I am having trouble getting my Outlook VBA code to recognize the subfolder in my Shared Tasks.
What I'm trying to do is create a macro that will automatically create a task in the department Shared Task folder. Tried Googling a variety of solutions to no avail. The code goes as follows:
Dim objApp As Outlook.Application
Dim defaultTasksFolder As Outlook.MAPIFolder
Dim subFolder As Outlook.MAPIFolder
Dim objNS As Outlook.NameSpace
Dim objMail As MailItem
Dim objItm As TaskItem
Set objApp = CreateObject("Outlook.Application")
Set objNS = objApp.GetNamespace("MAPI")
Set objMail = Outlook.Application.ActiveExplorer.Selection.Item(1)
Dim objOwner As Outlook.Recipient
Set objOwner = objNS.CreateRecipient("name#email.com")
objOwner.Resolve
If objOwner.Resolved Then
Set defaultTasksFolder = objNS.GetSharedDefaultFolder(objOwner, olFolderTasks)
subFolder = defaultTasksFolder.Folders("TestFolder") **ERROR OCCURS HERE - OBJECT COULD NOT BE FOUND**
Set objItm = subFolder.Items.Add(olTaskItem)
With objItm
.Subject = "Name- " & objMail.Subject
.StartDate = objMail.ReceivedTime
.Body = objMail.Body
End With
objItm.Save
MsgBox ("Task Created for e-mail: " & vbCrLf & objMail.Subject)
End If
End Sub
It errors out on subFolder = defaultTasksFolder.Folders("TestFolder"), saying that the object could not be found. I double and tripled checked the folder name.
Any ideas what might be causing this error? Thank you!!
First of all, add the Logon method before accessing MAPI, it will log to the profile if Outlook has just been started. If it is already running it will not affect anything. Then try to add both mailboxes as delegate stores (see the Advanced tab of the Exchange account properties dialog). You should see both mailboxes.
Finally, I'd try to iterate over all folders before to make sure the folder exists. Also, I'd recommend checking the recipient's name.
Keep in mind that Outlook might cache only the default folders, but not their suborders.
Can you see and access the subfolder in Outlook?
Related
I have some VBA code in Outlook which behaves perfectly for the main Mailbox - however the same code is struggling when I add a secondary mailbox - this is Outlook 2016.
It seems to be struggling with reading the sub folders - I can get it to read mail items in the Inbox, but not the sub folders.
Code :
Dim sharedemail As Outlook.Recipient
Dim myOlApp As New Outlook.Application
Dim myNameSpace As Outlook.NameSpace
Dim myInbox As Outlook.MAPIFolder
Dim myDestFolder Outlook.MAPIFolder
Dim strSubject As String
Dim i As Integer
Set myNameSpace = myOlApp.GetNamespace("MAPI")
Set sharedemail = myNameSpace.CreateRecipient("recip#domain.com")
Set myInbox = myNameSpace.GetSharedDefaultFolder(sharedemail, olFolderInbox)
For itemCount = myInbox.items.Count To 1 Step -1 'Iterates from the end backwards
Set item = myInbox.items(itemCount)
strSubject = UCase(item.Subject)
Select Case True
Case InStr(strSubject, UCase("Holiday Request")) > 0
'Set destination folder
Set myDestFolder = myInbox.Folders("HolidayRequests")
'move the email out of inbox
item.Move myDestFolder
End Select
Next
It stalls at the Set myDestFolder line as it can't seem to select that sub folder - as I say same code seems to work fine in main Inbox?
Thanks
Keep in mind that Outlook keeps shared default folders in the primary OST file, and it does not sync the subfolders.
You can either
Uncheck the "Download shared folders" checkbox
Use Extended MAPI (C++ or Delphi) - that would be fairly complex as you'd need to retrieve the autodiscover XML for that mailbox and construct the store entry id appropriately.
use Redemption (I am its author) - its version of RDOSession.GetSharedDefaultFolder returns an online version of the folder (RDOFolder) with all its subfolders.
I want to search ALL my outlook for latest message in a conversation (I use Subject name as search key).
This latest message can be in Inbox, Sent Items, in a sub folder of Inbox, a sub-sub folder of Inbox (anywhere).
I can achieve this by some very tedious code, going through every level of each major folder, but not only this method is very messy, I can't determine if this found message is the latest in this conversation.
I have the following code, which
--> Searches Inbox for "searchKey"
--> If finds it in Inbox folder, replies to it
--> If not, it moves into subfolders of Inbox, and continues the same process
Dim olApp As Outlook.Application
Dim olNs As Namespace
Dim Fldr As MAPIFolder
Dim olFldr As MAPIFolder
Dim olMail ' As Outlook.MailItem
Dim i As Integer
Set olApp = New Outlook.Application
Set olNs = olApp.GetNamespace("MAPI")
Set Fldr = olNs.GetDefaultFolder(olFolderInbox)
Set olFldr = Fldr
tryAgain:
For Each olMail In olFldr.Items
If InStr(olMail.Subject, searchKey) <> 0 Then
Set ReplyAll = olMail.ReplyAll
With ReplyAll
.HTMLBody = Msg & .HTMLBody
emailReady = True
.Display
End With
End If
Next olMail
If Not emailReady Then
i = i + 1
If i > Fldr.Folders.Count Then
MsgBox ("The email with the given subject line was not found!")
