I've got an Excel macro button that upon clicking, exports a number of worksheets in PDF format. VBA below.
The problem is that after the PDF has been exported the document ends up on a different worksheet to where the button is, and I cannot select any objects in the sheet or click anything in the ribbon, but I can select a cell in the sheet and I can move between sheets. (Excel 2007).
The solution I have discovered is to return to the worksheet where the button is located and click into any cell in that worksheet. Before clicking in any cell the macro button is sort of highlighted - the text is slightly darker than the other macro buttons in the page and there is a faint dotted line around the inside of the button. When I select any cell, the text returns to a normal color and the faint dotted line disappears. I am then able to select objects and use functions in the ribbon.
This is fine for me using the sheet, but as other people in my company will use this I want it to be easy to use. I would like not to have to return to the sheet where the button is to deselect the button, but be able to continue working immediately. I can share screenshots if need be
Sub PDFExportAllDashboards()
Dim myFile As Variant
Dim strFile As String
Dim ws As Worksheet
On Error GoTo errHandler
Dim arrSheets() As String
Dim sht As Worksheet
Dim i As Integer
Set ws = Worksheets("Dashboard - Focus IT")
i = 0
For Each sht In ActiveWorkbook.Worksheets
If InStr(1, sht.Name, "Dashboard") > 0 Then
ReDim Preserve arrSheets(i)
arrSheets(i) = sht.Name
i = i + 1
End If
Next sht
ThisWorkbook.Sheets(arrSheets).Select
strFile = Replace(Replace(ws.Name, " ", ""), ".", "_") _
& "_" _
& Format(Now(), "yyyy-mm-dd") _
& ".pdf"
strFile = ThisWorkbook.Path & "\" & strFile
myFile = Application.GetSaveAsFilename _
(InitialFileName:=strFile, _
FileFilter:="PDF Files (*.pdf), *.pdf", _
Title:="Save as")
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, _
Filename:=myFile, _
OpenAfterPublish:=True
MsgBox "PDF file has been created."
exitHandler:
Exit Sub
errHandler:
MsgBox "Could not create PDF file"
Resume exitHandler
End Sub
At the end of your macro (right after - MsgBox "PDF file has been created.") you can complete the same steps that you did manually in VBA
Return to sheet with:
WORKBOOK_NAME.Sheets("WORKSHEET_NAME").Activate
select a cell:
Range("A1").Select
Just fill in the correct workbook and worksheet name
Related
I am new to excel VBA. I have already written VBA code to select any Excel file and copy path of that file to cell A1. Using the path I am trying to copy contents of source file, Sheet7, while retaining cell formatting i.e. bold, borders, colors, etc.
My first error is appearing for file path. Currently cell A1 value = C:\Users\Personal\Documents\Excel files\Dummy-Data - Copy.xlsx.
When I try to read value of A1 cell, VBA throws me an error "Sorry, we couldn't find. Is it possible it was moved, renamed or deleted?" and automatically clears the value of cell A1. But when I give the same path directly in VBA script, it works! Can someone tell me how to get this fixed?
My second doubt is around copying cell formats. When I use wksht.paste to paste copied content to Sheet2, it just pastes all cell values without formatting. But when I try to use PasteSpecial following error occurs- "Application-defined or object-defined error" . Can someone help me correct this please?
