I want to append the sender address to my attachment filenames.
For example, I get an email from johnsmith#fakeemail.com with the attachment somespreadsheet.xls.
I'd like to automatically save that file as somespreadsheet.johnsmith.xls (or any variation of that filename will work).
I receive about 200 of these spreadsheets a day, but they are all named the same, somespreadsheet.xls, and I am looking for a faster/easier way to get them all pulled from my emails while maintaining who sent them to me.
The Attachment class from the Outlook object model provides the SaveAsFile method which allows to specify the filename.
Sub SaveAttachment()
Dim myInspector As Outlook.Inspector
Dim myItem As Outlook.MailItem
Dim myAttachments As Outlook.Attachments
Set myInspector = Application.ActiveInspector
If Not TypeName(myInspector) = "Nothing" Then
If TypeName(myInspector.CurrentItem) = "MailItem" Then
Set myItem = myInspector.CurrentItem
Set myAttachments = myItem.Attachments
'Prompt the user for confirmation
Dim strPrompt As String
strPrompt = "Are you sure you want to save the first attachment in the current item to the Documents folder? If a file with the same name already exists in the destination folder, it will be overwritten with this copy of the file."
If MsgBox(strPrompt, vbYesNo + vbQuestion) = vbYes Then
myAttachments.Item(1).SaveAsFile Environ("HOMEPATH") & "\My Documents\" & _
myAttachments.Item(1).DisplayName
End If
Else
MsgBox "The item is of the wrong type."
End If
End If
End Sub
As you may see the DisplayName property of the Attachment class is used for specifying the file name. So you may combine it with the Sender* related properties of the MailItem class - see SenderName and SenderEmailAddress properties.
Related
I want to encrypt whenever an attachment with PDF extension is added to mail with Outlook vba.
Is there a way to write such a macro?
Thanky you?
You can handle the MailItem.AttachmentAdd event which is fired when an attachment has been added to an Outlook item. So, you could check the attached file - the Attachment that was added to the item is passed as a parameter and encrypt it if required. For example:
Public WithEvents newItem As Outlook.MailItem
Private Sub newItem_AttachmentAdd(ByVal newAttachment As Attachment)
If newAttachment.Type = olByValue Then
newItem.Save
If newItem.Size > 500000 Then
MsgBox "Warning: Item size is now " & newItem.Size & " bytes."
End If
End If
End Sub
Public Sub TestAttachAdd()
Dim atts As Outlook.Attachments
Dim newAttachment As Outlook.Attachment
Set newItem = Application.CreateItem(olMailItem)
newItem.Subject = "Test attachment"
Set atts = newItem.Attachments
Set newAttachment = atts.Add("C:\Test.txt", olByValue)
End Sub
Note, you can find the cached file on disk. You can find the actual path in the windows registry:
I would like to run a macro to do follow steps:
- save PDF only attachment to hard drive
- save it with a revise name filename & domain name.
Here is the code I search from open source and mix it together. any help is appreciated. thanks
Public Sub Download_Attachments()
Dim ns As NameSpace
Dim olFolder_Inbox As Folder
Dim olMail As MailItem
Dim olAttachment As Attachment
Dim strFolderPath As String
Dim strFileName As String
Dim strSenderAddress As String
Dim strSenderDomain As String
Dim fso As Object
strFolderPath = "C:\"
Set ns = GetNamespace("MAPI")
Set fso = CreateObject("Scripting.FileSystemObject")
Set olFolder_Inbox = Application.ActiveExplorer.CurrentFolder
Set olMail = Application.ActiveWindow.CurrentItem
'Get sender domain
strSenderAddress = olMail.SenderEmailAddress
strSenderDomain = Right(strSenderAddress, Len(strSenderAddress) - InStr(strSenderAddress, "#"))
For Each olMail In olFolder_Inbox.Items
If TypeName(olMail) = "MailItem" And olMail.Attachments.Count > 0 Then
For Each olAttachment In olMail.Attachments
Select Case UCase(fso.GetExtensionName(olAttachment.FileName))
Case "PDF", "pdf"
olAttachment.SaveAsFile strFolderPath & strFileName
Case Else
'skip
End Select
Next olAttachment
End If
Next olMail
Set olFolder_Inbox = Nothing
Set fso = Nothing
Set ns = Nothing
End Sub
The following line of code retrieves the active folder in the Explorer window, not the Inbox one. Outlook can be started with any active folder, you can specify the folder name to the Outlook.exe file. To get the default folders (Inbox) you need to use the NameSpace.GetDefaultFolder method which returns a Folder object that represents the default folder of the requested type for the current profile; for example, obtains the default Calendar folder for the user who is currently logged on. For example, the following sample code uses the CurrentFolder property to change the displayed folder to the user's default Inbox folder.
