So I have two columns on named program and one with cost values. The three programs are ABC, A, B, and C. I want to sum the costs of all programs that contain A. All that contain B. And all that contain C. ABC clearly is included in all the sums. The problem is that to get just these programs the spreadsheet has a filter on it which messes sumif up. Can someone help? Here is an example of what I mean:
program cost
A 5.00
B 4.00
ABC 9.00
A 2.00
so I would want in three separate cells "sum with A"=16.00, "sum with B"=13.00, "sum with C"=9.00.
Item | Total
A | 16
B | 13
C | 9
Assuming your above range is in A1:B5, my first formula is the following Array formula:
{=SUM(IF(ISERROR(FIND(B6,$A$1:$A$5)),0,$B$1:$B$5))}
You create an Array formula by entering the formula and holding down the Ctrl+Shift keys while you hit Enter. In my solution, I've created an area where I calculate by totals and have a column (called Item in this case) which indicates the letter I see in the original A column.
If you were trying to enter this using VBA, you would use the FormulaArray property:
Selection.FormulaArray ="SUM(IF(ISERROR(FIND(B6,$A$1:$A$5)),0,$B$1:$B$5))"
Update
Restricting the calculation to only visible cells is a bit more complicated. Suppose we have your original data in cells A1:B5. Let's also suppose our test values start in cell C7 (diagonal to the source data). Our totals formula would look like:
=SUMPRODUCT(SUBTOTAL(3,OFFSET($B$1:$B$5,ROW($B$1:$B$5)-ROW($B$1),0,1)), --NOT(ISERROR(FIND(C7,$A$1:$A$5))), $B$1:$B$5)
The following portion returns a range over the cells
OFFSET($B$1:$B$5,ROW($B$1:$B$5)-ROW($B$1),0,1)
This portion returns 1 for each visible cell and 0 for invisible cell
SUBTOTAL(3,OFFSET($B$1:$B$5,ROW($B$1:$B$5)-ROW($B$1),0,1))
This portion is our criteria. NOT(ISERROR(... will return TRUE or FALSE. The double negative sign -- converts that value into a negative integer and then removes that negation.
--NOT(ISERROR(FIND(C7,$A$1:$A$5)))
Lastly, the SUMPRODUCT function multiplies the matching arrays to each other and executes the sum. The first two arrays return a series of 0's or 1's. If the row is both visible and matches our criteria, then we get 1*1 multipled by the given value in the cell. If the given cell is not visible or does not match the criteria, one of the two return a zero and it zeroes out the entire item.
Related
I have values 1,2,3 and 2,3,4 in columes A and B respectively. I want column C to be 1+2, 2+3, 3+4. I have named the first 3 cells of column A as RANGE_A and the first 3 cells of column B as RANGE_B
I have tried sum(RANGE_A, RANGE_B), but that gives me the actual total of 15 in every cell of the output range.
I don't want to do this in VBA, and it would be cleaner if I can use the ranges like I have tried, but if all else fails i'll be just using A1+B1,A2+B2 etc..
***** EDIT ********************************
Where you want to sum two named ranges ={sum(RANGE_A, RANGE_B)} produces a scalar value, reflected in every cell of the output array, equal to the sum of both columns.
My solution is in fact, incredibly simple (thanks to QHarr, who got this right even when my original question was wrongly written!)
={RANGE_A + RANGE_B} produces an output array where each value is the sum of each pair of cells in each range. That's all i was looking for!
Cheers
J
You want to select C1:C3 and enter the following in the formula bar:
=RANGE_A*RANGE_B
then press Ctrl + Shift + Enter to enter as an array formula.
For addition you can use:
=RANGE_A+RANGE_B
Hi, I am totally new to Excel VBA. Firstly, I want to copy the data when the condition is met(copy data with reference to 144)
Secondly, compare the cells, if it is IT Operations(Table1) to IT Operations(Table2) then copy the price(money) to column F. If the variable is no there then leave blank.
This can be done with formulas. Here is one way of thinking about filling column F, with the prices for the matching items in column E, by matching the number given in the last row in E (144 Total); which i shall assume is E10 in this case.
Total formula in F1 which you then drag down is:
=IFERROR(IFERROR(VLOOKUP(E1,INDIRECT(CELL("address",OFFSET($H$1,MATCH(1*LEFT($E$10,FIND(" ",TRIM($E$10),1)-1),$G:$G,0)-1,,1,1))&":"&CELL("address",OFFSET($I$1,MATCH($E$10,$G:$G,0)-1,,1,1))),2,FALSE),VLOOKUP(E1,G:I,3,FALSE)),"")
In steps:
Extract the number of interest e.g. 144, and get rid of any trailing/leading whitespace using:
LEFT($E$10,FIND(" ",TRIM($E$10),1)-1)
Find which row this value is in as this will be the first row of the lookup range for this number. *1 converts text to a number.
MATCH(1*LEFT($E$10,FIND(" ",TRIM($E$10),1)-1),$G:$G,0)
This gives row 9.
We can use something simpler to find the last row of the range, which holds 144 Total
MATCH($E$10,$G:$G,0)
This gives row 15. So we know the data lies between rows 9 and 15 for 144.
We can turn this into a range to use in a VLOOKUP with INDIRECT and OFFSET.
=CELL("address",OFFSET($G$1,MATCH(1*LEFT($E$10,FIND(" ",TRIM($E$10),1)-1),$G:$G,0)-1,,1,1))&":"&CELL("address",OFFSET($H$1,MATCH($E$10,$G:$G,0)-1,,1,1))
This gives us $G$9:$H$15. Note adjustments of -1, to put OFFSET back in the right row, and that the OFFSET start cells are in different columns to provide the columns required for the VLOOKUP.
