how to add a header to a file visual basic - vba

I have the following code and need to write a header into the file. I am not sure how i go about adding the code so that i can write a header to the file.
My code is as follows:-
Private Enum eCommaSemiColon
Comma = 0
Semicolon = 1
End Enum
Dim lFile As Long
Dim lRow As Long
Dim s As String
Dim lCounter As Long
If Me.CurrentInterval = 1 And Me.CurrentTrial = 1 Then
lFile = FreeFile
Open Me.FileName.Value For Output As #lFile
For lRow = 0 To Me.FileContents.Count - 1
Select Case Me.CommaOrSemiColon.Value
Case eCommaSemicolon.Comma
For lCounter = 0 To Me.NoOfColumns.Value - 1
If lCounter = 0 Then
s = Me.FileContents.Get(lRow, 0)
Else
s = s & "," & Me.FileContents.Get(lRow, lCounter)
End If
Next
Print #lFile, s
Case eCommaSemicolon.Semicolon
For lCounter = 0 To Me.NoOfColumns.Value - 1
If lCounter = 0 Then
s = Replace(CStr(Me.FileContents.Get(lRow, 0)), ".", ",")
Else
s = s & ";" & Replace(CStr(Me.FileContents.Get(lRow, lCounter)), ".", ",")
End If
Next
Print #lFile, s
Case Else
End Select
Next
Close #lFile
Else
End If

At some point before you print to the file, you will simply have to prefix the header string to the s variable. Then print the file. It is that easy
Assuming it's tab-delimited (modify if needed) something like this will create a header string:
Dim header as String
header = "Time" & vbTab & "Number1" & vbTab & "Number2" & vbTab & ...
Then, before you print to file, prefix the header string to the s (which contains the full file text), separating with a Line Feed:
s = header & vbCRLF & s
Now, the s variable should contain the header string and the rest of the file text, so you can use your normal I/O print statement to write the fule.

