If any cell contains the text "example", this cell + the two cells on the same row to the right of, to be highlighted.
So for instance
B5 contains "example", b5,c5,d5 need to be highlighted orange
b9 contains "example", b9,c9,d9 need to be highlighted orange.
And so forth across the whole sheet. Multiple rows and multiple columns could contain the specific text.
Any assistance, examples appreciated.
Private Sub CommandButton1_Click()
row_number = 4
Do
DoEvents
row_number = row_number + 1
swing_data = Sheet1.Range("B" & row_number)
If InStr(swing_data, "Test") >= 1 Then
With Range("B" & row_number).Offset(, 2).Interior
.Pattern = x1solid
.PatternColorIndex = x1automatic
.Color = 65535
.PatternTintAndShade = 0
End With
End If
Loop Until swing_data = ""
End Sub
This is not highlighting the 2 cells to the right, and if there is a blank cell it's stopping. Also it's only working on one column. Needs to work on columns B, E, N, Q, Z, AC,
Changed this line
<<code>With Range("B" & row_number).Offset(, 2).Interiorcode>
To read <code>With Range("B" & row_number).resize(, 3).Interiorcode>
And it works.
Would the be an easier way to include multiple columns in this...?
Conditional formatting:
As multiple columns may contain your criteria you need a bit more complex formula (conditional formatting - use a formula...): =or(iferror(rc[-1]="example",false),iferror(rc[-2]="example",false),rc="example") - notes: I switch to R1C1 reference style before entering conditional formatting as I find it mite clear there; iferror is necessary to make formula working also in first and second columns.
VBA:
you can use VBA find object to cycle through all instances and change formatting there (I think built-in help and maybe recording some short macros give you enough information to create it)
You can do this with conditional formatting if you want to avoid VBA. Select the cells you want you want to apply the formatting to (say B1:D10), Click conditional formatting -> New Rule... -> Use a formula to determine which cells to format. Use this formula
=EXACT($B1,"example")
The $ in front of the column makes sure only that column is looked at, the row will be independent. You then need to change the formatting to whatever you want. In your case change the fill to orange.
Related
I have a workstation inventory list that has a purchase date in cell "D" in which I have cell "I2" with =TODAY(). Cell "E" has a formula of =ROUND(YEARFRAC(D3,$I$2),0) to get the # of years value in Cell "E".
My question is regarding cell "F" I'd like for the cell to automatically change color based on the numbers of years in cell "E", but I'm struggling to do so. With either conditional formatting or finding a good macro to do so.
I have attached a screenshot to give you folks a better idea. I might've missed a similar thread while doing my research, but if anyone knows where I could look. That's a good answer for me.
You can use the regular conditional formatting:
Select "Use a formula to determine which cells to format" , set the rule like in the screen-shot below (if Years >= 1 and Years <=3).
Apply this formula to your entire range (don't forget to remove the $ sign before the row number so it will change with the rows numbers).
Repeat this step by adding 2 more rules for the other scenarios (same type by using a formula):
(if Years > 3 and Years <=4) then Yellow.
(if Years > 5) then Red. In your post you wrote: (Years > 5) in your legend in the right, but in your requested screen-shot you actually want to display if (Years >= 5) then Red. so you need to decide which one you want.
Select ColumnF and HOME > Styles - Conditional Formatting, New Rule..., Use a formula to determine which cells to format and Format values where this formula is true::
=AND(ROW()>2,E1>4,E1<>"")
Format..., select red Fill, OK, OK.
Then add a new rule of:
=AND(ROW()>2,E1<5,E1<>"")
with yellow fill and finally a third rule (though you could choose to apply a 'standard' fill instead) of:
=AND(ROW()>2,E1<4,E1<>"")
with the rather strange colour fill.
[1] If not added in the above order they should be rearranged in the Conditional Formatting Rules Manager window with red at the bottom and yellow in the middle.
[2] Check Stop if True for all three rules (or at least the top two).
[3] 0 is covered within the same rule as 1 to 3 years.
[4] To simplify range selection and updating all rules apply to the entire column. This though has complicated avoiding applying the formatting to the first two rows and any that are blank in ColumnE.
