MS Word Photo Caption Macro - vba

The purpose of this code is to allow the end-use to put two pictures per page. It also has the purpose of putting the last 4 numbers of the photo as the caption minus the ".extension" (ie. .jpg). How do I remove the auto-numbering of the photos and remove the ".jpg" (extension) from the code below? I figured out how to turn off the Picture label.
Sub AddPic()
Dim fd As FileDialog
Dim oTbl As Table
Dim oILS As InlineShape
Dim vrtSelectedItem As Variant
Dim dotPos As Long
Dim lenName As Long
Dim capt As String
'''''''''''''''
'Add a 1 row 2 column table to take the images
'''''''''''''''
Set oTbl = Selection.Tables.Add(Selection.Range, 4, 1)
With oTbl
.AutoFitBehavior (wdAutoFitWindow)
End With
'''''''''''''''
Set fda = Application.FileDialog(msoFileDialogFilePicker)
With fda
.Title = "Select image files and click OK"
.Filters.Add "Images", "*.gif; *.jpg; *.jpeg; *.bmp; *.tif; *.png"
.FilterIndex = 2
If .Show = -1 Then
CaptionLabels.Add Name:=" "
For Each vrtSelectedItem In .SelectedItems
dotPos = InStr(vrtSelectedItem, ".")
lenName = Len(vrtSelectedItem)
capt = Mid(vrtSelectedItem, lenName + (dotPos - 4 - lenName))
With Selection
Set oILS = .InlineShapes.AddPicture(FileName:= _
vrtSelectedItem, LinkToFile:=False, SaveWithDocument:=True, _
Range:=Selection.Range)
oILS.Range.InsertCaption Label:=" ", Title:=capt, _
Position:=wdCaptionPositionBelow, ExcludeLabel:=0
.MoveRight wdCell, 1
End With
Next vrtSelectedItem
If Len(oTbl.Rows.Last.Cells(1).Range) = 2 Then oTbl.Rows.Last.Delete
Set fd = Nothing
End If
End With
'''''''''''''''
For Each pic In ActiveDocument.InlineShapes
With pic
.LockAspectRatio = msoFalse
If .Width > .Height Then ' horizontal
.Width = InchesToPoints(5.5)
.Height = InchesToPoints(3.66)
Else ' vertical
.Width = InchesToPoints(5.5)
End If
End With
Next
'''''''''''''''
Selection.WholeStory
Selection.Font.Bold = wdToggle
Selection.Font.Bold = wdToggle
Selection.Font.Color = wdColorBlack
'''''''''''''''
End Sub

The more elegant way is to work with Range objects, such as used in the Answer to your other question. But since you appear to be more comfortable with Selection, I've used that in the code snippet below.
If neither numbering nor a caption label is wanted, it makes no sense to use the InsertCaption functionality, which specifically does those things. Instead, simply insert the text at the desired position (below the picture).
The code does this by selecting the picture, moving one character to the right (pressing the right-arrow key) then inserting the text. Note that the first character is a paragraph mark (pressing Enter), then the caption.
The "last 4 numbers of the photo" - I assume "file name" is meant - can be done by limiting the string Mid returns to four characters. (See the , 4 added to it.)
For Each vrtSelectedItem In .SelectedItems
dotPos = InStr(vrtSelectedItem, ".")
lenName = Len(vrtSelectedItem)
capt = Mid(vrtSelectedItem, lenName + (dotPos - 4 - lenName), 4)
With Selection
Set pic = .InlineShapes.AddPicture(fileName:= _
vrtSelectedItem, LinkToFile:=False, SaveWithDocument:=True, _
Range:=Selection.Range)
pic.Range.Select
.MoveRight wdCharacter
Selection.Text = vbCr & capt
.MoveRight wdCell, 1
End With
Next vrtSelectedItem

