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I've got a challenge in Excel i hope you guys can solve for me.
I have a drop down list (weeks) where i select the week 2015-18 to 2016-17. (nr 1 in picture)
In the cell called LY (nr 2 in picture) I want that to type the result of a dynamic sum range, based on the weeks input.
Picture of setup of the text above
The calculation logic is:
If i select week 2015-20, the VBA or formula should sum(F5:F7)/(G5:G7).
So in other words, I want a dynamic calculation that starts from week 2015-18 (F5/G5) and then sums the values down to the value that i have selected in "Weeks"
Picture of the setup of the logic values
The value of this calculation should be shown in LY (first picture, nr 2).
I really hope you can solve this for me. I've got more rows to calculate, so if you could come up with a "global" code that works for that, it would be great
ok, so you do not need VBA for this.....
for the sake of easier updates; mark the weekrange, right click them and give them a name, with Define name
I called it yearlyweeks
The two drop downs lists, will contain the value corresponding to the text indicating that week.
So we can use this to get a cells address by value (if that text is unique in the range named yearlyweeks):
=ADDRESS(MATCH(H8,yearlyweeks, 0), 2)
where H8 is the cell address of a dropdownlist cell. 2 is the column index of the "B" column
this will result in something like:
$B$2
where the 2 indicates the relative row index, in the range, not the absolute row number.
we are really not interested in the column, or relative row, only the absolute row, but so far we can live with relative..:
=ROW(INDIRECT(ADDRESS(MATCH(H8,yearlyweeks, 0), 2)))
this will give you the relative row of the cell coresponding to what you selected on the drop downlist for one of the lists. So I would do this in two calculation cells, just to avoid the next piece getting too long..
lets let the calculation cells be in I10, and J10..
I10 hold the relative row for the beginning week
J10 for the ending week
below create a new set of cells with:
="F"&(I10 + 7)
and
="G"&(J10 + 7)
where 7 is the row offset of yearlyweeks
in yet one more cell J12 we make the range string:
=CONCATENATE(I11;":";J11)
and then does the calculation in the final cell:
=SUM(INDIRECT(J12))
Now I can do this as a one liner, but you really would hate that
I am new to asking questions here so I hope I get this correct. I am helping my dad with a spreadsheet and I'm having issues with figuring out how to do one formula. Dont know if it can be done with a formula or if it has to be done with macros.
This is a scoring sheet with multiple matches. For each match there is a total score and the cell next to the score is an X count (number of bulleyes). In the same row (column K) I calculate the top 6 total scores and average them:
=AVERAGE(LARGE((N15,Q15,T15,W15,Z15,AC15,AF15,AI15,AL15,AO15,AR15,AU15,AX15,BA15,BD15,BG15,BJ15),{1,2,3,4,5,6}))
Now I need to take the AVG of the X counts that are next to the total scores that are used in the formula above and put solution in column L.
For example, if the cells that are used for AVG score in that row are:
N15,Q15,T15,W15,Z15,AC15
then the cells that would need to be used for the X count AVG would be:
O15,R15,U15,X15,AA15,AD15
This result would be put into L15
Please help. If any clarification is needed just let me know.
Screen Shot:
Please try the following formula:
=SUMPRODUCT(O15:BM15,
--(MOD(COLUMN(N15:BL15)-COLUMN($N15),3)=0),
--(N15:BL15+O15:BM15/10^3+COLUMN(N15:BL15)/10^6>=
LARGE(N15:BL15+O15:BM15/10^3+COLUMN(N15:BL15)/10^6,6))
)/6
How does it work?
SUMPRODUCT has 3 parameters - first is the array to sum, next 2 parameters return an array of 0 and 1 to choose only interesting elements of the first array.
MOD(COLUMN(N15:BL15)-COLUMN($N15),3)=0)
This part is included to avoid listing every single cell. If the score is in every third column of the input range, we can calculate column number relative to first column, and function MOD(column,3) returns: {1,0,0,1,0,0...}. So only every third column of input array will be included in sum.
