Export Power Queries from One Workbook to Another with VBA - vba

I am looking to transfer power queries from one workbook to another with VBA. I know how to do this manually but it is very cumbersome.
A power query can be accessed via the Workbook.Connections object.
I am currently attempting to port the queries over with a VBA function or Sub.
The manual process is as follows
for each query in workbook 1
open up workbook 1 and go to advanced editor - copy into a text editor
open up workbook 2 create query, and paste text into advanced editor
ensure source tables are the same - and run query to validate

I was able to solve it by using the Workbook.Query object.
here is my solution.
Public Sub FunctionToTest_ForStackOverflow()
' Doug.Long
Dim wb As Workbook
' create empty workbook
Set NewBook = Workbooks.Add
Set wb = NewBook
' copy queries
CopyPowerQueries ThisWorkbook, wb, True
End Sub
Public Sub CopyPowerQueries(wb1 As Workbook, wb2 As Workbook, Optional ByVal copySourceData As Boolean)
' Doug.Long
' copy power queries into new workbook
Dim qry As WorkbookQuery
For Each qry In wb1.Queries
' copy source data
If copySourceData Then
CopySourceDataFromPowerQuery wb1, wb2, qry
End If
' add query to workbook
wb2.Queries.Add qry.Name, qry.formula, qry.Description
Next
End Sub
Public Sub CopySourceDataFromPowerQuery(wb1 As Workbook, wb2 As Workbook, qry As WorkbookQuery)
' Doug.Long
' copy source data by pulling data out from workbook into other
Dim qryStr As String
Dim sourceStrCount As Integer
Dim i As Integer
Dim tbl As ListObject
Dim sht As Worksheet
sourceStrCount = (Len(qry.formula) - Len(Replace$(qry.formula, "Source = Excel.CurrentWorkbook()", ""))) / Len("Source = Excel.CurrentWorkbook()")
For i = 1 To sourceStrCount
qryStr = Split(Split(qry.formula, "Source = Excel.CurrentWorkbook(){[Name=""")(1), """]}")(0)
For Each sht In wb1.Worksheets
For Each tbl In sht.ListObjects
If tbl.Name = qryStr Then
If Not sheetExists(sht.Name) Then
sht.Copy After:=wb2.Sheets(wb2.Sheets.Count)
End If
End If
Next tbl
Next sht
Next i
qryStr = qry.formula
End Sub
Function sheetExists(sheetToFind As String) As Boolean
'http://stackoverflow.com/questions/6040164/excel-vba-if-worksheetwsname-exists
sheetExists = False
For Each sheet In Worksheets
If sheetToFind = sheet.Name Then
sheetExists = True
Exit Function
End If
Next sheet
End Function

Related

What code to use in copying the workbook, removing all macros (including form controls), and pasting to another New Workbook w/o removing formula?

I created a workbook that is automated with macro and I want to copy the whole workbook and paste it into another workbook and remove all macro's (including the form controls) except only the formulas.
My code is working copying the workbook and pasting to another workbook (including the formulas) and removing the macros. But the Form controls were still keep on appearing in the new workbook. What code do I need to add? Please help me. My code is written below:
Private Sub Label16_Click()
Unload Me
Dim NewWkb As Workbook
Dim xWkb As Workbook
Dim x As Integer
Set xWkb = Workbooks("Technical Support Database (Automated by MACRO).xlsb")
Set NewWkb = Workbooks.Add
NewWkb.SaveAs "C:\Users\TSJeddah\OneDrive - Delta Marketing Co\JIM FILES\Operation Files\" & "TS Database (No MACRO).xlsx"
For x = 1 To xWkb.Worksheets.Count - 1
xWkb.Sheets(x).Copy after:=NewWkb.Worksheets(NewWkb.Worksheets.Count)
Next x
End Sub
If you need to remove all form controls from the target workbook, you can do so with the following code:
Sub DeleteFormControlsFromWB(WB As Workbook)
Dim sh As Shape, ws As Worksheet
For Each ws In WB.Worksheets
For Each sh In ws.Shapes
If sh.Type = msoFormControl Or sh.Type = msoOLEControlObject Then
Debug.Print "Deleted Form control: " & sh.Name 'debug
sh.Delete
End If
Next
Next
End Sub
Sub UsageExample()
DeleteFormControlsFromWB ThisWorkbook
End Sub
Private Sub Label16_Click()
Unload Me
Dim NewWkb As Workbook
Dim xWkb As Workbook
Dim x As Integer
Set xWkb = Workbooks("Technical Support Database (Automated by
MACRO).xlsb")
Set NewWkb = Workbooks.Add
NewWkb.SaveAs "C:\Users\TSJeddah\Desktop\JIM\" & "TS Database (No
MACRO).xlsx"
Call UsageExample
For x = 1 To xWkb.Worksheets.Count - 1
xWkb.Sheets(x).Copy
after:=NewWkb.Worksheets(NewWkb.Worksheets.Count)
Next x
ActiveWorkbook.Close
Application.ScreenUpdating = True
End Sub

