I am trying to write a small macro program for outlook.
The Program Should automatically save the text of incoming emails as a text file.
I found large pieces of code and tried to make this work but it still won't work.
Option Explicit
Public Enum olSaveAsTypeEnum
olSaveAsTxt = 0
olSaveAsRTF = 1
olSaveAsMsg = 3
End Enum
Private WithEvents Items As Outlook.Items
Private Const MAIL_PATH As String = "C:\mails\"
'Private Const MAIL_PATH As String = "C:\Users\dirk\AppData\Local\Microsoft\Outlook\"
Private Sub Application_Startup()
Dim Ns As Outlook.NameSpace
Set Ns = Application.GetNamespace("MAPI")
Set Items = Ns.GetDefaultFolder(olFolderInbox).Items
End Sub
Private Sub ItemsItemAdd(ByVal Item As Object)
If TypeOf Item Is Outlook.MailItem Then
SaveMailAsFile Item, olSaveAsTxt, MAIL_PATH
End If
End Sub
Private Sub SaveMailAsFile(oMail As Outlook.MailItem, eType As olSaveAsTypeEnum, sPath As String)
Dim dtDate As Date
Dim sName As String
Dim sFile As String
Dim sExt As String
Select Case eType
Case olSaveAsTxt = sExt = ".txt"
Case olSaveAsMsg = sExt = ".msg"
Case olSaveAsRTF = sExt = ".rtf"
Case Else: Exit Sub
End Select
sName = oMail.Subject
RecplaceCharsForFileName sName, "_"
dtDate = oMail.RecievedTime
sName = Format(dtDate, "yyyymmdd", vbUseSystemDayOfWeek, vbUseSystem) & Format(dtDate, "-hhnnss", vbUseSystemDayOfWeek, vbUseSystem) & "-" & sName & sExt
oMail.SaveAs sPath & sName, eType
End Sub
Private Sub RecplaceCharsForFileName(sName As String, sChr As String)
sName = Replace(sName, "/", sChr)
sName = Replace(sName, "\", sChr)
sName = Replace(sName, ";", sChr)
sName = Replace(sName, "?", sChr)
sName = Replace(sName, "<", sChr)
sName = Replace(sName, ">", sChr)
sName = Replace(sName, "|", sChr)
sName = Replace(sName, "Chr(34)", sChr)
End Sub
I wrote this code not in a separate module but in the already existing ThisOutlookSession module.
Could anyone tell me what am I doing wrong?
Also, about ItemAdd event (not sure you are using it properly): https://msdn.microsoft.com/en-us/library/office/bb220152(v=office.12).aspx – dnLL
Private Sub Items_ItemAdd(ByVal Item As Object)
If TypeOf Item Is Outlook.MailItem Then
SaveMailAsFile Item, olSaveAsTxt, MAIL_PATH
End If
End Sub
Related
How to automatically download attachment that is an outlook item?
I tried downloading using this vba script but it does not work for outlook item. It works for .txt or any other type of attachment.
Public Sub Savisk(MItem As Outlook.MailItem)
Dim oAttachment As Outlook.Attachment
Dim sSaveFolder As String
sSaveFolder = "D:\userdata\sanakkay\Desktop\"
For Each oAttachment In MItem.Attachments
oAttachment.SaveAsFile sSaveFolder & oAttachment.DisplayName
Next
End Sub
Outlook items may be named / have subjects with characters that are illegal in file names.
For example the colon character in
Task Name:KM_CEM_GY
There are at least two standard methods to address this.
Outlook 2010 VBA How to save message including attachment
Private Sub ReplaceCharsForFileName(sName As String, sChr As String)
sName = Replace(sName, "'", sChr)
sName = Replace(sName, "*", sChr)
sName = Replace(sName, "/", sChr)
sName = Replace(sName, "\", sChr)
sName = Replace(sName, ":", sChr)
sName = Replace(sName, "?", sChr)
sName = Replace(sName, Chr(34), sChr)
sName = Replace(sName, "<", sChr)
sName = Replace(sName, ">", sChr)
sName = Replace(sName, "|", sChr)
End Sub
VBA dialog boxes automatically answer solution
Function StripIllegalChar(StrInput)
Dim RegX As Object
Set RegX = CreateObject("vbscript.regexp")
RegX.Pattern = "[\" & Chr(34) & "\!\#\#\$\%\^\&\*\(\)\=\+\|\[\]\{\}\`\'\;\:\<\>\?\/\,]"
RegX.IgnoreCase = True
RegX.Global = True
StripIllegalChar = RegX.Replace(StrInput, "")
ExitFunction:
Set RegX = Nothing
End Function
If you want to download attachment from Outlook, try this.