(N15:BL15+O15:BM15/10^3+COLUMN(N15:BL15)/10^6>=
LARGE(N15:BL15+O15:BM15/10^3+COLUMN(N15:BL15)/10^6,6)
This part is to decide which 6 of the scores should be included in the final sum. The trickiest part is to decide what to do with ties. My approach is to take:
if two scores are the same, take the one with higher number of bulleyes
if it is still tied, take the one from first columns
This means that instead of N15 value we calculate:
N15+O15/10^3+COLUMN(N15)/10^6
With your sample data it evaluates to: 566.017014. First three decimal places is the number of bulleyes, next 3 is column number.
You can use the same formula to calculate average of top 6 scores by changing the first parameter:
=SUMPRODUCT(N15:BL15,
--(MOD(COLUMN(N15:BL15)-COLUMN($N15),3)=0),
--(N15:BL15+O15:BM15/10^3+COLUMN(N15:BL15)/10^6>=
LARGE(N15:BL15+O15:BM15/10^3+COLUMN(N15:BL15)/10^6,6))
)/6
You can try this not so elegant solution:
=SUMPRODUCT(INDEX(N15:BK15,MATCH(LARGE((N15,Q15,T15,W15,Z15,AC15,AF15,AI15,AL15,AO15,AR15,AU15,AX15,BA15,BD15,BG15,BJ15),{1,2,3,4,5,6}),N15:BK15,0)+1))/6
Entered as array formula by Ctr+Shift+Enter in Cell L15:M15 (2 cells) which should look like this:
{=SUMPRODUCT(INDEX(N15:BK15,MATCH(LARGE((N15,Q15,T15,W15,Z15,AC15,AF15,AI15,AL15,AO15,AR15,AU15,AX15,BA15,BD15,BG15,BJ15),{1,2,3,4,5,6}),N15:BK15,0)+1))/6}
with added braces.
The number 6 is the equates to the number of top scores you want returned.
Now, why 2 cells (L15:M15). I cannot make SUMPRODUCT evaluate the resulting array from the INDEX so we have to enter it at 2 cells. I don't think that would be a problem since in your screen shot, Column M is not used.
Note: If the range evaluated have less than 6 items, it will error out. Also good point by user3964075. It may or may not be able to deal with ties.
This is the continuation of my previous questions and I have included my global aim with project.
Excel Link:
https://drive.google.com/file/d/0B5W4CgZKsARFSmhqV0ZSM1lBSkE/view?usp=sharing
Task:
The task is to collect the "number hits" of a user in an application "on each day". I can collect a log from the system which will give me the name of the users and their last hit date and total number of hits.(This total number of hits in not on daily basis, but sum of all days). and I need to make a formula to segregate these on daily basis
Screenshot:
To understand in better way I have created few screenshot, which I am looking to implement.
The excel has two tabs raw_data and value_capture. I will use raw_data to paste my raw data collecting from system log and value_capture to generate day by day hit statistics
Raw_data tab:
It has three details, 1. date. 2. name and 3 totals hits(This total hits are overall hits of that user on all days)
value_capture:
This has all user names and all dates to mark each day and a column to display all hits.
Now, considering an example of date 20141120, all users hits are 0.
raw_data shows 0 against all users
so value_capture are has to be updated with same
Now on next day 20141121, there is some hits against some users. (Note : if there is no hit against a user, it will only the previous date ie,date will update only if there is a hit on that day)
value_capture updated with that details
On 20141122, there are some more hits against the users
value_capture updated with the details. since the raw_data will show total number of hits against a user, the way of calculating on a particular will be total hits- previous date hit
I am stuck at a way to develop the excel formula here.Looking for an idea to implement this.
Note :
Users name will be fixed on both tabs, but that may come in different order in raw_data tab.