Exit Sub
Else
Set olFldr = Fldr.Folders(i)
GoTo tryAgain
End If
End If
This code might be confusing and long, so please let me know if you need any clarification.
The question is: How can I search through ALL Outlook, without going manually through every folder/subfolder/sub-subfolder... without this method, and find the LAST message in a specific conversation? Or, at least, how can I optimize this code so I don't miss any folder, and know the dates and times these emails were sent?
You can use the built in AdvancedSearch function, which returns a Search object containing items.
These should have date properties, so you only need your code to go through the search object mailItems and find that with the latest date ( ReceivedTime)?
I would suggest using the bottom example on that page - it gets a table object from the search, and then you use
Set MyTable = MySearch.GetTable
Do Until MyTable.EndOfTable
Set nextRow = MyTable.GetNextRow()
Debug.Print nextRow("ReceivedTime")
Loop
From there, you can do the comparison to find the latest time, and if you want to do something with the mailitem you would need to obtain the "EntryID" column from the table.
Then use the GetItemFromID method of the NameSpace object to obtain a full item, since the table returns readonly objects.
You can also apply a date filter to the search if you wish, if you knew a minimum date for instance.
To go through all folders do this:
Go once through all the primary folders in Outlook and then for each major folder go through each subfolder. If you have more branches then is guess you have to add more levels to the code "for each Folder3 in folder2.folders". Also in the if clause you can test the date of the mail and go from the newest to the oldest. Set oMsg.display to see what mail is being checked
Public Sub FORWARD_Mail_STAT_IN()
Dim Session As Outlook.NameSpace
Dim oOutLookObject As New Outlook.Application
Dim olNameSpace As NameSpace
Dim oItem As Object
Dim oMsg As Object
Dim searchkey As String
Set oOutLookObject = CreateObject("Outlook.Application")
Set oItem = oOutLookObject.CreateItem(0)
Set olNameSpace = oOutLookObject.GetNamespace("MAPI")
Set Session = Application.Session
Set Folders = Session.Folders
For Each Folder In Folders 'main folders in Outlook
xxx = Folder.Name
For Each Folder2 In Folder.Folders 'all the subfolders from a main folder
yyy = Folder2.Name
Set oFolder = olNameSpace.Folders(xxx).Folders(yyy) 'in each folder we search all the emails
For Z = oFolder.Items.Count To 1 Step -1 ' For Z = 1 To oFolder.Items.Count
With oFolder.Items(Z)
Set oMsg = oFolder.Items(Z)
If Format(oMsg.SentOn, "mm/dd/yyyy") = Format(Date, "mm/dd/yyyy") And InStr(1, LCase(oMsg.Subject), searchkey, vbTextCompare) > 0 Then
oMsg.display
' insert code
End If
End With
Next Z
Next Folder2
Next Folder
I have the following code which I believe should work to save attachments from an Outlook subfolder to the specified path, before emptying the subfolder.
Sub Downloadattachments()
Dim applOutlook As Outlook.Application
Dim ns As Namespace
Dim inbox As MAPIFolder
Dim item As Object
Dim atmt As Attachment
Dim FileName As String
Dim i As Integer
Dim SubFolder As MAPIFolder
Dim SubSubFolder As MAPIFolder
Dim VariableName As Name
Set ns = GetNamespace("MAPI")
Set inbox = ns.GetDefaultFolder(olFolderInbox)
Set SubFolder = inbox.Folders("Paul")
Set SubSubFolder = SubFolder.Folders("Soja")
i = 0
If SubSubFolder.Items.Count = 0 Then
MsgBox
Else: End If
If SubSubFolder.Items.Count > 0 Then
For Each item In SubSubFolder.Items
For Each atmt In item.attachments
FileName = "\\homefolder5\bases" & atmt.FileName
atmt.SaveAsFile FileName
i = i + 1
item.Delete
Next atmt
Next item
End If
End Sub
Unfortunately I don't get past the line Set ns = GetNamespace("MAPI") before encountering the run-time error stating "Automation error: Library not registered". To clarify, I have the Microsoft Outlook 14.0 Object Library activated, along with other basic libraries. I think this must be something different.
I apologize if this is a really simple thing that I am overlooking, but I would appreciate whatever guidance you could give me!
Where do you run the VBA macro?
Dim applOutlook As Outlook.Application
It looks like you didn't initialize the applOutlook object in the code. If you develop an Outlook VBA macro, you can use the Application property:
Set applOutlook = Application
Set ns = applOutlook.GetNamespace("MAPI")
In case if you automate Outlook you need to create a new instance of the Application class. See How to automate Outlook from another program for more information.