Private Sub GetAttachments()
Dim ns As Namespace
Dim Inbox As Outlook.MAPIFolder
Dim Item As Object
Dim Atmt As Outlook.Attachment
Dim FileName As String
Set ns = GetNamespace("MAPI")
Set Inbox = ns.Folders("MailboxName").Folders("Inbox")
If Inbox.Items.Count = 0 Then
MsgBox "There are no messages in the Inbox.", vbInformation, _
"Nothing Found"
Exit Sub
End If
For Each Item In Inbox.Items
For Each Atmt In Item.Attachments
If Atmt.Type = 1 And InStr(Atmt, "xlsx") > 0 Then
FileName = "C:\attachments\" & Atmt.FileName
Atmt.SaveAsFile FileName
End If
Next Atmt
Next Item
End Sub
Set a reference to MS Outlook and remember, the "MailboxName" is your email address.
I have the below code to "automatically" download Outlook emails to a specific local directory.
I would like to be more specific in regards to the file name for the saved mail.
I need to search the email subject and or body to find a string of text in the format AANNNNNNA, where A is a letter and N is a number. If found use that in place of the subject body in the resultant file name, if none is present use the subject of the email.
I can't figure out how to search for the format above.
Option Explicit
Public Sub SaveMessageAsMsg()
Dim oMail As Outlook.MailItem
Dim objItem As Object
Dim sPath As String
Dim dtDate As Date
Dim sName As String
For Each objItem In ActiveExplorer.Selection
If objItem.MessageClass = "IPM.Note" Then
Set oMail = objItem
sName = oMail.Subject
ReplaceCharsForFileName sName, "-"
dtDate = oMail.ReceivedTime
sName = Format(dtDate, "yyyymmdd", vbUseSystemDayOfWeek, _
vbUseSystem) & Format(dtDate, "-hhnnss", _
vbUseSystemDayOfWeek, vbUseSystem) & "-" & sName & ".msg"
sPath = "C:\Users\XXXXXX\Desktop\Test\"
Debug.Print sPath & sName
oMail.SaveAs sPath & sName, olMSG
End If
Next
End Sub
Private Sub ReplaceCharsForFileName(sName As String, sChr As String)
sName = Replace(sName, "'", sChr)
sName = Replace(sName, "*", sChr)
sName = Replace(sName, "/", sChr)
sName = Replace(sName, "\", sChr)
sName = Replace(sName, ":", sChr)
sName = Replace(sName, "?", sChr)
sName = Replace(sName, Chr(34), sChr)
sName = Replace(sName, "<", sChr)
sName = Replace(sName, ">", sChr)
sName = Replace(sName, "|", sChr)
End Sub
Here's one way of doing it by simply parsing the string:
Public Function FindCode(sCode As String) As String
Dim sCheck As String
Dim nIndex As Integer
For nIndex = 1 To Len(sCode) - 8
sCheck = Mid$(sCode, nIndex, 9)
If IsNumeric(Mid$(sCheck, 3, 6)) And _
Not IsNumeric(Mid$(sCheck, 1, 2)) And _
Not IsNumeric(Mid$(sCheck, 9, 1)) Then
FindCode = sCheck
Exit Function
End If
Next
FindCode = "[not found]"
End Function
Regex might be an option for you (https://learn.microsoft.com/en-us/dotnet/standard/base-types/regular-expression-language-quick-reference) but given the simplicity of the search pattern then the Like operator seems an obvious choice (https://msdn.microsoft.com/VBA/Language-Reference-VBA/articles/like-operator).
The only drawback with Like is that it doesn't return the location of the match in your search string (it just returns True or False), so you'd need to iterate your search string in batches of 9 characters to find the match and then return it.