Run on the master workbook, check if there are any new or deleted worksheets in the daily input workbook

I am trying to figure out how to do this, any guidance would be great.
Setup: I work between 2 workbooks called Master and Daily Input
The Daily Input file contains 10 worksheets, each worksheet = 1 person's name. + 1 worksheet named "Input Template"
The Master workbook contains a bunch of different worksheets for different calculations. + 9 worksheet with the team member's names.
Assume currently there are 9 people in the team.
When new people join or leave the team, they will open / delete worksheets from the Daily Input workbook.
Therefore I want to:
New Team Member added a new worksheet scenario:
If Daily Input have a worksheet that Master does not (except Input Template), then create a new worksheet in Master with the same name. The new worksheet is copied from Output Template that is already in the Master file.
If Master have a worksheet that Daily Input does not (except a few worksheets for calculation), then just prompt a messagebox.
Currently I have written something that extracts all the sheet names from the Daily Input file, and then put it in the Master File but I am not sure how to make use of that...
Maybe load both sheet name lists into an array and compare?
Sub ObtainNameList()
Application.ScreenUpdating = False
Dim WkBk_Input As Workbook
Dim WkBk_Active As Workbook
Dim GetListFName As String
Dim GetListFPath As String
Dim FName As String
Dim FPath As String
Dim i As Integer
Set WkBk_Active = Application.ActiveWorkbook
FPath = WkBk_Active.Worksheets("Menu").Range("B1")
FName = WkBk_Active.Worksheets("Menu").Range("B2")
Set WkBk_Input = Application.Workbooks.Open(FPath & "\" & FName)
WkBk_Active.Worksheets("NameList").Range("A:A").ClearContents
For i = 1 To WkBk_Input.Sheets.Count
WkBk_Active.Worksheets("NameList").Range("A" & i).Value = WkBk_Input.Sheets(i).Name
Next i
WkBk_Input.Close
Application.ScreenUpdating = True
End Sub
This ought to work, but I'm on my phone so can't actually check it:
Sub CheckandCreate()
Dim Fpath As String
Dim Fname As String
Dim master As Workbook
Set master = ThisWorkbook 'assume running in master
Dim daily As Workbook
'set daily path and name here
Set daily = Workbooks.Open(Fpath & "\" & Fname)
Dim ws As Worksheet
For Each ws In daily.Worksheets
Select Case ws.Name
Case "Input Template" 'add ay other sheet names you want to ignore here
Case Else
If SheetNotExist(ws.Name, master) Then
AddSheet (ws.Name)
End If
End Select
Next ws
daily.Close False 'close daily without saving
End Sub
Function SheetNotExist(sheetname As String, where As Workbook) As Boolean
On Error GoTo nope
Dim ws As Worksheet
Set ws = where.Worksheets(sheetname) 'if sheet exists this will work
SheetNotExist = False
Exit Function
nope:
SheetNotExist = True 'will only get here if sheet doesn't exist
End Function
Sub AddSheet(sheetname As String)
Dim ws As Worksheet
ThisWorkbook.Worksheets("Output Template").Copy _ after:=ThisWorkbook.Worksheets(ThisWorkbook.Sheets.Count) 'copy to end of workbook
Set ws = ThisWorkbook.Worksheets(ThisWorkbook.Sheets.Count) 'new worksheet
ws.Name = sheetname
End Sub

