Browse, import, and append excel tabs to Access 2007 - vba

Question

I have an Access 2007 database called BusRoutes with two tables in it called Routes and Stops. I also have several excel spreadsheets that are based on an excel template that are populated by the drivers. These spreadsheets should always have the same format but not the same file names. I am trying to create a button that will perform the following actions:
Allow the user to navigate to the excel spreadsheet, select the “Bus Routes” tab, and append all the data to the “Routes” Access table.
Navigate to the same excel spreadsheet and select the “Bus Stop” tab and append all the data to the Access “Stops” table.
The excel spreadsheets could be stored anywhere. I have no control over where on the driver’s computer he or she stores the excel spreadsheets.
The spreadsheet names will differ as their naming conventions’ are based on the route number and school year they are driven.
The excel spreadsheets header names exactly match the corresponding table field names they are getting imported into. Tab names and header info are not alterable in the spreadsheet.
Spreadsheets could be either 2003 or 2007 versions.
Oh and "e-mail_add" is a hyperlink is that makes any difference.
I know that I have to use TransferSpreadsheets Action to append the data but I am at a loss as to how to navigate to the spreadsheet, select the individual tabs, and pass this variable to the TransferSpreadsheets action.
I tried this as an attempt to at least try to return a file name value but bombed out at the second line with following error: Run time error-2147467259(80004005)': Method 'FileDialog' of aobject'_Application' failed.
Set dlg = Application.FileDialog(msoFileDialogFilePicker)
dlg.Title = "Select Excel Spreadsheet to import"
dlg.AllowMultiSelect = False
dataPath = dlg.SelectedItems(1)
Me!browseDataPath = dataPath
MsgBox("File is " & dataPath, vbOKOnly, "Check file name")
End If
Help anyone?

Answer 1

It would be pretty straightforward to use a simple form like this:
with code behind it that is something along these lines
Option Compare Database
Option Explicit
Private Sub cmdBrowse_Click()
Dim dlg As Object ' FileDialog
Dim sheetList As String, i As Long
Dim xlApp As Object ' Excel.Application
Dim xlWorkBook As Object ' Excel.Workbook
Set dlg = Application.FileDialog(3) ' msoFileDialogFilePicker
dlg.Title = "Select Excel Document to import"
dlg.Filters.Clear
dlg.Filters.Add "Excel documents", "*.xls*", 1
dlg.AllowMultiSelect = False
dlg.Show
If dlg.SelectedItems.Count > 0 Then
Me.browseDataPath.Value = dlg.SelectedItems.Item(1)
Set xlApp = CreateObject("Excel.Application")
Set xlWorkBook = xlApp.Workbooks.Open(Me.browseDataPath.Value)
sheetList = ""
For i = 1 To xlWorkBook.Sheets.Count
sheetList = sheetList & ";" & xlWorkBook.Sheets(i).Name
Next
Me.lstSheets.RowSourceType = "Value List"
Me.lstSheets.RowSource = Mid(sheetList, 2)
xlWorkBook.Close
Set xlWorkBook = Nothing
xlApp.Quit
Set xlApp = Nothing
End If
Set dlg = Nothing
End Sub
All you need to do now is add an "OK" button to use the values of the Text Box and the List Box selection to call DoCmd.TransferSpreadsheet.