Public Sub RunMe()
Dim str As String
Dim nme As String
str = "To whom it may concern, find this: AB123456C. Happy coding, Ambie"
nme = FindName(str)
If nme <> "" Then MsgBox nme
End Sub
Private Function FindName(searchText As String) As String
Const PTRN As String = "[A-Za-z][A-Za-z]######[A-Za-z]"
Dim txt As String
Dim i As Long
If Len(searchText) >= 9 Then
For i = 1 To Len(searchText) - 9 + 1
txt = Mid(searchText, i, 9)
If txt Like PTRN Then
FindName = txt
Exit Function
End If
Next
End If
End Function
I am trying to get the below script working. I pasted into ThisOutlookSession and have created the appropriate path required (c:\mails). I have opened and closed outlook as well.
I have it pasted exactly as below, what am I missing? Is it supposed to show up when I call it using Alt+F8?
Thank you,
Private WithEvents Items As Outlook.Items
Private Sub Application_Startup()
Dim Ns As Outlook.NameSpace
Set Ns = Application.GetNamespace("MAPI")
Set Items = Ns.GetDefaultFolder(olFolderInbox).Items
End Sub
Private Sub Items_ItemAdd(ByVal Item As Object)
If TypeOf Item Is Outlook.MailItem Then
SaveMailAsFile Item
End If
End Sub
Private Sub SaveMailAsFile(oMail As Outlook.MailItem)
Dim dtDate As Date
Dim sName As String
Dim sFile As String
Dim sExt As String
sPath = "c:\mails"
sExt = ".msg"
sName = oMail.Subject
ReplaceCharsForFileName sName, "_"
dtDate = oMail.ReceivedTime
sName = Format(dtDate, "yyyymmdd", vbUseSystemDayOfWeek, _
vbUseSystem) & Format(dtDate, "-hhnnss", _
vbUseSystemDayOfWeek, vbUseSystem) & "-" & sName & sExt
oMail.SaveAs sPath & sName, olSaveAsMsg
End Sub
Private Sub ReplaceCharsForFileName(sName As String, _
sChr As String _
)
sName = Replace(sName, "/", sChr)
sName = Replace(sName, "", sChr)
sName = Replace(sName, ":", sChr)
sName = Replace(sName, "?", sChr)
sName = Replace(sName, Chr(34), sChr)
sName = Replace(sName, "<", sChr)
sName = Replace(sName, ">", sChr)
sName = Replace(sName, "|", sChr)
End Sub
The code is not designed to be run manually- it's supposed to run automatically when you receive an email- It will not show up on under macro names ALT F8
There is nothing wrong using private sub if all the code are under the same module-
Now fix your folder Path- sPath = "c:\mails\" you are missing \
Code with one or more parameters, anything with something similar to (ByVal Item As Object), needs input.
There are various possibilities to test your code.
Sub Items_ItemAdd_Test
' with an open item
' a mailitem if you want to get to SaveMailAsFile
Items_ItemAdd ActiveInspector.CurrentItem
' or with anything selected
' a mailitem if you want to get to SaveMailAsFile
'Items_ItemAdd ActiveExplorer.Selection(1)
End Sub
Sub SaveMailAsFile_Test
' with an open MailItem
SaveMailAsFile ActiveInspector.CurrentItem
' or with a MailItem selected
'Items_ItemAdd ActiveExplorer.Selection(1)
End Sub
You may find a use for manually or programmatically moving or copying an item into the folder.
I need to copy a whole lot of e-mails to a folder, but instead of saving them using the subject line I want the file name of the saved e-mail to be that of the attachment in the e-mail.
All I currently have is the code to save the e-mail using the subject line:
Sub Sample()
Dim selectedEmail As MailItem
Dim emailsub As String
Set selectedEmail = ActiveExplorer.Selection.Item(1)
attach = GetValidName(selectedEmail.subject)
'Debug.Print emailsub
With selectedEmail
.SaveAs "C:\direcotry\folder\" & attach & ".msg", OlSaveAsType.olMSG
End With
End Sub
Function GetValidName(sSub As String) As String
'~~> File Name cannot have these \ / : * ? " < > |
Dim sTemp As String
sTemp = sSub
sTemp = Replace(sTemp, "\", "")
sTemp = Replace(sTemp, "/", "")
sTemp = Replace(sTemp, ":", "")
sTemp = Replace(sTemp, "*", "")
sTemp = Replace(sTemp, """", "")
sTemp = Replace(sTemp, "<", "")
sTemp = Replace(sTemp, ">", "")
sTemp = Replace(sTemp, "|", "")
GetValidName = sTemp
End Function
How can I determine the name of an attachment in the e-mail?
