Any way to join tables in Access without reducing entries - ms-access-2007

I have two tables that I need to combine, our Warehouse table has data for all of our products stored in the warehouse and the other, our Purchase Order Table has data for all of our products that are being purchased from our suppliers. We have over 3,000 products in the warehouse but once I join the two tables together it only shows the 300 or so products that are being purchased now. So it excludes all the products that are not in the Purchase Order table.
Is there a way to combine the two tables without limiting the entries to the Purchase Order table? Is it possible that for the products in the warehouse without a purchase order to be blank instead of eliminating them?

Related

Price comparison database - put price data in main table, in one separate table or in many product tables?

I'm trying to build a price comparison database with n products and a definitive but changing number of vendors that sell these products.
For my price comparison database, I need to store both current prices for a product across different vendors and historical prices (one lowest price).
As I see it, I have 2 options to design the database tables:
1. Put all vendor prices into the main table.
I know how many vendors there will be and if I add or remove a vendor I can add or remove a column.
Historical prices (lowest price on certain date across all vendors), goes into a separate table with a product name, a price and a date.
2. Have one table for products and one table for prices
I will have only the static attribute data in the main table such as categories, attributes etc and then add prices to a separate product table where I store price, vendor, date in it and I can store the lowest price as a pseudo-vendor in that table for each date or I can store it in a separate table as well.
Which method would you suggest and am I missing something?
You should store the base data in a normalized format that contains all the history. This means that you have tables for:
products, with one row per product and the static information about the products.
vendors, with one row per vendor and the static information about the vendor.
prices, with one row per price along with the date and product and vendor.
You can get the current and lowest prices using a query, such as:
select pr.*
from (select pr.*, min(price) over (partition by product) as min_price
row_number() over (partition by product, vendor order by price_datetime desc) as seqnum
from prices pr
where pr.product_id = XXX
) pr
where seqnum = 1;
For performance, you want an index on prices(product, vendor, price_datetime desc).
Eventually, you may find that this query runs too slowly. In that case, you will then consider optimizations. One optimization would simply be storing the latest date for each price/vendor combination using a trigger, along with the minimum price in the products table -- presumably using triggers.
Another would be maintaining a summary table for each product and vendor using triggers. However, that is probably not how you should start the endeavor.
However, you might be surprised at how well the above query can perform on your data.

Compare the sum of rows with shared reference in one table with a single value in another

I have a list of my stock in one table, stock, and I reserve portions of that stock to an order in another table, orders
I have a feeling my data is no longer in a good state, and I need to compare the amount I have reserved from a chunk of stock in the orders table to the total I have in the reserved stock table.
Each stockref has a unique entry in stock but can occur multiple times in orders if it represents a quantity that is split across multiple orders.
The ideal query would show me stockrefs that are over-reserved. Once I have these I can then check my code to see what caused the issue and fix it before I go bust selling items I no longer have stock of.
I think this should resolve your problem
Select s.reservedqty,s.stockref,O.Total_reservedqty from stock S join
(
Select sum(reservedqty) as Total_reservedqty,stockref from orders group by stockref
) O
On S.stockref=O.stockref
where O.Total_reservedqty !=s.reservedqty

Crystal 2016 pull from 2 unrelated tables in one report

I have searched and the only answers I found were for cross joining.
I have 3 tables that are related by 1 field only. I'm trying to pull data from 2 tables that are linked to the other table.
The first table contains salesman data IDnumber, name, address, phone number, hire date, wage, etc.
There is a sales table that contains salesmanIDnumber, date of sale, object sold, and price.
There is a purchases table that contains salesmanIDnumber, date of purchase, object purchased, and price.
The date fields in sales and purchases are unrelated. I know the easiest solution would be to have the sales and purchase table combined with a column for buy/sell, but I didn't create the database and I'm working with what I've got. basically I want to pull all purchases or sales by salesmanID in one report.
I have linked the salesman table to the sales table and the purchases table with left outer joins by the salesman ID. What I'm getting in results is cross join with each result from the purchase table displayed once for each result in the sales table, which gives me multiplied results instead of added. for example, 4 sales and 6 purchases would be 10 entries, but I'm getting 24 results.
I tried entering an example but the site stripped the spacing and pushed everything together basically making it unreadable.
how can I get it to show data from both tables independently?
I do have access to create views in the database if that's the best solution, but I'm not proficient at it.
Create 2 views (one for sales, the other for purchases), each Grouped By SalesMan.
Since each SalesMan would have only one row in each view, you can join them without record inflation.
Or use a UNION to append Purchase records to Sales Records, taking care of including a 'Type' column ('Sales' as Type, or 'Puurchases' as Type) and/or reverse sign on quantities to allow summarizing things in a logical.

Sql Server View show records with no data in certain tables

I have tables Products, Sales and ProductsInStores. ProductsInStores table keeps track of how many Products there are in each store. And I have a SalesProductsInStoresView with columns from tables Sales and ProductsInStores.
But there are also Products that come from a different chain of stores, so there's no ProductsInStores record for these products. So when the sale is made SalesProductsInStoresView doesn't show Sales if a Product doesn't have a ProductsInStores record.
Can I make my View show Sales with no ProductsInStores record, and just show empty cells on ProductsInStores columns, and if this is not possible what maybe other options do I have, I'm using Asp.Net MVC and Sql Server 2008.
Use Left Outer join
Select a.field1,b.field2
from tablea A
left outer join tableb b on b.fieldc = a.fieldc
this allows data to be returned from the inner table whilst maintaining a join to the outer table even if there is no data present.

performance: joining tables vs. large table with redundant data

Lets say i have a bunch of products. Each product has and id, price, and long description made up of multiple paragraphs. Each product would also have multiple sku numbers that would represent different sizes and colors.
To clarify: product_id 1 has 3 skus, product_id 2 has 5 skus. All of the skus in product 1 share the same price and description. product 2 has a different price and description than product 1. All of product 2's skus share product 2's price and description.
I could have a large table with different records for each sku. The records would have redundant fields like the long description and price.
Or I could have two tables. One named "products" with product_id, price, and description. And one named "skus" with product_id, sku, color, and size. I would then join the tables on the product_id column.
$query = "SELECT * FROM skus LEFT OUTER JOIN products ON skus.product_id=products.product_id WHERE color='green'";
or
$query = "SELECT * FROM master_table WHERE color='green'";
This is a dumbed down version of my setup. In the end there will be a lot more columns and a lot of products. Which method would have better performance?
So to be more specific: Let's say I want to LIKE search on the long_description column for all of the skus. I am trying to compare having one table that has 5000 long_description and 5000 skus vs OUTER JOINing two tables, one has 1000 long_description records and the other has 5000 skus.
It depends on the usage of those tables - in order to get a definitive answer you should do both and compare using representative data sets / system usage.
The normal approach is to only denormalise data in order to combat specific performance problems that you are having, so in this case my advice would be to default to joining across two tables and only denormalise to using a single table if you have a performance problem and find that denormalisation fixes it.
OLTP normalized tables better
Join them at query, easier data manupulation and good response for short queries
OLAP denormalized tables better
Tables mostly dont change and good for long queries