Related

Add dynamic form into excel on button click using VBA

I am trying to create a vba program in excel that exports the user entered data to XML format, so far I have the following:
Below image shows 4 columns
Student Id
Student Name
Student Age
Student Mark
The Export button opens a popup that let the user choose the location of the output xml file with a Convert button
Once the user clicked on the Convert button, the below xml data is generated into the default.xml file
<?xml version="1.0"?>
<data>
<student><id>1</id>
<name>Jad</name>
<age>25</age>
<mark>17</mark>
</student>
</data>
The output seems fine to me so far, but I am looking to add more functionalities, I am trying to add a "Mark" column dynamically on user button click as shown below
Once the user clicks on Add Mark, a new column will appear in order to let the user enter a new grade, or it is better if we can place the new column in a separate form, for example we may add an additional field named Material Name, so on each button click 2 fields will appear Material Name and Material Mark), the expected excel sheet may be something like the below
the expected output of the xml file may be something like the below
<?xml version="1.0"?>
<data>
<student><id>1</id>
<name>Jad</name>
<age>25</age>
<materials>
<material>
<name>Maths</name>
<mark>17</marks>
</material>
<material>
<name>Physics</name>
<mark>18</marks>
</material>
</materials>
</student>
</data>
The function I am used to generate XML file is shown below
Function fGenerateXML(rngData As Range, rootNodeName As String) As String
'===============================================================
' XML Tags
' Table
Const HEADER As String = "<?xml version=""1.0""?>"
Dim TAG_BEGIN As String
Dim TAG_END As String
Const NODE_DELIMITER As String = "/"
'===============================================================
Dim intColCount As Integer
Dim intRowCount As Integer
Dim intColCounter As Integer
Dim intRowCounter As Integer
Dim rngCell As Range
Dim strXML As String
' Initial table tag...
TAG_BEGIN = vbCrLf & "<" & rootNodeName & ">"
TAG_END = vbCrLf & "</" & rootNodeName & ">"
strXML = HEADER
strXML = strXML & TAG_BEGIN
With rngData
' Discover dimensions of the data we
' will be dealing with...
intColCount = .Columns.Count
intRowCount = .Rows.Count
Dim strColNames() As String
ReDim strColNames(intColCount)
' First Row is the Field/Tag names
If intRowCount >= 1 Then
' Loop accross columns...
For intColCounter = 1 To intColCount
' Mark the cell under current scrutiny by setting
' an object variable...
Set rngCell = .Cells(1, intColCounter)
' Is the cell merged?..
If Not rngCell.MergeArea.Address = _
rngCell.Address Then
MsgBox ("!! Cell Merged ... Invalid format")
Exit Function
End If
strColNames(intColCounter) = rngCell.Text
Next
End If
Dim Nodes() As String
Dim NodeStack() As String
' Loop down the table's rows
For intRowCounter = 2 To intRowCount
strXML = strXML & vbCrLf & TABLE_ROW
ReDim NodeStack(0)
' Loop accross columns...
For intColCounter = 1 To intColCount
' Mark the cell under current scrutiny by setting
' an object variable...
Set rngCell = .Cells(intRowCounter, intColCounter)
' Is the cell merged?..
If Not rngCell.MergeArea.Address = _
rngCell.Address Then
MsgBox ("!! Cell Merged ... Invalid format")
Exit Function
End If
If Left(strColNames(intColCounter), 1) = NODE_DELIMITER Then
Nodes = Split(strColNames(intColCounter), NODE_DELIMITER)
' check whether we are starting a new node or not
Dim i As Integer
Dim MatchAll As Boolean
MatchAll = True
For i = 1 To UBound(Nodes)
If i <= UBound(NodeStack) Then
If Trim(Nodes(i)) <> Trim(NodeStack(i)) Then
'not match
'MsgBox (Nodes(i) & "," & NodeStack(i))
MatchAll = False
Exit For
End If
Else
MatchAll = False
Exit For
End If
Next
' add close tags to those not used afterwards
' don't count it when no content
If Trim(rngCell.Text) <> "" Then
If MatchAll Then
strXML = strXML & "</" & NodeStack(UBound(NodeStack)) & ">" & vbCrLf
Else
For t = UBound(NodeStack) To i Step -1
strXML = strXML & "</" & NodeStack(t) & ">" & vbCrLf
Next
End If
If i < UBound(Nodes) Then
For t = i To UBound(Nodes)
' add to the xml
strXML = strXML & "<" & Nodes(t) & ">"
If t = UBound(Nodes) Then
strXML = strXML & Trim(rngCell.Text)
End If
Next
Else
t = UBound(Nodes)
' add to the xml
strXML = strXML & "<" & Nodes(t) & ">"
strXML = strXML & Trim(rngCell.Text)
End If
NodeStack = Nodes
Else
' since its a blank field, so no need to handle if field name repeated
If Not MatchAll Then
For t = UBound(NodeStack) To i Step -1
strXML = strXML & "</" & Trim(NodeStack(t)) & ">" & vbCrLf
Next
End If
ReDim Preserve NodeStack(i - 1)
End If
' the last column
If intColCounter = intColCount Then
' add close tags to those not used afterwards
If UBound(NodeStack) <> 0 Then
For t = UBound(NodeStack) To 1 Step -1
strXML = strXML & "</" & Trim(NodeStack(t)) & ">" & vbCrLf
Next
End If
End If
Else
' add close tags to those not used afterwards
If UBound(NodeStack) <> 0 Then
For t = UBound(NodeStack) To 1 Step -1
strXML = strXML & "</" & Trim(NodeStack(t)) & ">" & vbCrLf
Next
End If
ReDim NodeStack(0)
' skip if no content
If Trim(rngCell.Text) <> "" Then
strXML = strXML & "<" & Trim(strColNames(intColCounter)) & ">" & Trim(rngCell.Text) & "</" & Trim(strColNames(intColCounter)) & ">" & vbCrLf
End If
End If
Next
Next
End With
strXML = strXML & TAG_END
' Return the HTML string...
fGenerateXML = strXML
End Function
For more info you can refer to this link https://www.codeproject.com/Articles/6950/Export-Excel-to-XML-in-VBA
Please let me know if you have any suggestions.
It appears the XML Generator you are using already has a function to dynamically search for values until it reaches the last column.
Assuming we only have to modify the first row, it would be as simple as adding a new header to the last empty column
Here are two macros as an example:
Sub ButtonClick()
Call Add_XML_Header("/student/mark")
End Sub
Sub Add_XML_Header(Header As String)
Dim LastColumn As Integer
LastColumn = ActiveSheet.Cells(1, Columns.Count).End(xlToLeft).Column
ActiveSheet.Cells(1, LastColumn + 1).Value = Header
End Sub
Assign the first one titled ButtonClick to the button being used in your form.
This will result in an output like this:
Example1
If you wish to go with second option of 2 headers, simply modify the ButtonClick sub like so:
Sub ButtonClick()
Call Add_XML_Header("/student/material/name")
Call Add_XML_Header("/student/material/mark")
End Sub
However, this will slightly differ from your posted example. It will add both columns to the first row horizontally like the other headers rather than vertically as you had shown.
Here's what it would look like:
Example2