UPDATE
My raw_data sheet will be updated everyday and I want my formula results be fixed in the value_capture sheet after the values are updated (removed) from sheet raw_data
So as i mentioned in my answer to your previous question, the only way to save the results of a formula after deleting/removing its reference cells, is to use a macro.
First of all
you need a proper formula to pull the data from the raw_data sheet and then calculate the difference between that particular cell where the formula resides and the sum of previous cells in that row.
we need two formulas:one for the column B of your value_capture sheet. and the second one for the rest of your table. why? because in the first column you don't calculate the difference between itself and the previous cells, because there aren't any. So there is a little difference in the formula.
FORMULA ONE:(paste in B3 and drag and fill down)
=SUMIFS(raw_data!$C:$C;raw_data!$B:$B;$A3;raw_data!$A:$A;B$2)
FORMULA TWO:(paste in C3 and drag and fill down and to the right)
=IF(SUMIFS(raw_data!$C:$C;raw_data!$B:$B;$A3;raw_data!$A:$A;C$2)-IF(ISNUMBER(B3);SUM($B3:B3);0)>0;SUMIFS(raw_data!$C:$C;raw_data!$B:$B;$A3;raw_data!$A:$A;C$2)-IF(ISNUMBER(B3);SUM($B3:B3);0);0)
As you see in my screenshot for user in cell A3, we have value of 4 for the date 20141120 and the next day the value is 14 but the cell gets the difference, that is 10, and then then next day, the value increases to 16, so the cell value for D3 becomes 2 which is the different of 16 for that day and the sum of previous ones. This continues until today's value which is 24 so the cell gets 7 because the sum of previous ones is 17.
Now that you have your values captured correctly, with respect to the difference with the sum of previous days, it is time to make them fixed and eternal.
For this you need a macro:
Sub saveMyData()
Dim ws As Worksheet
Set ws = ActiveSheet
ws.Range("B3:L18").Copy
ws.Range("B3").PasteSpecial Paste:=xlPasteValues
Application.CutCopyMode = False
End Sub
So obviously you need to update this range "B3:L18" this is what I have in the example sheet only.
Now this macro, copies and pastes all the values from that range onto itself, so you lose your formulas.So each day, you need to go to *line 21** of the same sheet and get the formula from C21 and paste it on somewhere on row 3 from where you want to continue capturing the new day's data. (you won't need the first formula, because it is only used once in the first column, the first day.)
This was the only way to capture the values using formulas and then save the results of the formulas in their place and go and fetch new data. I couldn't think of any other strategy to make it more automatic, except for writing mova VBA and letting excel go and find where you left the day before and paste the formulas in their right place and repeat the task.
all these formulas are array formulas, so press ctrl+shift+enter to calculate the formulas.
Remember to adjust the formulas to your regional settings, i suppose, by replacing the ";" with ",".
here is the example sheet downloadable from this link
Tell me if you have problems anywhere and don't forget to answer my question in the comments about the way you update your dates in row 2 of value_capture.
The formula that you are looking for is SUMIFS
=SUMIFS([SUM RANGE],[RANGE 1],[VALUE 1],[RANGE 2],[VALUE 2])
SUM RANGE is the column of values that you want to SUM so that is your column C. For Range 1 you want to select the range of IDs. The VALUE 1 will be equal to the value in Column A Row X. For RANGE 2 it will be the Date column. For VALUE 2 it will be the value in the column header.
Put this together and you have something akin to:
=SUMIFS(raw_data!$C:$C,raw_data!$B:$B,$A3,raw_data!$A:$A,B$2)
This would be in cell B3 and you could fill the other cells from there.
If total hits for a day is a rolling count of ALL hits ever then at the end of your equation you need to subtract the sum of the prior days.
For example:
=SUM(B3:B4)
This would only need to be added to subsequent columns (not the first).