Related

Keep Picture Ratio in Word File

I add a picture via VBA in the Left Header Cell of a Word document - works fine with the following code. Now I want to keep the ratio of the Picture but want to change the size and I don't know how to do it:
Sub AutoOpen()
Dim dd1 As Document: Set dd1 = ActiveDocument
Dim rng1 As Range, seC As Section, an(2) As Long
Dim rngO As Range, rngAN As Range
Dim strToPict As String
For Each rngO In dd1.StoryRanges
ActiveDocument.ActiveWindow.ActivePane.View.SeekView = wdSeekCurrentPageHeader
If rngO.StoryType = wdEvenPagesHeaderStory Then
Set rng1 = rngO.Duplicate
For Each seC In rng1.Sections
an(0) = seC.Headers(1).Range.InlineShapes(1).Height
an(1) = seC.Headers(1).Range.InlineShapes(1).Width
Set rngAN = seC.Headers(1).Range.InlineShapes(1).Range.Duplicate
seC.Headers(1).Range.InlineShapes(1).Delete
seC.Headers(1).Range.InlineShapes.AddPicture FileName:=strToPict, _
LinkToFile:=False, SaveWithDocument:=True, Range:=rngAN
With seC.Headers(1).Range.InlineShapes(1)
.Height = 50
.LockAspectRatio = True
End With
Next
Dim i As Long
ActiveDocument.Save
'Footer changing'
For i = 1 To ActiveDocument.Sections.Count
With ActiveDocument.Sections(i)
.Footers(wdHeaderFooterPrimary).Range.Text = ActiveDocument.Name + "Text"
End With
Next
End If
Next
End Sub
EDIT: I post the whole code of the Makro.
«I add a picture via VBA in the Left Header Cell of a Word document». There is no such thing as a 'Left Header Cell' in a Word document. The only headers (and footers) Word has are Primary, First Page and Even Pages.
And, as Timothy said, you "really need to learn to use the tools at you fingertips". Moreover, having found LockAspectRatio, a simple web search - if that was really necessary - would show you how to use it.
In any event, since all it seems you're trying to do is to resize the inlineshape and repeat the primary page header, you could use something along the lines of:
Sub AutoOpen()
Application.ScreenUpdating = False
Dim Rng As Range, iShp As InlineShape, Sctn As Section, StrNm As String
With Dialogs(wdDialogInsertPicture)
.Display
StrNm = .Name
End With
With ActiveDocument
If StrNm <> "" Then
Set Rng = .Sections.First.Headers(wdHeaderFooterPrimary).Range.Tables(1).Cell(1, 1).Range
Set iShp = .InlineShapes.AddPicture(FileName:=StrNm, _
LinkToFile:=False, SaveWithDocument:=True, Range:=Rng)
With iShp
.LockAspectRatio = True
.Height = 50
End With
End If
Set Rng = .Sections.First.Footers(wdHeaderFooterPrimary).Range
.Fields.Add Range:=Rng, Type:=wdFieldEmpty, Text:="FILENAME", PreserveFormatting:=False
Rng.InsertAfter vbTab & "Text"
For Each Sctn In .Sections
Sctn.Headers(wdHeaderFooterPrimary).LinkToPrevious = True
Sctn.Footers(wdHeaderFooterPrimary).LinkToPrevious = True
Next
End With
Application.ScreenUpdating = True
End Sub
You really need to learn to use the tools at you fingertips - IntelliSense, the Object Browser, and online help.
Scrolling through the options that IntelliSense gives you, or looking up InlineShape in the Object Browser, you would find LockAspectRatio. If you weren’t sure whether that was what you needed, pressing F1 would take you to the online help.