Passing values from Excel to Word with VBA

For Each cell In rng
workSheetName = Format(SaturdayIsComing(), "mm-dd-yyyy") & " " & cell.Value
If WorksheetExists(workSheetName) Then
Dim localRange, localCell As Range
Set localRange = Worksheets(workSheetName).Range("D8:D19")
Dim contents As Variant
contents = ""
Dim firstLine As Boolean
firstLine = True
For Each localCell In localRange
If Len(localCell.Value) > 0 Then
If firstLine Then
contents = contents & localCell.Value & Chr(11)
Else
contents = contents & Chr(9) & Chr(9) & Chr(9) & localCell.Value & Chr(11)
End If
Else
contents = fixString(contents)
End If
If Len(contents) > 0 Then
firstLine = False
End If
Next localCell
For Each cc In wDoc.SelectContentControlsByTag(cell.Value & "Notes")
If Len(contents) > 0 Then
cc.Range.Text = fixString(contents)
Else
cc.Range.Text = "No Issues Found"
End If
Next
Else
errorCodesString = errorCodesString & cell.Value & ":"
End If
Next cell
Output to Word
Forgot to terminate the meeting
This is a test message\'s
If my cell contains a ' then I get an error saying
One of the values passwed to this method or property is incorrect
I know a ' is a comment in VBA. How do I go around this while preserving the notes that someone had added to the Excel cell?
You need to write a piece of code to search for quotes, either the single (') or double (") variety and either add a backslash before them OR double the character so '' in place of ' and "" in place of " and run this on contents before assigning it to cc.Range.Text.
This routine can also check for other instances of incorrect strings and fix them.
Something like this would do:
Function fixString(ByVal strIn As Variant) As String
Dim i As Integer
Const strIllegals = "\'"""
For i = 1 To Len(strIllegals)
strIn = Replace(strIn, Mid$(strIllegals, i, 1), "\" & Mid$(strIllegals, i, 1))
Next i
fixString = strIn
End Function
Try changing cell.Value to Replace(cell.Value, "'", "")
Or is it contents that has the apostrophe in it? A bit confusing.
Try changing contents to Replace(contents , "'", "")

How to add quotes for every string value in a csv file via Excel VBA?

