I am trying to move mails from any folder to a very specific subfolder of a shared inbox. After trying many different things that did not work I tried to loop through every single folder in the inbox und check if it has the name I am looking for. When I try moving the mailitem, I get the message that the element could not be moved. After searching a little bit longer for the cause I found out, that apparently no folder inside of my inbox exist and the for each loop exits without checking a single entry. So how am I supposed to access a specific subfolder which i only know the name of?
Relevant code:
Private Const destFolder = "myfoldername"
Public Function MoveMail()
SelectedItems = Globals.ThisAddIn.Application.ActiveExplorer.Selection
For Each Item In SelectedItems
Call MoveSelectedMail(Item)
Next Item
End Function
Function MoveSelectedMail(Item As Outlook.MailItem)
Item.Move(GetFolderToMove(destFolder))
End Function
Function GetFolderToMove(ByVal FolderName As String) As Outlook.Folder
Dim NS As Outlook.NameSpace
Dim objOwner As Outlook.Recipient
NS = Globals.ThisAddIn.Application.GetNamespace("MAPI")
objOwner = NS.CreateRecipient("NameofSharedMailbox")
objOwner.Resolve()
If objOwner.Resolved Then
Dim inbox As Outlook.Folder
inbox = NS.GetSharedDefaultFolder(objOwner, OlDefaultFolders.olFolderInbox)
For Each folder As Outlook.Folder In inbox.Folders
MsgBox(folder.Name)
If folder.Name = FolderName Then
Return folder
End If
Next folder
End If
End Function
This is the code I used in VBA but did not work when I started trying to do the same thing as VSTO addin:
Function GetFolderToMove(ByVal FolderPath As String) As Outlook.Folder
Dim NS As Outlook.NameSpace
Dim objOwner As Outlook.Recipient
Set NS = Application.GetNamespace("MAPI")
Set objOwner = NS.CreateRecipient("NameofSharedMailbox")
objOwner.Resolve
If objOwner.Resolved Then
Set GetFolderPath = NS.GetSharedDefaultFolder(objOwner, olFolderInbox).Folders(destFolder)
End If
End Function
What I tried but did not help me solve this problem:
Tried returning only the shared inbox and this worked, however, the inbox is not the folder I want to move the mails to.
In short: I am trying to move a mail to a subfolder of a shared inbox but there seem to be no subfolders according to the error messages.
Hoping you can help me.
Edit:
My Problem might be a little bit out of place as it seems that there might be a problem with the permissions my outlook account has. If the problem is going to be resolved that way, I will update this thread and close ist.
I solved it - I am not entirely sure how exactly this could have happened but it certainly had to do with the permissions I had.
Related
I am having trouble getting my Outlook VBA code to recognize the subfolder in my Shared Tasks.
What I'm trying to do is create a macro that will automatically create a task in the department Shared Task folder. Tried Googling a variety of solutions to no avail. The code goes as follows:
Dim objApp As Outlook.Application
Dim defaultTasksFolder As Outlook.MAPIFolder
Dim subFolder As Outlook.MAPIFolder
Dim objNS As Outlook.NameSpace
Dim objMail As MailItem
Dim objItm As TaskItem
Set objApp = CreateObject("Outlook.Application")
Set objNS = objApp.GetNamespace("MAPI")
Set objMail = Outlook.Application.ActiveExplorer.Selection.Item(1)
Dim objOwner As Outlook.Recipient
Set objOwner = objNS.CreateRecipient("name#email.com")
objOwner.Resolve
If objOwner.Resolved Then
Set defaultTasksFolder = objNS.GetSharedDefaultFolder(objOwner, olFolderTasks)
subFolder = defaultTasksFolder.Folders("TestFolder") **ERROR OCCURS HERE - OBJECT COULD NOT BE FOUND**
Set objItm = subFolder.Items.Add(olTaskItem)
With objItm
.Subject = "Name- " & objMail.Subject
.StartDate = objMail.ReceivedTime
.Body = objMail.Body
End With
objItm.Save
MsgBox ("Task Created for e-mail: " & vbCrLf & objMail.Subject)
End If
End Sub
It errors out on subFolder = defaultTasksFolder.Folders("TestFolder"), saying that the object could not be found. I double and tripled checked the folder name.
Any ideas what might be causing this error? Thank you!!