Sub Button1_Click()
' define variables
Dim lastRow As Long
Dim myApp As Excel.Application
Dim wbk As Workbook
Dim wkSht As Object
Dim filePath As Variant
'on error statement
On Error GoTo errHandler:
' Select file path
Set myApp = CreateObject("Excel.application")
Sheet2.Range("A1").Value = filePath
Set wbk = myApp.Workbooks.Open(filePath)
'Set wbk = myApp.Workbooks.Open("C:\Users\Personal\Documents\Excel files\Dummy-Data - Copy.xlsx")
' Copy contents
Application.ScreenUpdating = False
lastRow = wbk.Sheets(7).Range("A" & Rows.Count).End(xlUp).Row
wbk.Sheets(7).Range("A2:Q" & lastRow).Copy
myApp.DisplayAlerts = False
wbk.Close
myApp.Quit
' Paste contents
Set wbk = Nothing
Set myApp = Nothing
Set wbk = ActiveWorkbook
Set wkSht = wbk.Sheets("Sheet2")
wkSht.Activate
Range("A2").Select
wkSht.Paste
'wkSht.PasteSpecial Paste:=xlPasteAll, Operation:=xlNone, SkipBlanks:= _
False, Transpose:=False
Application.ScreenUpdating = True
Exit Sub
'error block
errHandler:
MsgBox "An Error has Occurred " & vbCrLf & "The error number is: " _
& Err.Number & vbCrLf & Err.Description & vbCrLf & _
"Please follow instruction sheet"
End Sub
My first error is appearing for file path. Currently cell A1 value = C:\Users\Personal\Documents\Excel files\Dummy-Data - Copy.xlsx. When I try to read value of A1 cell, VBA throws me an error "Sorry, we couldn't find. Is it possible it was moved, renamed or deleted?" and automatically clears the value of cell A1.
You're not setting a var's value to the value of a cell, you're setting the cell's value to a blank var thereby erasing the cell's value. It should be filePath = Sheet2.Range("A1").Value, (the reverse of what you have above).
When I use wksht.paste to paste copied content to Sheet2, it just pastes all cell values without formatting.
You're not just pasting between workbooks; you're pasting between workbooks open in separate application instances. You lose detail like formatting when pasting across instances. In any event, the separate Excel.Application seems wholly unnecessary.
Option Explicit
Sub Button1_Click()
' define variables
Dim lastRow As Long
Dim wbk As Workbook
Dim filePath As Variant
'on error statement
On Error GoTo errHandler:
' Select file path
filePath = Sheet2.Range("A1").Value
Set wbk = Workbooks.Open(filePath)
'Set wbk = Workbooks.Open("C:\Users\Personal\Documents\Excel files\Dummy-Data - Copy.xlsx")
' Copy contents & Paste contents
Application.ScreenUpdating = False
lastRow = wbk.Sheets(7).Range("A" & Rows.Count).End(xlUp).Row
wbk.Sheets(7).Range("A2:Q" & lastRow).Copy _
Destination:=Sheet2.Range("A2")
'shouldn't have to disable alerts
'Application.DisplayAlerts = False
wbk.Close savechanges:=False
'Application.DisplayAlerts = True
'
Application.ScreenUpdating = True
Exit Sub
'error block
errHandler:
MsgBox "An Error has Occurred " & vbCrLf & "The error number is: " _
& Err.Number & vbCrLf & Err.Description & vbCrLf & _
"Please follow instruction sheet"
End Sub
The naked worksheet codename references should be valid within ThisWorkbook.
I've been trying to get an easy printout (in PDF using a single button) of one sheet with only active range and one chart located in another sheet. I've got everything working, except after I print, both sheets are grouped together and I can't edit my chart.
I'm trying to make this foolproof and easy for coworkers during real time operations. Right now I can right-click and select 'Ungroup sheets' to fix it, but I hate to have to do that each time (or explain that it needs to be done).
I tried to select a sheet, a different sheet, only one sheet etc. I can't figure out how to get VBA to ungroup the sheets at the end. Any ideas?
Sub CustomPrint()
'if statement to ask for file path
If Dir(Environ("commonprogramfiles") & "\Microsoft Shared\OFFICE" _
& Format(Val(Application.Version), "00") & "\EXP_PDF.DLL") <> "" Then
If FixedFilePathName = "" Then
'Open the GetSaveAsFilename dialog to enter a file name for the PDF file.
FileFormatstr = "PDF Files (*.pdf), *.pdf"
fname = Application.GetSaveAsFilename("", filefilter:=FileFormatstr, _
Title:="Create PDF")
'If you cancel this dialog, exit the function.
