SharePoint Online Microsoft.SharePoint.SPQueryThrottledException from workflow - indexing

Background: Our SharePoint Task list threshold limit reached, means items are more than 5000. We have created custom view to manage the data view with help of indexed columns.
But there is logic in SharePoint 2013 designer workflow in which we need to get description column and few other columns of task which gets completed to save it as history purposes (which user took what action and when).
Now to get information we use GUID return by Assign a task action of designer and query the completed task.
Problem: Our SP designer workflow call for task list and filter items based on GUID. Below is the sample screenshot of call from designer.
SharePoint Call to our list
and once reaching this step it throws an error in workflow, and workflow got suspended, when I drill down the reason it was due to threshold limit, I tested it on browser as shown below
Error that throw by above call in worklfow
My Approach:
To cater above problem i only have 2 points in mind:
1) To call above by Item ID instead of GUID becuase Item ID will be indexed by defauly, but Assign a task action of SharePoint designer workfow return TaskID that contains GUID so that is the reason to filter items based on GUID, but GUID is not indexed columns, so it throw Microsoft.SharePoint.SPQueryThrottledException.
2) Need to make GUID as indexed column so that threshold error can be cater. but in list settings GUID cannot be set as indexed column as its not listed there.
Question:
Is there any solution or any other way so that we can get information related to task in designer once the task completed.

We had exactly the same problem in a SharePoint Online environment. SharePoint Designer WF generates a REST call like this to get a task from the WF's associated task list:
https://site/web/_api/web/lists(guid'1b7a4526-47da-4040-8df1-ba8a97543188')/Items?%24filter=**GUID**+**eq**+guid%2771c23273-2535-4dbb-869d-c3e608899ca0%27&%24select=ID%2CEditorId
I put an index on the 'GUID' column through powershell:
Add-PSSnapin Microsoft.sharepoint.powershell
$web = get-spweb '<URL>'
$list = $web.Lists['Workflow Tasks']
$field = $list.Fields['GUID']
$field.Indexed = $true
$field.Update()
$list.FieldIndexes.Add($field)
(You have to ensure that there are no more than 5000 items in the list before you can create the index)
We did it one week ago and all the suspended workflows are resumed successfully. Now there are ~5100 items in the task list and no problem with the GUID filter.

Related

Apply a date field value to expiration date in inventory details subrecord

I'm a newbie in NetSuite Scripting and was recently asked to apply the value from a date field (custbody_expiration_date) on item receipt transaction body to the expiration date field in the inventory details of all items when the item receipt is created.
Since there is no way to create a workflow on inventory details, I've managed to work out below codes however I'm keeping getting all sorts of different error message. Below is one of them after I click on save on item receipt.
Notice (SuiteScript)
org.mozilla.javascript.EcmaError: TypeError: Cannot find function getCurrentLineItemValue in object standard record. (/SuiteScripts/ARROW/Expiration_date_apply_to_all (1).js#27)
I am very confused on the difference between dynamic and standard mode, which functions should be used in which mode? Also, I am a bit hesitated on whether user event script is the correct way to go?
/**
*#NApiVersion 2.0
*#NScriptType UserEventScript
*#NModuleScope Public
*/
define(['N/record','N/search'], function (record, search) {
function beforeSubmit(context) {
var IRrecord = context.newRecord;
var numberOfLineItems = IRrecord.getLineCount({
sublistId: 'item'
});
var expirationdate = IRrecord.getValue({
fieldId: 'custbody_expiration_date'
});
for (var i=1; i<=numberOfLineItems; i++){
IRrecord.setSublistValue({
sublistId: 'item',
fieldId: 'item',
line: i,
value: true
});
//First get Lot Number and Quantity
var lotNumber = IRrecord.getCurrentLineItemValue('item', 'receiptinventorynumber');
var quantity = IRrecord.getCurrentLineItemValue('item', 'quantity');
var inventoryDetail = IRrecord.createCurrentLineItemSubrecord('item','inventorydetail');
inventoryDetail.selectNewLineItem('inventoryassignment');
inventoryDetail.setCurrentLineItemValue('inventoryassignment', 'issueinventorynumber', lotNumber);
inventoryDetail.setCurrentLineItemValue('inventoryassignment', 'quantity', quantity);
inventoryDetail.setCurrentLineItemValue('inventoryassignment', 'expirationdate', expirationdate);
inventoryDetail.commitLineItem('inventoryassignment');
inventoryDetail.commit();
IRrecord.commitLineItem('item');
}
nlapiSubmitRecord(IRrecord);
}
return {
beforeSubmit: beforeSubmit
}
});
Dynamic records are the kind you see client-side (as a rule) - modify a field value and some other field becomes refreshed and updated in real time. Forms sometimes need to have their fields filled in a particular order to prevent form completion errors triggering or field sourcing to work. For example, when entering a sales order, selecting the customer then defaults the sales tax when items are added to the order. Errors may be thrown at any point before the record save because a field is triggering dynamic sourcing (updating other fields), based on what has been entered.
Standard mode is - less dynamic. You populate the fields of the record in any order you choose, and when the save is performed, you choose whether sourcing (updating other fields from the data available) is triggered. Any errors in data entry are reported when the save is performed. I think it also has a lower client-side load as there are fewer AJAX queries being triggered.
Both are available in client-side and server-side javascript, but some record types cannot be updated client-side and must be done server-side using workflow actions, User Event, Restlet, Suitelets, or scheduled scripts. To the best of my knowledge, inventory subrecords on fulfillments, receipts and the like are one such type.
The way lines are updated changes between dynamic and standard mode. In dynamic mode, lines are selected, updated then committed and the methods used would be :
selectLine
setCurrentLineItemValue
commitLine (only do this if actually changing the line)
For standard mode, the way of changing lines is only to use setSublistValue and include the line number in the parameters.
Workflow action scripts will load the record in dynamic mode, but the load method can be investigated using the isDynamic() method on the record.
The other thing is, in SuiteScript 2, sublist lines are indexed from 0, not from 1 as your script is using. What's confusing is, in Suitescript 1, indexing was from 1. The code is using a mix of v1 & v2. nlapiSubmitRecord is v1, IRrecord.save is v2.
And for more information, see SuiteAnswer 79715 which explains how to set a value on the inventory detail on an item receipt. The example reloads the record in standard mode and updates the inventoryStatus field. SuiteAnswer 45372 explains the Record object and the difference between standard and dynamic modes. Take a look at SuiteAnswer 67605 which explains the basics of SuiteScript v2. SuiteAnswers is an amazing resource and the search is surprisingly good. I can also recommend Eric T Grubaugh's site (#erictgrubaugh) which has some great videos including comparisons between v1 & v2.