VBA import data: exclude sheet if doesn't exist

I have built this code which import data from a workbook and paste it to another one. The original workbook is composed by hundred of sheets (one sheet for each country, identified by the ISO 2 digit code: AE, AL, AM, AR etc...). The macro is opening each one of these sheets, copying the same cell, and printing all these cells in a new workbook.
The problem is that if, for example, the sheet F(AM) doesn't exists, the macro stops. I would like to make sure that if a sheet doesn't exist, the macro continues with all the other sheets (namely F(AR), F(AT), F(AU)) till the end.
Someone has any suggestion?
Many thanks in advance!
Sub ImportData()
Dim Wb1 As Workbook
Dim MainBook As Workbook
Dim Path As String
Dim SheetName As String
'Specify input data
Path = Worksheets("Input").Range("C6").Value
'Decide in which target sheet print the results
SheetName = "Data"
'From which sheets you need to take the data?
OriginSheet145 = "F(AE)"
OriginSheet146 = "F(AL)"
OriginSheet147 = "F(AM)"
OriginSheet148 = "F(AR)"
OriginSheet149 = "F(AT)"
OriginSheet150 = "F(AU)"
'Set the origin workbook
Set Wb1 = Workbooks.Open(Path & "_20171231.xlsx")
'Set the target workbook
Set MainBook = ThisWorkbook
'Vlookup to identify the correct data point
Wb1.Sheets(OriginSheet145).Range("N25").FormulaR1C1 = "=VLOOKUP(""010"",C[-10]:C[-7],2,FALSE)"
Wb1.Sheets(OriginSheet146).Range("N26").FormulaR1C1 = "=VLOOKUP(""010"",C[-10]:C[-7],2,FALSE)"
Wb1.Sheets(OriginSheet147).Range("N27").FormulaR1C1 = "=VLOOKUP(""010"",C[-10]:C[-7],2,FALSE)"
Wb1.Sheets(OriginSheet148).Range("N28").FormulaR1C1 = "=VLOOKUP(""010"",C[-10]:C[-7],2,FALSE)"
Wb1.Sheets(OriginSheet149).Range("N29").FormulaR1C1 = "=VLOOKUP(""010"",C[-10]:C[-7],2,FALSE)"
Wb1.Sheets(OriginSheet150).Range("N30").FormulaR1C1 = "=VLOOKUP(""010"",C[-10]:C[-7],2,FALSE)"
'Copy the data point and paste in the target sheet
Wb1.Sheets(OriginSheet145).Range("N25").Copy
MainBook.Sheets(SheetName).Range("AW5").PasteSpecial xlPasteValues
Wb1.Sheets(OriginSheet146).Range("N26").Copy
MainBook.Sheets(SheetName).Range("AW6").PasteSpecial xlPasteValues
Wb1.Sheets(OriginSheet147).Range("N27").Copy
MainBook.Sheets(SheetName).Range("AW7").PasteSpecial xlPasteValues
Wb1.Sheets(OriginSheet148).Range("N28").Copy
MainBook.Sheets(SheetName).Range("AW8").PasteSpecial xlPasteValues
Wb1.Sheets(OriginSheet149).Range("N29").Copy
MainBook.Sheets(SheetName).Range("AW9").PasteSpecial xlPasteValues
Wb1.Sheets(OriginSheet150).Range("N30").Copy
MainBook.Save
Wb1.Close savechanges:=False
MsgBox "Data: imported!"
End Sub
This function returns TRUE or FALSE, indicating whether a worksheet named in string wsName exists in workbook object
Function wsExists(wb As Workbook, wsName As String) As Boolean
Dim ws: For Each ws In wb.Sheets
wsExists = (wsName = ws.Name): If wsExists Then Exit For
Next ws
End Function
Us an IF statement to skip the applicable code if the worksheet does not exist.
Edit:
I can tell that you put a lot of work into your code, which is awesome, so don't take it the wrong way when I say it gave me anxiety so I had to simplify it. ...there are a lot of unneeded steps.
I do believe the "right way" is "whatever way works", so kudo's on getting this far. There's a steep learning curve in programming, so I figured I'd offer an alternate code block to replace yours. (The Option Explicit goes at the very top of the module, and will "force" you to properly declare/handle variables, objects, etc.)
Without seeing your data I can't guarantee this will work - in fact it very likely a cell reference wrong somewhere that you'll have to try to figure out - if you choose to use this at all.
Option Explicit
Sub ImportData()
Const SheetName = "Data" 'destination sheet name
Const sourceFile = "_20171231.xlsx" 'source filename for some reason
Dim wbSrc As Workbook, wbDest As Workbook, sht As Variant
Dim stPath As String, arrSourceSht() As Variant, inRow As Long
Set wbDest = ThisWorkbook 'dest wb object
stPath = Worksheets("Input").Range("C6").Value 'source wb stPath
'create array of source sheet names "146-150":
arrSourceSht = Array("F(AE)", "F(AL)", "F(AM)", "F(AR)", "F(AT)", "F(AU)")
Set wbSrc = Workbooks.Open(stPath & sourceFile) 'open source wb
With wbSrc
'VLookup to identify the correct data point
inRow = 5 'current input row
For Each sht In arrSourceSht
If wsExists(wbSrc, CStr(sht)) Then
wbDest.Sheets(sht).Range("AW" & inRow) = Application._
WorksheetFunction.VLookup("010", Range(.Sheets(sht).Range("N" & _
20 + inRow).Offset(-10), .Sheets(sht).Range("N" & 20 + inRow).Offset(-7)), 2, False)
End If
inRow = inRow + 1 'new input row
Next sht
wbDest.Save 'save dest
.Close savechanges:=False 'don't save source
End With
MsgBox "Data: imported!"
End Sub
Function wsExists(wb As Workbook, wsName As String) As Boolean
Dim ws: For Each ws In wb.Sheets
wsExists = (wsName = ws.Name): If wsExists Then Exit For
Next ws
End Function
Let me know if you have any questions, I can walk you through how it works if you like. (I'm on here at least once a day.)