Work with DisplayName Property
Option Explicit
Public Sub SaveAsAttchmentName()
'// Declare variables-
Dim olMail As Outlook.MailItem
Dim olItem As Object
Dim sPath As String
Dim sName As String
Dim olAtt As Outlook.Attachment
For Each olItem In ActiveExplorer.Selection
If olItem.MessageClass = "IPM.Note" Then
Set olMail = olItem
For Each olAtt In olMail.Attachments
'// SaveAs Attachment Name-
sName = olAtt.DisplayName
'// Call Function-
ReplaceCharsForFileName sName, "-"
sName = sName & ".msg"
'// SaveAs Path-
sPath = "C:\temp\"
olMail.SaveAs sPath & sName, olMsg
Next
End If
Next
End Sub
Private Sub ReplaceCharsForFileName(sName As String, _
sChr As String _
)
sName = Replace(sName, "'", sChr)
sName = Replace(sName, "*", sChr)
sName = Replace(sName, "/", sChr)
sName = Replace(sName, "\", sChr)
sName = Replace(sName, ":", sChr)
sName = Replace(sName, "?", sChr)
sName = Replace(sName, Chr(34), sChr)
sName = Replace(sName, "<", sChr)
sName = Replace(sName, ">", sChr)
sName = Replace(sName, "|", sChr)
End Sub
Best place to start is - Getting Started with VBA in Outlook 2010
Code Tested on Outlook 2010
I am trying to transfer emails en masse from Outlook 2007 to my C:/ drive. The the idea is to save emails based on their subject and the date as an easy to read identifier.
There is a runtime error when there are two emails with the same subject and date stamp, a naming collision if you will.
Can I add a unique sequential number or a fraction of a second to the file name?
In .NET, I would just add ss^ff or something, but I do not know how to do this with visual basic for applications.
*
Public Sub SaveAllMailsAsFile1()
Dim obj As Object
Dim oItems As Outlook.Items
Dim i As Long
Set oItems = Application.Session.GetDefaultFolder(olFolderInbox).Folders("Acton").Items
For i = oItems.Count To 1 Step -1
Set obj = oItems(i)
If TypeOf obj Is Outlook.MailItem Then
SaveMailAsFile obj, "C:\Users\gasparm\Desktop\MB Emails\Acton\"
End If
Next
End Sub
Private Sub SaveMailAsFile(oMail As Outlook.MailItem, _
sPath As String _
)
Dim dtDate As Date
Dim sName As String
Dim sFile As String
Dim sExt As String
sExt = ".msg"
' Remove invalid file name characters
sName = oMail.Subject
ReplaceCharsForFileName sName, "_"
' Build file name from subject and received date
dtDate = oMail.ReceivedTime
sName = Format(dtDate, "yyyy-mmm-dd HH.mm.ss ", vbMonday, vbFirstJan1) _
& " - " & sName & sExt
oMail.SaveAs sPath & sName, olMSG
End Sub
Private Sub ReplaceCharsForFileName(sName As String, _
sChr As String _
)
sName = Replace(sName, "/", sChr)
sName = Replace(sName, "\", sChr)
sName = Replace(sName, ":", sChr)
sName = Replace(sName, "?", sChr)
sName = Replace(sName, Chr(34), sChr)
sName = Replace(sName, "", sChr)
sName = Replace(sName, "", sChr)
sName = Replace(sName, "|", sChr)
End Sub
*
Probably not the prettiest, but try something like this.
Dim ver as long
Dim sValidSubjectName As String
' Remove invalid file name characters
sValidSubjectName = oMail.Subject
ReplaceCharsForFileName sValidSubjectName, "_"
ver = 0
' Build file name from subject and received date
dtDate = oMail.ReceivedTime
uniqueName:
sName = Format(dtDate, "yyyy-mmm-dd HH.mm.ss ", vbMonday, vbFirstJan1) _
& " - " & sValidSubjectName & ver & sExt
If Dir(sPath & sName) = "" Then
oMail.SaveAs sPath & sName, olMSG
Else
ver = ver + 1
Goto uniqueName
End If