Try below conditions, it worked for me. You need to apply three different rules on same range
=$K$5>=5 - Red
=AND($K$5<5,$K$5>3) -Yellow
=AND($K$5>=1,$K$5<=3) - Green
I tend to limit conditional formatting to cases where I use them for a quite small and FIXED (never to be changed/added/deleted/moved) number of cells
Otherwise in the medium/long run it can both result in a worksheet mess (after copying&pasting and/or inserting/deleting cells) and size increase
That's why for the colouring of cells down a list I'd always use a VBA approach, like the following code:
Option Explicit
Public Sub main()
Dim cell As Range
Dim firstColor As Long, secondColor As Long, thirdColor As Long
With Worksheets("Inventory") '<--| change "Inventory" to your actual sheet name
firstColor = .Range("I9").Interior.Color '<--| change "I9" to your actual cell address with "1st color"
secondColor = .Range("I10").Interior.Color '<--| change "I10" to your actual cell address with "2nd color"
thirdColor = .Range("I11").Interior.Color '<--| change "I11" to your actual cell address with "3rd color"
For Each cell In .Range("E3", .Cells(.Rows.Count, "E").End(xlUp)).SpecialCells(XlCellType.xlCellTypeFormulas, xlNumbers) '<--| loop through column "E" from row 3 down to last non empty row cells with numbers deriving from formulas only
cell.Offset(, 1).Interior.Color = Switch(cell.value <= 3, firstColor, cell.value <= 4, secondColor, cell.value > 4, thirdColor) '<--| adjust current cell adjacent one color according to current cell value
Next cell
End With
End Sub
Note: I adjusted Switch() function conditions to match your example column "E" and "F" result, which is slightly different from what would come out of your "NO. Of Years" range legenda. Also, this latter has its first two ranges overlapping each other
Introduction
I have some spreadsheets like the following.
Here the header is on rows 16 and 17. There is a "header" to the left (not shown) among the earlier rows and columns that includes a picture, some non-tabular data, a legend, etc., that is unimportant here. Header text on row 16 is obfuscated because reasons. Data marked in bold red indicates that that sample point has undergone some process. Here is the code snippet from the script that highlights those data points in bold red.
' Traverse columns applying redding until hitting the row end, Comment, or SpGr: whichever comes first
For currIndex = abcDateCol + 1 To lastCol
' Check for exit conditions:
If Cells(abcDateRowDesc, currIndex).Value() = "Comments" Then Exit For
If Cells(abcDateRowDesc, currIndex).Value() <> "" Then
If Cells(abcDateRowDesc, currIndex + 1).Value() = "process" Then
' Looks like we have a column of something Red-able
Columns(ColumnLetter(currIndex) & ":" & ColumnLetter(currIndex + 1)).Select
Selection.AutoFilter ' Turn on autofiltering (hopefully)
Selection.AutoFilter Field:=2, Criteria1:="=1", Operator:=xlOr, Criteria2:="=e"
Selection.Font.ColorIndex = 3
Selection.Font.Bold = True
Selection.AutoFilter ' Turn off autofiltering
Columns(ColumnLetter(currIndex + 1) & ":" & ColumnLetter(currIndex + 1)).EntireColumn.Delete Shift:=xlToLeft
End If
End If
Next currIndex
Context
Here, abcDateCol refers to column AE, lastCol refers to column AQ, abcDateRow (not shown, but available) and abcDateRowDesc refer to the header rows 16 and 17 respectively, and the ColumnLetter function is a user-defined function that returns the human-readable column letter(s) given a column number; this is common functionality you may have seen elsewhere, or even made yourself.
Let's Continue
Never mind that the condition in If Cells(abcDateRowDesc, currIndex).Value() = "Comments" is never satisfied because of an oversight (I'm assuming) -- two different rows, guaranteed.
Let's take a look at what the spreadsheet looks like before this script is executed.
So, the script takes pairs of columns, and for each pair of columns it marks data cells bold red if a data cell's right-adjacent cell has a 1 (or an "e"?) (as a boolean; answers the question, "Has this sample point undergone whatever process?") and then trashes the "process" column.
The Problem
A client wants the gratuitous header gone, so they may more easily import the spreadsheet into whatever solution they have. Delete rows 1 through 15, and this is what I get.
What in the bleepity-bleep happened to the header? I don't understand how this first row gets highlighted. It seems too perfectly weird. Now, let's revisit the very first spreadsheet.