I have a csv file, and I need a VBA function that adds quotes to every string value in the file, so that something like
vertical,device_name,value
mobile,Apple iPad,0
mobile,HTC,3
looks like
"vertical","device_name","value"
"mobile","Apple iPad",0
"mobile","HTC",3
What I have found until now is a macro,
Sub QuotesAroundText()
Dim c As Range
For Each c In Selection
If Not IsNumeric(c.Value) Then
c.Value = """" & c.Value & """"
End If
Next c
End Sub
that does almost exactly what I need - it add the quotes, but not to string, but to excel cells. That means, that this macro does work correctly in a xlsx file, but not in a csv file.
So I need a vba code that adds quotes not to cells, but to string, that are between commas.
By emulating a string builder I was able to process a CSV file with 59,507 Rows x 9 Columns in just over 3 seconds. This process is much faster that standard concatenation.
This function was modified from my answer to Turn Excel range into VBA string
Test
Sub TestProcessCSVFile()
Dim s As String
Dim Start: Start = Timer
ProcessCSVFile "C:\Users\Owner\Downloads\SampleCSVFile_53000kb.csv", "C:\Users\Owner\Downloads\_temp.csv"
Debug.Print "Execution Time: "; Timer - Start; "Second(s)"
End Sub
Code
Sub ProcessCSVFile(OldFile As String, NewFile As String)
Dim Data As String, text As String
Dim vCell
Dim length As Long
Open OldFile For Binary As #1
Data = Space$(LOF(1))
Get #1, , Data
Close #1
text = Space(Len(Data) * 1.5)
For Each vCell In Split(Replace(Data, vbCrLf, "," & vbCrLf & ","), ",")
If Len(vCell) + length + 5 > Len(text) Then text = text & Space(Len(Data) * 0.1)
If vCell = vbCrLf Then
Mid(text, length, 1) = vbCrLf
ElseIf IsNumeric(vCell) Then
Mid(text, length + 1, Len(vCell) + 1) = vCell & ","
length = length + Len(vCell) + 1
Else
Mid(text, length + 1, Len(vCell) + 3) = Chr(34) & vCell & Chr(34) & ","
length = length + Len(vCell) + 3
End If
Next
Open NewFile For Output As #1
Print #1, Left(text, length - 1)
Close #1
End Sub
Results
Read the text file in using line input, then taylor the following process to your needs:
Sub y()
a = "a,b,c,d"
'Split into 1d Array
b = Split(a, ",", , vbTextCompare)
'for each element in array add the quotes
For c = 0 To UBound(b)
b(c) = """" & b(c) & """"
Next c
'join the product up
d = Join(b, ",")
'Print her out
Debug.Print d
End Sub
use workbooks.opentext filename:="your csv file with path",
It will open the csv and separate them into cells,
then apply your macro and save again as csv

Error 91 occurring during iterations randomly

Interesting problem here. This line of code works through multiple iterations until it reaches a point where it throws an Run-time error 91 at me: "Object Variable or With block variable not set". This is occurring in a function designed to find a deal number. The entire program is an end of day email generation program that sends attachments to various different counter-parties. The error occurs on the ** line. For additional color, temp deal is not empty when execution is attempted. There doesn't appear to be any extraneous trailing or leading spaces either. Thanks in advance!
Function getPDFs(cFirm As Variant, iFirm As Variant, row_counter As Variant, reportsByFirm As Worksheet, trMaster As Worksheet, trSeparate As Variant, trName As Variant, reportDate As Variant) As String
dealCol = 1
Dim locationArray() As String
Dim DealArray() As String
cDes = "_vs._NY"
iDes = "_vs._IC"
filePath = "X:\Office\Confirm Drop File\"
dealNum = reportsByFirm.Cells(row_counter, dealCol)
FileType = ".pdf"
If InStr(1, dealNum, "-") > 0 Then
DealArray() = Split(dealNum, "-")
tempDeal = DealArray(LBound(DealArray))
Else
tempDeal = dealNum
End If
'Finds deal location in spread sheet for further detail to obtain file path
**trLocation = trMaster.Columns(2).Find(What:=tempDeal).Address
locationArray() = Split(trLocation, "$")
trRow = locationArray(UBound(locationArray))
'Formats client names for 20 characters and removes punctuation (".") in order to stay within convention of file naming
cFirmFormatted = Trim(Left(cFirm, 20))
iFirmFormatted = Trim(Left(iFirm, 20))
'Finds clearing method
clMethod = trMaster.Cells(trRow, 6).Value
Select Case clmethod
Case "Clport"
'Prevents naming convention issues with punctuations in the name
If InStr(1, cFirmFormatted, ".") > 0 Then
cFirmFormatted = Replace(cFirmFormatted, ".", "")
End If
getPDFs = filePath & cFirmFormatted & "\" & reportDate & "_" & dealNum & "_" & cFirmFormatted & cDes & FileType
Case "ICE"
If InStr(1, iFirmFormatted, ".") > 0 Then
iFirmFormatted = Replace(iFirmFormatted, ".", "")
End If
getPDFs = filePath & iFirmFormatted & "\" & reportDate & "_" & dealNum & "_" & iFirmFormatted & iDes & FileType
End Select
End Function
Your code assumes that trLocation is always found, if it isn't found then you will receive an error because you don't have a range to return the .Address property for.
Try testing the result first:
Dim testLocation As Excel.Range
Set testLocation = trMaster.Columns(2).Find(tempDeal)
If Not testLocation Is Nothing Then
trLocation = testLocation.Address
'// Rest of code here...
Else
MsgBox "Cannot find """ & tempDeal & """!"
Exit Function
End If