So the equation in C3 would be
=SUMIFS(raw_data!$C:$C,raw_data!$B:$B,$A3,raw_data!$A:$A,C$2)-SUM(B$3:C3)
Then in D3 it becomes
=SUMIFS(raw_data!$C:$C,raw_data!$B:$B,$A3,raw_data!$A:$A,D$2)-SUM(B$3:D3)
Try Sumifs formula
=SUMIFS(raw_data!$C:$C,raw_data!$B:$B,$A3,raw_data!$A:$A,B$2)-IF(ISNUMBER(A3),A3,0)
I'm trying to convert one spreadsheet that contains dates across row2 and names down column B. Each person's worked hours are listed across the rows under the date worked.
I want to convert this into lines of data in a new tab with columns: name, date, hours worked.
So far I've used VBA to pull all the names and duplicate them down column B for the number of days with hours worked (i.e. if they've worked 3 days, their name is listed 3 times). But I still need to figure out how to return the date and hours worked to the second page. The first image is the original page. Second is the desired layout.
The way I would approach this problem is to do the following:
Load the relevant range from the source sheet into an array of dimensions h x w. Let's call the array source(h, w).
This array should have the following attributes:
The top-left cell (or source(0,0)) should not have any relevant values.
The values in the left-hand column, or everything in source(x, 0), should be the names of the employees, starting with the second row (which would be source(1,0) if you are using Option Base 0, which is the default).
The values in the top row, or everything in source(0, y), should be the weeks. Again, you need to start with the second column (which would be in source(0, 1)) because the first column is empty.
The values within the rest of the array is the number of days and hours they've worked.
Create a new array that is the length h*w in length in the first dimension and 3 in length in the second dimension, and use this array to store the results of the next step.
Now that you have this array populated, you can loop through it with two nested For loops, starting with the value at source(1,1). When you are looping through this array, you will need to capture the following values:
source(x,0) - this is the employee name
source(0,y) - this is the employee week
source(x,y) - this is the number of days and hours the employee worked
Let me know if this is helpful.
Back Story
At my job we use a desk calendar to keep track of a multitude of random details that occur: Everyone's daily hours, what type and how many reports were sent, etc. To help us in filling out a few forms my boss decided he wanted to create a spreadsheet for the month and keep it as up-to-date as possible day by day. He went on vacation before this month started, so I've been taking over his duties. Something I noticed is that he hardwired the calculations for the totals (everyone's total hours, total reports sent, etc), so that when I changed the dates from January to February we had some left over ones that lead into March. I deleted them and then the formulas all threw #REF! errors because of it.
How the data is set up is simple:
AB 2.50
CD 3.50
EF 8.00
...ETC...
With the AB,CD,EF being in one column, and the values being in the adjacent column.
The Question
I tried to get this to work, with no luck, so I'm thinking it might be impossible but I thought I'd ask a group of people who know more about the subject than I do: in a function I made I have it accept a string parameter to search for, if it finds it, it moves to the adjacent cell and adds that value to the running total. It then returns that number at the end, so a call to this function would resemble
=getTotals("AB") ' this would display whatever the total for AB is
But when I tried this all I got was a #VALUE! error in the cell.
Is there any way I can get this to work the way I want it to, without the use of a full macro?
The Function
I got this function to work, how I wanted to
Function getTotal(rng As Range, search As String) As Double
Dim r As Range
getTotal = 0
For Each r In rng
If r.Value = search Then
getTotal = getTotal + r.Offset(0, 1).Value
End If
Next
End Function
Calling it like so: =getTotal(A1:D2, "AD")
SUMIF should get you what you need:
=SUMIF(A1:A10,"AB",B1:B10)
Assuming your 'AB' values are in column A, rows 1-10 and the number values are in column B, rows 1-10.
The first argument in SUMIF is the range to check, the second argument is the condition that must be met (search criteria), and the 3rd [optional] argument is the corresponding range from which to get the values to be summed.