I've filled the "header" with some dummy text after the script executed. Wow, there's the first row reddened again, this time ad infinitum! So, this problem has always existed. Oh, and the first column, too! And, it magically stops right above the proper header so we would never see it.
The Questions
Why is this script unexpectedly reddening the first row and column? Can this be easily solved, or am I looking at some sort of a rewrite? If so, please point me in the general direction.
It helps to mention that these spreadsheets are generated from a Windows application and their scripts executed before a user has a copy of their spreadsheet. Also, regarding the second picture (the spreadsheet with the "process" columns shown), this spreadsheet is not something that normally exists. I generated it for the sake of this post by skipping the script's for loop. The application uses a chosen spreadsheet template, that looks the same minus the data, fills in the sample data, and then executes several scripts over the data.
I considered using conditional formatting, but there are a few dozen spreadsheet templates. Even if I just change the one I need, I can't change the fact that these common scripts run over it. I feel my best option is to correct the script. And, I wouldn't change the script to account for my edge case. The whole ecosystem feels flaky, but that's just subjective.
Note
I am not the author of this script (or any of my company's VBA!). I'm considering this an inheritance tax levied upon me.
*Update
I was asked if I traced through this code. I apologize that I didn't include that information in my original post. Here is what I know. Selection.Font.ColorIndex = 3 turns the cells in the selection that satisfy the autofilter plus the first row (two cells as only two columns are selected at a given time), and Selection.Font.Bold = True makes the same cells bold in the same manner. I suspect it has something to do with the autofilter, so I'm going to take a look at the answers now.
This edit should fix your problems, hopefully (they did for my remake of your spreadsheet, but we won't know til you try on the real thing)
' Traverse columns applying redding until hitting the row end, Comment, or SpGr: whichever comes first
For currIndex = abcDateCol + 1 To lastCol
' Check for exit conditions:
If Cells(abcDateRowDesc, currIndex).Value() = "Comments" Then Exit For
If Cells(abcDateRowDesc, currIndex).Value() <> "" Then
If Cells(abcDateRowDesc, currIndex + 1).Value() = "process" Then
' Looks like we have a column of something Red-able
'Columns(ColumnLetter(currIndex) & ":" & ColumnLetter(currIndex + 1)).Select
With Range(Cells(abcDateRowDesc, currIndex), Cells(abcDateRowDesc, currIndex + 1).End(xlDown))
.AutoFilter 2, "=1", xlOr, "=e"
' Don't format header
With .Offset(1, 0).Resize(.Rows.Count - 1, .Columns.Count) .Font.ColorIndex = 3
.Font.Bold = True
.AutoFilter ' Turn off autofiltering
End With
End With
Columns(currIndex + 1).Delete xlShiftLeft
End If
End If
Next currIndex
This all starts with a quirk of how the code is choosing its range to autofilter. The selected area is the full column, instead of the area you actually want to format (row 18 to the last entry). It seems that autofiltering on a full column with empty top rows automatically sets the first nonempty row as the header row. So the header is left unfiltered/unhidden by the statement, and it gets colored in as part of the full column selection. So that's why your headers are getting colored.
Now, if you tried to test this by putting data in the above empty rows like "a", those values would become the first ones in the column and would be selected as the headers - meaning those values get colored. Whatever is in the first nonempty row of your columns will be the autofilter header and will get colored.
But that should only affect the columns you explicitly colored, not the entirety of the first row, right? The problem here is that Excel likes to make assumptions about data in order to save time. So if you have a whole row full of red, bold "a"'s and right next to them you put in another "a" to test whether that cell is formatted or not... well, it automatically gives you a red, bold "a" despite the cell being previously unformatted! And if you keep going down the row in this way, it'll appear like your whole row got formatted. But, if you were to jump over a few columns (say, 5-ish) and enter in another "a", voila, it's unformatted, and any "a"s you put in near it will be too. You can also check what Excel by deleting an unformatted "a" in a far off column, then continuing to enter "a"'s all the way down until you reach that same cell - this time, the "a" will be red and bold because all of the others in the row were, too, even though we just checked that this was an unformatted cell!
