I have a .RDL report which I designed in BIDS and have deployed to my report server. The report asks for three parameters before viewing report: Year, Month and Customer ID. The report works great and does exactly what it is supposed to.
While I used to run each report individually because there were 2-3 customers, now there are 30+ customers who receive the report, so I wanted to switch to a more automated fulfillment method to get the reports generated. After doing some research it appears that a using Report Manager to create a "Data Driven Subscription" (DDS) using the "Windows File Share" option gives me the capabilities I need.
As part of creating the DDS, I created a table called [Subscription] which is a table containing one row for each customer receiving the report and has the following columns:
Year
Month
CustomerID
FileName
FileLocation
Overwrite
Format
...so through using the DDS Wizard in Report Manager, I was able to successfully set up a Data Driven Subscription (which is linked to various columns in the [Subscription] table) which creates a new report for each customer in the [Subscription] table, saves [and overwrites, if necessary] it in a location of my choosing as a PDF (specified in [Subscription].[FileLocation], or the FileLocation column of my table for each row), and runs every minute (I plan on changing frequency to once a week, eventually).
This works flawlessly, giving me a new set of 30 reports in the directory of my choosing, with each report having a name I assigned in the FileName column of my table. Exactly what I was looking for.
HERE'S THE PROBLEM: When I update the FileLocation or FileName (or anything, really) in the [Subscription] table - it doesn't pick up the changes right away. Sometimes it doesn't even pick it up at all (for example I updated the [ReportName] column for one customer from Report_711622 to SpecialReport_711622, so that the output file for that customer should be named SpecialReport_711622 while all of the other reports should be called Report_XXXXX [no Special prefix]. But the file name of report for Customer 711622 remains the same!
It's almost like the job only see's what it needs to do once a day, and then does not go back and reference the [Subscription] table until I leave for the night, then when I come back in the morning it picks up the change.
Since I am about to scale this process out to a large customer-base using a different report, I need to be able to make edits to the [Subscription] table and have them get picked up by the Data Driven Subscription immediately (and if not immediately, at least a fixed interval of time that I can adjust, so that I can know 100% when the change will get picked up).
Does anyone know what's causing my lag? How do I change it so that updates to the Subscription table get picked up regularly? I'm also having issues with creating new DDS on other reports (following the exact process outlined above) - I've created the subscriptions, for every minute, and it says they are running and the number of outputs match the number of customers with 0 errors, but there are no files in the drive I specified (or anywhere else I've looked, for that matter).
Any help would be greatly appreciated!
I think the answer lies in the mechanism SSRS uses. There are a few places "lag" can occur.
The subscription is in fact an SQL Agent job which creates a record in the Event table. This table is a queue that SSRS checks to do scheduled tasks.
There is a small amount of time between the moment the subscription creates the Event record and the moment SQL reads it and starts creating the dataset for your DDS. The creation of the DDS dataset takes some time, too. In this time, the subscription will be in the Pending state. If you change anything in the data during this time, The subscription will still use the old data as report parameters. So obviously you will not notice your change until the next scheduled run.
Which brings me to the following: if a subscription is still being run and the next schedule kicks in (chances are, because yours runs every minute), the engine will not execute it, but wait for the next subscription schedule, and so on. So that's another possibility of lag - and cause of missing reports for a certain schedule minute. The subscription processes reports sequentially, one row from your DDS recordset at a time. Again, this takes some time. You can also see that in the subscription window when it says: # of # processed.
I suggest you look at the Event table in the database ReportServer during an execution. Also the ExecutionHistory views (there are 3) may be interesting. A scheduled run shows up as a RequestType = 1 and generates one record for each report. You can see the exact timing and parameters of each report that is run in the subscription. You may be able to extract the data you need to resolve your other issues.
EDIT: Here is a more elaborate guide to DDS data and events
http://blogs.msdn.com/b/deanka/archive/2009/01/13/diagnosing-and-troubleshooting-subscriptions.aspx
http://blogs.msdn.com/b/deanka/archive/2010/02/16/troubleshooting-subscriptions-part-ii-using-the-report-services-trace-log-file.aspx
Could this "Double-Hop" problem be the source of my issues? I'm so stuck on this one!
The Double-Hop Problem - MSDN Knowledgecast
Related
Hope I can explain the problem I'm having trouble with.
I have to write a stepwise methodology using pseudocode/SQL query to auto generate a list of products/items with low stock/expiry from the inventory database.The list must be updated at 12 a.m. daily.
I tried this
CREATE EVENT IF NOT EXISTS update_table
ON SCHEDULE EVERY 1 DAY STARTS '2022-05-22 00:00:00'
ON COMPLETION PRESERVE ENABLE
Do
Select inventory.products from inventory where inventory.stocks <
inventory.required_stocks.
Your stated requirement is to run some sort of report very soon after the beginning of each calendar day.
The next question you must answer is this: What will you do with that report? Will you simply drop it into "low_stock" table someplace in your database? Will you format it into an email message and send it to your purchasing department? It will be difficult to make "pseudocode" for your requirement without first analyzing the overall business process you intend to enhance.