If fname = False Then Exit Sub
Else
fname = FixedFilePathName
End If
'Dynamic reference to RT drilling data
Dim LastRow As Long
Dim LastColumn As Long
Dim StartCell As Range
Dim sht As Worksheet
Set sht = Worksheets("rt drilling data")
Set StartCell = Range("A1")
'Refresh UsedRange
Worksheets("rt drilling data").UsedRange
'Find Last Row
LastRow = sht.Cells.Find("*", SearchOrder:=xlByRows, SearchDirection:=xlPrevious).Row
'Select Range
sht.Range("A1:K" & LastRow).Select
Sheets("Chart Update").Activate
ActiveSheet.ChartObjects(1).Select
ThisWorkbook.Sheets(Array("chart update", "RT drilling data")).Select
ActiveSheet.ExportAsFixedFormat Type:=xlTypePDF, _
Filename:=fname, IgnorePrintAreas:=False
'If the export is successful, return the file name.
If Dir(fname) <> "" Then RDB_Create_PDF = fname
End If
If OverwriteIfFileExist = False Then
If Dir(fname) <> "" Then Exit Sub
End If
On Error GoTo 0
Worksheets("ws model updates").Select
End Sub
If Dir(fname) <> "" Then Exit Sub will bypass Worksheets("ws model updates").Select
If OverwriteIfFileExist = False Then
If Dir(fname) <> "" Then
Worksheets("ws model updates").Select
Exit Sub
End If
End If
Hello thanks for reading my question, I have a Workbook with hidden templates and most of them are used as Excel .xlsx spreadsheet however one of them requires a module to be inserted for it to work. I thought simple enough just add a param to my function that creates the workbook.
It doesn't seem to work because i get an error "Error Number 1004 This extension can not be used with the selected file type. Change the file extension in the file name text box or select a different file type blabla"
Public Function gWrkBook(template As String, Optional wbMacro As Boolean) As Workbook
Dim wbNew As Workbook
Dim wsTemplate As Worksheet, wsSummary As Worksheet
Set wsTemplate = ThisWorkbook.Worksheets(template) '===== Create new workbook and copy template
wsTemplate.Visible = True
'
Set wbNew = Workbooks.Add 'Create New file
wsTemplate.Copy Before:=wbNew.Sheets(1) 'Copy template to new workbook
'Rename sheet
On Error GoTo ErrSheetName
wbNew.Sheets(1).Name = "SUMMARY"
Set wsSummary = wbNew.Sheets("SUMMARY")
wsTemplate.Visible = False '===== Clean up
Call gRemoveUnwanted("sheets", wbNew) 'Mod7 '==== Get SaveAs filename and save file
If wbMacro = True Then
vFileName = Application.GetSaveAsFilename(Filname, "Excel Macro-Enabled workbook(*.xlsm), *.xlsm", Title:="SaveAs Workbook Macro-Enabled")
Else
vFileName = Application.GetSaveAsFilename(FileFilter:="Microsoft Excel Workbooks, *.xlsx", Title:="SaveAs Workbook")
End If
On Error GoTo ErrFileName
wbNew.SaveAs Filename:=vFileName
Set gWrkBook = wbNew 'must assign it this way?? not sure why R2
Exit Function
ErrSheetName:
NewSheetName = InputBox("Worksheet exists, try a different name." & vbCrLf & "Enter Sheet Name.")
Resume
ErrFileName:
MsgBox "Error Number " & _
Err.Number & vbCrLf & _
Error(Err) & vbCrLf & _
"Try Again!", _
vbExclamation + vbOKOnly, _
"ERROR!"
vFileName = Application.GetSaveAsFilename(FileFilter:="Microsoft Excel Workbooks, *.xls; *.xlsx", _
Title:="SaveAs Workbook")
Resume
End Function
Try:
wbNew.SaveAs(Filename:=vFileName, FileFormat:=xlOpenXMLWorkbookMacroEnabled)
For more information, please read documentation:
VBA SaveAs
VBA File Format XlFileFormat Enumeration.
