I currently have these options set in a combo box:
This box will show the projectIDs that a current company has which is set with the criteria. I just want to show the name of the project as people will not know just by the id. If I remove the check box for the projectID it will just remove that field completly and not show anything. I have debugged what companyBox.Value is and it is indeed a number for a company and if taken this id and replaced it with the following query which is built from the picture and it returns the results I want. I just cant get the values to show in the combo box.
SELECT projects.projectName
FROM companys INNER JOIN projects ON companys.companyID = projects.companyID
WHERE (((companys.companyID)=7));
Gives me all the projectNames where the companyID is 7
And as seen below that same query just gives me blank spaces instead of the names:
Ok, if you have say a query, then as noted, then you can use a "join" to pull in the other table (based on that "projectID").
So, for a general report etc., then your approach of using the query you have is correct.
HOWEVER!!!
For a combo box? They have this feature and ability built in. In other words you do NOT in general need a join.
The combo box has two parts:
A sql query that "drives" or "fills" the combo box. This can (and will be) of course based on the Projects table.
VERY important:
Our combo box is to save, store, put, use the project ID into a column in our CURRENT form. That form of course is based on a differnt table (the forms current table). So, keep in mind the two concpets:
Combo box can be driven by any table to display data.
Combo box will/can use a column from that "other" table to SAVE into a current column on the current form.
Now of course the Project "id" is the VALUE we want, but we sure as don't want to display that "project id" value, since as you note, humans want the nice looking text.
First Rule:
ALWAYS, but ALWAYS make sure the FIRST column of the combo box "sql query" is the column we WANT to save into the current form, but ALSO the column we are going to HIDE AND NOT show to the user.
So, a combo box can with great ease HIDE the first column. You can hide other columns, but as a general rule a VERY HIGH number of my combo boxs will have two columns. So, you might need company "id", but would want to display company name as nice text to the user, but store/save/use the "id" of company for this purpose.
So, in your case? Change the order of your columns.
You want:
ProjectID, ProjectName, and you ALSO can continue to have a filter based on company.
So, once you get above setup, and you WILL NOT need a sql join. Remember, the combo box has it own "whole sql statement" based on table projects.
So, the combo box will:
Save/store/use the ProjectID when you select a project.
And it will display the project name, but behind the scenes it will use + save ProjectID.
So, just make sure that you set the length of the first column in the combo box to 0 (to hide that projectID from display).
Next, make sure you set WHICH column value from the query the combo box is to save.
That column will be the FIRST column, so you want to set that to 1
Your combo settings will look something like this:
In above, the CONTROL source is your CURRENT form and table.
So, I want to get a Hotel "ID" from the table hotels, but I am going to save the results of the combo box selection INTO a column called Hotel_ID
And note VERY careful - I set the bound column = 1 (that is the FIRST value from the query that drives the combo box.
Next up:
We want to hide the first column value, so you need this setting in format tab of the property sheet for the combo box:
NOTE VERY close in above. I set the FIRST column width = 0. this is HOW you hide the "ID" of hotels - I only want the user to see the nice hotel name. (or in your case Project name).
But, the 2nd column, I have a width for the Hotel name (or in your case project name).
So, make your first column in the query for the combo box the "id" of project id. Set the width of the first column = 0.
So, the query that drives the combo box? It is based on the ONE table, but you need to ensure that the "id" that you going to use is the first column, and simple hide it from display.
So, a combo box has a sql query that drives the combo box, and that query in most cases will NOT be the current table.
So, you have to set BOTH settings (the column the combo sql query will use - but to avoid confusing, then just adopt the habit of making the 1st column the "id" or value you want from that sql.
But, after setting above, you STILL have to set what column to shove/put that column into on the current form. (that setting is the control source).
In effect, a combo box is a kind of look-up into the other table, and it can display nice user friendly text columns, but still use + store the ID.
So, your query should look more like this:
SELECT ID, projectName
FROM projects
WHERE (((companys.companyID)=7));
I don't know if your first column of Projects table is "ID" (or is it ProjectID), but as you can see, the combo box ONLY needs to be based on the one table, and with our new rule - we always use the first column of the query the "id" value we want.
Now, of course the above is "hard coded" for company, and your original query that drives the combo box was fine - just that the order of the columns display was incorrect.
I want a user to be able to choose the field they select from a table through the use of a combo box in an MS Access form. My combo box contains a list of all the field names in the table, and when the user selects one I want that field to be queried. Currently, the general syntax of my code looks like this but doesn't return any values when I run it.
SELECT FORMS![formName]!cboName
FROM tblName;
The form is working fine as far as I can tell so I'm pretty sure the issue is with my SQL but I can't figure out where. Any help is appreciated.
I have a form where I would like to include a search function. Optimally this would include a combo box where the user can select their Search Field, i.e. Name, SSN, etc. and a text box to retrieve input.
There will be two tables I'd like the information to pulled from. So I assume I'll need two subforms, each with a query for that table. Is there a way to tie in the combo and text boxes to both of these queries at once?
My ultimate goal is to allow users to search for a record (an address), which may be in one of two tables, then select that record and have it appended to a third table which will be a separate subform.
This is basically my solution to relating addresses with people to reduce the amount of typing necessary.
I'm using a linked view in Access from the SQL server.
That view contains an employee_name column and many other columns (like equipment , parking, room, date etc). There is a row for each new entry (for example an employee got a new phone at a date and then at another date he got another phone), therefore there are multiple rows for the same employee name.
What I need to achieve is having all the entries in a form from an employee.
What I have tried so far is creating a form based on that view and adding a combobox with the option "find a record on my form based on the value I selected in my combo box active". The problem was that I was seeing users multiple times due to the new enteries mentioned above. I fixed this by doing a select distinct on the employee name in the row source tab.
But now I'm getting only the first entry for an user, what I want is to get all the enteries (maybe in auto-generated textboxes, or anything which will be easy to export to excel, since that would be my next step - to have a button which can generate a report based on the user with all the corresponding entries) like I would have written SQL code like below:
select * from schemaName.viewName
where employee_name = '/*here use the selected name in the combobox'
Thank you for your help, I am a complete beginner to forms in Access and all of these great things one can achieve.
I need to create a drop-down box so that an employee can select a pre-set reason in the "RE:" field of a Report. There are only two selections that need to be in the box: "personal events" and "lack of adequate notice".
The report itself is already made and there are a number of fields that link back to the database - name, address, specific dates, etc that are already in the report. I've figured out how to make the drop-down box using the combo box function in a form but is there any way I can merge the combo box into the report?
I'm a beginner, by the way so I'm still figuring things out.
Currently your report sits on a query (query get relevant data from the table)
Steps to follow:-
Change the table by adding a column with the two options you just
mentioned above
Add combobox to Form with items as the two options
Adjust your query to use these options as a criteria to change
results returned by the query
Show the results in the report as you are showing right now.
If you have a code already, please post that snippet. So we can help you accordingly.
Some reference for you to get ideas
BUT I HAVE A DOUBT, ARE YOU TRYING TO SAY YOU WANT TO SWTICH BETWEEN TWO REPORTS BASED ON THE USER CHOICE SELECTED IN COMBOBOX?