Copy/Paste Specific Columns from a Worksheet to another - vba

I want to copy some columns with headers from a worksheet to another one. I've created an array that looks for the different headers needed so I can copy and paste the entire column into the new tab. I know I have an error somewhere because I'm getting a type mismatch error and possibly other types as well. Can someone take a look and see what I'm missing/have wrong?
Dim rngCell As Range
Dim strHeader() As String
Dim intColumnsMax As Integer
Sheets.Add.Name = "Material Master"
Sheets.Add.Name = "BOM"
intColumnsMax = Sheets("HW Zpure Template").UsedRange.Columns.Count
ReDim strHeader(1 To intColumnsMax)
strHeader(1) = "MATERIAL"
strHeader(2) = "MATERIAL TYPE"
strHeader(3) = "MATERIAL DESCRIPTION"
For Each rngCell In Rows(4)
For i = 1 To intColumnsMax
If strHeader(i) = rngCell.Value Then
rngCell.EntireColumn.Copy
Sheets("Material Master").Select
ActiveSheet.Paste Destination:=Worksheets("Material Master").Cells(1, i)
Sheets("HW Zpure Template").Select
End If
Next i
Next

I prefer to use Application.Match to locate a specific column header label rather than cycling through them trying to find a match. To that end, I've heavily modified your code.
Dim c As Long, v As Long, vHDRs As Variant
Dim s As Long, vNWSs As Variant, wsMM As Worksheet
vHDRs = Array("MATERIAL", "MATERIAL TYPE", "MATERIAL DESCRIPTION")
vNWSs = Array("Material Master", "BOM")
For v = LBound(vNWSs) To UBound(vNWSs)
For s = 1 To Sheets.Count
If Sheets(s).Name = vNWSs(v) Then
Application.DisplayAlerts = False
Sheets(s).Delete
Application.DisplayAlerts = True
Exit For
End If
Next s
Sheets.Add after:=Sheets(Sheets.Count)
Sheets(Sheets.Count).Name = vNWSs(v)
Next v
Set wsMM = Sheets("Material Master")
With Sheets("HW Zpure Template")
For v = LBound(vHDRs) To UBound(vHDRs)
If CBool(Application.CountIf(.Rows(4), vHDRs(v))) Then
c = Application.Match(vHDRs(v), .Rows(4), 0)
Intersect(.UsedRange, .Columns(c)).Copy _
Destination:=wsMM.Cells(1, Application.CountA(wsMM.Rows(1)) + 1)
End If
Next v
End With
Set wsMM = Nothing
Correct me if I'm wrong, but your code seemed to be looking for the column labels in row 4. That is what I'm using above but if that assumption is incorrect then the fix should be fairly self-evident. I've also stacked the copied columns into the first available column to the right. Your code may have been putting them in the original position.
When you run the above, please note that it will remove worksheets named Material Master or BOM without asking in favor of inserting its own worksheets of those names. Given that, it's probably best to run on a copy of your original.

Using the Find() method is a very efficient way of finding the data you want. Below are a few suggestions to optimize your existing code.
Dim rngCell As Range
Dim strHeader() As String
Dim intColumnsMax As Integer
Dim i As Integer
Sheets.Add.Name = "Material Master"
Sheets.Add.Name = "BOM"
'Quick way to load a string array
'This example splits a comma delimited string.
'If your headers contain commas, replace the commas in the next line of code
'with a character that does not exist in the headers.
strHeader = Split("MATERIAL,MATERIAL TYPE,MATERIAL DESCRIPTION", ",")
'Only loop through the headers needed
For i = LBound(strHeader) To UBound(strHeader)
Set rngCell = Sheets("HW Zpure Template").UsedRange.Find(What:=strheader(i), LookAt:=xlWhole)
If Not rngCell Is Nothing Then
'Taking the intersection of the used range and the entire desired column avoids
'copying a lot of unnecessary cells.
Set rngCell = Intersect(Sheets("HW Zpure Template").UsedRange, rngCell.EntireColumn)
'This method is more memory consuming, but necessary if you need to copy all formatting
rngCell.Copy Destination:=Worksheets("Material Master").Range(rngCell.Address)
'This method is the most efficient if you only need to copy the values
Worksheets("Material Master").Range(rngCell.Address).Value = rngCell.Value
End If
Next i

