Generic Powerpoint Developer Controls Value Saving in VBA - vba

I am looking to create a sort of Quiz using Powerpoint and I would like to save the input given by the user.
For example: If I ask the question: What is your favorite color? When they answer the question and click the next button, I would like to save the value of the textbox and append it to an output file.
I already know how to get the value and write the value to a file.
What I am looking to do is a sort of loop.
Here is the pseudo-code:
foreach(Control c in CurrentSlide.Controls)
{
File.Append(c.Value);
}
This way, no matter what controls are on the form, I want to save the value of each and every control.
Is this possible in VBA? If not, do you have any generic solutions for this situation?

Here's a more generic way of checking for each control on the slide, w/o knowing in advance how many there'll be. This assumes that you've kept the default names assigned to control shapes (TextBox1, CheckBox1 and so on). If you want to change those, you'll need to be sure that each TextBox has a name that includes at least one bit of string that's unique to it and change the code accordingly. Siddarth has already supplied code for writing to files and you said you have that under control so I'm just Debug.Printing the values here to keep the example simple.
Sub TestIt()
' Run this to test the shapes on slide 1
ProcessTheSlide ActivePresentation.Slides(1)
End Sub
Sub ProcessTheSlide(oSl As Slide)
Dim oSh As Shape
For Each oSh In oSl.Shapes
' Is it a control?
If oSh.Type = 12 Then ' msoOLEControlObject
On Error Resume Next
With oSh.OLEFormat.Object
If InStr(.Name, "TextBox") > 0 Then
Debug.Print .Text
End If
If InStr(.Name, "CheckBox") > 0 Then
Debug.Print .Value
End If
End With
End If
Next
End Sub

Is this possible in VBA?
Yes it is :)
On your presentation, Place 1 TextBox and two Command Buttons. Your presentation should look like this.
In the VBA Editor paste this code
Option Explicit
'~~> Save data to file
Private Sub CommandButton1_Click()
Dim filesize As Integer
Dim FlName As String
'~~> text File where you want to save the data
FlName = "C:\Sample.Txt"
'~~> Get a free file handle
filesize = FreeFile()
'~~> Open your file
Open FlName For Append As #filesize
'~~> Export Text
Print #filesize, TextBox1.Text
Close #filesize
TextBox1.Text = ""
End Sub
'~~> Exit Show
Private Sub CommandButton2_Click()
SlideShowWindows(1).View.Exit
End Sub
Now when you run it and click on "Next", the data will automatically be saved in the text file.
And this is how your text file will look...
HTH

Related

Visio VBA: How to make all text in Org Chart Bold

I would like to simplify updating my orgcharts in Visio. So far I have a macro borrowed from here https://bvisual.net/2010/01/28/applying-selected-datagraphic-to-the-whole-document/ and written out below. I would like to adapt it to make some changes to the format of the text withing shapes e.g. to make the font bold and potentially to change it's colour. I'm finding it really difficult to find examples of this online so any help/suggestion would be greatly appreciated.
Public Sub ApplyDataGraphicToDocument()
Dim mstDG As Visio.Master
Dim shp As Visio.Shape
Dim pag As Visio.Page
Dim firstProp As String
If Visio.ActiveWindow.Selection.Count = 0 Then
MsgBox "Please select a shape which already has data graphics"
Exit Sub
Else
Set shp = Visio.ActiveWindow.Selection.PrimaryItem
If shp.DataGraphic Is Nothing Then
MsgBox "Please select a shape which already has data graphics"
Exit Sub
Else
'Get the shapes DataGraphic master
Set mstDG = shp.DataGraphic
'Get the name of the first Shape Data row
firstProp = "Prop." & _
shp.CellsSRC(Visio.visSectionProp, 0, 0).RowNameU
End If
End If
For Each pag In Visio.ActiveDocument.Pages
If pag.Type = visTypeForeground Then
For Each shp In pag.Shapes
'Check that the named Shape Data row exists
If shp.CellExistsU(firstProp, Visio.visExistsAnywhere) Then
'Set the DataGraphic
shp.DataGraphic = mstDG
End If
Next
End If
Next
End Sub
You can modify the default OrgChart shapes, although it is not officially supported. To change the default shapes (make their font bold), you'll need to edit the templates (masters) for those OrgChart shapes. In the same blog you can find more information on customizing the OrgChart diagrams, here: https://bvisual.net/2012/05/08/creating-a-custom-org-chart-template-with-extra-properties
The procedure is mostly the same, just instead of adding the properties, you make the text bold.