Find the column related to comments contained in a cell of a MS Word table

I have a Word document containing a table with two columns
column 1 contains numbers
column 2 contains text
Users introduce comments on the text in column 2 (see drawing).
I can create a table putting together all the comments with this code.
How do I access the number of the other column with reference to the texts commented?
The result so far is like this:
I need the number in the first column next to the text containing the comment.
I guess there is a method similar to:
oDoc.Comments(n).Scope.Information(wdActiveEndPageNumber)
but accessing the table cell - and then I could refer to the same row and first column to grab the content of the first column?
Following is code that produces the table above. Be aware the code does not take into account that the comments are made on text belonging to table cells, Which is what I am looking for.
Sub ExtractCommentsToNewDocument()
'=========================
'Macro created 2007 by Lene Fredborg, DocTools - www.thedoctools.com
'Revised October 2013 by Lene Fredborg: Date column added to extract
'THIS MACRO IS COPYRIGHT. YOU ARE WELCOME TO USE THE MACRO BUT YOU MUST KEEP THE LINE ABOVE.
'YOU ARE NOT ALLOWED TO PUBLISH THE MACRO AS YOUR OWN, IN WHOLE OR IN PART.
'=========================
'The macro creates a new document
'and extracts all comments from the active document
'incl. metadata
'Minor adjustments are made to the styles used
'You may need to change the style settings and table layout to fit your needs
'=========================
Dim oDoc As Document
Dim oNewDoc As Document
Dim oTable As Table
Dim nCount As Long
Dim n As Long
Dim Title As String
Title = "Extract All Comments to New Document"
Set oDoc = ActiveDocument
nCount = ActiveDocument.Comments.Count
If nCount = 0 Then
MsgBox "The active document contains no comments.", vbOKOnly, Title
GoTo ExitHere
Else
'Stop if user does not click Yes
If MsgBox("Do you want to extract all comments to a new document?", _
vbYesNo + vbQuestion, Title) <> vbYes Then
GoTo ExitHere
End If
End If
Application.ScreenUpdating = False
'Create a new document for the comments, base on Normal.dot
Set oNewDoc = Documents.Add
'Set to landscape
oNewDoc.PageSetup.Orientation = wdOrientLandscape
'Insert a 4-column table for the comments
With oNewDoc
.Content = ""
Set oTable = .Tables.Add _
(range:=Selection.range, _
NumRows:=nCount + 1, _
NumColumns:=5)
End With
'Insert info in header - change date format as you wish
oNewDoc.Sections(1).Headers(wdHeaderFooterPrimary).range.Text = _
"Comments extracted from: " & oDoc.FullName & vbCr & _
"Created by: " & Application.UserName & vbCr & _
"Creation date: " & Format(Date, "MMMM d, yyyy")
'Adjust the Normal style and Header style
With oNewDoc.Styles(wdStyleNormal)
.Font.Name = "Arial"
.Font.Size = 10
.ParagraphFormat.LeftIndent = 0
.ParagraphFormat.SpaceAfter = 6
End With
With oNewDoc.Styles(wdStyleHeader)
.Font.Size = 8
.ParagraphFormat.SpaceAfter = 0
End With
'Format the table appropriately
With oTable
.range.Style = wdStyleNormal
.AllowAutoFit = False
.PreferredWidthType = wdPreferredWidthPercent
.PreferredWidth = 100
.Columns.PreferredWidthType = wdPreferredWidthPercent
.Columns(1).PreferredWidth = 5
.Columns(2).PreferredWidth = 23
.Columns(3).PreferredWidth = 42
.Columns(4).PreferredWidth = 18
.Columns(5).PreferredWidth = 12
.Rows(1).HeadingFormat = True
End With
'Insert table headings
With oTable.Rows(1)
.range.Font.Bold = True
.Cells(1).range.Text = "Page"
.Cells(2).range.Text = "Code"
.Cells(3).range.Text = "Text"
.Cells(4).range.Text = "Interview"
.Cells(5).range.Text = "Date"
End With
'Get info from each comment from oDoc and insert in table
For n = 1 To nCount
With oTable.Rows(n + 1)
'Page number
.Cells(1).range.Text = _
oDoc.Comments(n).Scope.Information(wdActiveEndPageNumber)
'The comment itself
.Cells(2).range.Text = oDoc.Comments(n).range.Text
'The text marked by the comment
.Cells(3).range.Text = oDoc.Comments(n).Scope
'The comment author
.Cells(4).range.Text = oDoc.Comments(n).Author
'The comment date in format dd-MMM-yyyy
.Cells(5).range.Text = Format(oDoc.Comments(n).Date, "dd-MMM-yyyy")
End With
Next n
Application.ScreenUpdating = True
Application.ScreenRefresh
oNewDoc.Activate
MsgBox nCount & " comments found. Finished creating comments document.", vbOKOnly, Title
ExitHere:
Set oDoc = Nothing
Set oNewDoc = Nothing
Set oTable = Nothing
End Sub
After:
.Cells(3).Range.Text = oDoc.Comments(n).Scope
Insert:
If oDoc.Comments(n).Scope.Information(wdWithInTable) = True Then
If oDoc.Comments(n).Scope.Cells(1).ColumnIndex > 1 Then
.Cells(3).Range.InsertBefore Split(oDoc.Comments(n).Scope.Rows(1).Cells(1).Range.Text, vbCr)(0) & vbTab
End If
End If

