I have the following macro in outlook to clear my deleted folder. its strange as it doesn't seem to delete all entries. I have to run this a few times for it to clear to deleted items folder. (usually 2 or 3 times). Each time the number of deleted items in the folder does get reduced but I don't understand why everything doesn't get wiped out in the first go.
Here is my code; Anything wrong?
Public Sub EmptyDeletedEmailFolder()
Dim outApp As Outlook.Application
Dim deletedFolder As Outlook.MAPIFolder
Dim item As Object
Dim entryID As String
Set outApp = CreateObject("outlook.application")
Set deletedFolder = outApp.GetNamespace("MAPI").GetDefaultFolder(olFolderDeletedItems)
For Each item In deletedFolder.Items
item.Delete ' Delete from mail folder
Next
Set item = Nothing
Set deletedFolder = Nothing
Set outApp = Nothing
End Sub
Try:
For i = deletedFolder.Items.Count To 1 Step -1
deletedFolder.Items(i).Delete '' Delete from mail folder
Next
There can be problems with deleting items from a collection.
By deleting the objects in the collection "underneath" the iterator, it couldn't really go over each item in the collection because the collection was changing. Remou came up with a really good way that will be guaranteed to continuously delete items in the collection as long as there are items left. Just don't be deleting items yourself while the method runs or you could run into prolems.
Related
Is there a method in VBA to achieve the same effect of right-clicking on a folder in the folder pane and selecting 'Sort Subfolders A to Z'?
As a comparison, the code below from Microsoft.com sorts Items in a folder; however, it does not appear that the .Sort method used in this code is available for the Folders object like it is for the Items object.
Sub SortByDueDate()
Dim myNameSpace As Outlook.NameSpace
Dim myFolder As Outlook.Folder
Dim myItem As Outlook.TaskItem
Dim myItems As Outlook.Items
Set myNameSpace = Application.GetNamespace("MAPI")
Set myFolder = myNameSpace.GetDefaultFolder(olFolderTasks)
Set myItems = myFolder.Items
myItems.Sort "[DueDate]", False
For Each myItem In myItems
MsgBox myItem.Subject & "-- " & myItem.DueDate
Next myItem
End Sub
Additionally, it does not appear that there are any methods available for moving folders in the tree.
Is more extensive code required to replicate the native 'Sort Subfolders A to Z' action with VBA?
Can this be achieved with PropertyAssessor and, if so, what is the proper syntax for setting the PR_SORT_POSITION property? For example, the code below results in an error, as commented in the code.
Sub Example()
Dim myProp As String
Dim myValue As Variant
Dim oFolder As Folder
Set oFolder = Application.Session.GetDefaultFolder(olFolderInbox)
myProp = "http://schemas.microsoft.com/mapi/proptag/0x30200102"
myValue = "FD7F"
oFolder.PropertyAssessor.SetProperty myProp, myValue 'Run-time error '438': Object doesn't support this property or method
End Sub
The Outlook object model doesn't provide any property or method to sort folders. You may find the NavigationPane object helpful. See Customizing the Navigation Pane for more information.
You can sort the folders in the Outlook UI by explicitly setting the PR_SORT_POSITION property on each subfolder - see Get folder list ordered as displayed
I posted my code here because this was high in Google results and all other threads were closed
https://answers.microsoft.com/en-us/outlook_com/forum/all/sorting-outlook-subfolders-z-a/9aef727c-510c-49e0-869d-4234373b71d7
https://answers.microsoft.com/en-us/outlook_com/forum/all/sort-order-of-subfolders/a3b55181-4f5a-43c1-82b3-94eb68a8407b
I've made custom VBA code to sort subfolders Z-A - it will load the folder order [unfortunately you still need to order it A-Z within outlook] and then reverse it so it is Z-A
I needed to quickly adjust a tonne of folders and couldn't find any code anywhere, so I quickly made the below to help patch the issue.
I didn't have the time to write lots of detail about how it works.