How do I automatically send out multiple (currently visible) draft items with VBA?
Please help, thank you.
Edit: It's a tough case, none of the items are in the drafts folder yet. These are generated emails that are on your screen, waiting to be sent.
Edit2: nvm, it's not going to help anyway. My script creates approximately 500 emails, and displaying the first 100 causes out of memory error. I opted to auto send them without displaying (it breaks the layout this way, but it's my only option for now.)
It just so happens that I ran into the same issue before and have code handy. If you're not already in Outlook, you will need to add a reference in the VBA IDE, Tools ---> References... and check the box next to "Microsoft Outlook 14.0 Object Library".
Dim oFolder As Folder
Dim oNS As NameSpace
Dim olMail As MailItem
If (MsgBox("Are you sure you want to send ALL EMAILS IN YOUR DRAFTS FOLDER?", vbYesNo + vbCritical, "WARNING: THIS WILL SEND ALL DRAFTS")) = vbYes Then
Set oNS = Outlook.Application.GetNamespace("MAPI")
Set oFolder = oNS.GetDefaultFolder(olFolderDrafts)
For i = 1 To oFolder.Items.Count
oFolder.Items(1).Send
Next
End If
Set oNS = Nothing
Here's some code. Replace Your Name in myFolders("Mailbox - Your Name") with your actual name as it appears in the mailbox.
Public Sub EmailOutlookDraftsMessages()
Dim lDraftItem As Long
Dim myOutlook As Outlook.Application
Dim myNameSpace As Outlook.NameSpace
Dim myFolders As Outlook.Folders
Dim myDraftsFolder As Outlook.MAPIFolder
'Send all items in the "Drafts" folder that have a "To" address filled in.
'Setup Outlook
Set myOutlook = Outlook.Application
Set myNameSpace = myOutlook.GetNamespace("MAPI")
Set myFolders = myNameSpace.Folders
'Set Draft Folder.
Set myDraftsFolder = myFolders("Mailbox - Your Name").Folders("Drafts")
'Loop through all Draft Items
For lDraftItem = myDraftsFolder.Items.Count To 1 Step -1
'Check for "To" address and only send if "To" is filled in.
If Len(Trim(myDraftsFolder.Items.Item(lDraftItem).To)) > 0 Then
'Send Item
myDraftsFolder.Items.Item(lDraftItem).Send
End If
Next lDraftItem
'Clean-up
Set myDraftsFolder = Nothing
Set myNameSpace = Nothing
Set myOutlook = Nothing
End Sub
Source Code adapted from this Question's answer.
I try to write a VBA script which replys automatically on mails which are in the inbox of a shared mailbox. At the moment it's just a test, later on I want to reply on new incoming mails.
However, so far if I try to run the code, Outlook crashes with the error "microsoft outlook has stopped working" and I have to restart Outlook.
fyi: I'm using a German Outlook Version 2007.
Sub ReplyMail()
Dim myOutApp As Object
Dim myNameSpace As Object
Dim myMailFolder As Object
Dim myRecipient As Outlook.Recipient
boxName = "sharedmailbox#host.de" 'configure mailbox address here
'Get Mailbox folder
Set myOutApp = CreateObject("Outlook.application")
Set myNameSpace = myOutApp.GetNamespace("MAPI")
Set myRecipient = myNameSpace.CreateRecipient(boxName)
myRecipient.Resolve 'convert mail address into mailbox name
Set myMailFolder = myNameSpace.GetSharedDefaultFolder(myRecipient, olFolderInbox)
Dim Item As Object
Set Item = myMailFolder.Items(1)
Dim oMail As Outlook.MailItem
Set oMail = Item.Reply
With oMail
.BodyFormat = olFormatHTML
.HTMLBody = "<HTML>This is a test mail.</HTML>"
.Send
End With
End Sub
If use ".display" instead of ".send" the mail pops up correctly and I'm able to send the mail manually.
I really don't know how to solve this error, pls help!
Thank you!
Michael
Very strange!
Unless it's an exceptional bug, I don't see it.
Small remark: Declare your objects as Outlook objects:
Dim myOutapp as outlook.application
Dim myNameSpace as outlook.namespace
Dim myMailFolder as Mapifolder
This for general performance (Object is the general type) but it will almost certainly not solve your problem.
If I were in your situation, I'd try to entirely quit Outlook from memory, repair or reinstall Outlook/Office. I don't think that something is terribly wrong with your code; Since the .display works, I'm very surprised.
There might be an issue with access rights to
C:\Users\
I had a similar issue with opening certain e-mails starting from a certain point of time. Somehow access rights to that folder had been deconfigured.
So I followed this procedure and everything was fine again:
http://www.addictivetips.com/windows-tips/windows-7-access-denied-permission-ownership/