How to check if all TextBoxes in a PowerPoint document are filled in

I have a PowerPoint document where users can input text into several TextBoxes, over 6 slides in total.
On the last slide, I want to check if the user has filled in every TextBox in the presentation.
I tried using lots of code snippets on the internet and modifying them, however I am a complete VBA noob and, surprisingly, it did not work out. :')
I would greatly appreciate your help with this task.
It would be even better if it is possible to check whether the user has input AT LEAST 4 characters in each textbox. However I have no idea how to start programming this...
Here is my code, it does not show errors however nothing happens when clicking the CheckBox at the end.
Public Sub CheckTextBox()
Dim fTextBox As Object
For Each Slide In ActivePresentation.Slides
For Each fTextBox In ActivePresentation.Slides
If TypeName(fTextBox) = "TextBox" Then
If fTextBox.Text = "" Then
MsgBox "Please make sure to fill out all fields!"
End If
End If
Next
Next
End Sub
'When ticking this CheckBox, the MsgBox should show up
Private Sub CheckBox1_Click()
CheckTextBox
End Sub
Thank you guys so much for your help.
Your inner For-loop is wrong, you need to loop over all Shapes of the slide, instead, you start another loop over all slides.
Basically, all objects that you place on a slide are Shapes. If you use TypeName, you will get Shape. To distinguish the single shape-types, use the property type of the shape-object. A list of types can be found at https://learn.microsoft.com/de-de/office/vba/api/office.msoshapetype - a textbox has a type msoTextBox (17).
To get the text of a shape, use the property TextFrame.TextRange.Text of the shape.
Try the following code (it checks already for a length of at least 4 characters). It will stop at the first textbox that has less than 4 chars in it (else, you would get one MsgBox for every textbox) and select it.
Public Sub CheckTextBox()
Dim sh As Shape, slide As slide
For Each slide In ActivePresentation.Slides
For Each sh In slide.Shapes
Debug.Print TypeName(sh)
If sh.Type = msoTextBox Then
If Len(sh.TextFrame.TextRange.Text) < 4 Then
MsgBox "Please make sure to fill out all fields!"
slide.Select
sh.Select
Exit For
End If
End If
Next
Next
End Sub
UPDATE
The code above didn't take into account the shapes within groups. The following code loops over all shapes of all slides and calls the function checkShape that will check
a) If the shape is a textBox (msoTextBox, 17) - if yes, the length of the text is checked and if too short, that shape is returned.
b) If the shape is a group (msoGroup, 6), it calls (recursively) the function for all child shapes and returns the first child textbox found.
The main routine (CheckAllTextBoxes) checks if any textBox was found, and, if yes, will select it and issue the message.
Public Sub CheckAllTextBoxes()
Dim slide As slide, sh As Shape
For Each slide In ActivePresentation.Slides
For Each sh In slide.Shapes
Dim textBox As Shape
Set textBox = CheckShape(sh, 4)
If Not textBox Is Nothing Then
slide.Select
textBox.Select
MsgBox "Please make sure to fill out all fields!"
Exit Sub
End If
Next
Next
End Sub
Function CheckShape(sh As Shape, minLen As Integer) As Shape
' Check if shape is a Textbox and then text is not long enough
If sh.Type = msoTextBox Then
If Len(sh.TextFrame.TextRange.Text) < minLen Then
Set CheckShape = sh
Exit Function
End If
End If
' For a group, check all it's child shapes
If sh.Type = msoGroup Then
Dim child As Shape
For Each child In sh.GroupItems
Dim textBox As Shape
Set textBox = CheckShape(child, minLen)
If Not textBox Is Nothing Then
' Found a Textbox within the group, return it
Set CheckShape = textBox
Exit Function
End If
Next child
End If
End Function
For those looking for c# code to list all text boxes in a presentation:
using Microsoft.Office.Interop.PowerPoint;
using MsoShapeType = Microsoft.Office.Core.MsoShapeType;
public static IEnumerable<Shape> AllTextBoxes (Presentation presentation) =>
from slide in presentation.Slides.Cast<Slide>()
from shape in slide.Shapes.Cast<Shape>()
from textBox in AllTextBoxes(shape)
select textBox;
public static IEnumerable<Shape> AllTextBoxes (Shape sh)
{
IEnumerable<Shape> _() { if (sh.Type == MsoShapeType.msoTextBox) yield return sh; }
return sh.Type == MsoShapeType.msoGroup ? sh.GroupItems.Cast<Shape>().SelectMany(AllTextBoxes) : _();
}

