terms in an array rather than a word collection:
Sub ArrayTest()
Dim vDecimalCommas As Variant
Dim i As Long
vDecimalCommas = Array("0,05", "0,01", "0,001")
'This macro behaves weirdly if insertions and deletions aren't hidden:
With ActiveWindow.view
.ShowInsertionsAndDeletions = False
For i = LBound(vDecimalCommas) To UBound(vDecimalCommas)
With Selection.Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = vDecimalCommas(i)
.Forward = True
.Wrap = wdFindContinue
.matchcase = False
.MatchWholeWord = False
.MatchWildcards = True
End With
Do While Selection.Find.Execute
Selection.Find.Text = ","
Selection.Find.Replacement.Text = "."
Selection.Find.Execute Replace:=wdReplaceAll
Loop
Next
End With
End Sub
but this only replaces the comma with a period in the second of those numbers that it comes across, oddly enough.
I tried a variant of the Array method:
Sub ArrayTest()
For i = LBound(vDecimalCommas) To UBound(vDecimalCommas)
With Selection.Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = ","
.Replacement.Text = "."
.Forward = True
.Wrap = wdFindContinue
.matchcase = False
.MatchWholeWord = False
.MatchWildcards = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
Next
End Sub
But this replaces every comma in the document with a period (which isn't surprising, since I don't think the For i statement has any bearing on the Find and Replace commands in this version).
I've tried lots of other variants that I haven't mentioned here. I've tried combining the Array method with the Range/Boolean method. I've tried every variant I know of of the Find, Selection, For i, For Each, If Then, and Do While commands. And every time, only one comma gets replaced with a period or every one does.
Is there some way to define a range that consists of a certain string of text so that word will find and replace commas with periods within that range, every time, and nowhere else? Is there a way to define many such strings in one array or some other kind of list? Or any other way to find and replace commas with periods only within certain strings? I'm far from an expert, so a tiny variation of one of the above methods might work.
Try this:
Sub Tester()
Dim doc As Document
Set doc = ActiveDocument
'must turn off markup first or you'll end up in a loop...
If doc.TrackRevisions Then
doc.Windows(1).View.RevisionsFilter.Markup = wdRevisionsMarkupNone
End If
Debug.Print ReplaceAll(ActiveDocument, "0,001", ",", ".")
If doc.TrackRevisions Then
doc.Windows(1).View.RevisionsFilter.Markup = wdRevisionsMarkupAll
End If
End Sub
Function ReplaceAll(doc As Object, qText As String, _
qOld As String, qNew As String) As Long
Dim rng As Object, pos As Long, n As Long
Set rng = doc.Range
ResetFindParameters rng 'reset Find to defaults
With rng.Find
.Text = qText
Do While .Execute
pos = InStr(rng.Text, qOld)
Do While pos > 0
n = n + 1
rng.Characters(pos).Text = qNew
pos = InStr(rng.Text, qOld)
Loop
Loop
End With
ReplaceAll = n
End Function
'reset any Find settings
Sub ResetFindParameters(oRng As Object)
With oRng.Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = ""
.Replacement.Text = ""
.Forward = True
.Wrap = 1 'wdFindContinue
.Format = False
.MatchCase = False
.MatchWholeWord = True '<< adjust following to suit
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
End Sub

How can I search for a selected word in the entire document and highlight it?

I am not familiar with VBA at all.
I want to search for text I select (rather than a given list of words or typing that text in a box), and then change its format (preferably make it bold or change its color).
I tried to change a few macros that I found.
The VBA code for this can be rather simple. For example:
Sub MakeBold()
Application.ScreenUpdating = False
With ActiveDocument.Range
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.Replacement.Font.Bold = True
.Text = Selection.Text
.Replacement.Text = "^&"
.Forward = True
.Wrap = wdFindContinue
.Format = True
.Execute Replace:=wdReplaceAll
End With
End With
Application.ScreenUpdating = True
End Sub
For PC macro installation & usage instructions, see: http://www.gmayor.com/installing_macro.htm
For Mac macro installation & usage instructions, see: https://wordmvp.com/Mac/InstallMacro.html
This will do what you want. Copy/paste into your VB editor window.
Sub HighlightWords()
Dim Word As Range
Dim WordCollection(2) As String
Dim Words As Variant
'Define list.
'If you add or delete, change value above in Dim statement.
WordCollection(0) = "you"
WordCollection(1) = "or"
WordCollection(2) = "Word document"
'Set highlight color.
Options.DefaultHighlightColorIndex = wdYellow
'Clear existing formatting and settings in Find feature.
Selection.Find.ClearFormatting
Selection.Find.Replacement.ClearFormatting
'Set highlight to replace setting.
Selection.Find.Replacement.Highlight = True
'Cycle through document and find words in collection.
'Highlight words when found.
For Each Word In ActiveDocument.Words
For Each Words In WordCollection
With Selection.Find
.Text = Words
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = True
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute Replace:=wdReplaceAll
Next
Next
End Sub
Before:
After:

Word 2016 VBA loop until end of document

I've looked at many different answers online but have not been able to find a solution that fits my code. This is my first time writing VBA in Word (have some moderate experience in Excel).
I thought this post might be what I need but it doesn't stop the loop at the end of the document for me.
I'm trying to insert a continuous section break before the start of a new section, which I designate as text that is formatted with style Heading 1. I'm totally open to doing this another way and would be grateful for your insights!
Sub InsertSectionBreak()
' Go to start of document
Selection.HomeKey Unit:=wdStory
' Find next section based on header formatting, insert continuous section break just before
'
Selection.Find.ClearFormatting
Selection.Find.Style = ActiveDocument.Styles("Heading 1")
With Selection.Find
.Text = ""
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindStop
.Format = True
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Do While Selection.Find.Execute = True
Selection.Find.Execute
Selection.MoveLeft Unit:=wdCharacter, Count:=1
Selection.InsertBreak Type:=wdSectionBreakContinuous
Loop
End Sub
The code in the question is not bad, but has a major problem: The Selection is being moved towards the front of the document in order to insert the Section Break. This means that next time Find runs it again finds the same Heading 1 and thus repeatedly inserts Section Breaks in the same place.
The other problem is that the code is executing Find as part of the Do While criterium (which is why it's not finding the first instance of Heading 1 in the document).
The following code sample works with Range objects instead of the Selection. You can think of a Range like an invisible selection with a very important difference: there can be multiple Ranges; there can be only one selection.
The suggested code uses two ranges: one for the Find and the other for inserting the Section Break. The Find range is set to the entire document. Whether the Find is successful is stored in a boolean variable (bFound).
If Find is successful the found range is duplicated to the range for the Section break. Duplicate makes an independent "copy" of the original range so that they can be manipulated independently of one another. The range for the section break is then collapsed to its starting point (think of it like pressing left-arrow), then the section break is inserted.
The Find range, however, is collapsed to its end point in order to move it beyond the text formatted with Heading 1 so that the next Heading 1 can be targeted. Find is then executed again and the loop repeats until no more instances of Heading 1 are found.
Sub InsertSectionBreak()
Dim rngFind As Word.Range, rngSection As Word.Range
Dim bFound As Boolean
Set rngFind = ActiveDocument.content
' Find next section based on header formatting, insert continuous section break just before
'
rngFind.Find.ClearFormatting
rngFind.Find.style = ActiveDocument.styles("Heading 1")
With rngFind.Find
.text = ""
.Replacement.text = ""
.Forward = True
.wrap = wdFindStop
.Format = True
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
bFound = .Execute
End With
Do While bFound
Set rngSection = rngFind.Duplicate
rngSection.Collapse wdCollapseStart
rngSection.InsertBreak Type:=wdSectionBreakContinuous
rngFind.Collapse wdCollapseEnd
bFound = rngFind.Find.Execute
Loop
End Sub
If the content you're interested is related to a heading, you can obtain all the content under that heading without the need for Section breaks. For example:
Sub GetHeadingSpanText()
Application.ScreenUpdating = False
Dim Rng As Range
With ActiveDocument.Range
With .Find
.ClearFormatting
.Replacement.ClearFormatting
.Text = InputBox("What is the text to find?")
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindStop
.Format = True
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
.Execute
End With
If .Find.Found = True Then
Set Rng = .Paragraphs(1).Range
Set Rng = Rng.GoTo(What:=wdGoToBookmark, Name:="\HeadingLevel")
MsgBox Rng.Text
End If
End With
Set Rng = Nothing
Application.ScreenUpdating = True
End Sub
Note that this approach get's all the content associated with the nearest heading, regardless of its level; a more sophisticated approach can be use to get all the content associated with a particular heading level so that, if the match is found under a sub-heading, the prior major heading is used to determine the range spanned.

