I have a simple SQL 'Select' query, and I'd like to dump the results into an Excel file. I'm only able to save as .csv and converting to .xls creates some super ugly output. In any case, as far as I can tell (using Google) this doesn't seem to be so straight forward. Any help would be greatly appreciated.
SSIS is a no-brainer for doing stuff like this and is very straight forward (and this is just the kind of thing it is for).
Right-click the database in SQL Management Studio
Go to Tasks and then Export data, you'll then see an easy to use wizard.
Your database will be the source, you can enter your SQL query
Choose Excel as the target
Run it at end of wizard
If you wanted, you could save the SSIS package as well (there's an option at the end of the wizard) so that you can do it on a schedule or something (and even open and modify to add more functionality if needed).
Use "External data" from Excel. It can use ODBC connection to fetch data from external source: Data/Get External Data/New Database Query
That way, even if the data in the database changes, you can easily refresh.
I've found an easy way to export query results from SQL Server Management Studio 2005 to Excel.
1) Select menu item Query -> Query Options.
2) Set check box in Results -> Grid -> Include column headers when copying or saving the results.
After that, when you Select All and Copy the query results, you can paste them to Excel, and the column headers will be present.
See this
This is by far the best post for exporting to excel from SQL:
http://www.sqlteam.com/forums/topic.asp?TOPIC_ID=49926
To quote from user madhivanan,
Apart from using DTS and Export wizard, we can also use this query to export data from SQL Server2000 to Excel
Create an Excel file named testing having the headers same as that of table columns and use these queries
1 Export data to existing EXCEL file from SQL Server table
insert into OPENROWSET('Microsoft.Jet.OLEDB.4.0',
'Excel 8.0;Database=D:\testing.xls;',
'SELECT * FROM [SheetName$]') select * from SQLServerTable
2 Export data from Excel to new SQL Server table
select *
into SQLServerTable FROM OPENROWSET('Microsoft.Jet.OLEDB.4.0',
'Excel 8.0;Database=D:\testing.xls;HDR=YES',
'SELECT * FROM [Sheet1$]')
3 Export data from Excel to existing SQL Server table
Insert into SQLServerTable Select * FROM OPENROWSET('Microsoft.Jet.OLEDB.4.0',
'Excel 8.0;Database=D:\testing.xls;HDR=YES',
'SELECT * FROM [SheetName$]')
4 If you dont want to create an EXCEL file in advance and want to export data to it, use
EXEC sp_makewebtask
#outputfile = 'd:\testing.xls',
#query = 'Select * from Database_name..SQLServerTable',
#colheaders =1,
#FixedFont=0,#lastupdated=0,#resultstitle='Testing details'
(Now you can find the file with data in tabular format)
5 To export data to new EXCEL file with heading(column names), create the following procedure
create procedure proc_generate_excel_with_columns
(
#db_name varchar(100),
#table_name varchar(100),
#file_name varchar(100)
)
as
--Generate column names as a recordset
declare #columns varchar(8000), #sql varchar(8000), #data_file varchar(100)
select
#columns=coalesce(#columns+',','')+column_name+' as '+column_name
from
information_schema.columns
where
table_name=#table_name
select #columns=''''''+replace(replace(#columns,' as ',''''' as '),',',',''''')
--Create a dummy file to have actual data
select #data_file=substring(#file_name,1,len(#file_name)-charindex('\',reverse(#file_name)))+'\data_file.xls'
--Generate column names in the passed EXCEL file
set #sql='exec master..xp_cmdshell ''bcp " select * from (select '+#columns+') as t" queryout "'+#file_name+'" -c'''
exec(#sql)
--Generate data in the dummy file
set #sql='exec master..xp_cmdshell ''bcp "select * from '+#db_name+'..'+#table_name+'" queryout "'+#data_file+'" -c'''
exec(#sql)
--Copy dummy file to passed EXCEL file
set #sql= 'exec master..xp_cmdshell ''type '+#data_file+' >> "'+#file_name+'"'''
exec(#sql)
--Delete dummy file
set #sql= 'exec master..xp_cmdshell ''del '+#data_file+''''
exec(#sql)
After creating the procedure, execute it by supplying database name, table name and file path:
EXEC proc_generate_excel_with_columns 'your dbname', 'your table name','your file path'
Its a whomping 29 pages but that is because others show various other ways as well as people asking questions just like this one on how to do it.
Follow that thread entirely and look at the various questions people have asked and how they are solved. I picked up quite a bit of knowledge just skimming it and have used portions of it to get expected results.
To update single cells
A member also there Peter Larson posts the following:
I think one thing is missing here. It is great to be able to Export and Import to Excel files, but how about updating single cells? Or a range of cells?