Powerpoint VBA to insert image and change size

I think this could solve problems for a lot of people doing tedious pasting of images from one directory into powerpoint then resizing them.
My problem is that I have 16 images all in one directory which need updating each month and it's very slow to do it one by one. The task is:
Open directory
Open first image
Paste image into powerpoint
Reposition image to top left
Resize image to height 550 by width 960 (fills A4 page)
Send image to back
Move to next slide
Repeat for second image
Continue until no more images in directory
Directory is (e.g.) "C:\Users\xxxxxx\Documents\Work\Procurement Project\Slides"
First image name is (e.g.) "01 Summary", second is "02 Client Contracts" etc etc
I think I need a str and a path and a table for the str to add to path to create each new path using i and i + 1 etc
I think I then need some code that's a bit like this:
Sub Picture_size_and_position()
Dim oShape As Shape
Dim oPresentation As Presentation
Dim oSlide As Slide
Dim oSelection As Selection
ActiveWindow.View.GotoSlide oSlide.SlideIndex
With ActiveWindow.Selection.ShapeRange
.LockAspectRatio = msoFalse
.Height = 550
.Width = 960
.Left = 0
.Top = 0
End With
End Sub
Then I'm sure I need a looping function to repeat this until there's nothing left in the directory using some combination of i and j...but the whole code is way beyond me, very frustratingly.
Could someone offer some tips, please? Much much appreciated!
Thank you!
Sub ImportABunch()
Dim strTemp As String
Dim strPath As String
Dim strFileSpec As String
Dim oSld As Slide
Dim oPic As Shape
' Edit these to suit:
strPath = "C:\Users\username\"
strFileSpec = "*.png"
strTemp = Dir(strPath & strFileSpec)
i = 1
Do While strTemp <> ""
Set oSld = ActivePresentation.Slides(i)
Set oPic = oSld.Shapes.AddPicture(FileName:=strPath & strTemp, _
LinkToFile:=msoFalse, _
SaveWithDocument:=msoTrue, _
Left:=0, _
Top:=0, _
Width:=960, _
Height:=550)
i = i + 1
With oPic
.LockAspectRatio = msoFalse
.ZOrder msoSendToBack
End With
' Or (with thanks to David Marcovitz) make the picture as big as possible on the slide
' without changing the proportions
' Leave the above commented out, uncomment this instead:
' With oPic
' If 3 * .width > 4 * .height Then
' .width = ActivePresentation.PageSetup.Slidewidth
' .Top = 0.5 * (ActivePresentation.PageSetup.Slideheight - .height)
' Else
' .height = ActivePresentation.PageSetup.Slideheight
' .Left = 0.5 * (ActivePresentation.PageSetup.Slidewidth - .width)
' End If
' End With
' Optionally, add the full path of the picture to the image as a tag:
'With oPic
' .Tags.Add "OriginalPath", strPath & strTemp
'End With
' Get the next file that meets the spec and go round again
strTemp = Dir
Loop
End Sub
Credit to http://www.pptfaq.com/index.html - Great little site!
Have an idea to automate it/or upon manual launch of a new Macro Enabled PowerPoint Template file. To automate macro upon file open, add customUI: onLoad="ImagesToPowerPoint". Search "CustomUI Editor" for it.
Note I have not fully tested the automation part.
Option Explicit
Sub ImagesToPowerPoint()
Const FileType As String = "*.png"
Dim sSaveFilePath As String, sSaveFileName As String, sImagesFolder As String
Dim oLayout As CustomLayout, oSlide As Slide, i As Long, sFile As String
sImagesFolder = Environ("USERPROFILE") & "\Documents\Work\Procurement Project\Slides\"
' Prepare auto save PowerPoint file name
sSaveFilePath = Environ("USERPROFILE") & "\Documents\Work\PowerPoints\"
sSaveFileName = Format(Now, "yyyy_mmdd") & "_Procurement.pptx"
With ActivePresentation
' Use the first layout for all new slides
Set oLayout = .SlideMaster.CustomLayouts(1)
' Start processing all files in the folder
sFile = Dir(sImagesFolder & FileType)
Do Until sFile = ""
' Add new slide
Set oSlide = .Slides.AddSlide(.Slides.Count, oLayout)
' Delete all the shapes from that layout
For i = oSlide.Shapes.Count To 1 Step -1
oSlide.Shapes(i).Delete
Next
' Add the image to slide
With oSlide.Shapes.AddPicture(sImagesFolder & sFile, msoFalse, msoTrue, 0, 0, oLayout.Width, oLayout.Height)
.LockAspectRatio = msoFalse
.AlternativeText = Now & " | " & sImagesFolder & sFile
End With
sFile = Dir
Loop
.SaveAs sSaveFilePath & sSaveFileName
End With
Presentations(sSaveFileName).Close
If Presentations.Count = 0 Then Application.Quit
End Sub