Answer 2

**'This code goes behind the button which imports the file**
Option Compare Database
Private Sub Command2_Click()
Dim s_Filter As String
Dim s_InputFileName As String
s_Filter = ahtAddFilterItem(s_Filter, "Excel Files (*.XLSX)", "*.XLSX")
s_InputFileName = ahtCommonFileOpenSave( _
Filter:=s_Filter, OpenFile:=True, _
DialogTitle:="Please select an input file...", _
Flags:=ahtOFN_HIDEREADONLY)
Me.Text0.Value = s_InputFileName
'------------code for importing----------------------------------------------------------------------
'Excel variables
Dim xlApp As Excel.Application
Dim xlFile As Excel.Workbook
Dim xlSheet As Excel.Worksheet
Dim xlRange As Excel.Range
Dim xlRange1 As Excel.Range
'Get the info from Excel:
Set xlApp = CreateObject("Excel.Application")
Set xlFile = xlApp.Workbooks.Open(s_InputFileName)
filepath = RTrim(LTrim(Me.Text0.Value))
With xlApp
.Visible = True
With .Workbooks(.Workbooks.Count)
For i = 1 To .Worksheets.Count
WrksheetName = .Worksheets(i).Name
Set xlSheet = xlFile.Sheets(WrksheetName)
Set xlRange = xlSheet.Range("AA5")
Set xlRange1 = xlSheet.Range("A65536")
lcolumn = xlRange.End(xltoleft).Address
lrow = xlRange1.End(xlUp).Row
lcol = Mid(lcolumn, 2, 1)
DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel9, WrksheetName, filepath, True, WrksheetName & "!A5:" & lcol & lrow
Next i
'Next i
End With
End With
Set xlApp = Nothing
Set xlFile = Nothing
Set xlSheet = Nothing
Set xlRange = Nothing
Set xlRange1 = Nothing
End Sub
****'Then paste this code to a module****
'--------Code to be written in module to support browse code------------------------
Option Compare Database
'***************** Code Start **************
'This code was originally written by Ken Getz.
'It is not to be altered or distributed,
'except as part of an application.
'You are free to use it in any application,
'provided the copyright notice is left unchanged.
'
' Code courtesy of:
' Microsoft Access 95 How-To
' Ken Getz and Paul Litwin
' Waite Group Press, 1996
Type tagOPENFILENAME
lStructSize As Long
hwndOwner As Long
hInstance As Long
strFilter As String
strCustomFilter As String
nMaxCustFilter As Long
nFilterIndex As Long
strFile As String
nMaxFile As Long
strFileTitle As String
nMaxFileTitle As Long
strInitialDir As String
strTitle As String
Flags As Long
nFileOffset As Integer
nFileExtension As Integer
strDefExt As String
lCustData As Long
lpfnHook As Long
lpTemplateName As String
End Type
Declare Function aht_apiGetOpenFileName Lib "comdlg32.dll" _
Alias "GetOpenFileNameA" (OFN As tagOPENFILENAME) As Boolean
Declare Function aht_apiGetSaveFileName Lib "comdlg32.dll" _
Alias "GetSaveFileNameA" (OFN As tagOPENFILENAME) As Boolean
Declare Function CommDlgExtendedError Lib "comdlg32.dll" () As Long
Global Const ahtOFN_READONLY = &H1
Global Const ahtOFN_OVERWRITEPROMPT = &H2
Global Const ahtOFN_HIDEREADONLY = &H4
Global Const ahtOFN_NOCHANGEDIR = &H8
Global Const ahtOFN_SHOWHELP = &H10
' You won't use these.
'Global Const ahtOFN_ENABLEHOOK = &H20
'Global Const ahtOFN_ENABLETEMPLATE = &H40
'Global Const ahtOFN_ENABLETEMPLATEHANDLE = &H80
Global Const ahtOFN_NOVALIDATE = &H100
Global Const ahtOFN_ALLOWMULTISELECT = &H200
Global Const ahtOFN_EXTENSIONDIFFERENT = &H400
Global Const ahtOFN_PATHMUSTEXIST = &H800
Global Const ahtOFN_FILEMUSTEXIST = &H1000
Global Const ahtOFN_CREATEPROMPT = &H2000
Global Const ahtOFN_SHAREAWARE = &H4000
Global Const ahtOFN_NOREADONLYRETURN = &H8000
Global Const ahtOFN_NOTESTFILECREATE = &H10000
Global Const ahtOFN_NONETWORKBUTTON = &H20000
Global Const ahtOFN_NOLONGNAMES = &H40000
' New for Windows 95
Global Const ahtOFN_EXPLORER = &H80000
Global Const ahtOFN_NODEREFERENCELINKS = &H100000
Global Const ahtOFN_LONGNAMES = &H200000
Function ahtAddFilterItem(strFilter As String, _