First of all, add the Logon method before accessing MAPI, it will log to the profile if Outlook has just been started. If it is already running it will not affect anything. Then try to add both mailboxes as delegate stores (see the Advanced tab of the Exchange account properties dialog). You should see both mailboxes.
Finally, I'd try to iterate over all folders before to make sure the folder exists. Also, I'd recommend checking the recipient's name.
Keep in mind that Outlook might cache only the default folders, but not their suborders.
Can you see and access the subfolder in Outlook?
I have some VBA code in Outlook which behaves perfectly for the main Mailbox - however the same code is struggling when I add a secondary mailbox - this is Outlook 2016.
It seems to be struggling with reading the sub folders - I can get it to read mail items in the Inbox, but not the sub folders.
Code :
Dim sharedemail As Outlook.Recipient
Dim myOlApp As New Outlook.Application
Dim myNameSpace As Outlook.NameSpace
Dim myInbox As Outlook.MAPIFolder
Dim myDestFolder Outlook.MAPIFolder
Dim strSubject As String
Dim i As Integer
Set myNameSpace = myOlApp.GetNamespace("MAPI")
Set sharedemail = myNameSpace.CreateRecipient("recip#domain.com")
Set myInbox = myNameSpace.GetSharedDefaultFolder(sharedemail, olFolderInbox)
For itemCount = myInbox.items.Count To 1 Step -1 'Iterates from the end backwards
Set item = myInbox.items(itemCount)
strSubject = UCase(item.Subject)
Select Case True
Case InStr(strSubject, UCase("Holiday Request")) > 0
'Set destination folder
Set myDestFolder = myInbox.Folders("HolidayRequests")
'move the email out of inbox
item.Move myDestFolder
End Select
Next
It stalls at the Set myDestFolder line as it can't seem to select that sub folder - as I say same code seems to work fine in main Inbox?
Thanks
Keep in mind that Outlook keeps shared default folders in the primary OST file, and it does not sync the subfolders.
You can either
Uncheck the "Download shared folders" checkbox
Use Extended MAPI (C++ or Delphi) - that would be fairly complex as you'd need to retrieve the autodiscover XML for that mailbox and construct the store entry id appropriately.
use Redemption (I am its author) - its version of RDOSession.GetSharedDefaultFolder returns an online version of the folder (RDOFolder) with all its subfolders.
Simple enough line here:
Set navFol = navGroup.NavigationFolders.Add(cal)
This works as expected for any local calendars, but it instantly crashes Outlook if "cal" is a shared calendar. Anyone know a workaround to move shared calendars around between navigation folders? I'm quite new to VBA, just hacking my way around to get a macro to do a simple something for me -- or at least something which really should be simple if not for this.
I doubt it matters, but just in case, "cal" is being set in a for loop by iterating through a list of EntryIDs like so:
Set cal = Application.GetNamespace("MAPI").GetFolderFromID(str)
And it's not the variable assignment that's failing there (which is why the above line should be irrelevant). I can do anything else with the calendar whether or not it's shared: read the name, grab appointments from it, etc. Outlook just apparently does not like using shared calendars as arguments for NavigationFolders.Add().
EDIT: I'm talking about NON-default calendars shared via sharing invitations. GetDefaultSharedFolder or the like isn't what I want.
Try to use the GetSharedDefaultFolder method of the Namespace class to get the shared folder instead.
Sub ResolveName()
Dim myNamespace As Outlook.NameSpace
Dim myRecipient As Outlook.Recipient
Dim CalendarFolder As Outlook.Folder
Set myNamespace = Application.GetNamespace("MAPI")
Set myRecipient = myNamespace.CreateRecipient("Eugene Astafiev")
myRecipient.Resolve
If myRecipient.Resolved Then
Call ShowCalendar(myNamespace, myRecipient)
End If
End Sub
Sub ShowCalendar(myNamespace, myRecipient)
Dim CalendarFolder As Outlook.Folder
Set CalendarFolder = _
myNamespace.GetSharedDefaultFolder _
(myRecipient, olFolderCalendar)
CalendarFolder.Display
End Sub
The Add method of the NavigationFolders class adds the specified Folder, as a NavigationFolder object, to the end of the NavigationFolders collection.
I'm using the following code to move emails from my inbox to another folder called Supplier.