I have added a button in excel sheet and added following codes in vba window of that button. Now when I click this button i.e. when I run the codes it saves the excel sheet in pdf form whose name it takes from cell no H8 and saves it at M:\formats. Moreover it also saves the same excel sheet in .xlsx format at M:\formats\excels. But here the problem is when I run the codes it closes the excel sheet in which I have added the codes and opens the file which is saved by the codes. For example I made abc.xlsm excel sheet and added the codes in vb window, now xyz is written in cell no h8 in abc.xlsm excel sheet, now when I will run the codes it closes abc.xlsm and all codes are shown in xyz.xlsx excel sheet. I want it should only save the file in xlsx format it requisite location. It should not close the base file (which is abc.xlsx in the above example) and should not open the saved file (which is xyz.xlsx in the above example). Moreover I want that the saved file (xyz.xlsx in the above example) should not contain any vba coding. In another words it should be just like the backup copy for the base file (which is abc.xlsx in the above example). Kindly help me in to modify these codes to them as I want. I will be highly obliged to you. Thanks
Sub ExportAPDF_and_SaveAsXLSX()
Dim wsThisWorkSheet As Worksheet
Dim objFileSystemObject As New Scripting.FileSystemObject
Dim strFileName As String
Dim strBasePath As String
strBasePath = "M:\formats\"
strFileName = Range("H8")
On Error GoTo errHandler
Set wsThisWorkSheet = ActiveSheet
wsThisWorkSheet.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=strBasePath & strFileName, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
MsgBox "PDF file has been created."
strBasePath = "M:\formats\excels\"
strFileName = Range("H8")
Application.DisplayAlerts = False
strFileName = objFileSystemObject.GetBaseName(strFileName) & ".xlsx"
wsThisWorkSheet.SaveAs Filename:=strBasePath & strFileName,
FileFormat:=xlOpenXMLWorkbook
Application.DisplayAlerts = False
MsgBox "Workbook now saved in XLSX format."
exitHandler:
Exit Sub
errHandler:
MsgBox "Could not create PDF file"
Resume exitHandler
End Sub
Here is the code, with just two small changes. Both new sets of lines have the comment "New" in front of them.
Also just tidied up the error handling routine a little bit.
The way it works is this:
Store the filename of the current workbook in the variable 'strMasterWorkbookFilename'
The PDF file is created by 'exporting' the worksheet.
The Excel worksheet is then saved as an XLSX. This effectively 'closes' the original workbook.
3.1 The Button ("Button 8") is removed from the new XLSX worksheet and the workbook is saved again.
The code then re-opens the original workbook ('strMasterWorkbookFilename') and closes the current workbook.
Notes - Saving as the XLSX will remove the Macro code from the saved file. The Macro will remain in the main 'master' file.
Sub ExportAPDF_and_SaveAsXLSX()
Dim wsThisWorkSheet As Worksheet
Dim objFileSystemObject As New Scripting.FileSystemObject
Dim strFileName As String
Dim strBasePath As String
' NEW
Dim strMasterWorkbookFilename As String
strMasterWorkbookFilename = ThisWorkbook.FullName
strBasePath = "M:\formats\"
strFileName = Range("H8")
On Error GoTo errHandler
Set wsThisWorkSheet = ActiveSheet
wsThisWorkSheet.ExportAsFixedFormat _
Type:=xlTypePDF, _
Filename:=strBasePath & strFileName, _
Quality:=xlQualityStandard, _
IncludeDocProperties:=True, _
IgnorePrintAreas:=False, _
OpenAfterPublish:=False
MsgBox "PDF file has been created."
Application.DisplayAlerts = False
strFileName = objFileSystemObject.GetBaseName(strFileName) & ".xlsx"
wsThisWorkSheet.SaveAs Filename:=strBasePath & strFileName, FileFormat:=xlOpenXMLWorkbook
wsThisWorkSheet.Shapes("Button 8").Delete
ActiveWorkbook.Save
Application.DisplayAlerts = False
MsgBox "Workbook now saved in XLSX format."
' NEW
Workbooks.Open strMasterWorkbookFilename
Workbooks(strFileName).Close SaveChanges:=False
exitHandler:
Exit Sub
errHandler:
MsgBox "Error Saving file. The error is " & vbCrLf & Chr(34) & Err.Description & Chr(34)
Resume exitHandler
End Sub
Thanks for posting this as a new question. If I'd carried on modifying the original code in the first question, it would not have been useful for anyone else reading your original post.
I am working on writing a VBA code to export some of the sheets in excel to same PDF. I have several chart sheets in my excel file each of which name ends with "(name)_Chart".
