This is probably a very simple question but I am having trouble solving it.
Every month I need to update the data in a workbook based on what I have in another one.
In the source workbook the data is separated in different sheets for each month (Sheet name ex: Forecast Jan, Forecast Feb ...).
In the destination workbook, my links are pretty simple:
=+'Q:\ ... \ [CLH_2016_01 Displaced inventory 2015-12-14.xlsm]**Forecast Aug**'!$C$65
What I am looking for is a way to change Forecast Aug with Forecast Sep.
I have tried the easy way with Ctrl + H but I have over 4000 formulas to change and it takes a while (almost an hour if it does not crash before the end).
Thanks in advance!
you can use indirect :
=INDIRECT("'Q:\ ... \ [CLH_2016_01 Displaced inventory 2015-12-14.xlsm]Forecast "&TEXT(TODAY(),"mmm")&"'!$C$65")
However, this will work only if the external workbook is open, which might be a problem if you have several different workbooks.
In that case, the workaround I had done in my previous job was to use INDIRECT.EXT, a function that performs INDIRECT and is able to check in closed workbooks.
However, this function is included in Morefunc.xll which is an external library, so you will require an installation.
Based on the solutions given by #Siddharth Rout and #Jeeped, here are two ways of improving the process:
-Change calculations to manual and then try Ctrl + H
-Your Find & Replace will likely be much quicker if you open the external file into the same application instance. The extended time to update would seem to be from re-evaluating each change individually.
Related
I am here for seeking any advice or opinion as I want to loop through every excel files in folder. As you can see from my attached picture, my excel files are different both in file types (.xls <> .xlsx) and filename (especially on 2018). I also need to loop through "Revised" or "revised" files as well since it is possibly that any file will be revised next time.
And yes, I also did some research on this. My understanding is I need to modify all of the file names into the pattern one before build up a VBA to loop. At first, I thought about decomposing all filenames and put it back in pattern form, but it sound too idealistic. Another way is using the date in each file to label the workbook name, but again I found that those date had different styles. Some files label the date by using string such as "January 2012" or "March 2014", while the others using the date form such as "19/08/2013".
Therefore, I would be appreciated if anyone could suggest me on;
How can I handle with the different file name (.xls and .xlsx) within the same VBA?
How should I deal with these different file names (some files have "revised" at the back; some do not have "-" between "Cons" and date; and some use month name instead of number)? Are they any pattern that I overlook?
Please noted that I am just a newbie VBA coder, so it would be great if you left your answers with an explanation or any kind of examples.
Many thanks.
--------------------------------------------------------[EDIT]-------------------------------------------------------------------
First of all sorry for my poor explanation before. I provided too few information to understand overall picture. Let's start this over again.
My data are about steel consumption which release from the authority
every month. My task is to gather all of these data (such as
production, import, export and consumption of every data in each
row) and generate into time series pattern (please see attached
excel screen)
As it is possibly that these data will be revised anytime, I thus
decide to download all of these file every time in every month (one
file per one month). In addition to those revised file, the
authority will unexpectedly rename those file for example, from
"Cons 201601.xlsx" into "Cons 201601 - revised.xlsx)". This make me
more difficult to work on this (please see attached folder for
reference).
Moreover, this authority seems to have a problem with file naming as
they had different pattern of filename in the past compare to the
present ones. Example is per below table; Cons 201701-Revised.xlsx
Cons 201710-Revised1.xlsx
Cons 201711.xlsx
Cons-200902.xls
Cons-201212_revise.xls
Cons-201401-revised.xls
I mention above file name in order to create a VBA to loop through
these file, select some content and paste into another workbook in
chronological order. This means that I cannot use "Loop while or Do
while function" in my VBA. At first I decided to use two integer
variables, both of which were set for years and months
(e.g. For i = 2009 to 2018 and For j = 1 to 12) in order to created the system of filename (such as filename = "Cons" & "-" & i & j). But,
as I stated before, non-patterned name by the authority had
prevented me from creating this kind of loop.
I also tried to use the date in cell B2 in figure 1 to label the
date in order to create the loop which I already explained before.
However, again, the authority did not use the same pattern to date
month and year. After I checked with many file, these are example of
the date style in cell B2 January 2012 (string)
February 2009 (string)
Jan-16 (1/1/2016 date in custom format)
Given above limitations, could you guys again suggest me any possible
way to create chronological loop so as to copy and paste data to another
workbook to form a set of time series data for each product?