Run macro and hyperlink in one mouse click

I need a button in a PowerPoint slide that when I click it, it will, 1) run a macro and 2) hyperlink to another slide within the same presentation.
I can only see a way to do one or the other, not both at the same time.
My macro code is:
Sub question1_real()
Dim oSh As Shape
Dim oSl As Slide
Dim lScore As Long
' By doing it this way it's easy to change to a different slide if you
' need to later for some reason:
Set oSl = ActivePresentation.Slides(18)
' Change this if your shape is named something else:
Set oSh = oSl.Shapes("TextBox 2")
With oSh
' Make sure it's not blank to start with:
If Len(.TextFrame.TextRange.Text) = 0 Then
.TextFrame.TextRange.Text = "1"
End If
lScore = CLng(.TextFrame.TextRange.Text)
lScore = lScore + 1
.TextFrame.TextRange.Text = CStr(lScore)
End With
End Sub
My VBA skills are zero. The above code is borrowed from someone. I used the Insert Action option in PowerPoint to get it to work.
Assuming that you've given a shape a Run Macro action setting and chosen the subroutine you've posted above, you can add this function to the VBA project:
Sub JumpTo(lSlideIndex As Long)
SlideShowWindows(1).View.GoToSlide (lSlideIndex)
End Sub
Then wherever you want to jump to another slide, call it like so:
Call JumpTo(42) ' or whatever slide you want to jump to
or just
JumpTo 42
It's more convenient to have this in a Function if you need to use it more than once in the presentation. If it's strictly a one-shot, you can just paste this into your existing code:
SlideShowWindows(1).View.GoToSlide (42)