Sub ChangeCurrentFolder()
Dim myNamespace As Outlook.NameSpace
Set myNamespace = Application.GetNamespace("MAPI")
Set Application.ActiveExplorer.CurrentFolder = myNamespace.GetDefaultFolder(olFolderInbox)
End Sub
Then it is not really recommended to iterate over all items in the folder.
For Each olMail In olFolder_Inbox.Items
Instead, you need to use the Find/FindNext or Restrict methods of the Items class to get only items that correspond to your conditions. Read more about these methods in the following articles:
How To: Use Find and FindNext methods to retrieve Outlook mail items from a folder (C#, VB.NET)
How To: Use Restrict method to retrieve Outlook mail items from a folder
Finally, the part you are interested in is the SaveAsFile method of the Attachment class which saves the attachment to the specified path:
olAttachment.SaveAsFile strFolderPath & domainName & strFileName
Make sure a qualified file path is passed as a parameter. I'd recommend running the code under the debugger and see what values are passed.
My task is to send an email containing a report and send another email containing another report to the same email thread by way of replying/forwarding to the sent email (excluding some recipients).
Option Explicit
Sub TestReply()
Dim objApp As Application
Dim objNewMail As Outlook.MailItem
Dim objReply As Outlook.MailItem
Set objApp = Outlook.Application
Set objNewMail = objApp.CreateItem(0)
' Outgoing email
With objNewMail
.Subject = "Test sending email"
.To = "abc#abc.com"
.HTMLBody = "This is the outgoing email."
.Send
End With
' Reply email
Set objReply = objNewMail.ReplyAll
With objReply
.HTMLBody = "This is the reply emal."
.Display
End With
Set objApp = Nothing
Set objNewMail = Nothing
Set objReply = Nothing
End Sub
I can't find a way to send the follow up email (either by reply or forward).
When I try the above code, it says error the item is moved/deleted. I guess it is becaused when the email is sent, the objNewMail odject is also terminated.
I tried adding RE: or FW: to the subject of the original email but then the two emails will not be in the same thread but independent emails.
An additional problem is that I have two email accounts in Outlook: my own email and team email and the reports are to be sent from the team email.
You can determine if an item added to the sent folder matches objNewMail.
In ThisOutlookSession
Option Explicit
Private WithEvents sentFolderItems As Items
Private Sub Application_Startup()
'Set sentFolderItems = Session.GetDefaultFolder(olFolderSentMail).Items
' Reference any folder by walking the folder tree
' assuming the team folder is in the navigation pane
Set sentFolderItems = Session.folders("team mailbox name").folders("Sent").Items
End Sub
Private Sub sentFolderItems_ItemAdd(ByVal Item As Object)
Dim myReplyAll As MailItem
If Item.Class = olMail Then
'do not use InStr unless you change some part of words in original subject
' or another reply will be generated
If Item.Subject = "Test sending email" Then
Set myReplyAll = Item.ReplyAll
With myReplyAll
.HTMLBody = "This is the reply email."