find italic fonts in word document using vba

With the Find function(Ctrl+F) I can search and select all words in Italicized font from a document.
How would this be done with vba?
I tried the macro recorder but the code I get there does not work.
Sub Makro1()
'
' Makro1 Makro
' Makro aufgezeichnet am 16.06.2011 von u0327336
'
Selection.Find.ClearFormatting
With Selection.Find
.Text = ""
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = True
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
End Sub
The goal would be to have all italic font words being selected/highlighted in the document.
thanks,
kay
The last effort actually works a treat in Word 2010. I'm not sure why the report was that it didn't work.
Here it is changed to ASCIIfy italics, which is what I want for text-based newsgroups:
Sub ASCIIfy()
Dim myString As Word.Range
Set myString = ActiveDocument.Content
With myString.Find
'// ensure unwanted formats aren't included as criteria
.ClearFormatting
'// we don't care what the text is
.Text = ""
'// find the italic text
.Font.Italic = True
'// loop for each match and surround with "_"
While .Execute
myString.Text = "_" & myString & "_"
myString.Font.Italic = False
myString.Collapse wdCollapseEnd
Wend
End With
End Sub
You may need to add :
Selection.Find.Font.Italic = True
That could became :
With Selection.Find
.Text = ""
.FOnt.Italic = True
'other search stuff
End with
EDIT: another try (not complete though)
Sub hilightItalic()
With ActiveDocument.Content.Find
' to ensure that unwanted formats aren't included as criteria
.ClearFormatting
'You don't care what the text is
.Text = ""
'Find the italic text
.Font.Italic = True
'Delete the text found
.Replacement.Text = ""
'delete all italic text
.Execute Replace:=wdReplaceAll
'.HitHighlight "", vbYellow, vbRed
End With
End Sub
But yet, the replace does work well but highlight does not work if there is no text. Anyone has an idea ?
EDIT 2: Found a working solution, even if i did not manage to have hithighlight working though
Sub hilightItalic()
Dim oRng As Word.Range
Set oRng = ActiveDocument.Content
With oRng.Find
' to ensure that unwanted formats aren't included as criteria
.ClearFormatting
'You don't care what the text is
.Text = ""
'Find the italic text
.Font.Italic = True
'Loop for each match and set a color
While .Execute
oRng.HighlightColorIndex = wdDarkYellow
oRng.Collapse wdCollapseEnd
Wend
End With
End Sub
Regards,
Max
Set Selection.Find.Font.Italic = True.
Selection.Find.ClearFormatting
' The next line does the trick.
Selection.Find.Font.Italic = True
With Selection.Find
.Text = "YourText"
.Replacement.Text = ""
.Forward = True
.Wrap = wdFindContinue
.Format = True
.MatchCase = False
.MatchWholeWord = False
.MatchWildcards = False
.MatchSoundsLike = False
.MatchAllWordForms = False
End With
Selection.Find.Execute
Hint for the next time: Record a macro, perform the actions you want to automate, and look what code is recorded. That's how I found this. :D
[edit]
I see that you tried recording it. Weird that that didn't work.. :-S
You need to iterate through the cells in the range that you want to check, and specifically check if it has its font italicized. AFAIK .Italic is not a "findable" option.
The following code is an example of iterating through the cells to find what you need.
Sub TestMe2()
Dim rng As Range
'// change as needed to the proper worksheet reference
With ThisWorkbook.Worksheets(1)
'// replace the .Range statement with an appropriate range for your data
For Each rng In .Range(.Cells(1, 1), .Cells(100, 100))
If rng.Font.Italic = True Then
'// uses the yellow highlight color, change to suit your needs
rng.Interior.Color = 65535
End If
Next rng
End With
End Sub