Known issues with the code:
It doesn't always sort the first folder. No idea why.
It doesn't seem to like it when you're looking at the list of subfolders - minimise it then run the code
This code is used to reverse the sorting of subfolders under Inbox, you'll need to adjust as required.
Sub sortZA()
Dim email_name: email_name = "email#emails.com" 'write the name of the mailbox as it appears in outlook
Dim objMainFolder As Outlook.Folder
Dim Folders As Outlook.Folders
Dim Folderx As Outlook.Folder
Dim sort_order, sort_order_b, arr
Set arr = CreateObject("System.Collections.ArrayList")
Set arr_sorted = CreateObject("System.Collections.ArrayList")
dim found_folder: found_folder=0
Set Folders = Application.ActiveExplorer.Session.Folders
For Each Folderx In Folders
If LCase(Folderx.Name) = LCase(email_name) Then
Set objMainFolder = Folderx.Folders("Inbox") 'adjust as required. Add more folders via .folders("name")
found_folder=1
End If
Next
if found_folder =0 then
msgbox "the email folder with the name '" & email_name & "' was not found"
exit sub
end if
Dim reloadFolder As Outlook.Folder
Dim propertyAccessor As Outlook.propertyAccessor
For Each Folderx In objMainFolder.Folders
' if there is an error, then there might not be any order data. Try reordering them manually. Also make sure loading the email as the main profile instead of as an additional mailbox.
'On Error Resume Next
Set propertyAccessor = Folderx.propertyAccessor
sort_order = propertyAccessor.BinaryToString(propertyAccessor.GetProperty("http://schemas.microsoft.com/mapi/proptag/0x30200102"))
arr.Add Folderx.Name & "##~~##" & sort_order
arr_sorted.Add Folderx.Name & "##~~##" & sort_order
Next
arr.Sort 'keep A-Z (the original list from outlook isn't in A-Z order)
arr_sorted.Sort 'make A-Z
arr_sorted.Reverse 'make Z-A
Dim t, a, b, i, t2, a2, b2
i = 0
For Each arr_folder In arr
t = Split(arr_folder, "##~~##")
a = t(0) 'which folder name?
b = t(1) 'what is the original order? [should already be A-Z]
Set Folders = Application.ActiveExplorer.Session.Folders
For Each Folderx In Folders
'On Error Resume Next
If LCase(Folderx.Name) = LCase(email_name) Then
Set reloadFolder = Folderx.Folders("Inbox").Folders(a)
End If
Next
t2 = Split(arr_sorted(i), "##~~##")
a2 = t2(0) 'which folder name?
b2 = t2(1) 'what is the reversed order?
Set propertyAccessor = reloadFolder.propertyAccessor
propertyAccessor.SetProperty "http://schemas.microsoft.com/mapi/proptag/0x30200102", propertyAccessor.StringToBinary(b2)
i = i + 1
Next
End Sub
Additional Notes: I did try experimenting with applying ordering data manually. I couldn't get it to work properly. All the binary converting code wasn't producing the correct values, and I ended up using HEX(). Here is an example of what I was doing:
Dim custom_order As Long
custom_order = 15
For Each arr_folder In arr
'the array only contains a list of folder names.. we need to load the folder in outlook to process it again. The below line of code loads the main email inbox, then the subfolder from the array [different from the above code]
Set reloadFolder = Application.Session.GetDefaultFolder(olFolderInbox).Folders(arr_folder)
Set propertyAccessor = reloadFolder.propertyAccessor
hexval = Hex(custom_order)
propertyAccessor.SetProperty "http://schemas.microsoft.com/mapi/proptag/0x30200102", propertyAccessor.StringToBinary(hexval)
custom_order = custom_order + 1
Next
End Sub
I have an Outlook 2019 IMAP account and I'm trying to use the following VBA code to mark all emails in the "Spam" folder as read automatically.
I found code here on Stack Overflow and changed first IF statement to get only the Spam folder.
