I have a table which are the activities that the technicians do to the machines. Columns are:
1. ID
2. NAME_ACT
What if the user writes and saves the activity Change of oil RT54, and the next month he forgot that the activity is already in the system and start doing it again, but this time he writes Change of oil RT54 2 spaces after change.
How should i handle this?
This is the "event form" that uses these activities
The user clicks the checkedlistbox and chooses the activity he did in the date he picked.
This is the form that allows the user add new activities
The user just writes the name of the activity and saves.
The id of the activity is a field in the table that increments as the user add new activities.
What can I do?
Related
I need help, I am making application for one medical practice.
I have one database where are all patients and one more where is all services (text), something like subdatabase. And when I make profile for patient, than I need to add some text to access DB. I know how to add new value to database but I don't know how to display only values for this patient. When I click Save I can see every value in this second database, I need to filter it with Patient ID.
I am making a booking system on MSAccess using VBA. On my form I have fields for creating a new booking which is then to be added to a database on SQL server. I have a combo box set up to allow the user to select and activity and it then fills out the ID of the activity and the duration of the activity. This duration is a number 1 or 2 or 3 etc for how many hours the activity takes.
However my question relates to calculating a finish time for the user. I wish the finish time textbox to be auto filled out when the user selects a start time from a list of times for example, 9:00:00 (To match the format the times are stored on the sql server) and having selected an activity by adding these together. So far I have tried something like this.
Me.txtFinishTime.Text = Me.cmbStartTime.Value + Me.txtDuration.Value
It could be:
Me!txtFinishTime.Value = DateAdd("h", Me!txtDuration.Value, CDate(Me!cmbStartTime.Value))
If you are working with access control, you must have faced the issue where the Automatic Record Permission field (with Rules) does not update itself on recalculating the record. You either have to launch full recalculation or wait for a considerable amount of time for the changes to take place.
I am facing this issue where based on 10 different field values in the record, I have to give read/edit access to 10 different groups respectively.
For instance:
if rule 1 is true, give edit access to 1st group of users
if rule 1 and 2 are true, give edit access to 1st AND 2nd group of
users.
I have selected 'No Minimum' and 'No Maximum' in the Auto RP field.
How to make the Automatic Record Permission field to update itself as quickly as possible? Am I missing something important here?
If you are working with access control, you must have faced the issue
where the Automatic Record Permission field (with Rules) does not
update itself on recalculating the record. You either have to launch
full recalculation or wait for a considerable amount of time for the
changes to take place.
Tanveer, in general, this is not a correct statement. You should not face this issue with [a] well-designed architecture (relationships between your applications) and [b] correct calculation order within the application.
About the case you described. I suggest you check and review the following possibilities:
1. Calculation order.Automatic Record Permissions [ARP from here] are treated by Archer platform in the same way as calculated fields. This means that you can modify the calculation order in which calculated field and automatic record permissions will be updated when you save the record.So it is possible that your ARP field is calculated before certain calculated fields you use in the rules in ARP. For example, let say you have two rules in ARP field:
if A>0 then group AAA
if B>0 then groub BBB
Now, you will have a problem if calculation order is the following:
"ARP", "A", "B"
ARP will not be updated after you click "Save" or "Apply", but it will be updated after you click "Save" or "Apply" twice within the save record.With calculation order "A","B","ARP" your ARP will get recalculated right away.
2. Full recalculation queue.
Since ARPs are treated as calculated fields, this mean that every time ARP needs to get updated there will be recalculation job(s) created on the application server on the back end. And if for some reason the calculation queue is full, then record permission will not get updated right away. Job engine recalculation queue can be full if you have a data feed running or if you have a massive amount of recalculations triggered via manual data imports. Recalculation job related to ARP update will be created and added to the queue. Recalculation job will be processed based on the priorities defined for job queue. You can monitor the job queue and alter default job's processing priorities in Archer v5.5 via Archer Control Panel interface. I suggest you check the job queue state next time you see delays in ARP recalculations.
3. "Avalanche" of recalculations
It is important to design relationships and security inheritance between your applications so recalculation impact is minimal.
For example, let's say we have Contacts application and Department application. - Record in the Contacts application inherits access using Inherited Record Permission from the Department record.-Department record has automatic record permission and Contacts record inherits it.-Now the best part - Department D1 has 60 000 Contacts records linked to it, Department D2 has 30 000 Contacts records linked to it.The problem you described is reproducible in the described configuration. I will go to the Department record D1 and updated it in a way that ARP in the department record will be forced to recalculate. This will add 60 000 jobs to the job engine queue to recalculate 60k Contacts linked to D1 record. Now without waiting I go to D2 and make change forcing to recalculate ARP in this D2 record. After I save record D2, new job to recalculate D2 and other 30 000 Contacts records will be created in the job engine queue. But record D2 will not be instantly recalculated because first set of 60k records was not recalculated yet and recalculation of the D2 record is still sitting in the queue.
Unfortunately, there is not a good solution available at this point. However, this is what you can do:
- review and minimize inheritance
- review and minimize relationships between records where 1 record reference 1000+ records.
- modify architecture and break inheritance and relationships and replace them with Archer to Archer data feeds if possible.