Macro to update all fields in a word document

I have built - over the years - a vba macro that is supposed to update all fields in a word document.
I invoke this macro before releasing the document for review to ensure all headers and footers etc are correct.
Currently - it look like this:
Sub UpdateAllFields()
'
' UpdateAllFields Macro
'
'
Dim doc As Document ' Pointer to Active Document
Dim wnd As Window ' Pointer to Document's Window
Dim lngMain As Long ' Main Pane Type Holder
Dim lngSplit As Long ' Split Type Holder
Dim lngActPane As Long ' ActivePane Number
Dim rngStory As Range ' Range Objwct for Looping through Stories
Dim TOC As TableOfContents ' Table of Contents Object
Dim TOA As TableOfAuthorities 'Table of Authorities Object
Dim TOF As TableOfFigures 'Table of Figures Object
Dim shp As Shape
' Set Objects
Set doc = ActiveDocument
Set wnd = doc.ActiveWindow
' get Active Pane Number
lngActPane = wnd.ActivePane.Index
' Hold View Type of Main pane
lngMain = wnd.Panes(1).View.Type
' Hold SplitSpecial
lngSplit = wnd.View.SplitSpecial
' Get Rid of any split
wnd.View.SplitSpecial = wdPaneNone
' Set View to Normal
wnd.View.Type = wdNormalView
' Loop through each story in doc to update
For Each rngStory In doc.StoryRanges
If rngStory.StoryType = wdCommentsStory Then
Application.DisplayAlerts = wdAlertsNone
' Update fields
rngStory.Fields.Update
Application.DisplayAlerts = wdAlertsAll
Else
' Update fields
rngStory.Fields.Update
If rngStory.StoryType <> wdMainTextStory Then
While Not (rngStory.NextStoryRange Is Nothing)
Set rngStory = rngStory.NextStoryRange
rngStory.Fields.Update
Wend
End If
End If
Next
For Each shp In doc.Shapes
If shp.Type <> msoPicture Then
With shp.TextFrame
If .HasText Then
shp.TextFrame.TextRange.Fields.Update
End If
End With
End If
Next
' Loop through TOC and update
For Each TOC In doc.TablesOfContents
TOC.Update
Next
' Loop through TOA and update
For Each TOA In doc.TablesOfAuthorities
TOA.Update
Next
' Loop through TOF and update
For Each TOF In doc.TablesOfFigures
TOF.Update
Next
' Header and footer too.
UpdateHeader
UpdateFooter
' Return Split to original state
wnd.View.SplitSpecial = lngSplit
' Return main pane to original state
wnd.Panes(1).View.Type = lngMain
' Active proper pane
wnd.Panes(lngActPane).Activate
' Close and release all pointers
Set wnd = Nothing
Set doc = Nothing
End Sub
Sub UpdateFooter()
Dim i As Integer
'exit if no document is open
If Documents.Count = 0 Then Exit Sub
Application.ScreenUpdating = False
'Get page count
i = ActiveDocument.BuiltInDocumentProperties(14)
If i >= 1 Then 'Update fields in Footer
For Each footer In ActiveDocument.Sections(ActiveDocument.Sections.Count).Footers()
footer.Range.Fields.Update
Next
End If
Application.ScreenUpdating = True
End Sub
'Update only the fields in your footer like:
Sub UpdateHeader()
Dim i As Integer
'exit if no document is open
If Documents.Count = 0 Then Exit Sub
Application.ScreenUpdating = False
'Get page count
i = ActiveDocument.BuiltInDocumentProperties(14)
If i >= 1 Then 'Update fields in Header
For Each header In ActiveDocument.Sections(ActiveDocument.Sections.Count).Headers()
header.Range.Fields.Update
Next
End If
Application.ScreenUpdating = True
End Sub
I have noticed recently that it sometimes misses some sections of the document. Today it missed First page footer -section 2- (the document version was not updated).
I have built this macro over a number of years and several bouts of research but I am not proud of it so please suggest a complete replacement if there is now a clean way of doing it. I am using Word 2007.
To test, create a word document and add a custom field named Version and give it a value. Then use that field {DOCPROPERTY Version \* MERGEFORMAT } in as many places as you can. Headers, Footers, first-page, subsequent page etc. etc. Remember to make a multi-section document with different header/footers. Then change the property and invoke the macro. It currently does quite a good job, handling TOCs and TOAs an TOFs etc, it just seems to skip footers (sometimes) in a multi-section document for example.
Edit
The challenging document that seems to cause the most problems is structured like this:
It has 3 sections.
Section 1 is for the title page and TOC so the first page of that section has no header/footer but does use the Version property on it. Subsequent pages have page numbering in roman numerals for the TOC.
Section 2 is for the body of the document and has headers and footers.
Section 3 is for the copyright blurb and this has a very strange header and a cut-down footer.
All footers contain the Version custom document property.
My code above seems to work in all cases except sometimes it misses first page footer of sections 2 and 3.
For years, the standard I've used for updating all fields (with the exception of TOC, etc. which are handled separately) in a document is the one the Word MVPs use and recommend, which I'll copy here. It comes from Greg Maxey's site: http://gregmaxey.mvps.org/word_tip_pages/word_fields.html. One thing it does that I don't see in your version is update any fields in Shapes (text boxes) in the header/footer.
Public Sub UpdateAllFields()
Dim rngStory As Word.Range
Dim lngJunk As Long
Dim oShp As Shape
lngJunk = ActiveDocument.Sections(1).Headers(1).Range.StoryType
For Each rngStory In ActiveDocument.StoryRanges
'Iterate through all linked stories
Do
On Error Resume Next
rngStory.Fields.Update
Select Case rngStory.StoryType
Case 6, 7, 8, 9, 10, 11