I want to export all sheets with names ending wioth chart to one PDF file.
Here is the code I am trying to write.
Sub FindWS()
'look if it at least contains part of the name
Dim s As Worksheet
Dim strPath As String
strPath = ActiveWorkbook.Path & "\"
For Each s In ThisWorkbook.Sheets
If InStr(1, s.Name, Chart) Then
s.Activate
ActiveSheet.ExportAsFixedFormat xlTypePDF, strPath & s.Name & ".pdf"
Exit Sub
End If
Next s
End Sub
This code is not limting export to only the chart sheets but exporting thy whole workbook. Can anyone help me with figurint out whats is missing in my code.
Thanks!
MODIFIED CODE:
Sub FindWS()
'look if it at least contains part of the name
Dim s As Worksheet
Dim strPath As String
strPath = ActiveWorkbook.Path & "\"
For Each s In ThisWorkbook.Worksheets
If InStr(1, s.Name, "Chart") = 0 Then
' Hide the sheet so it is not exported as PDF
s.Visible = False
End If
Next s
With ActiveWorkbook
.ExportAsFixedFormat xlTypePDF, strPath & "TEST.pdf"
End With
End Sub
I am surprised that your code is running in the first place :) You should have actually got an error run time error '13', type mismatch
Sheets and Worksheets are two different things in Excel
The Worksheets collection is a collection of all the Worksheet objects in the specified or active workbook. Each Worksheet object represents a worksheet. Whereas the Sheets collection, on the other hand, consist of not only a collection of worksheets but also other types of sheets to include Chart sheets, Excel 4.0 macro sheets and Excel 5.0 dialog sheets.
So if you declare your object as Worksheet
Dim s As Worksheet
Then ensure that while looping you loop through the correct collection
For Each s In ThisWorkbook.Worksheets
and not
For Each s In ThisWorkbook.Sheets
else you will get a run time error '13', type mismatch
FOLLOWUP (Based on Comments)
# Siddharth: 1. Yes, I want to export Chart sheets that ends with name "Chart". 2. I want all those charts in one PDF and the name of the PDF should be the "original" file name. (I will have to save the final PDF files in different location so there will be no overlapping of files.) – datacentric
Option Explicit
Sub Sample()
Dim ws As Object
Dim strPath As String, OriginalName As String, Filename As String
On Error GoTo Whoa
'~~> Get activeworkbook path
strPath = ActiveWorkbook.Path & "\"
'~~> Get just the name without extension and path
OriginalName = Left(ActiveWorkbook.Name, (InStrRev(ActiveWorkbook.Name, ".", -1, vbTextCompare) - 1))
'~~> PDF File name
Filename = strPath & OriginalName & ".pdf"
'~~> Loop through Sheets Collesction
For Each ws In ActiveWorkbook.Sheets
'~~> Check if it is a Chart Sheet and also it ends in "Chart"
If ws.Type = 3 And UCase(Right(Trim(ws.Name), 5)) = "CHART" Then
ws.Visible = True
Else
ws.Visible = False
End If
Next ws
'~~> Export to pdf
ActiveWorkbook.ExportAsFixedFormat xlTypePDF, Filename
LetsContinue:
Exit Sub
Whoa:
MsgBox Err.Description
Resume LetsContinue
End Sub
This code will look through all the sheets. If the sheet name doesn't match it will hide it. When it's finished that it exports all visible sheets into one PDF. Make sure yuo don't save the Excel file afterwards or the sheets will remain hidden.
Of course this code is not tested so if you have issues ask back (or try and resolve themself as you may learn something)
Sub FindWS()
'look if it at least contains part of the name
Dim s As Worksheet
Dim strPath As String
strPath = ActiveWorkbook.Path & "\"
For Each s In ThisWorkbook.Sheets
If InStr(1, s.Name, "Chart") = 0 Then
' Hide the sheet so it is not exported as PDF
s.Visible = False
End If
Next s
' Export all sheets as PDF
ActiveSheet.ExportAsFixedFormat xlTypePDF, strPath & "TEST.pdf"
End Sub