This is the principle of how you do manage that
update OPENROWSET('Microsoft.Jet.OLEDB.4.0',
'Excel 8.0;Database=c:\test.xls;hdr=no',
'SELECT * FROM [Sheet1$b7:b7]') set f1 = -99
You can also add formulas to Excel using this:
update OPENROWSET('Microsoft.Jet.OLEDB.4.0',
'Excel 8.0;Database=c:\test.xls;hdr=no',
'SELECT * FROM [Sheet1$b7:b7]') set f1 = '=a7+c7'
Exporting with column names using T-SQL
Member Mladen Prajdic also has a blog entry on how to do this here
References: www.sqlteam.com (btw this is an excellent blog / forum for anyone looking to get more out of SQL Server).
If you are looking for ad-hoc items rather than something that you would put into SSIS. From within SSMS simply highlight the results grid, copy, then paste into excel, it isn't elegant, but works. Then you can save as native .xls rather than .csv
Here's a video that will show you, step-by-step, how to export data to Excel. It's a great solution for 'one-off' problems where you need to export to Excel:
Ad-Hoc Reporting
It's a LOT easier just to do it from within Excel.!!
Open Excel
Data>Import/Export Data>Import Data
Next to file name click "New Source" Button
On Welcome to the Data Connection Wizard, choose Microsoft SQL Server.
Click Next.
Enter Server Name and Credentials.
From the drop down, choose whichever database holds the table you need.
Select your table then Next.....
Enter a Description if you'd like and click Finish.
When your done and back in Excel, just click "OK"
Easy.
Create the excel data source and insert the values,
insert into OPENROWSET('Microsoft.Jet.OLEDB.4.0',
'Excel 8.0;Database=D:\testing.xls;',
'SELECT * FROM [SheetName$]') select * from SQLServerTable
More informations are available here
http://www.sqlteam.com/forums/topic.asp?TOPIC_ID=49926
You could always use ADO to write the results out to the worksheet cells from a recordset object
A handy tool Convert SQL to Excel converts SQL table or SQL query result to Excel file without programming.
Main Features
- Convert/export a SQL Table to Excel file
- Convert/export multiple tables (multiple query results) to multiple Excel worksheets.
- Allow flexible TSQL query which can have multiple SELECT statements or other complex query statements.
B. Regards,
Alex
There exists several tools to export/import from SQL Server to Excel.
Google is your friend :-)
We use DbTransfer (which is one of those which can export a complete Database to an Excel file also) here: http://www.dbtransfer.de/Products/DbTransfer.
We have used the openrowset feature of sql server before, but i was never happy with it, becuase it's not very easy to use and lacks of features and speed...
Try the 'Import and Export Data (32-bit)' tool. Available after installing MS SQL Management Studio Express 2012.
With this tool it's very easy to select a database, a table or to insert your own SQL query and choose a destination (A MS Excel file for example).
you can right click on a grid of results in SQL server, and choose save as CSV. you can then you can import this into Excel.
Excel gives you a import wizard, ensure you select comma delimited. it works fine for me when i needed to import 50k+ records into excel.
Check this.
Query -> Query Options.
Results -> Grid -> Include column headers when copying or saving the results
Related
I'm trying to back up all the tables in a SQL Server Database. Here's the logic I'd like to execute:
For Each TableName in MyDatabase
SELECT *
FROM TableName
Export Results to C:\TableName.csv
Loop
*Disclaimer that none of these will ever be a better option than a native backup in terms of backing of data. I'm assuming you simply want some flat file backups.
Several manual options are available from generating the scripts and data via Tasks->Generate Scripts, to manually running a select * from tablename and then right clicking -> Copy including header columns into their own excel files.
More automated options involve SSIS packages to handle this sort of enumerator logic. I believe that the best way to handle this would be a powershell script. Please see #Smor's comment to the following answer: SQL Server Management Studio 2012 - Export all tables of database as csv , for a detailed powershell solution.
The only T-SQL based querying options I'm aware of would be to attempt something of the following:
SELECT
'insert into OPENROWSET(''Microsoft.Jet.OLEDB.4.0'',
''Excel 8.0;Database=#filepath\'' + t.name + '.csv '', --#filepath would be replaced with your logic for determining filename+path
''SELECT * FROM [SheetName$]'')
select * from ' + t.name + ';'
FROM
sys.tables
And executing the results of this script.
I am trying to look for a way to import excel data into a temporary table without using OLEDB since I don't have OLEDB installed in SQL Server and I can not install it due to security restrictions.