Is there a better way to check if files exist using Excel VBA

I have a folder with thousands of files, and a spreadsheet that has 2 pieces of information:
DocumentNumber Revision
00-STD-GE-1234-56 3
I need to find and concatenate all files in the folder than match this document number and revision combination into this format:
00-STD-GE-1234-56_3.docx|00-STD-GE-1234-56_3.pdf
The pdf must be last
sometimes the file is named without the last 3 chars of the document number (if they are -00 they are left off)
sometimes the revision is separated using "_" and sometimes using "_r"
I have the code working, but it takes a long time (this sheet has over 7000 rows, and this code is 20 file comparisons per row against a network file system), is there an optimization for this?
''=============================================================================
Enum IsFileOpenStatus
ExistsAndClosedOrReadOnly = 0
ExistsAndOpenSoBlocked = 1
NotExists = 2
End Enum
''=============================================================================
Function IsFileReadOnlyOpen(FileName As String) As IsFileOpenStatus
'ExistsAndClosedOrReadOnly = 0
'ExistsAndOpenSoBlocked = 1
'NotExists = 2
With New FileSystemObject
If Not .FileExists(FileName) Then
IsFileReadOnlyOpen = 2 ' NotExists = 2
Exit Function 'Or not - I don't know if you want to create the file or exit in that case.
End If
End With
Dim iFilenum As Long
Dim iErr As Long
On Error Resume Next
iFilenum = FreeFile()
Open FileName For Input Lock Read As #iFilenum
Close iFilenum
iErr = Err
On Error GoTo 0
Select Case iErr
Case 0: IsFileReadOnlyOpen = 0 'ExistsAndClosedOrReadOnly = 0
Case 70: IsFileReadOnlyOpen = 1 'ExistsAndOpenSoBlocked = 1
Case Else: IsFileReadOnlyOpen = 1 'Error iErr
End Select
End Function 'IsFileReadOnlyOpen
''=============================================================================
Function BuildAndCheckPath(sMasterPath As String, sLegacyDocNum As String, sRevision As String) As String
Dim sLegacyDocNumNoSheet As String
sLegacyDocNumNoSheet = Left(sLegacyDocNum, Len(sLegacyDocNum) - 3)
Dim sFileExtensions
sFileExtensions = Array(".doc", ".docx", ".xls", ".xlsx", ".pdf")
Dim sRevisionSpacer
sRevisionSpacer = Array("_", "_r")
Dim i As Long
Dim j As Long
Dim sResult As String
'for each revision spacer option
For i = LBound(sRevisionSpacer) To UBound(sRevisionSpacer)
'for each file extension
For j = LBound(sFileExtensions) To UBound(sFileExtensions)
'Check if the file exists (assume a sheet number i.e. 00-STD-GE-1234-56)
If IsFileReadOnlyOpen(sMasterPath & sLegacyDocNum & sRevisionSpacer(i) & sRevision & sFileExtensions(j)) <> 2 Then
If sResult = "" Then
sResult = sLegacyDocNum & sRevisionSpacer(i) & sRevision & sFileExtensions(j)
Else
sResult = sResult & "|" & sLegacyDocNum & sRevisionSpacer(i) & sRevision & sFileExtensions(j)
End If
End If
'Do it again without a sheet number in the filename (last 3 digits stripped off legacy number)
If IsFileReadOnlyOpen(sMasterPath & sLegacyDocNumNoSheet & sRevisionSpacer(i) & sRevision & sFileExtensions(j)) <> 2 Then
If sResult = "" Then
sResult = sLegacyDocNumNoSheet & sRevisionSpacer(i) & sRevision & sFileExtensions(j)
Else
sResult = sResult & "|" & sLegacyDocNumNoSheet & sRevisionSpacer(i) & sRevision & sFileExtensions(j)
End If
End If
Next j
Next i
BuildAndCheckPath = sResult
End Function
It's hard to tell without seeing your dataset, but perhaps this approach could be implemented (note the use of Wildcards):
UNTESTED
Const Folder As String = "C:\YourFolder\"
Dim File as Object
Dim XLSFile As String
Dim PDFFile As String
Dim ConCat() As String
Dim DocNos() As Variant
Dim DocRev() As Variant
Dim i As Long
DocNos = Range("A1:A10") '<--Your list of Document #s.
DocRev = Range("B1:B10") '<--Your list of Revision #s.
ReDim ConCat(1 To UBound(DocNos))
'Loop through your Document numbers.
For i = LBound(DocNos) To UBound(DocNos)