If rngStory.ShapeRange.Count > 0 Then
For Each oShp In rngStory.ShapeRange
If oShp.TextFrame.HasText Then
oShp.TextFrame.TextRange.Fields.Update
End If
Next
End If
Case Else
'Do Nothing
End Select
On Error GoTo 0
'Get next linked story (if any)
Set rngStory = rngStory.NextStoryRange
Loop Until rngStory Is Nothing
Next
End Sub
Some research and experimentation produced the following addition which seems to solve the additional problem of updating the headers/footers in a multi-section document.
Add the following dimensions to the earlier answer:
dim sctn as Word.Section
dim hdft as Word.HeaderFooter
And then, add to the earlier code
for each sctn in doc.Sections
for each hdft in sctn.Headers
hdft.Range.Fields.Update
next
for each hdft in sctn.Footers
hdft.Range.Fields.Update
next
next
However - I am still not happy with this code and would very much like to replace it with something less hacky.
Thanks for these answers! I found the answers very good and learned some stuff about ms-word macros. I thought I'd make my own answer for consideration (and adding some more search engine keywords - my searches didn't bring me here immediately).
I took inspiration from the citations in the footnotes.
I had an issue where MS Word fields were not updating in Textbox (Shapes).
I was working on a 70 page word document (Word 2013) that contained a lot of figures/images/captions and cross-references. A common practice is for an image to be captioned e.g. Figure 7, so it can be easily cross-referenced. Often the caption is inside a textbox (shape) and grouped with/to the object its captioning.
So after some document editing and content reorganisation, the fields and cross-references can easily get out of logical sequence.
OK - no problem... pressing CTRL+A then F9 to update the document fields should solve this?
Unfortunately that didn't work as expected to update fields in textboxes (shapes).
In this scenario where fields exist inside textboxes (shapes) CTRL+A then F9 only updated the fields not inside a textbox (shape).
One can assume this behaviour is because field updating (F9) works on selected text, and with the CTRL+A then F9 approach only text outside of the textboxes (shapes) is selected, so the field update only applies outside of textboxes (shapes).
I'm surprised there is not a button on the ribbon to perform an "update all fields". There could even be a toggle option to prompt the user to update all fields when closing a document?
I checked Word's (2013) ribbon command list, and didn't find an Update All command.
Solution UpdateAllFields()
Like the code shared by #Cindy here, the following code should update fields wherever they are in the doc, header, footer, main doc, textbox, grouped and nested grouped textbox.
Create a macro with the following code, and then add to the Quick Access Toolbar (QAT)
Press ALT+F8 to open the Macros dialogue.
Enter a name for the Macro: UpdateAllFields
Press Create button
Paste the code:
Sub UpdateAllFields()
Application.ScreenUpdating = False
With ActiveDocument
.Fields.Update
.PrintPreview
.ClosePrintPreview
End With
Application.ScreenUpdating = True
End Sub
Finally add the Macro to the Quick Access Toolbar.
Citations and inspirations:
The Q&A's in this post!
There is a related post on the Microsoft Community here: Word 365 Fields not updating in Textbox [serious reproducible error]. This suggests the issue is present in at least Word 2013 and Word 365.
There is a related post on Stack Overflow here: Macro to update fields in shapes (textboxes) in footer in Microsoft Word.
Another example UpdateTextboxFields()
This was the first version of code I wrote as I was in research and solution mode. Its a recursive approach to update fields inside textboxes, even if they are inside a group, or nested group. This doesn't update fields outside shapes.
Public Sub UpdateTextboxFields()
Application.ScreenUpdating = False
With ActiveDocument
Call IterateShapesCollection(.Shapes)
.PrintPreview
.ClosePrintPreview
End With
Application.ScreenUpdating = True
End Sub
Private Sub IterateShapesCollection(col)
Dim shp As Shape
For Each shp In col
' https://learn.microsoft.com/en-gb/office/vba/api/office.msoshapetype
' Ignore images and
If 1 = shp.Type Or 13 = shp.Type Then
GoTo NextIteration
End If
'Debug.Print ("Name: " & shp.Name & ", Type: " & shp.Type)
' if the type is a group, recurse
If 6 = shp.Type Then
Call IterateShapesCollection(shp.GroupItems)
Else
Call UpdateShapeFields(shp)
End If
NextIteration:
Next
End Sub
Private Sub UpdateShapeFields(shp)
With shp.TextFrame
If .HasText Then
.TextRange.Fields.Update
End If
End With
End Sub
Word display option: Update fields before printing
cite: Microsoft article Some fields are updated while other fields are not
The concept behind this option/approach is: all document fields are updated when you open print preview.
It looks like this option in Word (tested in 2013) updates all fields with a caveat - see below - you may need to open and close print preview twice.
File → Options → Display → Print options section → Update fields before printing
Caveat if the doc has cross-references to figures/captions
This caveat applies to the word "Update fields before printing" display option and the UpdateAllFields() macro.
IF the document contains cross-references to figures/captions (with numbers), and those figures/captions have changed sequence/place in the document...
You must update the fields twice, 1) to reflect the figures/captions update, and then 2) to update the cross-references.