I am aware of below mentioned ways of doing it but this is not going to help me
Begin Tran
If OBJECT_ID('tempdb..#tblUserImport') IS NOT NULL
Begin
Drop table #tblUserImport
end
Create Table [dbo].[#tblUserImport]
(
id nvarchar(max) NULL,
Name nvarchar(max) NULL,
Job_Title nvarchar(max) NULL,
Work_Email nvarchar(max) NULL
)
INSERT INTO [dbo].[#tblUserImport]
SELECT id, Name, Job Title, Work Email
FROM
OPENROWSET('Microsoft.ACE.OLEDB.12.0','Excel12.0;HDR=YES;Database=C:\Users\Desktop\Book2.xlsx', 'SELECT * FROM [Sheet1$]');
select * from [#tblUserImport]
Rollback Tran
I will get the below mentioned error if I execute the openrowset.
The OLE DB provider "Microsoft.ACE.OLEDB.12.0" has not been registered.
Is it possible to achieve it using Stored Procedure or any other way?
Here are 3 options:
1.Do the import from a computer you have admin rights on
It sounds like you don't have the ability to install OLE or ODBC data providers on the SQL Server machine. But you don't have to run the import from the same machine. As long as you have valid credentials and a working network path to your SQL server, you can run the import from any computer. So you could install the Microsoft ACE OLEDB 12.0 data provider driver on another PC along with SQL Server Management Studio, copy the Excel file there, and then do the import through the wizard.
Try an alternate data provider driver
There are alternate data provider drivers for Excel sources that may already be installed in your environment. E.g. the Jet OLEDB 4.0 driver mentioned at https://www.connectionstrings.com/excel/. Connection string:
Provider=Microsoft.Jet.OLEDB.4.0;Data Source=C:\MyExcel.xls;
Extended Properties="Excel 8.0;HDR=Yes;IMEX=1";
Use Excel formulas to build INSERT statements
You can use the venerable Excel formula trick alluded to in RBell's answer: Assuming the fields you specified in your question are in A1 through D1, add this formula to cell E1:
="INSERT INTO #tblUserImport VALUES ('"&SUBSTITUTE(A1, "'", "''")&"', '"&SUBSTITUTE(B1, "'", "''")&"', '"&SUBSTITUTE(C1, "'", "''")&"', '"&SUBSTITUTE(D1, "'", "''")&"');"
You then copy this formula down through all rows of your data. Excel will automatically alter the cell references for each row. Note that the SUBSTITUTE() function handles single-quotes in the data that might otherwise break the SQL syntax. Then you simply copy and paste the resulting text out into your SQL window, and run it.
super mcguyver way using table variables. use the concat function on your excel sheet to prepare the data for the insert part.
declare #temp1 table (id int identity(1,1),name varchar(255),job_title varchar(255),work_title varchar(255),work_email varchar(255));
insert into #temp1 (name,job_title,work_title,work_email)
values
('John','Electrician','level 3 lightning wizard','john#ex.com'),
('amy','Java Developer','Cyber Coffee Slinger','amy#ex.com');
Its quite a bit of work , but feasible
I am assuming you have read-only access to prod db with temp table creation and insert into temp table statements.
No access to sql wizards or any elevated privileges.
Below 4 steps we have to preform in our dev sql box. Then generate the create #temptable script and auto generated insert statements and run them in production temp database
save the excel as csv file to dev machine
create a #temptable/ ##temptable ( because usually developers wont have create table permissions in production database )
Note : if the table has more columns use wizard to generate the auto crate table statement.
How ?
Answer is : Right click on Database --> Task --> Import Data --> on sql server import and export wizard, select the data source as flat file source and browse the csv file what you created in step1. --> Next --> on the choose a destination select destination as sql server native client 11.0 --> next --> on select source table and views screen choose edit mappings --> on column mappings screen click edit sql button which gives auto generated create table statement.
Copy the auto generated script --> edit the name to ##TempTable_CSV --> Create the temp table.
Now table is ready. For data ,
Use Bulk insert by giving the csv path
BULK INSERT ##TempTable_CSV
FROM 'C:\Users<username>\Downloads\temp.csv'
WITH ( FIRSTROW = 2, FORMAT = 'CSV');
To auto generate the insert statements from the temp table ( for example assuming the temp table has id , varchar columns )
select 'insert ##TempTable_CSV values ('+Cast(Id as varchar(5))+','''+SomeVarcharColumn+''') from ##TempTable_CSV
which will generate all the insert into statements
Note : Make sure to handle null values
Finally you can copy the create temp table script from step 2 + auto generated insert statements from step 4 , run it in prod temp db.