It gives me
"Array index out of bounds"_ error (80020009)
after 3rd or 4th iteration (so up to three emails are being deleted) and the code breaks.
Why is it failing, and can I parameterize this code to choose an arbitrary folder name?
Sub MarkAllItemsAsRead()
Dim objStores As Outlook.Stores
Dim objStore As Outlook.Store
Dim objOutlookFile As Outlook.Folder
Dim objFolder As Outlook.Folder
'Process all Outlook files
Set objStores = Outlook.Application.Session.Stores
For Each objStore In objStores
Set objOutlookFile = objStore.GetRootFolder
For Each objFolder In objOutlookFile.Folders
'Process mail folders
If objFolder.DefaultItemType = olMailItem And objFolder.Name = "Spam" Then
Debug.Print objFolder.Name
Call ProcessFolders(objFolder)
End If
Next
Next
End Sub
Sub ProcessFolders(ByVal objCurFolder As Outlook.Folder)
Dim objUnreadItems As Outlook.Items
Dim i As Integer
Dim objItem As Object
Dim objSubFolder As Outlook.Folder
Set objUnreadItems = objCurFolder.Items.Restrict("[Unread]=True")
'Mark all unread emails as read
For i = 1 To objUnreadItems.Count
Set objItem = objUnreadItems.Item(i)
objItem.UnRead = False
objItem.Save
Next
End Sub
Simply reversing the order of iteration will likely fix your problem.
What's (probably) happening here is that when you change the messages, the server wants to be extra helpful, and moves them messages elsewhere, and once that is done, what was "message number 2" is now "message number 1". Processing them starting with the highest number ought to solve it, because if the highest-numbered message goes away, no other messages are renumbered.
IMAP offers better ways to solve it (either setting all read with one command, or specifying them by UID instead of by sequence number), but reversing the order of iteration is a small change and probably will work.
I have a macro which is supposed to delete emails over 'x' amount of days old when I quit Outlook 2007 but it only seems to delete a few of them and when I open it and quit again it deleted the rest. Here is the code:
Private Sub Application_Quit()
Dim myOlApp, myNameSpace As Object
Dim MyItem As Object
Dim DeletedFolder As Object
Set myOlApp = CreateObject("Outlook.Application")
Set myNameSpace = myOlApp.GetNamespace("MAPI")
'Set DeletedFolder = myNameSpace.GetDefaultFolder(olFolderDeletedItems)
Set DeletedFolder = myNameSpace.GetDefaultFolder(olFolderInbox).Folders("Auto")
For Each MyItem In DeletedFolder.Items
If DateDiff("d", MyItem.ReceivedTime, Now) > 7 Then
MyItem.Delete
End If
Next
End Sub
In this example I chose greater than 7 days old in the Auto folder under my Inbox folder.
Any ideas why it does not delete them all the first time?
Thanks
Generally when deleting you need a different sort of iteration:
Dim m as Long
For m = DeletedFolder.Items.Count to 1 Step -1
Set myItem = DeletedFolder.Items(m)
If DateDiff("d", MyItem.ReceivedTime, Now) > 7 Then
MyItem.Delete
End If
Next
This is because, as you delete an element from the collection, the collection is re-indexed. So you need to step backwards through the collection, otherwise you will "skip" some items.
When using the Move method on an AppointmentItem in an Outlook macro, I lose the ability to receive updates because it is creating a copy of the item instead of truly moving it. This behavior causes the item to no longer be linked with the original and will not retain item updates as a result.
I want to replicate through VBA the cut/paste behavior you get which is able to maintain the original object and does not cause updates to be lost.
I believe this has something to do with the GlobalAppointmentID based on searching around, however I have not been able to find a way to actually move the appointment.
The code I'm using is below. GetFolderFromPath is a helper function to just return a folder object from the path, which works perfectly well.