Various RDBMS systems have ways of doing scheduled things at particular times of day. You've shown the EVENT setup provided by MariaDB / MySQL. SQL Server has their "Jobs" system. postgreSQL has the pg_cron extension. Yo
The thing is, you can't just do SELECT operations from within these scheduled database actions: the result sets have noplace to go from that context. You can do CREATE TABLE midnight_run AS SELECT whatever ... to place the results in a table. But then the results are in another table.
If you want to get the results out of the DBMS, you'll need a UNIXish cron job or a Windowsish scheduled task running an appropriate application at midnight each day.
Pro tip Do your best to avoid scheduling stuff for precisely midnight. Many things run then. If you wait until a couple of minutes after the hour, your code is less likely to contend with other midnight code.
Problem
we have ~50k scheduled financial reports that we periodically deliver to clients via email
reports have their own delivery frequency (date&time format - as configured by clients)
weekly
daily
hourly
weekdays only
etc.
Current architecture
we have a table called report_metadata that holds report information
report_id
report_name
report_type
report_details
next_run_time
last_run_time
etc...
every week, all 6 instances of our scheduler service poll the report_metadata database, extract metadata for all reports that are to be delivered in the following week, and puts them in a timed-queue in-memory.
Only in the master/leader instance (which is one of the 6 instances):
data in the timed-queue is popped at the appropriate time
processed
a few API calls are made to get a fully-complete and current/up-to-date report
and the report is emailed to clients
the other 5 instances do nothing - they simply exist for redundancy
Proposed architecture
Numbers:
db can handle up to 1000 concurrent connections - which is good enough
total existing report number (~50k) is unlikely to get much larger in the near/distant future
Solution:
instead of polling the report_metadata db every week and storing data in a timed-queue in-memory, all 6 instances will poll the report_metadata db every 60 seconds (with a 10 s offset for each instance)
on average the scheduler will attempt to pick up work every 10 seconds
data for any single report whose next_run_time is in the past is extracted, the table row is locked, and the report is processed/delivered to clients by that specific instance
after the report is successfully processed, table row is unlocked and the next_run_time, last_run_time, etc for the report is updated
In general, the database serves as the master, individual instances of the process can work independently and the database ensures they do not overlap.
It would help if you could let me know if the proposed architecture is:
a good/correct solution
which table columns can/should be indexed
any other considerations
I have worked on a differt kind of sceduler for a program that reported analyses on a specific moment of the month/week and what I did was combining the reports to so called business cycle based time moments. these moments are on the "start of a new week", "start of the month", "start/end of a D/W/M/Q/Y'. So I standardised the moments of sending the reports and added the id's to a table that would carry the details of the report. - now you add thinks to the cycle of you remove it when needed, you could do this by adding a tag like(EOD(end of day)/EOM (End of month) SOW (Start of week) ect, ect, ect,).
So you could index the moments of when the clients want to receive the reports and build on that track. Hope that this comment can help you with your challenge.
It seems good to simply query that metadata table by all 6 instances to check which is the next report to process as you are suggesting.
It seems odd though to have a staggered approach with a check once every 60 seconds offset by 10 seconds for your servers. You have 6 servers now but that may change. Also I don't understand the "locking" you are suggesting, why now simply set a flag on the row such as [State] = "processing", then the next scheduler knows to skip that row and move on to the next available one. Once a run is processed, you can simply update a [Date_last_processed] column, or maybe something like [last_cycle_complete] = 'YES'.
Alternatively you could have one server-process to go through the table, and for each available row, sends it off to one of the instances, in a round-robin fashion (or keep track of who is busy and who isn't).
I'm facing a problem in my report. The report calculates how many times a specific (company's applications) url's were viewed/opened ignoring user data.
What I need is for the query to count the times viewed regarding that every user might have not only opened the application but also browse in it (i.e. filter something, but it is still the same application), then the data shows that the same user in minutes or seconds difference opened the same application - every click/filtering/recompiling the page etc. makes a new entry record, which is misleading, because the report shows how many times the application was opened as an individual record. The applications (which are the same in every country) are used in different countries therefore the log data is in different servers.
There are 4 tables from different servers, which have log entry data of the applications (url's), and they have to be inserted into one with already summarizes log entry data.
A small piece of the one table with the data:
A small piece of the second table just to see that the only difference between tables is litintranet, wokintranet:
There you can see that for the LogApp IFP the same user browsed with difference of seconds. But it should have only one record (just for opening the app), but has 3 records because the user probably filtered something or refreshed the page etc.
I need a query that summarizes this information and enters the new summarized / reduced records into a new table. The new table will be used for reports as the correct data of records.
The output should look like this:
How can the summarizing be done?
Thank you for your help
I'm currently learning ABAP and trying to make an enhancement but have broken down in confusion on how to go about building on top of existing code. I have a program that runs periodically via a background job that disables user accounts X amount of days (in this case 90 days of inactive usage based on USR02~TRDAT).