Related

Loop through data validation list, copy and paste (variable number of cells) into another sheet, below each other

Hoping someone's able to kindly help me out with this!
I'm essentially trying to create a macro, which will loop through a list("A3") in one sheet("Dashboard"), and then copy the results (B3:B7) and paste into a second sheet ("PrintSheet", Column "A"), with all the results being pasted under each other.
So far, I've managed to come up with the following code, but for some reason, it only seems to copy and paste one row of results (B3, not B4,5,6 or 7).
Any help would be truly appreciated!
Sub SpitValues()
Dim dvCell As Range
Dim inputRange As Range
Dim c As Range
Dim i As Long
'Cell that contains data validation list
Set dvCell = Worksheets("Dashboard").Range("A3")
'Determine where validation comes from
Set inputRange = Evaluate(dvCell.Validation.Formula1)
i = 1
'Begin loop
Application.ScreenUpdating = False
For Each c In inputRange
dvCell = c.Value
Worksheets("PrintSheet").Cells(i, "A").Value = Worksheets("Dashboard").Range("B3:B7").Value
i = i + 1
Next c
Application.ScreenUpdating = True
End Sub
You can't directly assign the values from a multi-cell range to a single cell: both the source and destination must be the same size:
Worksheets("PrintSheet").Cells(i, "A").Resize(5, 1).Value = _
Worksheets("Dashboard").Range("B3:B7").Value

Type Mismatch Error when searching for a string in an array

I am working on a macro that will consolidate two different sources of order data. The first source will contain old orders as well as some new, the second source will contain only the old orders and will have additional data in columns that were updated manually.
My idea for this is to take the order totals from the second source, paste them in a sheet after the order totals from the first source, and then search all the order numbers from the new file against the order numbers from the existing tracker. I have a for loop that is supposed to find the order numbers from the new file that are not already in the tracker and then insert a row with that order detail. I am receiving a Type mismatch error on the if statement that checks if the string exists in the array. Please take a look at this code:
Dim r As Integer
For r = 1 To 1000
Dim NewOrd As String
NewOrd = Range(Cells(r, 1), Cells(r, 1)).Value
Dim ExistArray As Variant
ExistArray = Range("a1", Range("a1").End(xlUp))
Sheets("Sheet2").Select
If IsEmpty(NewOrd) Then
Exit For
End If
If Not UBound(Filter(ExistArray, NewOrd)) >= 0 And NewOrd <> "" Then
Rows(r).Select
Selection.Copy
Sheets("Sheet3").Select
Rows(r).Select
Selection.Insert Shift:=xlDown
Application.CutCopyMode = False
End If
r = r + 1
Next r
I have tried a few different ways of setting the array, tried adding option explicit, and tried nesting for loops (not my brightest efficiency moment). Would greatly appreciate another set of eyes!
Thanks!
Assigning a Range object to an array always results in a two-dimensional array, which is causing the error.
Do this:
ExistArray = Application.Transpose(Range("a1", Range("a1").End(xlUp)))
I think that should resolve it for you.
Updates
You may need to:
Dim ExistArray() As Variant
Your range object is also problematic, being a single cell:
ExistArray = Application.Transpose(Array(Range("A1")))
Change the sheet names from "Sheet1" and "Sheet2" as necessary:
Sub tgr()
Dim wsNew As Worksheet
Dim wsTracker As Worksheet
Dim rIndex As Long
'This is the sheet that contains the new data that needs to be added
Set wsNew = Sheets("Sheet1")
'This sheet contains the old data
Set wsTracker = Sheets("Sheet2")
'Go through each row in the new data
For rIndex = 1 To wsNew.Cells(Rows.Count, "A").End(xlUp).Row
'Verify that the row isn't blank and that it doesn't already exist in wsTracker
If Len(wsNew.Cells(rIndex, "A").Value) > 0 And WorksheetFunction.CountIf(wsTracker.Columns("A"), wsNew.Cells(rIndex, "A").Value) = 0 Then
'This is a new item that needs to be added
'Copy the row to the next available row in wsTracker
wsNew.Rows(rIndex).Copy wsTracker.Cells(Rows.Count, "A").End(xlUp).Offset(1)
End If
Next rIndex
Set wsNew = Nothing
Set wsTracker = Nothing
End Sub