Excel - Copy between two workbooks in VBA

I have two workbooks in excel. I am trying to copy a worksheet from one workbook to another.
And after that I want to close the workbook where I had copied from.
What I have done so far:
Sub copy()
Workbooks.Open filename:= _
"C:\2016.xlsm"
ActiveWorkbook.Sheets("Grafic").Select
Selection.Copy Destination:=Workbooks("C:\Grafic.xlsx").Sheets("Sheet1").Range("A1")
End Sub
Thanks.
Maybe this helps
Option Explicit
Sub CopyIt()
Dim wb As Workbook
Dim copyWb As Workbook
Dim wks As Worksheet
Dim fileName As String, sheetName As String
fileName = "... complete filename ..."
sheetName = "... sheet name ..."
Set wb = Workbooks.Open(fileName:=fileName)
Set wks = wb.Sheets(sheetName)
Set copyWb = ThisWorkbook ' the workbook you would like to copy to
wks.copy before:=copyWb.Sheets(1)
wb.Close False
End Sub
Use
Application.Workbooks("2016.xlsm").Close
Close method has some parameters to set if you want to save changes or not.
More info:
Workbook.Close

Splitting Sheets into Separate Workbooks

I have a workbook with a master sheet for school report cards. I have a macro applied to a button for exporting information from the master sheet to separate, newly-generated sheets in the same workbook. A1:C71 is the template and goes to every new sheet, and the following columns of info, from D1:71 to Q1:71, each appear in separate sheets (always in D1:71).
Here's the screenshot (http://imgur.com/a/ZDOVb), and here's the code:
`Option Explicit
Sub parse_data()
Dim studsSht As Worksheet
Dim cell As Range
Dim stud As Variant
Set studsSht = Worksheets("Input")
With CreateObject("Scripting.Dictionary")
For Each cell In studsSht.Range("D7:Q7").SpecialCells(xlCellTypeConstants, xlTextValues)
.Item(cell.Value) = .Item(cell.Value) & cell.EntireColumn.Address(False, False) & ","
Next
For Each stud In .keys
Intersect(studsSht.UsedRange, studsSht.Range(Left(.Item(stud), Len(.Item(stud)) - 1))).Copy Destination:=GetSheet(CStr(stud)).Range("D1")
Next
End With
studsSht.Activate
End Sub
Function GetSheet(shtName As String) As Worksheet
On Error Resume Next
Set GetSheet = Worksheets(shtName)
If GetSheet Is Nothing Then
Set GetSheet = Sheets.Add(after:=Worksheets(Worksheets.Count))
GetSheet.Name = shtName
Sheets("Input").Range("A1:C71").Copy
GetSheet.Range("A1:D71").PasteSpecial xlAll
GetSheet.Range("A1:B71").EntireColumn.ColumnWidth = 17.57
GetSheet.Range("C1:C71").EntireColumn.ColumnWidth = 54.14
GetSheet.Range("D1:D71").EntireColumn.ColumnWidth = 22
End If
End Function`
I would now like to create a separate button to split the sheets into separate workbooks so that the master sheet can be kept for record keeping and the individual workbooks can be shared with parents online (without divulging the info of any kid to parents other than their own). I would like the workbooks to be saved with the existing name of the sheet, and wonder if there's a way to have the new workbooks automatically saved in the same folder as the original workbook without having to input a path name? (It does not share the same filename as any of the sheets).
I tried finding other code and modifying it, but I just get single blank workbooks and I need as many as have been generated (preferably full of data!), which varies depending on the class size. Here's the pathetic attempt:
`Sub split_Reports()
Dim splitPath As String
Dim w As Workbook
Dim ws As Worksheet
Dim i As Long, j As Long
Dim lastr As Long
Dim wbkName As String
Dim wksName As String
Set wsh = ThisWorkbook.Worksheets(1)
splitPath = "G:\splitWb\"
Set w = Workbooks.Add
For i = 1 To lastr
wbkName = ws
w.Worksheets.Add(After:=w.Worksheets(Worksheets.Count)).Name = ws
w.SaveAs splitPath
w.Close
Set w = Workbooks.Add
Next i
End Sub`
I have learned so much, and yet I know so little.
Maybe this will start you off, just some simple code to save each sheet as a new workbook. You would probably need some check that the sheet name is a valid file name.
Sub x()
Dim ws As Worksheet
For Each ws In ThisWorkbook.Sheets
ws.Copy
ActiveWorkbook.Close SaveChanges:=True, Filename:=ws.Name & ".xlsx"
Next ws
End Sub