strDescription As String, Optional varItem As Variant) As String
' Tack a new chunk onto the file filter.
' That is, take the old value, stick onto it the description,
' (like "Databases"), a null character, the skeleton
' (like "*.mdb;*.mda") and a final null character.
If IsMissing(varItem) Then varItem = "*.*"
ahtAddFilterItem = strFilter & _
strDescription & vbNullChar & _
varItem & vbNullChar
End Function
Function ahtCommonFileOpenSave( _
Optional ByRef Flags As Variant, _
Optional ByVal InitialDir As Variant, _
Optional ByVal Filter As Variant, _
Optional ByVal FilterIndex As Variant, _
Optional ByVal DefaultExt As Variant, _
Optional ByVal filename As Variant, _
Optional ByVal DialogTitle As Variant, _
Optional ByVal hWnd As Variant, _
Optional ByVal OpenFile As Variant) As Variant
' This is the entry point you'll use to call the common
' file open/save dialog. The parameters are listed
' below, and all are optional.
'
' In:
' Flags: one or more of the ahtOFN_* constants, OR'd together.
' InitialDir: the directory in which to first look
' Filter: a set of file filters, set up by calling
' AddFilterItem. See examples.
' FilterIndex: 1-based integer indicating which filter
' set to use, by default (1 if unspecified)
' DefaultExt: Extension to use if the user doesn't enter one.
' Only useful on file saves.
' FileName: Default value for the file name text box.
' DialogTitle: Title for the dialog.
' hWnd: parent window handle
' OpenFile: Boolean(True=Open File/False=Save As)
' Out:
' Return Value: Either Null or the selected filename
Dim OFN As tagOPENFILENAME
Dim strFileName As String
Dim strFileTitle As String
Dim fResult As Boolean
' Give the dialog a caption title.
If IsMissing(InitialDir) Then InitialDir = CurDir
If IsMissing(Filter) Then Filter = ""
If IsMissing(FilterIndex) Then FilterIndex = 1
If IsMissing(Flags) Then Flags = 0&
If IsMissing(DefaultExt) Then DefaultExt = ""
If IsMissing(filename) Then filename = ""
If IsMissing(DialogTitle) Then DialogTitle = ""
If IsMissing(hWnd) Then hWnd = Application.hWndAccessApp
If IsMissing(OpenFile) Then OpenFile = True
' Allocate string space for the returned strings.
strFileName = Left(filename & String(256, 0), 256)
strFileTitle = String(256, 0)
' Set up the data structure before you call the function
With OFN
.lStructSize = Len(OFN)
.hwndOwner = hWnd
.strFilter = Filter
.nFilterIndex = FilterIndex
.strFile = strFileName
.nMaxFile = Len(strFileName)
.strFileTitle = strFileTitle
.nMaxFileTitle = Len(strFileTitle)
.strTitle = DialogTitle
.Flags = Flags
.strDefExt = DefaultExt
.strInitialDir = InitialDir
' Didn't think most people would want to deal with
' these options.
.hInstance = 0
'.strCustomFilter = ""
'.nMaxCustFilter = 0
.lpfnHook = 0
'New for NT 4.0
.strCustomFilter = String(255, 0)
.nMaxCustFilter = 255
End With
' This will pass the desired data structure to the
' Windows API, which will in turn it uses to display
' the Open/Save As Dialog.
If OpenFile Then
fResult = aht_apiGetOpenFileName(OFN)
Else
fResult = aht_apiGetSaveFileName(OFN)
End If
' The function call filled in the strFileTitle member
' of the structure. You'll have to write special code
' to retrieve that if you're interested.
If fResult Then
' You might care to check the Flags member of the
' structure to get information about the chosen file.
' In this example, if you bothered to pass in a
' value for Flags, we'll fill it in with the outgoing
' Flags value.
If Not IsMissing(Flags) Then Flags = OFN.Flags
ahtCommonFileOpenSave = TrimNull(OFN.strFile)
Else
ahtCommonFileOpenSave = vbNullString
End If
End Function
Private Function TrimNull(ByVal strItem As String) As String
Dim intPos As Integer
intPos = InStr(strItem, vbNullChar)
If intPos > 0 Then
TrimNull = Left(strItem, intPos - 1)
Else
TrimNull = strItem
End If
End Function