Type Mismatch Error after MsgBox

my data is as below .
Updated Question
Sub Solution()
Dim shData As Worksheet
Set shData = Sheets("Sheet1") 'or other reference to data sheet
Dim coll As Collection, r As Range, j As Long
Dim myArr As Variant
Dim shNew As Worksheet
shData.Activate
'get unique values based on Excel features
Range("a1").AutoFilter
Set coll = New Collection
On Error Resume Next
For Each r In Range("A1:A10")
coll.Add r.Value, r.Value
Next r
On Error GoTo 0
'Debug.Print coll.Count
For j = 1 To coll.Count
MsgBox coll(j)
myArr = coll(j)
Next j
Range("a1").AutoFilter
Dim i As Long
For i = 0 To UBound(myArr)
shData.Range("$A$1").AutoFilter Field:=1, Criteria1:=myArr(i), _
Operator:=xlAnd
On Error Resume Next
Sheets(myArr(i)).Range("A1").CurrentRegion.ClearContents
If Err.Number = 0 Then
Range("A1").CurrentRegion.Copy Sheets(myArr(i)).Range("A1")
Else
Set shNew = Sheets.Add(After:=Sheets(Sheets.Count))
shData.Range("A1").CurrentRegion.Copy shNew.Range("A1")
shNew.Name = myArr(i)
Err.Clear
End If
Next i
'removing filter in master sheet
shData.Range("a1").AutoFilter
End Sub
When I run above macro I don't know why it is giving Type Mismatch Error after MsgBox coll(j) , simply I want to store data in Array and I'm passing that data , Here I am using For Each r In Range("A1:A10") Where A10 length is static how can I find last written column?
When you add something to collection the key needs to be a string so use:
coll.Add r.Value, CStr(r.Value)
instead of:
coll.Add r.Value, r.Value
You are still assigning coll(j) to a Variant which is not an array.
You need to:
ReDim myArr(1 to coll.Count)
Before your for loop and then in the loop:
myArr(j) = coll(j)
Before attempting to respond to this question, I would like to write what I believe you are trying to accomplish; when you confirm this is what you are trying to do, I will try to help you get working code to achieve it. This would normally be done with comments, but the threads of comments so far are a bit disjointed, and the code is quite complex...
You have data in a sheet (called "sheet1" - it might be something else though)
The first column contains certain values that might be repeated
You don't know how many columns there might be... you would like to know that though
You attempt to find each unique value in column A (call it the "key value"), and display it (one at a time) in a message box. This looks more like a debug step than actual functionality for the final program.
You then turn on the autofilter on column A; selecting only rows that match a certain value
Using that same value as the name of a sheet, you see if such a sheet exists: if it does, you clear its contents; if it does not, then you create it at the end of the workbook (and give it the name of the key)
You select all rows with the same (key) value in column A on sheet1, and copy them to the sheet whose name is equal to the value in column A that you filtered on
You want to repeat step 5-8 for each of the unique (key) values in column A
When all is done, I believe you have (at least) one more sheet than you had key values in column A (you also have the initial data sheet); however you do not delete any "superfluous" sheets (with other names). Each sheet will have only rows of data corresponding to the current contents of sheet1 (any earlier data was deleted).
During the operation you turn autofiltering on and off; you want to end up with auto filter disabled.