Send file, with images which are stored internally, to external recipients

I send a file with images to clients. When the client opens the file all the images are gone or there is an error message. This document is updated weekly with new inventory data.
All images reference column E and images are saved to a folder within the company server.
The code I have been using is:
Sub IMAGEINSERT()
Dim pictureNameColumn As String 'column where picture name is found
Dim picturePasteColumn As String 'column where picture is to be pasted
Dim pictureName As String 'picture name
Dim lastPictureRow As Long 'last row in use where picture names are
Dim pictureRow As Long 'current picture row to be processed
Dim pathForPicture As String 'path of pictures
pictureNameColumn = "E"
picturePasteColumn = "A"
pictureRow = 2 'starts from this row
'error handler
On Error GoTo Err_Handler
'find row of the last cell in use in the column where picture names are
lastPictureRow = Cells(Rows.Count, pictureNameColumn).End(xlUp).Row
'stop screen updates while macro is running
Application.ScreenUpdating = False
pathForPicture = "M:\Sales\Accessories\Hope G\_OFF PRICE\_ATS REPORTS\ATS LIST\images\"
'loop till last row
Do While (pictureRow <= lastPictureRow)
pictureName = Cells(pictureRow, "E") 'This is the picture name
'if picture name is not blank then
If (pictureName <> vbNullString) Then
'check if pic is present
If (Dir(pathForPicture & pictureName & ".jpg") <> vbNullString) Then
'This is where picture will be inserted
Cells(pictureRow, picturePasteColumn).Select
'Path to where pictures are stored
ActiveSheet.Pictures.Insert(pathForPicture & pictureName & ".jpg").Select
With Selection
.Left = Cells(pictureRow, picturePasteColumn).Left
.Top = Cells(pictureRow, picturePasteColumn).Top
.ShapeRange.LockAspectRatio = msoFalse
.ShapeRange.Height = 80#
.ShapeRange.Width = 60#
.ShapeRange.Rotation = 0#
End With
Else
'picture name was there, but no such picture
Cells(pictureRow, picturePasteColumn) = ""
End If
Else
'picture name cell was blank
End If
'increment row count
pictureRow = pictureRow + 1
Loop
Exit_Sub:
Range("A10").Select
Application.ScreenUpdating = True
Exit Sub
Err_Handler:
MsgBox "Error encountered. " & Err.Description, vbCritical, "Error"
GoTo Exit_Sub
End Sub
I'm assuming that the clients you're sending the file to are external clients.
The Pictures.Insert method only creates a link to the picture, so external clients which don't have access to your company server won't be able to see the pictures.
You need to instead use the Shapes.AddPicture method, which can embed the picture in the file.
Activesheet.Shapes.AddPicture Filename:=pathForPicture & pictureName & ".jpg", _
LinkToFile:=msoFalse, SaveWithDocument:=msoTrue, _
Left:=Selection.Left, Top:=Selection.Top, Width:=-1, Height:=-1
Note that the Width and Height parameters are mandatory, but you can set them to -1, which then maintains the height and width of the original image!