I want to add an enhancement to notify the User via their email address (result of usr02~bname to match usr21~bname to pass the usr21~persnumber and usr21~addrnumber to adr6 which will point to the adr6~smtp_addr of the user, providing the usr02~bname -> adr6~smtp_addr relationship) based on their last logon date being 30, 15, 7, 5, 3, and 1 day away from the 90 day inactivity threshold with a link to the SAP system to help them reactivate the account with ease.
I'm beginning to think that an enhancement might not be a good idea but rather create a new program and schedule the background job daily. Any guidance or information would be greatly appreciated...
Extract
CLASS cl_inactive_users_reader DEFINITION.
PUBLIC SECTION.
TYPES:
BEGIN OF ts_inactive_user,
user_name TYPE syst_uname,
days_of_inactivity TYPE int1,
END OF ts_inactive_user.
TYPES tt_inactive_users TYPE STANDARD TABLE OF ts_inactive_user WITH EMPTY KEY.
CLASS-METHODS read_inactive_users
IMPORTING
min_days_of_inactivity TYPE int1
RETURNING
VALUE(result) TYPE tt_inactive_users.
ENDCLASS.
Then refactor
REPORT block_inactive_users.
DATA(inactive_users) = cl_inactive_users_readers=>read_inactive_users( 90 ).
LOOP AT inactive_users INTO DATA(inactive_user).
" block user
ENDLOOP.
And add
REPORT warn_inactive_users.
DATA(inactive_users) = cl_inactive_users_readers=>read_inactive_users( 60 ).
LOOP AT inactive_users INTO DATA(inactive_user).
CASE inactive_user-days_of_inactivity.
" choose urgency
ENDCASE.
" send e-mail
ENDLOOP.
and run both reports daily.
Don't create a big ball of mud by squeezing new features into existing code.
From SAP wiki:
The enhancement concept allows you to add your own functionality to SAP's standard business applications without having to modify the original applications. To modify the standard SAP behavior as per customer requirements, we can use enhancement framework.
As per your description, it doesn't sound like a use case for an enhancement. It isn't an intervention in an existing process. The original process and your new requirement are two different processes with some mutual logical part - selection of days of inactivity of users. The two shouldn't rely on each other.
Structurally I think it is best to have a separate program for computing which e-mails need to be sent and when, and a separate program for actually sending them.
I would copy your original program to a new one, and modify it a little bit so that instead of disabling a user, it records into some table for each user: 1) an e-mail 2) a date when to send 3) how many days left (30, 15, 7, etc) 4) status if the e-mail was sent or not. Initially you can even have multiple such jobs for each period (30, 15, 7 etc) and pass it as a parameter (which you use inside instead of 90).
This program you run daily as a job and it populates that table with e-mail "tasks" of what needs to be sent today. It just adds new lines, so lines from yesterday should stay in there.
The 2nd program should just read that table and send actual e-mails and update the statuses. You run that program daily as well.
This way you have:
overview: just check the table to see what's going on
control: if the e-mailer dies or hangs, you can restart it and it will continue where it left off; with statuses you avoid sending duplicate mails
you can make sure that you don't send outdated e-mails if in your mailer script you ignore all tasks older than say 2 days
I want to clarify your confusion about the use of enhancements:
You would want to use enhancements in terms of 'something' happens or is going to happen in the system and you would want to change this standard way.
That something, let's call it event or process could be for example an order is placed, a certain user is logging onto the system or a material has been or is going to be changed.
The change could be notifying another system of an order or checking the logged on user with additional checks for example his GUI version and warn him/her if not up-to-date.
Ask yourself, what process on the system does the execution of your program or code depend on. Does anything need to happen before the program is executed? No, only elapsing time.
Even if you had found an enhancement, you would want to use. If this process using the enhancement would not be run in 90 days, your mails would not be sent, because the enhancement would never been called.
edit: That being said, supposing you mean by enhancement 'building on your existing program' instead of 'creating a new one' would be absolutely not the right terminology for enhancement in the sap universe.
I would extend the functionality of your existing program, since you already compute how many days are left and you would have only one job to maintain.
I need a help in deciding how to get this task finish.
I created SSRS report. which is taking 4 parameters. They are as follows.
Date(By default is Today's Date)
Site (Different Office Location)
Service Provider's Name ( Agent's name who will do the service)
Type of service (Air conditioning repair, Furnace Repair,
Window Repair etc)
I am able to run the report via selecting each parameter since they all are single value parameters.
Now I want to email this report as an email attachment for each Provider(Agent) for their daily schedule(Next Day).
So I am hoping that I have to run the report and select each and every Site then each and every associated provider's name to the selected site and then each and every associated service to the selected providers. Here I don't have to select the day since Date will be by default Tomorrow's date which report will take as parameter.
How can I do this via some kind of SQL or SSRS tool or is there any functionality that BIDS has?
Please let me know.
Thanks.
This can be done with a data-driven subscription. To configure this, start by going to your Report Manager or SharePoint, wherever you're hosting the report. Next, you'll need to write a small query that returns the parameters you want to run the report with. In other words, it should return one row for each version of the report you want to send out. Next, it will ask you to fill out your email settings. You can set fields like the "To" address and your parameters to be populated by a column from your query. The last step is to set up the scheduling.