Please confirm that this is indeed what you are attempting to do. If you could give an idea of the format of the values in column A, that would be helpful. I suspect that some things could be done rather more efficiently than you are currently doing them. Finally I do wonder whether the whole purpose of organizing your data in this way might be to organize the data in a specific way, and maybe do further calculations / graphs etc. There are all kinds of functions built in to excel (VBA) to make the job of data extraction easier - it's rare that this kind of data rearranging is necessary to get a particular job done. If you would care to comment on that...
The following code does all the above. Note the use for For Each, and functions / subroutines to take care of certain tasks (unique, createOrClear, and worksheetExists). This makes the top level code much easier to read and understand. Also note that the error trapping is confined to just a small section where we check if a worksheet exists - for me it ran without problems; if any errors occur, just let me know what was in the worksheet since that might affect what happens (for example, if a cell in column A contains a character not allowed in a sheet name, like /\! etc. Also note that your code was deleting "CurrentRegion". Depending on what you are trying to achieve, "UsedRange" might be better...
Option Explicit
Sub Solution()
Dim shData As Worksheet
Dim nameRange As Range
Dim r As Range, c As Range, A1c As Range, s As String
Dim uniqueNames As Variant, v As Variant
Set shData = Sheets("Sheet1") ' sheet with source data
Set A1c = shData.[A1] ' first cell of data range - referred to a lot...
Set nameRange = Range(A1c, A1c.End(xlDown)) ' find all the contiguous cells in the range
' find the unique values: using custom function
' omit second parameter to suppress dialog
uniqueNames = unique(nameRange, True)
Application.ScreenUpdating = False ' no need for flashing screen...
' check if sheet with each name exists, or create it:
createOrClear uniqueNames
' filter on each value in turn, and copy to corresponding sheet:
For Each v In uniqueNames
A1c.AutoFilter Field:=1, Criteria1:=v, _
Operator:=xlAnd
A1c.CurrentRegion.Copy Sheets(v).[A1]
Next v
' turn auto filter off
A1c.AutoFilter
' and screen updating on
Application.ScreenUpdating = True
End Sub
Function unique(r As Range, Optional show)
' return a variant array containing unique values in range
' optionally present dialog with values found
' inspired by http://stackoverflow.com/questions/3017852/vba-get-unique-values-from-array
Dim d As Object
Dim c As Range
Dim s As String
Dim v As Variant
If IsMissing(show) Then show = False
Set d = CreateObject("Scripting.Dictionary")
' dictionary object will create unique keys
' have to make it case-insensitive
' as sheet names and autofilter are case insensitive
For Each c In r
d(LCase("" & c.Value)) = c.Value
Next c
' the Keys() contain unique values:
unique = d.Keys()
' optionally, show results:
If show Then
' for debug, show the list of unique elements:
s = ""
For Each v In d.Keys
s = s & vbNewLine & v
Next v
MsgBox "unique elements: " & s
End If
End Function
Sub createOrClear(names)
Dim n As Variant
Dim s As String
Dim NewSheet As Worksheet
' loop through list: add new sheets, or delete content
For Each n In names
s = "" & n ' convert to string
If worksheetExists(s) Then
Sheets(s).[A1].CurrentRegion.Clear ' UsedRange might be better...?
Else
With ActiveWorkbook.Sheets
Set NewSheet = .Add(after:=Sheets(.Count))
NewSheet.Name = s
End With
End If
Next n
End Sub
Function worksheetExists(wsName)
' adapted from http://www.mrexcel.com/forum/excel-questions/3228-visual-basic-applications-check-if-worksheet-exists.html
worksheetExists = False
On Error Resume Next
worksheetExists = (Sheets(wsName).Name <> "")
On Error GoTo 0
End Function

