I'm using a linked view in Access from the SQL server.
That view contains an employee_name column and many other columns (like equipment , parking, room, date etc). There is a row for each new entry (for example an employee got a new phone at a date and then at another date he got another phone), therefore there are multiple rows for the same employee name.
What I need to achieve is having all the entries in a form from an employee.
What I have tried so far is creating a form based on that view and adding a combobox with the option "find a record on my form based on the value I selected in my combo box active". The problem was that I was seeing users multiple times due to the new enteries mentioned above. I fixed this by doing a select distinct on the employee name in the row source tab.
But now I'm getting only the first entry for an user, what I want is to get all the enteries (maybe in auto-generated textboxes, or anything which will be easy to export to excel, since that would be my next step - to have a button which can generate a report based on the user with all the corresponding entries) like I would have written SQL code like below:
select * from schemaName.viewName
where employee_name = '/*here use the selected name in the combobox'
Thank you for your help, I am a complete beginner to forms in Access and all of these great things one can achieve.
Related
I currently have these options set in a combo box:
This box will show the projectIDs that a current company has which is set with the criteria. I just want to show the name of the project as people will not know just by the id. If I remove the check box for the projectID it will just remove that field completly and not show anything. I have debugged what companyBox.Value is and it is indeed a number for a company and if taken this id and replaced it with the following query which is built from the picture and it returns the results I want. I just cant get the values to show in the combo box.
SELECT projects.projectName
FROM companys INNER JOIN projects ON companys.companyID = projects.companyID
WHERE (((companys.companyID)=7));
Gives me all the projectNames where the companyID is 7
And as seen below that same query just gives me blank spaces instead of the names:
Ok, if you have say a query, then as noted, then you can use a "join" to pull in the other table (based on that "projectID").
So, for a general report etc., then your approach of using the query you have is correct.
HOWEVER!!!
For a combo box? They have this feature and ability built in. In other words you do NOT in general need a join.
The combo box has two parts:
A sql query that "drives" or "fills" the combo box. This can (and will be) of course based on the Projects table.
VERY important:
Our combo box is to save, store, put, use the project ID into a column in our CURRENT form. That form of course is based on a differnt table (the forms current table). So, keep in mind the two concpets:
Combo box can be driven by any table to display data.
Combo box will/can use a column from that "other" table to SAVE into a current column on the current form.
Now of course the Project "id" is the VALUE we want, but we sure as don't want to display that "project id" value, since as you note, humans want the nice looking text.
First Rule:
ALWAYS, but ALWAYS make sure the FIRST column of the combo box "sql query" is the column we WANT to save into the current form, but ALSO the column we are going to HIDE AND NOT show to the user.
So, a combo box can with great ease HIDE the first column. You can hide other columns, but as a general rule a VERY HIGH number of my combo boxs will have two columns. So, you might need company "id", but would want to display company name as nice text to the user, but store/save/use the "id" of company for this purpose.
So, in your case? Change the order of your columns.
You want:
ProjectID, ProjectName, and you ALSO can continue to have a filter based on company.
So, once you get above setup, and you WILL NOT need a sql join. Remember, the combo box has it own "whole sql statement" based on table projects.
So, the combo box will:
Save/store/use the ProjectID when you select a project.
And it will display the project name, but behind the scenes it will use + save ProjectID.
So, just make sure that you set the length of the first column in the combo box to 0 (to hide that projectID from display).
Next, make sure you set WHICH column value from the query the combo box is to save.
That column will be the FIRST column, so you want to set that to 1
Your combo settings will look something like this:
In above, the CONTROL source is your CURRENT form and table.
So, I want to get a Hotel "ID" from the table hotels, but I am going to save the results of the combo box selection INTO a column called Hotel_ID
And note VERY careful - I set the bound column = 1 (that is the FIRST value from the query that drives the combo box.
Next up:
We want to hide the first column value, so you need this setting in format tab of the property sheet for the combo box:
NOTE VERY close in above. I set the FIRST column width = 0. this is HOW you hide the "ID" of hotels - I only want the user to see the nice hotel name. (or in your case Project name).