It currently works if the subject is 'Introduction' but not if the subject is 'my introduction'
what I want to do is add a line that says if subject or body is LIKE 'introduction' or is Like 'introduce' or Like 'Supply' etc...
Also I have multiple accounts in my outlook, at the moment this code only works for my default account, but I want it to work for my account called 'Purchasing#Hewden.co.uk', is there a way I can change this? my 'supplier' folder is within the inbox of my purchasing#hewden.co.uk account and I want to move the email from this inbox to the supplier folder.
Sub MoveItems()
Dim myNameSpace As Outlook.NameSpace
Dim myInbox As Outlook.Folder
Dim myDestFolder As Outlook.Folder
Dim myItems As Outlook.Items
Dim myItem As Object
Set myNameSpace = Application.GetNamespace("MAPI")
Set myInbox = myNameSpace.GetDefaultFolder(olFolderInbox)
Set myItems = myInbox.Items
Set myDestFolder = myInbox.Folders("Supplier")
Set myItem = myItems.Find("[Subject] = 'Introduction'")
While TypeName(myItem) <> "Nothing"
myItem.Move myDestFolder
Set myItem = myItems.FindNext
Wend
End Sub
I know that the question asked for code however this can be done much easier through the use of rules. If this answer is not wanted I will delete it.
Anyway you should read up on this and this to learn about rules, they are truly awesome.
You're going to want to create a new rule and have it filter based on a keyword within the subject line, you can just write 'introduction' and Outlook will know to look for that word.
You also have to specify where the email goes and, in my case, you also need to specify what kind of notification (if any) is displayed when new mail arrives.
All of this should be available under Rules -> Create New Rule.
Outlook wont let me send multiple drafts at the same time. Is there an easy way to send multiple drafts at once in outlook? without having to open each one individually?
From what i've read, seen and tried; this is not possible from within outlook itself, and thus a programming solution would be required, probably some VB script
ok, i found a bit of VB that does it:
`Public Sub SendDrafts()
Dim lDraftItem As Long
Dim myOutlook As Outlook.Application
Dim myNameSpace As Outlook.NameSpace
Dim myFolders As Outlook.Folders
Dim myDraftsFolder As Outlook.MAPIFolder
'Send all items in the "Drafts" folder that have a "To" address filled
'in.
'Setup Outlook
Set myOutlook = Outlook.Application
Set myNameSpace = myOutlook.GetNamespace("MAPI")
Set myFolders = myNameSpace.Folders
'Set Draft Folder. This will need modification based on where it's
'being run.
Set myDraftsFolder = myFolders("$MAILBOX").Folders("$DRAFTS")
'Loop through all Draft Items
For lDraftItem = myDraftsFolder.Items.Count To 1 Step -1
'Check for "To" address and only send if "To" is filled in.
If Len(Trim(myDraftsFolder.Items.Item(lDraftItem).To)) > 0 Then
'Send Item
myDraftsFolder.Items.Item(lDraftItem).Send
End If
Next lDraftItem
'Clean-up
Set myDraftsFolder = Nothing
Set myNameSpace = Nothing
Set myOutlook = Nothing
End Sub
just replace $MAILBOX with your mailbox name and $DRAFTS with the name of your drafts folder.
This has been personnaly tested and seems to work fine.
Not very different from author's answer, but still:
Sub SendDrafts()
Dim ns As NameSpace
Dim drafts As MAPIFolder
Dim Item As MailItem
Set ns = Application.GetNamespace("MAPI")
Set drafts = ns.GetDefaultFolder(olFolderDrafts) ' 16
For Each Item In drafts.Items
'Item.Send
Next
End Sub
Please be careful as it really sends all emails in your default draft folder. After uncommenting the send line. Dim lines to allow for autocompletion when inside Outlook macro editor.
A useful version, which I just tested in Outlook 2000:
Drag the emails you wish to send to the Outbox. They won't be sent automatically, but using this version of the prior posting sends them:
Sub SendOutbox()
Dim ns As NameSpace
Dim outbox As MAPIFolder
Dim Item As MailItem
Set ns = Application.GetNamespace("MAPI")
Set outbox = ns.GetDefaultFolder(olFolderOutbox) ' 16
For Each Item In outbox.Items
Item.Send
Next
End Sub
That way, you can be selective.
Yes, you can write a macro or add-in to do that.