How to compare two columns in different sheets

I have one excel file with multiple sheets.
I need to compare two sheets (1) TotalList and (2) cList with more than 25 columns, in these two sheets columns are same.
On cList the starting row is 3
On TotalList the starting row is 5
Now, I have to compare the E & F columns from cList, with TotalList E & F columns, if it is not found then add the entire row at the end of TotalList sheet and highlight with Yellow.
Public Function compare()
Dim LoopRang As Range
Dim FoundRang As Range
Dim ColNam
Dim TotRows As Long
LeaData = "Shhet2"
ConsolData = "Sheet1"
TotRows = Worksheets(LeaData).Range("D65536").End(xlUp).Row
TotRows1 = Worksheets(ConsolData).Range("D65536").End(xlUp).Row
'TotRows = ThisWorkbook.Sheets(LeaData).UsedRange.Rows.Count
ColNam = "$F$3:$F" & TotRows
ColNam1 = "$F$5:$F" & TotRows1
For Each LoopRang In Sheets(LeaData).Range(ColNam)
Set FoundRang = Sheets(ConsolData).Range(ColNam1).Find(LoopRang, lookat:=xlWhole)
For Each FoundRang In Sheets(ConsolData).Range(ColNam1)
If FoundRang & FoundRang.Offset(0, -1) <> LoopRang & LoopRang.Offset(0, -1) Then
TotRows = Worksheets(ConsolData).Range("D65536").End(xlUp).Row
ThisWorkbook.Worksheets(LeaData).Rows(LoopRang.Row).Copy ThisWorkbook.Worksheets(ConsolData).Rows(TotRows + 1)
ThisWorkbook.Worksheets(ConsolData).Rows(TotRows + 1).Interior.Color = vbYellow
GoTo NextLine
End If
Next FoundRang
NextLine:
Next LoopRang
End Function
Please help with the VBA code.
Thanks in advance...
First I am going to give some general coding hints:
set Option Explicit ON. This is done through Tools > Options >
Editor (tab) > Require Variable Declaration . Now you HAVE to
declare all variables before you use them.
always declare a variables type when you declare it. If you are unsure about what to sue or if it can take different types (not advisable!!) use Variable.
Use a standard naming convention for all your variables. Mine is a string starts with str and a double with dbl a range with r, etc.. So strTest, dblProfit and rOriginal. Also give your variables MEANINGFUL names!
Give your Excel spreadsheets meanigful names or captions (caption is what you see in excel, name is the name you can directly refer to in VBA). Avoid using the caption, but refer to the name instead, as users can change the caption easily but the name only if they open the VBA window.
Ok so here is how a comparison between two tables can be done with your code as starting point:
Option Explicit
Public Function Compare()
Dim rOriginal As Range 'row records in the lookup sheet (cList = Sheet2)
Dim rFind As Range 'row record in the target sheet (TotalList = Sheet1)
Dim rTableOriginal As Range 'row records in the lookup sheet (cList = Sheet2)
Dim rTableFind As Range 'row record in the target sheet (TotalList = Sheet1)
Dim shOriginal As Worksheet
Dim shFind As Worksheet
Dim booFound As Boolean
'Initiate all used objects and variables
Set shOriginal = ThisWorkbook.Sheets("Sheet2")
Set shFind = ThisWorkbook.Sheets("Sheet1")
Set rTableOriginal = shOriginal.Range(shOriginal.Rows(3), shOriginal.Rows(shOriginal.Rows.Count).End(xlUp))
Set rTableFind = shFind.Range(shFind.Rows(5), shFind.Rows(shFind.Rows.Count).End(xlUp))
booFound = False
For Each rOriginal In rTableOriginal.Rows
booFound = False
For Each rFind In rTableFind.Rows
'Check if the E and F column contain the same information
If rOriginal.Cells(1, 5) = rFind.Cells(1, 5) And rOriginal.Cells(1, 6) = rFind.Cells(1, 6) Then
'The record is found so we can search for the next one
booFound = True
GoTo FindNextOriginal 'Alternatively use Exit For
End If
Next rFind
'In case the code is extended I always use a boolean and an If statement to make sure we cannot
'by accident end up in this copy-paste-apply_yellow part!!
If Not booFound Then
'If not found then copy form the Original sheet ...
rOriginal.Copy
'... paste on the Find sheet and apply the Yellow interior color
With rTableFind.Rows(rTableFind.Rows.Count + 1)
.PasteSpecial
.Interior.Color = vbYellow
End With
'Extend the range so we add another record at the bottom again
Set rTableFind = shFind.Range(rTableFind, rTableFind.Rows(rTableFind.Rows.Count + 1))
End If
FindNextOriginal:
Next rOriginal
End Function