Sub MoveItem()
Dim targetPath As String: targetPath = "\\tnolan#microsoft.com\Calendar\OOFS"
If Application.ActiveExplorer.Selection.Count = 0 Then
MsgBox ("No item selected")
Exit Sub
Else
Dim targetFolder As Outlook.Folder
Set targetFolder = GetFolderFromPath(targetPath)
For x = 1 To Application.ActiveExplorer.Selection.Count
Dim oSelected As Variant
Set oSelected = Application.ActiveExplorer.Selection.Item(x)
If oSelected.Class = olAppointment Then
Dim NS As NameSpace: Set NS = Application.GetNamespace("MAPI")
Dim oAppt As AppointmentItem: Set oAppt = NS.GetItemFromID(oSelected.EntryID)
oAppt.Move targetFolder
Set oAppt = Nothing
Set NS = Nothing
End If
Set oSelected = Nothing
Next x
Set targetFolder = Nothing
End If
End Sub
Outlook processes incoming meeting updates/deletions only against the default Calendar folder. If you move an appointment to a different folder, meeting update in your Inbox will create a new appointment in the default Calendar folder.
After playing around with my code for a little bit, I've found that this code works for me in a similar situation:
oAppt.CopyTo(targetFolder, olCopyAsAccept)
oAppt.Delete
I have a feeling that for some reason the AppointmentItem.Move command passes as olCreateAppointment which would always create a new GlobalAppointmentID.
However, this still has a side-effect of responding accept to the Appointment.
Thanks to the excellent assistance given on this site I found the code below - which works perfectly. I cannot (embarrassingly enough) figure out how to loop through the entire Inbox to move all emails (rather than selection as the code below does).
Any assistance most gratefully appreciated it.
John
Sub MoveWithRecDate()
' Moves selected emails with correct dates maintained
Dim objNS As Outlook.NameSpace
Dim Session As Redemption.RDOSession
Dim objRDOFolder As Redemption.RDOFolder
Dim objItem As Outlook.MailItem
Dim objRDOMail As Redemption.RDOMail
Set objNS = Application.GetNamespace("MAPI")
Set Session = CreateObject("Redemption.RDOSession")
Session.Logon
Set inbox = Session.GetDefaultFolder(olFolderInbox)
Set objRDOFolder = inbox.Parent.Folders("Cabinet")
For Each objItem In Application.ActiveExplorer.Selection
Set objRDOMail = Session.GetMessageFromID(objItem.EntryID)
objRDOMail.Move objRDOFolder
Next
End Sub
I had not heard of Redemption before reading your question. It looks very interesting so thank you for the information; I will try it next time I need to write a new Outlook macro.
I assume from the lack of an answer to your question that few others use Redemption either.
The Redemption website implies that the structure of Redemption code will be almost identical to standard Outlook code. I can only recall once writing a macro which operated on user selected items but my recollection is that the code looked like yours. The code below is standard Outlook but I hope that is enough for you to create the equivalent Redemption code.
You macro has the comment ' Moves selected emails with correct dates maintained. This implies you think there is a method by which emails can be moved so that dates are not maintained. I do not know such a method.
The code below examines every item in the Inbox. I did not want to move everything out of my Inbox so I have skipped items that are not mail items and are not from a specific sender.
I hope this is enough to get you going.
Sub MoveWithRecDate()
Dim FolderDest As MAPIFolder
Dim ItemToBeMoved As Boolean
Dim ItemCrnt As Object
Dim FolderSrc As MAPIFolder
Set FolderSrc = CreateObject("Outlook.Application"). _
GetNamespace("MAPI").GetDefaultFolder(olFolderInbox)
Set FolderDest = FolderSrc.Parent.Folders("Cabinet")
For Each ItemCrnt In FolderSrc.Items
ItemToBeMoved = True ' Assume item to be moved until discover otherwise
With ItemCrnt
If .Class = olMail Then
If .SenderEmailAddress <> "noreply#which.co.uk" Then
' Mail item not from Which
ItemToBeMoved = False
End If
Else
' Not mail item so do not move
ItemToBeMoved = False
End If
If ItemToBeMoved Then
.Move FolderDest
End If
End With
Next
End Sub