Basically, having the wrong range for your autofilter made things act very unexpectedly, then trying to test the formatting issue by entering in values just made everything less clear. The code I've provided just autofilters the relevant area (row 17 to the last contiguous row), fixing the core issue.
here's a (commented) refactoring of your code that should do:
Option Explicit
Sub main()
Dim abcDateCol As Long, lastCol As Long, abcDateRow As Long, abcDateRowDesc As Long, currIndex As Long
abcDateCol = 31
lastCol = 43
abcDateRow = 16 '<--| you can change it to 1 for the last "scenario"
abcDateRowDesc = 17 '<--| you can change it to 2 for the last "scenario"
For currIndex = abcDateCol + 1 To lastCol '<--| loop through columns
With Cells(abcDateRow, currIndex) '<--| refer to cell in current column on row abcDateRow
If .Value = "Comments" Then Exit For '<--| Check for exit conditions on row 'abcDateRow'
If .Offset(1).Value <> "" And .Offset(1, 1).Value = "process" Then '<--| Check for processing conditions on row 'abcDateRowDesc'
With .Resize(.Offset(, 1).End(xlDown).Row - .Row + 1, 2) '<-- consider the range from current referenced cell 1 column to the right and down to last 'process' number/letter
.AutoFilter Field:=2, Criteria1:="=1", Operator:=xlOr, Criteria2:="=e" '<--| filter on "process" field with "1" or "e"
If Application.WorksheetFunction.Subtotal(103, .Cells.Resize(, 1)) > 1 Then '<--| if any values match...
With .Offset(2).Resize(.Rows.Count - 2, 1).SpecialCells(xlCellTypeVisible).Font '<--|... consider only filtered values skipping headers (2 rows), and apply formatting
.ColorIndex = 3
.Bold = True
End With
End If
.AutoFilter '<-- reset autofilter
.Resize(, 1).Offset(, 1).EntireColumn.Delete Shift:=xlToLeft '<-- delete the "2nd" column (i.e. one column offsetted to the right)
End With
End If
End With
Next currIndex
End Sub
there were two faults in your "inherited" code:
If Cells(abcDateRowDesc, currIndex).Value() = "Comments" Then Exit For was to be referred to abcDateRow index row instead
the formatting would be applied to all cells, were they filtered (matching) or not
In excel vba I am creating a pivot table and want to fill the header (first two rows) and bottom line (1 row) blue with white font.
The below code fills in the interior of the first data set row rather than the header.
With ActiveSheet.PivotTables(1).TableRange1
.Cells.Borders.LineStyle = xlContinuous
.Range("A3:I4").Interior.ColorIndex = 49
.Range("A13:I13").Interior.ColorIndex = 49
End With
Is there a way to dynamically reference the header and the last line of the pivot table? It would be better to reference "pivot table header" than specific ranges incase values of the report change.
you can simply use this:
With ActiveSheet.PivotTables("PivotTable1")
Debug.Print "full headers at: " & Intersect(.Parent.Range(.TableRange1.Row & ":" & .DataBodyRange.Row - 1), .TableRange1).Address
Debug.Print "last row-range at: " & .TableRange1.Rows(1).Offset(.TableRange1.Rows.Count - 1).Address
End With
but looking at your sub, the easiest way would be to change:
.Range("A3:I4").Interior.ColorIndex = 49
.Range("A13:I13").Interior.ColorIndex = 49
to:
Union(.Rows("1:2"), .Rows(.Rows.Count)).Interior.ColorIndex = 49
There is a dynamic way to address the header rows and the last row:
Dim pvtFirstRow, pvtLastRow As Integer
pvtFirstRow = ActiveSheet.PivotTables(1).TableRange1.row + x ' modify x to the first row where your Pivot data starts
pvtLastRow = ActiveSheet.PivotTables(1).TableRange1.Cells(ActiveSheet.PivotTables(1).TableRange1.Cells.count).row
The code presented in the thread so far does work, but will have to be rerun in future: Any time the number of rows or columns in the pivot changes, you may sit with coloured rows or columns where there is no pivot, or coloured cells in the wrong part of the pivot.
I suggest you look at the built in pivot styles of Excel, pick the one closest to what you need, and use code like this to modify the header row(s) and the grand total row. There is no need to manipulate ranges of cells, because next time you might want to turn off the total row (for argument's sake) but the range will still be coloured.