'Loop through the folder.
File = Dir(Folder)
Do While File <> ""
'Check the filename against the Document number. Use a wildcard at this _
'point as a sort of "gatekeeper"
If File Like Left(DocNos(i), Len(DocNos(i)) - 3) & "*"
'If the code makes it to this point, you just need to match file _
'type and revision.
If File Like "*_*" & DocRev(i) And File Like "*.xls*" Then
XLSFile = File
ElseIf File Like "*_*" & DocRev(i) File Like "*.pdf" Then
PDFFile = File
End If
If XLSFile <> "" And PDFFile <> "" Then
ConCat(i) = XLSFile & "|" & PDFFile
XLSFile = vbNullString
PDFFile = vbNullString
End If
End If
File = Dir
Loop
Next i
To print the results to your sheet (Transpose pastes the results of the array in one column instead of putting the results in one row), you could use something like this:
Dim Rng As Range
Set Rng = Range("C1")
Rng.Resize(UBound(ConCat),1).Value = Application.Transpose(ConCat)
This approach loops through each document number from your spreadsheet, and then checks each file in the folder to see if it matches the document number, document type, and revision number. Once it finds a match for both .xls* and .pdf types, it concatenates the filenames together.
See this great SO post regarding looping through files.
See this site for more info about the Dir function.
See this article regarding wilcard character usage when comparing strings.
Hope that helps!
Seems to me you are doing unnecessary file existence checks even in cases where a file has already been found. Assuming that talking with your network drive is indeed what takes up most of your execution time, then there's a place to optimise.
What you're doing is this:
If IsFileReadOnlyOpen(sMasterPath & sLegacyDocNum & sRevisionSpacer(i) & sRevision & sFileExtensions(j)) <> 2 Then
'Great. Found it.
'...
End If
'Do it again without a sheet number in the filename (last 3 digits stripped off legacy number)
'Wait a minute... why ask me to look again if I already found it?
'He must not mind the extra waiting time... ok, here we go again.
If IsFileReadOnlyOpen(sMasterPath & sLegacyDocNumNoSheet & sRevisionSpacer(i) & sRevision & sFileExtensions(j)) <> 2 Then
'...
End If
I think you want to look for your file under a different filename if and only if you haven't found it under the first filename pattern. Can do this using an Else clause:
If IsFileReadOnlyOpen(sMasterPath & sLegacyDocNum & sRevisionSpacer(i) & sRevision & sFileExtensions(j)) <> 2 Then
'Great. Found it.
Else
'Didn't find it using the first filename format.
'Do it again without a sheet number in the filename (last 3 digits stripped off legacy number)
If IsFileReadOnlyOpen(sMasterPath & sLegacyDocNumNoSheet & sRevisionSpacer(i) & sRevision & sFileExtensions(j)) <> 2 Then
'Great. Found it.
Else
Err.Raise 53, , _
"File not found even though I looked for it in two places!"
End If
End If
This can theoretically cut your number of tries by up to half; likely less in practice, but you'll get the largest benefit if you check the most common filename pattern first. The benefit will be proportionally larger if you have a greater number of filename patterns; from your question I understand you have 4 different combinations?
If you have more than 2 patterns to check, then nesting a bunch of Else clauses will look silly and be difficult to read; instead you can do something like this:
Dim foundIt As Boolean
foundIt = False
If Not foundIt And IsFileReadOnlyOpen(sMasterPath & sLegacyDocNum & sRevisionSpacer(i) & sRevision & sFileExtensions(j)) <> 2 Then
'Great. Found it.
foundIt = True
End If
If Not foundIt And IsFileReadOnlyOpen(sMasterPath & sLegacyDocNumNoSheet & sRevisionSpacer(i) & sRevision & sFileExtensions(j)) <> 2 Then
'Great. Found it.
foundIt = True
End If
'...
'... check your other patterns here...
'...
If Not foundIt Then
Err.Raise 53, , _
"File not found even though I looked for it various places!"
End If