But, the 2nd column, I have a width for the Hotel name (or in your case project name).
So, make your first column in the query for the combo box the "id" of project id. Set the width of the first column = 0.
So, the query that drives the combo box? It is based on the ONE table, but you need to ensure that the "id" that you going to use is the first column, and simple hide it from display.
So, a combo box has a sql query that drives the combo box, and that query in most cases will NOT be the current table.
So, you have to set BOTH settings (the column the combo sql query will use - but to avoid confusing, then just adopt the habit of making the 1st column the "id" or value you want from that sql.
But, after setting above, you STILL have to set what column to shove/put that column into on the current form. (that setting is the control source).
In effect, a combo box is a kind of look-up into the other table, and it can display nice user friendly text columns, but still use + store the ID.
So, your query should look more like this:
SELECT ID, projectName
FROM projects
WHERE (((companys.companyID)=7));
I don't know if your first column of Projects table is "ID" (or is it ProjectID), but as you can see, the combo box ONLY needs to be based on the one table, and with our new rule - we always use the first column of the query the "id" value we want.
Now, of course the above is "hard coded" for company, and your original query that drives the combo box was fine - just that the order of the columns display was incorrect.
I have a tbl_ProjectList that includes the project's Name and End Date.
A qry_cboProject queries this table to only display projects in a combobox on Subform A where the End Date is after the selected date on Subform B, both on Mainform C.
On Subform A, a macro copies (INSERT INTO SQL) projects from Subform B's previous months into the new months. However, if an out-of-date project gets copied over to a new month, the combobox field would be empty for that record, even though the Key exists on the back-end.
I've tried playing with the combobox's properties on Subform A by changing the Bound Column, Column Count, Column Widths, and Limit To List, but am only able to get the out-of-date project to display by its Key, rather than its Name.
The front-end reasoning for this macro is that employees do not have to repetitively select the same projects for each month, and employees already working on out-of-date projects may still need to put in some hours to close out the project.
Does anyone have any suggestions? Thank you in advance!
The order in which fields show up in you combo box depends on how the control source is querying the information i.e. to get name and not the key to show up in a combobox using the a control source query like the following:
SELECT Key, Name FROM tbl_ProjectList
You would need to set the following attributes:
Column Count: 2
Column Width: 0"; 2"
Bound Column: 1
It sounds like you may need to requery the control source as well. This should cause all the information to update.
#Parfait - apologies for not describing my problem in more detail. There are multiple subforms on one main form to allow the user to select a date in one subform, which populates projects on a second subform and responsibilities on a third subform.
Jeffrey's suggestion made me realize that the underlying query to the combobox should be adjusted for projects that are carried over into new months, where a foreign key exists in the underlying tbl_ProjectUserEntry
Therefore, I added a WHERE criteria to the query, which uses a DLookUp function to see if the foreign key exists:
DLookUp("[DateID]","tbl_ProjectUserEntry","[DateID] =" & Forms.frm_UserEntry.tbDateID) IS NOT NULL
frm_UserEntry is the main form..
Again, apologies for my brief description to a complex problem.
I have a database in access for which I made some forms, which is going pretty well.
I only have one small issue I am running into.
I have this form on which I have several comboboxes, which get their Row source from another table. That is working fine.
But for combobox B I wanted the options limited/filtered based on the selection in combobox A. So I filled the following in the row source of combobox B:
SELECT JOBS.Numbers
FROM JOBS
WHERE CITY = Me.CITY
So there is another combobox on the same before where the CITY is picked.
Now when open combobox B it asks me to fill in the city manually and then it filters/limits the options in the way I want. However, I want this to happen automatically based on the selection in combobox A (on the same form).
I hope you can help me.
Thanks in advance.
I find this feature very useful. For example I have a form where project managers select there name from a combobox(A) then in the next box(B) select their project. B uses the criteria from the first box to only list their projects.