I recorded a macro and removed all redundant lines of code to help you see what changes. I also remove one useful row (.TintAndShade = ) and replaced it with a "ColorIndex = " statement in order to force the shade of blue you seem to prefer.
After running this, you should have the same style available to all other (existing and new) pivots in the same workbook. You could even make it default. No need to run code again to format when your pivot [refreshed] covers a different range of cells.
You can pick another style one from your own palette and use your own custom name for the copy, as long as you find and replace all relevant strings in the sample code below or record your own actions:
Sub ColourPivotStyleForThisBook()
'duplicate blue/medium pivot style from template
ActiveWorkbook.TableStyles("PivotStyleMedium2").Duplicate ("PivotStyleMedium2v2" _
)
With ActiveWorkbook.TableStyles("PivotStyleMedium2v2")
.ShowAsAvailablePivotTableStyle = True
.ShowAsAvailableTableStyle = False
.ShowAsAvailableSlicerStyle = False
.ShowAsAvailableTimelineStyle = False
End With
'now modify header's style (fill) (font colour is white/automatic already)
With ActiveWorkbook.TableStyles("PivotStyleMedium2v2").TableStyleElements( _
xlHeaderRow).Interior
'only one/two lines are changing the colours
' .TintAndShade = -0.249977111117893
.ColorIndex = 49
End With
'now modify grand total row's style (fill) (font colour is white/automatic already)
With ActiveWorkbook.TableStyles("PivotStyleMedium2v2").TableStyleElements( _
xlTotalRow).Interior
'only one/two lines are changing the colours
' .TintAndShade = -0.249946592608417
.ColorIndex = 49
End With
End Sub
If the result you get is not what you're after, simply select part of a pivot in the workbook, tap the Design tab of the PivotTable Tools ribbon, right-click on the one your code has created (it should be in the Custom section at the top), and click Delete. Hope this helps.
(You can even use code like the above to customise PivotTable styles in other workbooks that don't have PivotTables yet.)
I have excel worksheet, with two sheets. First one (Worksheet 1) is big table (about 2000 rows), and in second (Worksheet2) I have only about 20 rows.
I need to check, if string in first column in each row in worksheet 1 is already in Worksheet 2, if so, make it green.
Thanks for solutions, both EXCEL or VBA will be appreciated :)
In worksheet 1 you need to create a new column (say column AA) which uses the formula VLOOKUP to find the same data (if it exists) in the other sheet. If is is not found VLOOKUP will return and error #N/A. So you formula will look soemthing like:
IF(ISERROR(VLOOKUP(A2, 'Sheet2'!$SA$1:$X$9999, 3, false)),"NOT FOUND","FOUND")
You would then add conditional formatting to sheet1 column A that references the value in your new column (AA) and sets the colour accordingly.
If you don't know how to use VLOOKUP or get the conditional formatting to work, there are plenty of resource on the internet to help you learn these. eg youtube channel ExcelisFun, WiseOwl.co.uk.
I hope this helps.
PS You do not need to use VBA to do this! In fact using a foumula can be preferable as if a single value changes it can cause the colours to be changed.
Harvey
If you want to use VBA, try as follow:
Public Sub findDuplicate()
Dim sh1row, sh2Row As Long
For sh1row = 1 To 20 'loop all row from Sheet2 (if more than 20, modify it)
For sh2Row = 1 To 2000 'loop all row from Sheet1 (if more than 2000, modify it)
'If A cell are equal
If Sheets("Sheet1").Range("A" & sh2Row) = Sheets("Sheet2").Range("A" & sh1row) Then
'Change background color to green.
Sheets("Sheet1").Range("A" & sh2Row).Interior.Color = RGB(0, 255, 0)
End If
Next sh2Row
Next sh1row
End Sub
I want to filter a large list of names in a Sheet in excel. In another sheet I have contained a list of names that I want to filter out and exclude from the larger list. How would I use the advanced filter to do this? I have tried this below but it is not seeming to work. My big list is in K2:K5000 and my criteria is in H2:H3 (The criteria will grow but I kept the list small for testing). Any help would be greatly appreciated!