Search for multiple phrase; copy to single sheet across multiple sheets

I am using Microsoft Excel to keep track of tasks. I use a different "sheet" for each job. The structure is with regards to columns and data. I have been trying to create a VBA script that would accomplish the following:
Search sheets 1 - X for a value of "Open" or "Past Due" in a row
Copy all rows with those values into a single sheet (such as a ledger) starting at row 3 (so I can add the headers of the template)
Add a column A with the sheet name so that I know what job it came from.
Run this to my hearts obsessive compulsive behavior pleasure to update with new items
I have been using the following posts to help guide me:
Search a specific word and copy line to another Sheet <- which was helpful but not quite right...
Copying rows to another worksheet based on a search on a grid of tags <-- also helpful, but limited to the activesheet and not looping correctly with my modifications...
The last two evenings have been fun, but I feel like I may be making this harder than necessary.
I was able to create a VBA script (edited from another post here) to sweep through all the worksheets, but it was designed to copy all data in a set of columns. I tested that and it worked. I then merged the code base I was using to identify "Open" or "Past Due" in column C (that worked for only the activesheet) into the code. I marked up my edits to share here. At this point it is not functioning, and I have walked myself dizzy. Any tips on where I fubar-ed the code would be appreciated. My code base I working from is:
Sub SweepSheetsCopyAll()
Application.ScreenUpdating = False
'following variables for worksheet loop
Dim W As Worksheet, r As Single, i As Single
'added code below for finding the fixed values on the sheet
Dim lastLine As Long
Dim findWhat As String
Dim findWhat1 As String
Dim findWhat2 As String
Dim toCopy As Boolean
Dim cell As Range
Dim h As Long 'h replaced i variable from other code
Dim j As Long
'replace original findWhat value with new fixed value
findWhat = "Open"
'findWhat2 = "Past Due"
i = 4
For Each W In ThisWorkbook.Worksheets
If W.Name <> "Summary" Then
lastLine = ActiveSheet.UsedRange.Rows.Count 'Need to figure out way to loop all rows in a sheet to find last line
For r = 4 To lastLine 'formerly was "To W.Cells(Rows.Count, 1).End(xlUp).Row"
'insert below row match search copy function
For Each cell In Range("B1:L1").Offset(r - 1, 0)
If InStr(cell.Text, findWhat) <> 0 Then
toCopy = True
End If
Next
If toCopy = True Then
' original code Rows(r).Copy Destination:=Sheets(2).Rows(j)
Range(W.Cells(r, 1), W.Cells(r, 12)).Copy _
ThisWorkbook.Worksheets("Summary").Cells(i, 1)
j = j + 1
End If
toCopy = False
'Next
'end above row match search function
'below original code that copied everything from whole worksheet
' If W.Cells(r, 1) > 0 Then
' Range(W.Cells(r, 1), W.Cells(r, 12)).Copy _
' ThisWorkbook.Worksheets("Summary").Cells(i, 1)
' i = i + 1
' End If
Next r
End If
Next W
End Sub
The working code base to sweep through all the sheets was:
Sub GetParts()
Application.ScreenUpdating = False
Dim W As Worksheet, r As Single, i As Single
i = 4
For Each W In ThisWorkbook.Worksheets
If W.Name <> "Summary" Then
For r = 4 To W.Cells(Rows.Count, 1).End(xlUp).Row
If W.Cells(r, 1) > 0 Then
Range(W.Cells(r, 1), W.Cells(r, 3)).Copy _
ThisWorkbook.Worksheets("Summary").Cells(i, 1)
i = i + 1
End If
Next r
End If
Next W
End Sub
And the copy the matched data from the Activesheet is as follows:
Sub customcopy()
Application.ScreenUpdating = False
Dim lastLine As Long
Dim findWhat As String
Dim findWhat1 As String
Dim findWhat2 As String
Dim toCopy As Boolean
Dim cell As Range
Dim i As Long
Dim j As Long
'replace original findWhat value with new fixed value
findWhat = "Open"
'findWhat2 = "Past Due"
lastLine = ActiveSheet.UsedRange.Rows.Count 'Need to figure out way to loop through all sheets here
'below code does nice job finding all findWhat and copying over to spreadsheet2
j = 1
For i = 1 To lastLine
For Each cell In Range("B1:L1").Offset(i - 1, 0)
If InStr(cell.Text, findWhat) <> 0 Then
toCopy = True
End If
Next
If toCopy = True Then
Rows(i).Copy Destination:=Sheets(2).Rows(j)
j = j + 1
End If
toCopy = False
Next
i = MsgBox(((j - 1) & " row(s) were copied!"), vbOKOnly, "Result")
Application.ScreenUpdating = True
End Sub
You should look into this Vba macro to copy row from table if value in table meets condition
In your case, you would need to create a loop, using this advanced filter to copy the data to your target range or array.
If you need further advice, please post your code, and where you are stuck with it.