Thank you for your kind help :)
Firstly, use FileSystemObject (include a reference to Microsoft Scripting Runtime in your VBA project) which has some helpful functions within it. You could always code your own, but why reinvent the wheel in this case?
Don't have time to codes something this morning, so here is the pseudocode:
Open a Folder using your known filepath
Loop through all the files in the Folder (For each f in Folder.Files
extract the date code from your filename (e.g. using RegEx)
Add to a collection (e.g. array or Dictionary item) of the filename and the extracted date code (your key).
(end loop)
Sort your collection based on the extracted date code
This now gives you an ordered list of files, which you can open in turn and extract the data. An added bonus is that the key in the collection gives you a consistent date representation which you can use as an index in your collated information.
If you just want to loop through all files in folder use this:
dim file as variant
file = Dir("<PathToFolder>")
While (file <> "")
'Your logic here
file = Dir
wend
thanks in advance.
I've spent nearly two days routing around but can't quite find/workout what I need.
I need to get an entire specific worksheet from a closed workbook without opening (even in the background).
Further info:
1) My source file has several sheets that I don't want/need. I only need one and it seems sloppy to copy all and trim the data down (plus it means moving large amounts of data unnecessarily).
2) The end goal of this is to save the sheet as a third, seperate, workbook. So if you know a way that helps this that doubles your awesomeness.
3)Targeting individual cells is not a viable solution, there's too much and the code would be huge/akward/cumbersome.
4) I've found a way to import all sheets into my operating/active workbook but cant figure out how to make it target a specific sheet (I'm missing osmehting simple I'm sure).
Test code snippet:
Dim Importsheet As Worksheet
Sheets.Add Type:= _
"C:\Users\haa\Documents\Personal\My Hours E2V-mk3.xlsm\"
Seems simple enough right?
5) Finally, I've seen some potential solution routes that uses "executeexcel4macro" (something I've never even seen before) but so far it only seems to target cell ranges not sheets.
That's all the key info. I really have dug around (and would have liked to crack this myself). Reminder that I'm looking for a way to do this without copying individual cells or opening the source sheet.
Thanks again campers!
4) I've found a way to import all sheets into my operating/active workbook but cant figure out how to make it target a specific sheet (I'm missing osmehting simple I'm sure). Test code snippet
Import all the sheets, then delete all but the one you want to keep.
I've been working on an independent project for a client of mine. They wanted to produce a button that, upon the user-click, it would open up a user-form and have a variety of macro-related options to choose from: a drop-down list, checkbox, option select button, etc.
I created a test formula and submitted it to the client; they enjoyed it thoroughly and decided to sent me a file to 'copy & paste' my original code within their excel file.
Problem is; because I'm a tad bit inexperienced with VBA I've run into a problem where once I click the button - the user form doesn't show up.
Below is a Dropbox link of the original file I created and it's original code; as well as the file that I am trying to copy.
Any help would be all welcome and appreciated.
Link to dropbox: https://www.dropbox.com/sh/l1t37lz8uritrua/AAAdWPGvw0GDZ6hW4SwmbBdRa?dl=0
OriginalProject.xlsm has a form named honor_roll_form which contains 100 lines of code.
CopyOfOriginal.xlsm has a form named UserForm1 which contains no useful code.
I do not believe there is any method of directly copying user forms from one workbook to another. Instead
Within VB Editor of OriginalProject.xlsm, select honor_roll_form.
Click File then Export File and save the form on your desktop or where ever you like.
You will now have two files on your desktop; one with an extension of frm and one with an extension of frx.
Within VB Editor of CopyOfOriginal.xlsm, click File then Import file.
Import honor_roll_form.frm
When I try clicking button "Honor Roll", I get "Method or data member not found" for project1Box. I will investigate after dinner (18:57 here) unless you tell me you already know why I am getting this error.
Extra comments in response to request from OP
It is late here but I have started looking down sub execute_button_Click within the second CopyOfOriginal.xlsm. I will comment on what I see even if it is not directly relevant to the non-execution of the macro.
If you open the VB Editor and look on the left you will see the Project Explorer. Near the top you will see:
Microsoft Excel Objects
Sheet1 (Sheet1)
I have always found this confusing. The first “Sheet1” is Excel’s Id for the worksheet and cannot be changed. The second “Sheet1” is the default name for the worksheet which can be changed. You can write Sheet1.Range("A1") or Worksheets("Sheet1").Range("A1"). That is: you can reference a worksheet by its Id or its name. You have named a variable of type Worksheet as Sheet1. Using Excel’s names as variable names can lead to bizarre errors so it is important to avoid doing anything like this.