Sub Filter()
Sheet5.Range("K2:K5000").AdvancedFilter Action:=xlFilterInPlace, _
CriteriaRange:=Sheets("Sheet3").Range("H2:H3"), Unique:=False
End Sub
To exclude the values in H2:H3 from K2:K5000 using advanced filter you can use following approach:
Make sure cell K1 is not empty (enter any header)
Find 2 unused cells (e.g. I1:I2)
Leave I1blank
Enter the following formula in I2
=ISNA(MATCH(K2,$H$2:$H$3,0))
Use the following code to exclude rows
Sheet5.Range("K1:K5000").AdvancedFilter Action:=xlFilterInPlace, _
CriteriaRange:= Sheets("Sheet3").Range ("I1:I2"), Unique:=False
I am not sure off the top of my head how you would use advanced filter to exclude, but you can use formulas in your advanced filter (near the bottom). You can, however, just use a dictionary to store values you want to exclude, then exclude (hide rows, or autofilter on the ones not found in your exclusion list)
Sub Filter()
Dim i as integer
Dim str as string
Dim dict As Object
Set dict = CreateObject("Scripting.Dictionary")
With Worksheets("Sheet3")
For i = 2 To 3
str = CStr(.Range("H" & i).Value)
If Not dict.exists(str) Then
dict.Add str, vbNullString
End If
Next i
End With
With Sheet5
For i = 2 To 5000
str = CStr(.Range("K" & i).Value)
If Len(str) > 0 And dict.exists(str) Then
.Range("K" & i).EntireRow.Hidden = True
Elseif
'alternatively, you can add those that aren't found
'to an array for autofilter
End if
Next i
End With
'If building autofilter array, apply filter here.
End Sub
Using AutoFilter:
Use an array of strings as criteria to filter on with the "Operator:=xlFilterValues" argument of AutoFilter. Build your array however you want, I chose to do it by building a string with a for loop and splitting (quick to write and test, but not ideal for a number of reasons).
Note: AutoFilter is applied to the headers, not data.
With Sheet5
.AutoFilterMode = False
.Range("K1").AutoFilter _
Field:=1, _
Criteria1:=arr, _
Operator:=xlFilterValues
End With
I think you need to understand first how to use the Advance filter.
There is a good tutorial you can find HERE.
Now based on that, let us make an example. Suppose you have below data:
Now, let us say you want to filter out Data1 and Data2.
According, to the link you can use a formula as criteria but:
Note: always place a formula in a new column. Do not use a column label or use a column label that is not in your data set. Create a relative reference to the first cell in the column (B6). The formula must evaluate to TRUE or FALSE.
So in our case, our relative reference is A11(the first cell or item in the field you want filtered). Now we make a formula in B2 since we cannot use A2, it is a Column Label. Enter the formula: =A11<>"Data1".
Above took care of Data1 but we need to filter out Data2 as well.
So we make another formula in C2 which is: =A11<>"Data2"
Once properly set up, you can now apply Advance Filter manually or programmatically. A code similar to yours is found below:
With Sheets("Sheet1")
.Range("A10:A20").AdvancedFilter xlFilterInPlace, .Range("A1:C2")
End With
And Hola! We have successfully filtered out Data1 and Data2.
Result:
It took me a while to get a hang of it as well but thanks to that link above, I manage to pull it of. I have learned something new as well today :-). HTH.
Additional:
I see that you have your criteria on another Sheet so you have to just use that in your formula. So if in our example you have Data1 and Data2 in H2:H3 in Sheet2, your formula in B2 and C2 is: =A11<>Sheet2!H2 and =A11<>Sheet2!H3 respectively.
You don't really even need VBA for this... to achieve the same result:
Put the values into a separate spreadsheet, in the first column.
Create 2 new columns next to the data you want to filter in your original spreadsheet
In the first column next to your data to be filtered, use
=VLOOKUP(A2, [nameOfOtherSpreadSheet.xlsx/xlsm/xls/etc]sheetName!$A:$A,1, FALSE)
Where A2 is the value you're searching for, field 2 is the reference of the range in which you want to search for this value, 1 is the index of the column in which you're searching, and FALSE tells VLOOKUP to only return exact matches.
In the second column next to the data you want to filter, use
=IFERROR(G2, FALSE)
Where G2 is the reference of the function that might return an error, and FALSE is the value you want to return if that function throws an error.
Filter the second column next to the data you want to filter for FALSEs
This should return the original data set without the values you wanted to exclude.
Record a macro to do this it's one step instead of 5 for future uses.