.Display
End With
End If
End If
End Sub
Sub TestReply()
Dim objNewMail As MailItem
'Set objNewMail = CreateItem(olMailItem)
' Add, not create, in non-default folder
Set objNewMail = Session.folders("team mailbox name").folders("Inbox").Items.Add
' Outgoing email
With objNewMail
.Subject = "Test sending email"
.To = "abc#abc.com"
.HTMLBody = "This is the outgoing email."
.Send
End With
End Sub
Note: Application. and Outlook. are not needed when code is in Outlook.
Call Send on the original email (objNewMail) only after you construct the reply.
Right so currently your code is doing this:
Creating a mail, sending it.
Trying to reply to the mailitem object which is already sent.
What you need is an event Hook to catch the mail when it's received by yourself. (assuming this is how you're reply all and removing some recipients for report 2)
Here is how you accomplish this:
First Create a WithEvents as Items call AllMyItems, then a hook in the AllMyItems_ItemAdd, then initialize the event when Outlook Starts using Application_Startup (a built in event)
Be very careful to identify criteria for forwarding / actioning the incoming mail item, since this event code will scan every mail sent to your main inbox and evaluate it. IF you want to further reduce the risk of forwarding a mail item to the wrong person, consider using an outlook rule to sort it into a custom folder, and then setting that folder's location as the Set AllMyItems = line instead of default folder
Option Explicit
'for the Default DL inbox
Private WithEvents AllMyItems As Items
Private Sub Application_Startup()
Dim olapp As Outlook.Application
Dim objNS As Outlook.NameSpace
Set olapp = Outlook.Application
Set objNS = olapp.GetNamespace("MAPI")
'Set myolitems = objNS.GetDefaultFolder(olFolderInbox).Items
'all my items in the main box
Set AllMyItems = objNS.GetDefaultFolder(olFolderInbox).Items
Set olapp = Nothing
Set objNS = Nothing
End Sub
Private Sub AllMyItems_ItemAdd(ByVal Item As Object)
On Error Resume Next
If TypeName(Item) <> "Mailitem" Then
If TypeName(Item) = "ReportItem" Then GoTo 0 'undeliverables shows as a report item
If TypeName(Item) = "MeetingItem" Then GoTo 0
Dim oItem As MailItem
Dim myForward As MailItem
Set oItem = Item
'use the next line to check for a property of the incoming mail, that distinguishes it from other mail, since this event will run on every mail item
If InStr(1, oItem.Subject, "Your public folder is almost full", vbTextCompare) > 0 Then
Set myForward = oItem.Forward
myForward.Recipients.Add "derp#derpinacorp.com"
myForward.Importance = olImportanceHigh
'MsgBox "uno momento"
myForward.Send
Else
End If
Else
End If
0:
End Sub
Newbie poster with Outlook VBA. Intermediate Excel VBA coder.
I have a VBA routine that autoforwards all incoming email to a Gmail account. It is not all my code, (modified from a blog post) but it works. I need to keep a copy of all my email received in all my accounts so I can consolidate them into one main one. In the Outlook 2010 Exchange account, all the forwarded mail gets saved in the SENT folder as a copy.
Is it possible to delete the autoforwarded copy in the SENT folder, without deleting all SENT emails? I need to keep the emails I actually respond to.
I would not have a problem using conversation mode in the INBOX, to store the replied to emails. but as it now stands, everything is duplicated due to the bcc copy in the SENT folder when I toggle Conversation mode for the INBOX.
Thanks in advance for any assistance.
Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
Dim objRecip As Recipient
Dim strMsg As String
Dim res As Integer
Dim strBcc As String
On Error Resume Next
' #### USER OPTIONS ####
' address for Bcc -- must be SMTP address or resolvable
' to a name in the address book
strBcc = "bcc.hwb#gmail.com"
Set objRecip = Item.Recipients.Add(strBcc)
objRecip.Type = olBCC
If Not objRecip.Resolve Then
strMsg = "Could not resolve the Bcc recipient. " & _
"Do you want still to send the message?"
res = MsgBox(strMsg, vbYesNo + vbDefaultButton1, _
"Could Not Resolve Bcc Recipient")
If res = vbNo Then
Cancel = True
End If
End If
Set objRecip = Nothing
End Sub
Private Sub Application_NewMailEx(ByVal EntryIDCollection As String)
Dim varEntryIDs
Dim objItem
Dim myItem As MailItem
Dim i As Integer
varEntryIDs = Split(EntryIDCollection, ",")
For i = 0 To UBound(varEntryIDs)
Set objItem = Application.Session.GetItemFromID(varEntryIDs(i))
'MsgBox (varEntryIDs(i))
Set myItem = objItem.Forward
myItem.Recipients.Add "bcc.hwb#gmail.com"
myItem.Send
'myItem.Delete
Set myItem = Nothing
Next
End Sub
See MailItem.DeleteAfterSubmit Property (Outlook)
myItem.DeleteAfterSubmit = True
I have a created folder in my outlook named "Reports". This folder contains emails with one attachment in each email. I would like to use ACCESS VBA to save the attachments from the "Reports" folder in Outlook to a local drive in my computer. here is the code I have so far, but gives me errors. Please help:
Sub GetAttachments()
Dim ns As NameSpace
Dim Inbox As Outlook.MAPIFolder
Dim folder As Outlook.MAPIFolder
Dim Item As Object
Dim Atmt As Attachment
Dim FileName As String
Dim i As Integer
Set ns = GetNamespace("MAPI")
Set Inbox = ns.Folders.Item("Reports") // I get an error in this line says an object could not be found
i = 0
If Inbox.Items.Count = 0 Then
MsgBox "There are no messages in the Inbox.", vbInformation, _
"Nothing Found"
Exit Sub
End If
For Each Item In Inbox.Items
For Each Atmt In Item.Attachments
FileName = "C:\Automation\" & Atmt.FileName
Atmt.SaveAsFile FileName // here is another error says method is not found
i = i + 1
Next Atmt
Next Item
Is your Reports folder within your Inbox folder? You may need to do something like this:
Set ns = GetNamespace("MAPI")
Set Inbox = ns.GetDefaultFolder(olFolderInbox)
Set RptFolder = Inbox.Folders("Reports")
Your syntax for saving attachments looks correct (apart from your comments not being correct for VBA). You could print out the Filename that you are creating to see if it's a valid name. And I assume that you have created the Automation folder that you mention.
Update:
Try declaring your Atmt as an Outlook.Attachment. There is such a thing as an Access.Attachment which does not have a SaveAsFile method, and it's probably picking that one up first. If you include the library name, you should get the one you need.
Update 2:
To get to your Reports folder, one way is to get the Inbox folder as you are currently doing, then get its parent, then get the Reports folder under that.
Set ns = GetNamespace("MAPI")
Set Inbox = ns.GetDefaultFolder(olFolderInbox)
Set Mailbox = Inbox.Parent
Set RptFolder = Mailbox.Folders("Reports")
Another way would be to scan the items under "ns" to find the one that starts with "Mailbox", then get the Reports folder under that. It seems a little more cumbersome than getting the parent of the inbox. That also seems cumbersome, but I couldn't find a way to get to the Mailbox folder directly.
Replace
For Each Item In Inbox.Items
For Each Atmt In Item.Attachments
FileName = "C:\Automation\" & Atmt.FileName
Atmt.SaveAsFile FileName // here is another error says method is not found
i = i + 1
Next Atmt
With.....
For Each Item In Inbox.Items
For Each Atmt In Item.Attachments
FileName = "C:\Automation\" & Atmt.FileName
Attachments.SaveAsFile FileName // here is another error says method is not found
i = i + 1
Next Atmt
Outlook does not have a problem with atmt in the reference however, MS Access does. This should fix your problem.
Davis Rogers
Replace
Dim Atmt As Attachment
with
Dim Atmt As Outlook.Attachment
It'll make Access find the correct Class for atmt.