- add more "recalculation" power to you Application server(s). You can configure your web-servers to process recalculation jobs as well if they are not utilized to certain point. Add more job slots.
Tanveer, I hope this helps. Good luck!
Im building a system for my company to keep track of internal orders, inbetween our warehouses, we have material that goes out warehouse 1 to warehouse 2 and we kind of lose track of how much of "x" is in warehouse 1 and how much in warehouse 2, so i want to implement this access db where a user fills a form and says: order 1: 500 of "x" order 2: 300 of "y". then another user fills an exit form where he says 1 of "x" going out, so i would need the program to keep track of total order and how much as gone out to fill order 1 and so on...
My idea here is to have both an order number and an id number for each of "x" everytime someoneone assembles 1 "x" they fill the form and print a label directly from the access (i have this part working already) while keeping a record of when it was assembled, who verified and what was verified (it will work as a quality control also).
What i dont know is how to program the db so when it reaches 500 of "x", the id number for "x" starts again from 1
This is the one major issue with my program right now, i'm not experienced in access db's or vba, but im getting there with a tip and a trick from here and there, so, no need to be careful with the technical language, i will google it if i have to :p
EDIT:
The table structure goes as follows:
1 table as the main table where I record the check that is made for every product, where I include the model of the product, the said ID that I want to reset after a number of products checked, and a concatenated field that includes most of this information to generate a qr code.
Then there is a table for the Order Number, which is connected to a form to record each new order with a date/time field, the order number itself and the number of products. This number of products must then be called from the code that will count how many products have been checked to date and keep the order number field updated so we can keep track of the order.
Then there is another minor table just to get values for the form, the product models
Thank you for your answers ;)
See this MSDN Documentation
Unfortunately in Access, you cannot 'reset' an ID field, unless you move the records to a newly created table and use that table for every 500 records.
As for the user control and login form, I'm afraid those are separate questions that must be asked in a different thread.
To get you started:
You can set the RecordSource of a form to a table, and when users make entries, the data will be saved to the table. You can also use a form with controls (text boxes, comboboxes, etc.) and create a button that runs a query to insert these records into a table.
The login piece - you can encrypt the database with a password. That may/may not be sufficient.
I would suggest you change your schema, if possible. Something like the following:
Orders
OrderID (Autonumber)
ProductID (link to your Products table)
QuantityRequested
Deliverables
DeliverableID (Autonumber)
OrderID (link to your Orders table)
SequenceNumber: in the BeforeInsert event set this value equal to:
DCount("*", "Deliverables", "OrderID=" & Me.OrderID) + 1
I'm assuming that your form has a control named OrderID that is bound to the OrderID field of the Deliverables table.
The code uses the DCount() function to get the count of all the other deliverables that have already been created for this order. If this is the first deliverable, DCount() will return 0. It then adds 1 to this count to get the sequence number of the next deliverable.
If the new SequenceNumber is greater than the quantity requested, you could display a message saying that the order has been filled and cancel the creation of the Deliverable record.
This is just one approach and it is not a complete solution. I'm assuming that once assigned a sequence number a deliverable cannot be deleted. You might need to make allowances for deliverables that get lost or damaged. You could incorporate a status field to the Deliverable table to deal with this, but you would still need to make a decision about what to do with the SequenceNumber.
I need to implement a feature similar to the one provided by Microsoft Outlook to make your meeting appointment recurrent. I am trying to figure out the optimized Database design that I will be requiring for implementing this feature.
The requirement is something like that each run or task entered by the user will also be applicable for scheduling like a recurrent event - weekly, monthly or yearly. Could you please suggest me the Database model - table structure (with constraints) for storing these details in the DB which can be afterwards accessed by the program to do the appropriate task. Screenshots for some of the possible scheduler details can be found at the following link.
We have a mysql DB running at the backend for storing these details. As soon as the user submits a request, a request id with the details of the request is stored in the table and then a action corresponding to it is taken by the program. More clarification would be like that the users intent is to run a sql script,getting the values and then performing statistical analysis to it. But as the oracle reference DB is dynamically updated by many users, he wants to run it in a recurrent manner and get the analysis done. Note that the mysql db and the ref DB are different.
Please let me know if you require any other details.!
I would suggest storing the details of the first occurence in one table (scheduled tasks) and then the recurance (recurring tasks) details in another.
I might also then be tempted to update the scheduled task table with the next occurance as each task is completed.
As for the Table layout, a rough sketch would be as follows:
[ScehduledTasks]
TaskId (Primary Key)
Description and Details etc...
Start Datetime
End Datetime
[RecurringTasks]
TaskId (Foreign Key)
Frequency : Daily, Weekly, Monthly or Yearly.
DayNo : What Day to run on (1-7 for weekly, 1-31 for monthly, 1-365 for yearly)
Interval : Every x weeks, months etc.
WeekOfMonth : first, second, third... etc If populated then DayNo specifies the day of the week.
MonthOfYear : 1-12.
EndDatetime : The last date to perform
Occurences : The number of times to perform. If this and the previous value are null then perform for ever.
Obvious certain fields would be blank depending on how the task was set up, but I think the above covers all you would need to emulate the tasks in Outlook.