(Excel VBA) If Cell Value equals "" Then Show/Hide Images

I am working on a Excel Spreadsheet that when a dropdown box value is selected an image will pop up, and if another value is selected it will hide the current image and pop up the image related to the selection. I have found a few methods that are just too time consuming using just the sheet and positioning of the image using coordinates; that's not exactly the route I would like to go.I have done a quite a bit of research before using StackOverflow, and nothing seemed to work thus far. Below is what I am trying to achieve. I am trying to keep all the images within the spreadsheet which adds another level of challenge, but I believe there is a way to do this because excel assigns the image a number when inserted EX. Picture 9.
Sub Main()
If Range(G11).Value = "anything" Then
Picture1 show
Picture2 hide
End If
End Sub
Any Help is greatly appreciated. Thanks
Rather than hiding/moving/reducing the size of the unwanted pic, why not simply delete it?
Logic:
Save all your images in a temp sheet. When ever a relevant picture is supposed to be shown, get it from the temp sheet and delete the previous.
Here is an example.
Sub Sample()
Select Case Range("G11").Value
Case "Picture 1": ShowPicture ("Picture 1")
Case "Picture 2": ShowPicture ("Picture 2")
Case "Picture 3": ShowPicture ("Picture 3")
Case "Picture 4": ShowPicture ("Picture 4")
End Select
End Sub
Sub ShowPicture(picname As String)
'~~> The reason why I am using OERN is because it is much simpler
'~~> than looping all shapes and then deleting them. There could be
'~~> charts, command buttons and other shapes. I will have to write
'~~> extra validation code so that those shapes are not deleted.
On Error Resume Next
Sheets("Sheet1").Shapes("Picture 1").Delete
Sheets("Sheet1").Shapes("Picture 2").Delete
Sheets("Sheet1").Shapes("Picture 3").Delete
Sheets("Sheet1").Shapes("Picture 4").Delete
On Error GoTo 0
Sheets("Temp").Shapes(picname).Copy
'<~~ Alternative to the below line. You may re-position the image
'<~~ after you paste as per your requirement
Sheets("Sheet1").Range("G15").Select
Sheets("Sheet1").Paste
End Sub
Snapshot of temp sheet
Here is a solution using the Visible property of the object.
I used this to show a picture based on a value in a field.
The field had a formula that resulted in either "good" or "bad".
If its value was "good", I wanted to show one picture; for "bad", another picture should show; and they should never show at the same time.
The field needed to update its value whenever a user refreshed a pivot table, so I put the code in that method of the worksheet where the pivot table and picture were to appear.
Private Sub Worksheet_PivotTableUpdate(ByVal Target As PivotTable)
'hide both pictures by loopng through all the shapes on the sheet
Dim s As Shape
For Each s In ActiveSheet.Shapes
'hide the shape if it is a picture, leave other shapes on the page visible.
If s.Type = msoPicture Then s.Visible = msoFalse
Next
Dim judgement As String
'The field whose value tells what picture to use is a one-cell named range called "judgement"
judgement = Range("judgement")
'you need to know which picture is which.
If judgement = "Good" Then ActiveSheet.Shapes("Picture 8").Visible = True
If judgement = "Bad" Then ActiveSheet.Shapes("Picture 1").Visible = True
End Sub
Sub hidePicture(myImage)
ActiveSheet.Shapes.Range(Array(myImage)).Select
Selection.ShapeRange.Height = 0
Selection.ShapeRange.Width = 0
End Sub
Sub showPicture(myImage)
ActiveSheet.Shapes.Range(Array(myImage)).Select
Selection.ShapeRange.Height = 200
Selection.ShapeRange.Width = 300
End Sub
Handy tip: record macro and look at the code it generates!
Might be better just to move your pictures "off screen", particularly if they're of different sizes.
Sub Tester()
ShowPicture "Picture 3"
End Sub
Sub ShowPicture(PicName As String)
Dim s As Shape
For Each s In ActiveSheet.Shapes
With s
.Top = IIf(.Name = PicName, 100, 100)
.Left = IIf(.Name = PicName, 100, 1000)
End With
Next s
End Sub