Picture doesn't get inserted into the Excel file (but only as a reference)

After image inserted in Excel file error
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points to the correct file and location
is coming when I have share to other and as per mentioned code use in macro. Please I request to you any one help. (I'm using Windows 10 and Excel 10)
Sub Macro1()
'
' Macro1 Macro
'
' Keyboard Shortcut: Ctrl+p
'
Dim pictureNameColumn As String 'column where picture name is found
Dim picturePasteColumn As String 'column where picture is to be pasted
Dim pictureName As String 'picture name
Dim lastPictureRow As Long 'last row in use where picture names are
Dim pictureRow As Long 'current picture row to be processed
Dim pathForPicture As String 'path of pictures
pictureNameColumn = "A"
picturePasteColumn = "E"
pictureRow = 5 'starts from this row
'error handler
On Error GoTo Err_Handler
'find row of the last cell in use in the column where picture names are
lastPictureRow = Cells(Rows.Count, pictureNameColumn).End(xlUp).Row
'stop screen updates while macro is running
Application.ScreenUpdating = False
pathForPicture = "C:\Users\Nimit\Desktop\Dimensional\Insert Image\"
'loop till last row
Do While (pictureRow <= lastPictureRow)
pictureName = Cells(pictureRow, "A") 'This is the picture name
'if picture name is not blank then
If (pictureName <> vbNullString) Then
'check if pic is present
'Start If block with .JPG
If (Dir(pathForPicture & pictureName & ".jpg") <> vbNullString) Then
Cells(pictureRow, picturePasteColumn).Select 'This is where picture will be inserted
ActiveSheet.Pictures.Insert(pathForPicture & pictureName & ".jpg").Select 'Path to where pictures are stored
With Selection
.Left = Cells(pictureRow, picturePasteColumn).Left
.Top = Cells(pictureRow, picturePasteColumn).Top
.ShapeRange.LockAspectRatio = msoFalse
.ShapeRange.Height = 45#
.ShapeRange.Width = 55#
.ShapeRange.Rotation = 0#
End With
'End If block with .JPG
'Start ElseIf block with .PNG
ElseIf (Dir(pathForPicture & pictureName & ".png") <> vbNullString) Then
Cells(pictureRow, picturePasteColumn).Select 'This is where picture will be inserted
ActiveSheet.Pictures.Insert(pathForPicture & pictureName & ".png").Select 'Path to where pictures are stored
With Selection
.Left = Cells(pictureRow, picturePasteColumn).Left
.Top = Cells(pictureRow, picturePasteColumn).Top
.ShapeRange.LockAspectRatio = msoFalse
.ShapeRange.Height = 45#
.ShapeRange.Width = 50#
.ShapeRange.Rotation = 0#
End With
'End ElseIf block with .PNG
'Start ElseIf block with .BMP
ElseIf (Dir(pathForPicture & pictureName & ".bmp") <> vbNullString) Then
Cells(pictureRow, picturePasteColumn).Select 'This is where picture will be inserted
ActiveSheet.Pictures.Insert(pathForPicture & pictureName & ".bmp").Select 'Path to where pictures are stored
With Selection
.Left = Cells(pictureRow, picturePasteColumn).Left
.Top = Cells(pictureRow, picturePasteColumn).Top
.ShapeRange.LockAspectRatio = msoFalse
.ShapeRange.Height = 45#
.ShapeRange.Width = 50#
.ShapeRange.Rotation = 0#
End With
'End ElseIf block with .BMP
Else
'picture name was there, but no such picture
Cells(pictureRow, picturePasteColumn) = "No Picture Found"
End If
Else
'picture name cell was blank
End If
'increment row count
pictureRow = pictureRow + 1
Loop
Exit_Sub:
Range("A10").Select
Application.ScreenUpdating = True
Exit Sub
Err_Handler:
MsgBox "Error encountered. " & Err.Description, vbCritical, "Error"
GoTo Exit_Sub
End Sub
ActiveSheet.Pictures.Insert always inserts a picture as a reference to a file. If the picture file is missing on other computers (when you share the Excel file) it can't be displayed.
To insert a picture permanently into an Excel file try the following:
ActiveSheet.Shapes.AddPicture Filename:="C:\Temp\barcode.png", LinkToFile:=msoFalse, SaveWithDocument:=msoCTrue, Left:=Selection.Left, Top:=Selection.Top, Width:=-1, Height:=-1
See here for the reference to the Shapes.AddPicture method.