Specifically the project table I pull the list from has an owner field. I use the name entered into A as criteria on the Owner to pull just their projects.
On the combobox query build I input the Owner criteria like this. The query runs then with whatever data is entered into boxA.
Forms![Main]![cboOwner]
On the first combo box "After Update" event add Me.ComboboxB.Requery. That will make combo box B refresh its contents based on the current value of combo box A every time A's value is changed.
I am trying to make a simple form that 'registers' users into a meeting. I'm trying to get the form to submit the meeting 'id' into the database but I wish to display a different value for the user (so that they do not stumble through meeting id's). I've added two columns to the query (meeting id and meeting information) but I am unsure how I would get the form to submit the meeting ID but display the meeting information for the current user.
EDIT: I've tried your method Chris but it doesn't seem to work.
Edits made:
http://i.stack.imgur.com/6IUuD.png
http://i.stack.imgur.com/3PTTZ.png
You need a rowsource query with TWO values because you have two columns. For example:
SELECT meeting_id, meeting_name
FROM meetings
In this case the 'bound column' property would be '1' because in the example you first select the meeting_id.
In the 'column width' property you then type "0cm;4cm". 0cm means that the first column (the IDs) will not be shown.
go to design view of the form and change the bound column to the number that represents the column you desire to have displayed. eg.
You can add the query at the Row Source as in the image a query builder will appear and you just create the query and save it.
I am new to Access and vb and i have failed to get the result what i am thinking to get ,hope i will resolve with your help guys
->my access database contains one table with following fields
firstname lastname middlename phone
I have two combo boxes and two textboxes
combobox- it populates firstname and based on this selection the other combo box has to fill with last name which i did successfully with the help of Me.Combo2.Requery
but i dont know how to fill middle and phone in textboxes
here i am failing in mapping recordset and connectionstring with my table and getting result to textbox value can any one help on this
You still have not said where the connection string comes from or why. The big advantage of Access is that it is fast and easy, for the most part, you do not need connection strings.
First, select your table, then choose create form. This will create a single form bound to the table. You could have created a query first and chosen that instead.
That is it. You have a form that displays your data. The key to this is the property sheet for the form, which you can find by switching to design view and double-clicking the small square at the top left of the form just under the form name. The property sheet will show the name of the table or query on the Data tab under the Record Source propery. You can, of course, set this property manually.
You can now add a combobox to select records, but you do not have to, there are navigation buttons at the bottom of the form.
To add a combobox that selects records on your form, you must have first bound a recordset to your form using the steps above. Next, ensure that the wizard is selected for the toolbox. Unless you have unselected it, it will be selected. Now choose combobox from the toolbox, it will open the wizard.
Choose find a record on my form and press next to choose the relevant ID field / column and any other fields that you need. When the wizard completes, in MS Access 2010 (and probably in 2007) it will add an embedded macro that finds your record and in earlier versions it will add code. Other properties set by the wizard will look something like this:
Row Source : SELECT ID, Firstname, Lastname FROM Table1
Column Count : 3
Column Widths : 0cm;2.54cm;2.54cm
Your table should have an ID, add one before you start, if it does not. The wizard will not add a Control Source when this option is selected because it is not needed, in fact, it would be a disaster to add a Control Source to a combo that finds records. Once again, you can do this manually. The code to find a record might look something like:
Private Sub MyCombo_AfterUpdate()
With Me.Recordset
.FindFirst "ID=" & Me.MyCombo
End With
End Sub
This works because the bound column of the combo is set to 1, the first field of the select statement, which is ID.
The combo includes two other fields / columns and you can refer to these in a textbox by setting the control source of the textbox to:
= MyCombo.Column(2) ''Lastname
Where you count columns from zero:
Row Source : ID (0), Firstname (1), Lastname (2)
Cascading combos are another story altogether, and you can read it here How to synchronize two combo boxes on a form in Access 2002 or in Access 2003 and here Is there a simple way of populating dropdown in this Access Database schema?