Enjoy :-)
I know there is a way to import an Excel spreadsheet into Oracle using SQL Developer. However, I am trying to find out if it is possible to import an Excel spreadsheet into an Oracle table using a SQL query statement. I have done this type of SQL query previously going from Excel to MS Access but am not trying to do the same thing for going from Excel to Oracle.
The query I have used for going from Excel to Access is as follows:
SELECT * INTO TABLENAME FROM ('Microsoft.Jet.OLEDB.4.0','Excel 12.0;IMEX=1;HDR=NO;DATABASE=EXCELPATH.xlsx', 'Select * from [EXCELSPREADSHEET$]');
There is the way but it isn't easy way.
You can check this Read excel
New excel documents are saved in open xml standard. Thats mean xlsx file is set of zipedd xml files. You can change exension to zip and look what is inside.
You can load seperated xml document into DB as xmltype and use xmlquery to extract data.
I need to export data from several tables in SQL Server 2008 using SSMS. I do not want to use the native Export Data Wizard; I want to use a query instead. This means I cannot use sqlcmd or bcp.
How can I export data out of SQL Server 2008 using a query?
I need it to be comma delimited and double quoted as a text qualifier.
Thanks so much for any guidance/help.
You can easily create CSV output from SSMS, however it does not do quoting so you may want to choose a format like Tab delimited instead in step 6:
Open a new query window.
Create your SQL query.
Right click in the query window.
Choose Query Options...
Choose Text under Results.
Change the Output format: to Comma delimited.
Change the Maximum number of characters displayed in each column to 8000 or an appropriate value.
Click OK.
Right click in the query window.
Choose Results To and Results to File.
Execute your query.
Choose a file name and location.
Click Save.
You could run xp_cmdshell to run a bcp operation:
use [master];
declare #sql nvarchar(4000)
select #sql = 'bcp "select * from sys.columns" queryout c:\file.csv -c -t, -T -S'+ ##servername
exec xp_cmdshell #sql
You'd, of course, have to figure out how to format your qualifiers (probably through a format file)
EDIT:
Your source query would need to be something along the lines of:
SELECT IntValue + '"' + CharValue + '"' FROM TABLE
Also, you may need to have this feature enabled
EXEC sp_configure 'show advanced options', 1;
RECONFIGURE;
GO
EXEC sp_configure 'xp_cmdshell', 1;
RECONFIGURE;
GO
Creating a text file using a SQL query is not possible. SQL is meant only for fetching,parsring,updating(etc) the data from the database. You need to have sytem executables/dlls to write to a file.
Is there a specific reason why you want to use a SSMS to export the results produced to a csv? Why don't you use SSIS to generate the results for a csv?
If you use SSIS to do this you create a package to export the information and then you schedule the package in a job to run when ever you want it to.
To export into an EXISTING excel file:
insert into OPENROWSET('Microsoft.Jet.OLEDB.4.0',
'Excel 8.0;Database=D:\testing.xls;',
'SELECT * FROM [SheetName$]') select * from SQLServerTable
This is dated, but I believe it is still valid.
http://www.sqlteam.com/forums/topic.asp?TOPIC_ID=49926
Cheers!
You could write a select spiced up with insert.
For instance:
select 'insert into TargetTable values(id, name) values ('''+ id +''','''+ name +''')' from SourceTable
I'm trying to convert an Excel document into a table in SQL 2005. I found the link below and am wondering if it looks like a solution. If so, what would the #excel_full_file_name syntax be and where would the path be relative to?
http://www.siccolo.com/Articles/SQLScripts/how-to-create-sql-to-convert-Excel_to_table.html
You can use the BULK INSERT T-SQL command if you just want a pure sql solution. You have to save the file as csv/text first.
BULK
INSERT YourDestinationTable
FROM 'D:\YourFile.csv'
WITH
(
FIELDTERMINATOR = ',',
ROWTERMINATOR = '\n'
)
GO
Alternatively, you can try OPENROWEST - again , a pure T-SQL solution.
SELECT * FROM OPENROWSET('Microsoft.Jet.OLEDB.4.0',
'Excel 8.0;DATABASE=D:\YourExcelFile.xls', 'Select * from YourExcelFile')
It really depends on how much control and flexibility you want, the SSIS route will have benefits over these methods.
Glancing over the code, I would expect it to be the full path name of the excel document:
For example: c:\path\to\my\excel\document.xls
I haven't installed the procedure though or run it, so I could be wrong - but that's what it appears to be at first glance.
I would suggest using an SSIS/DTS Package, to convert. It's much easier.
SSIS Excel example
** note that this example is using the wizard. you can schedule the SSIS/DTS package as a job to run, on your SQL box.
This example copies data from SQL to Excel.
But it is just a matter of swapping the OleDb providers to get it to work in the opposite direction.