It is better to always use meaningful names. At the moment, you know what Sheet1 means but if you come back to this macro in six or twelve months will you remember. I would use a variable as you have but I would name it WshtCis208 or WshtVBAProg or something similar.
Set ID = Range(Sheet1.Cells(2, 1), Sheet1.Cells(52, 1)) could be written as:
With WshtCis208
Set ID = Range(.Cells(2, 1), .Cells(52, 1))
End With
Using With statements produces faster code and, almost always, code that it easier to read.
“52” is the current bottom row for this table. Will you amend the macro for them every time they add or remove a student? There are several techniques for finding the last row, none of which is perfect in every situation. The technique that is the most convenient most of the time is:
Const ColCis208Id as Long = 1
Const ColCis208MidTermExam as Long = 5
Dim RowCis208Last as Long
RowCis208Last = .Cells(.Rows.Count, ColCis208Id).End(xlUp).Row
At the moment, column 1 is the Id column. It is perhaps unlikely that the Id column will move but it is very likely that some of the others columns will move when some new column is identified as useful. Do you want to scan the code trying to decide which 5s refer to the MidtermExam column when a Project3 column is added?
Constants allow you to name literals that might change. It makes your code easier to read and saves so much pain when a value changes.
.Rows.Count gives the number of rows in a worksheet for the current version of Excel so .Cells(.Rows.Count, ColCis208Id) identifies the bottom cell of column 1. End(xlUp).Row says go up until you hit a cell with a value and returns its row number. It is the VBA equivalent of Ctrl+Up.
The next statement subjectCount = … fails because projectBox does not exist on the form. You have changed the captions but not the names.
As far as I can see the form fails to execute because you have started updating it but have not finished.
a valueI've inherited a large VBA project and whilst I have lots of dev expereince I have a small amount of VBA. The code reads data off a sheet in the form:
Intersect(Range("colName"), .Rows(intCurrentRow)).Value
Where colName is a named range, or so I thought. I have searched all of the project code and the excel sheets and cannot find where colName is defined ?
So far I have searched the code, looked in Name Manager on the sheet and have googled furiously but hit a total blank. As I now need to read in another value from the Sheet I would really prefer to use the code that is currently used with another value instead of colName to reference my new data field.
Is there anything obvious I'm missing ?
Edits:
activesheet.range("colName").address gives a value of "$L:$l"
Its probably a hidden name.As Doug Glancy said, you can unhide it using VBA
Activeworkbook.Names("colName").Visible=True
If you are working with defined names you may find it useful to get My & Jan Karel Pieterse's Name Manager addin which (amongst many other things) handles hidden names. download from
http://www.decisionmodels.com/downloads.htm
It could be a hidden Name. Try:
ActiveWorkbook.Names("colName").Visible=True
I have a excel VBA macro that dynamically generates and deletes spreadsheets based on user input. However, when I open the VBA IDE, it seems that although I am naming my spreadsheets in the subs that create/delete them, the overall count is still increasing.
For example, depending on how far into execution my program is, under the "Microsoft Excel Objects" folder in my current project, the spreadsheets in the current workbook could look something like
Sheet101(Sheet3)
Sheet103(Sheet2)
Sheet104(Sheet1)
Or
Sheet81(Inputs)
Sheet83(Date Adjustment Interpolation)
Sheet84(Pricing)
Sheet85(Comparison)
No matter if I delete the rest of them and add one, it still picks up where the last highest one left off.
I don't know how many times this macro will be run and I'd feel a lot better about putting it out there if I could reset this annoying tally on the number of spreadsheets that have ever been generated, since I don't know for sure where excel will cut me off. Plus it's just annoying.
My Question:
I would like to know how to alter that spreadsheet number, or at least what the relevant object is for doing so.
Thanks!
Thanks to #dijkay s suggestion on code names, I've found some code to accomplish this.
ThisWorkbook.VBProject.VBComponents("Sheet1").name = "test"
Will change the code name of Sheet1 to test, so in the Excel Objects folder, it will appear as test(Sheet1) for example.
This option, however, requires messing around with some trust/security settings in each individual excel client running the macro, which is unsuitable for my purposes, unfortunately. You can also change the value manually by changing the (Name) property directly in the IDE through the properties window.
here are some ideas you can try...
Sheets(x).Name = "Sheet" & x
or (assuming in this example, 'Sheet3' doesn't already exist:
Set Sheet3 = sheets.Add
Sheet3.name = "Sheet3"
This is more cleanup than re-setting
cheers,
Micéal