How to get user from User field LookupId

I have a list in sharepoint online.
And in this list, i have a person field.
When i call the API endpoint to get all the items in the list, i get an LookupId value for the person field.
I tried to get the user by using the value of the lookupid, but it don't work because the id is not recognized.
The lookupid is a int (eg: 21) instead of a guid.
Is there something missing in the configuration of the person field or in my calls to Microsoft Graph API ?
When a user signs into a SharePoint site collection for the first time, a ListItem is created in a hidden User Information List. The LookupId in a PersonOrGroup field refers to the ListItem in this list. The URL for the User Information List for SharePoint Online should be:
https://{yourTenant}.sharepoint.com/{yourSiteCollection}/_catalogs/users/detail.aspx
Since the User Information List is a generic SharePoint list, you can query the list via Graph. First, get the list id for the User Information List. An easy way to get the list id is to view the source for the User Information Site via Chrome and search for 'listId'. You should find a result like this:
"listId":"{yourListIdIsHere}"
Copy the id. By using the copied id, the id of your root site and the LookupId, you can get the ListItem in the User Information List:
https://graph.microsoft.com/v1.0/sites/{siteId}/lists/{pasteCopiedListId}/items/{lookUpId}?$expand=Fields
The ListItem contains information about the user, such as the email, which can be used to identify the Azure user:
https://graph.microsoft.com/v1.0/users/{eMail}
Question: How could i get the hidden User Information List from Microsoft Graph?
If you do not want to use the 'trick' with Google Chrome to get the id, there is another way to get the site. Typically, if you want to get the id for any site, you would call:
https://graph.microsoft.com/v1.0/sites/{siteId}/lists
However, you will not find the id of the User Information List, even if you include hidden sites. I do not know why. An additional problem seems to be, that you cannot filter lists by their name:
https://graph.microsoft.com/v1.0/sites/{siteId}/lists?$filter=name eq 'users'
The query returns an error, that the provided filter statement is not supported. The only way to get the list without knowing the id seems to by using the property displayName of the list. However, the displayName is based on your localization. So, since I am from Germany, I can get the site by using the query:
https://graph.microsoft.com/v1.0/sites/{siteId}/lists?$filter=displayName eq 'Benutzerinformationsliste'
You will need to replace Benutzerinformationsliste with your localized name. For EN replace it with 'User Information List'.
This returns the expected result:
{
"#odata.context": "https://graph.microsoft.com/v1.0/$metadata#sites('xxx')/lists(id,name,displayName)",
"value": [
{
"#odata.etag": "\"xxx\"",
"id": "xxx",
"name": "users",
"displayName": "Benutzerinformationsliste"
}
]
}
As you can see, the name of the list is 'users', so why the first filter statement does not work is a little mystery to me. Maybe someone here knows and can help out.
Some of the queries above don't work at the moment.
What I finally found as a good solution - after trying many many queries - is that you can do this by following the few steps below:
1- Get the GUID of the user information list.
Using the title of the list "User Information List" or the name "users" in the parameter "$filter" does not work.
Don't forget 'system' among the properties you select if you want to retrieve the hidden system-lists.
GET https://graph.microsoft.com/v1.0/sites('{site_id}')/lists?select=id,name,system
2- Filter the previous result in order to pick up the ID of the targeted list named 'users'.
By the way, applying this restriction "$filter=name eq 'users'" does not work.
You will get an exception. So you must do the filtering part by writing a few lines of code.
3- Once you've got the list identifier, then select all the items you want. And voilĂ ! The word 'Fields' must be in pascal case (uppercase the first letter ).
GET https://graph.microsoft.com/v1.0/sites('{site_id}')/lists('users_list_id')/items?$select=Fields&$expand=Fields
As #QuestionsPS1991 mentioned, the people field in fact refers to the hidden user list. With the lookupid, we can get the user via below methods:
Get user by id
Get user property by expanding lookup field
//////////// updated
By default, MS Graph does not return this user list. You may hard code the list id or follow ##QuestionsPS1991 suggestion. Below is my test:

Setting fields to readonly in dynamics crm 2013 business process flows

I have a business process flow that a customer wants to use cosmetically. All the stages are only on one entity. The customer wants certain look up fields to be read-only. What I've discovered is that while I can disable fields in the active stage of the business process flow using Xrm.Page, users can access other stages and enter data however they like. I haven't been able to find a supported method of making lookup fields readonly in non-active stages. Does anyone know how to do this?
Please try put the following code in the OnLoad event of the Form:
// Get the field in BPF
var c = Xrm.Page.getControl("header_process_<your field name>");
if (c != null) {
c.setDisabled(true);
}
Hope it helps!

Rally query for tasks related to a user story with a specific parent

How do I write a Rally query to give me all the Rally tasks for a user story which has a parent user story that has a specific ID?
For an ID of "S666", this works for tasks:
(WorkProduct.FormattedID = "S666")
And this works for user stories:
(Parent.FormattedID = "S666")
However, when I try the following:
(WorkProduct.Parent.FormattedID = "S666")
Then I get this error:
Could not parse: Could not traverse to "Parent" on type Artifact in the query segment "WorkProduct.Parent.FormattedID"
Unfortunately you won't be able to do this directly from the task endpoint due to the error you found above. Since the WorkProduct field on Task is of type Artifact (not necessarily a story- could be a Defect, etc.) it has no Parent field.
However you should be able to query for stories where (Parent.FormattedID = "S666") and include Tasks (and any fields on Task you're interested in) in your fetch.
"/hierarchicalrequirement.js?query=(Parent.FormattedID = "S666")&fetch=Tasks,FormattedID,Name,Owner,State,Actuals,Estimate,ToDo"

Retrieving data from WCF service

Let's say I have database with two tables - Groups and Items.
Table Groups has only two columns: Id and Name.
Table Items has three columns: Id, GroupId and Name.
As you can see, there is one-to-many relation between Groups and Items.
I'm trying to build a web service using WCF and LINQ. I've added new LINQ to SQL classes file, and I've imported these two tables. Visual Studio has automatically generated proper classes for me.
After that, I've create simple client for the service, just to check if everything is working. After I call GetAllGroups() method, I get all groups from Groups table. But their property Items is always null.
So my question is - is there a way to force WCF to return whole class (whole Group class and all Items that belong to it)? Or is this the way it should behave?
EDIT: This is function inside WCF Service that returns all Groups:
public List<Group> GetAllGroups()
{
List<Group> groups = (from r in db.Groups select r).ToList();
return groups;
}
I've checked while debugging and every Group object inside GetAllGroups() function has it's items, but after client receives them - every Items property is set to null.
Most likely, you're experiencing the default "lazy-loading" behavior of Linq-to-SQL. When you debug and look at the .Items collection - that causes the items to be loaded. This doesn't happen however when your service code runs normally.
You can however enforce "eager-loading" of those items - try something like this:
(see Using DataLoadOptions to Control Deferred Loading or LINQ to SQL, Lazy Loading and Prefetching for more details)
public List<Group> GetAllGroups()
{
// this line should really be where you *instantiate* your "db" context!
db.DeferredLoadingEnabled = false;
DataLoadOptions dlo = new DataLoadOptions();
dlo.LoadWith<Group>(g => g.Items);
db.LoadOptions = dlo;
List<Group> groups = (from r in db.Groups select r).ToList();
return groups;
}
Do you get the Items collection populated now, when you call your service?