So we can now lookup column E values e.g. Enhancement, in our newly defined range which is accessed via INDIRECT:
=VLOOKUP(E1,INDIRECT(CELL("address",OFFSET($H$1,MATCH(1*LEFT($E$10,FIND(" ",TRIM($E$10),1)-1),$G:$G,0)-1,,1,1))&":"&CELL("address",OFFSET($I$1,MATCH($E$10,$G:$G,0)-1,,1,1))),2,FALSE)
This is saying VLOOKUP(E1,$G$9:$H$15,2,FALSE) i.e. get the price column from the range for the item specified in E1.
If this is not found i.e. returns #N/A, we can use this to first check if this is because of the merged cell that holds the 144 Total; where the value is actually in column G not H, and use an IFERROR to say, if not found in $G$9:$H$15 then try for a match using columns G:I and return column 3.
Which with pseudo formula, using priorLookup as placeholder, for the formula described in the steps above, looks like:
IFERROR(priorLookup, VLOOKUP(E1,G:I,3,FALSE))
If this still returns #N/A, we know the value is not present and we should return "". This we can handle this with another IFERROR:
IFERROR(IFERROR(priorLookup, VLOOKUP(E1,G:I,3,FALSE)),"")
So giving us the entire formula stated at the start.
Here it is used in the sheet:
Example file So I have two sheets that each have lists of part numbers, plant where they come from and two columns on costs. What I need to do is scan them and if Sheet A and Sheet B both have a row with matching part numbers and the plant they come from, then A's two cost values are updated to match B's costs.
The next step is then to highlight all cells in Sheet A that are not on Sheet B and highlight all cells in Sheet B that were copied to Sheet A. I think this last part can be done at the same time the cell is being copied I'm just not sure how to do any of this.
This is a formula method.
Because you will not be changing all the values and I assume you want to keep those that do not have a match, then in an empty column next to the figures on sheet 1 put the following formula:
=IFERROR(INDEX(Sheet2!F$3:F$7,MATCH(1,INDEX((Sheet2!$D$3:$D$7=$A3)*(Sheet2!$B$3:$B$7=$C3),),0)),G3)
Then copy over one column and down the the end of the data.
The INDEX((Sheet2!$D$3:$D$7=$A3)*(Sheet2!$B$3:$B$7=$C3),) will create an array of 0 and 1's the same size as the data reference on sheet 2. In this instance it will create a 1 dimensional array that is 5 objects.
The position of these objects of 0 and 1 are relative to the rows. So for the first formula the return array will be {0,1,0,0,0} because only the second row of the data matches both the plant and the part number.
The MATCH(1,INDEX(...),0) then finds the first object in that array that is 1 and returns the relative position, in this case 2 as it is the second in the array.
The Outer INDEX(Sheet2!F$3:F$7,...) then returns the value in the range Sheet2!F$3:F$7 whose relative position is equal to the 2 passed from the MATCH(). So Sheet2!F4.
If no MATCH is found then the whole thing will throw a #N/A error so we capture that error with IFERROR(...,G3) and tell the formula to return the value in column G instead.
This will give you all the proper values:
Then you can copy and paste just the values back to the original spots and hide the columns with the formulas:
Sheet2 for reference:
If you want vba to do the last part of copy and past and hiding then use the macro recorder and then clean up the code.
I am new to asking questions here so I hope I get this correct. I am helping my dad with a spreadsheet and I'm having issues with figuring out how to do one formula. Dont know if it can be done with a formula or if it has to be done with macros.
This is a scoring sheet with multiple matches. For each match there is a total score and the cell next to the score is an X count (number of bulleyes). In the same row (column K) I calculate the top 6 total scores and average them:
=AVERAGE(LARGE((N15,Q15,T15,W15,Z15,AC15,AF15,AI15,AL15,AO15,AR15,AU15,AX15,BA15,BD15,BG15,BJ15),{1,2,3,4,5,6}))
Now I need to take the AVG of the X counts that are next to the total scores that are used in the formula above and put solution in column L.
For example, if the cells that are used for AVG score in that row are:
N15,Q15,T15,W15,Z15,AC15
then the cells that would need to be used for the X count AVG would be:
O15,R15,U15,X15,AA15,AD15
This result would be put into L15
Please help. If any clarification is needed just let me know.
Screen Shot:
Please try the following formula:
=SUMPRODUCT(O15:BM15,
--(MOD(COLUMN(N15:BL15)-COLUMN($N15),3)=0),
--(N15:BL15+O15:BM15/10^3+COLUMN(N15:BL15)/10^6>=
LARGE(N15:BL15+O15:BM15/10^3+COLUMN(N15:BL15)/10^6,6))
)/6
How does it work?
SUMPRODUCT has 3 parameters - first is the array to sum, next 2 parameters return an array of 0 and 1 to choose only interesting elements of the first array.
MOD(COLUMN(N15:BL15)-COLUMN($N15),3)=0)
This part is included to avoid listing every single cell. If the score is in every third column of the input range, we can calculate column number relative to first column, and function MOD(column,3) returns: {1,0,0,1,0,0...}. So only every third column of input array will be included in sum.
(N15:BL15+O15:BM15/10^3+COLUMN(N15:BL15)/10^6>=
LARGE(N15:BL15+O15:BM15/10^3+COLUMN(N15:BL15)/10^6,6)
This part is to decide which 6 of the scores should be included in the final sum. The trickiest part is to decide what to do with ties. My approach is to take:
if two scores are the same, take the one with higher number of bulleyes
if it is still tied, take the one from first columns
This means that instead of N15 value we calculate:
N15+O15/10^3+COLUMN(N15)/10^6
With your sample data it evaluates to: 566.017014. First three decimal places is the number of bulleyes, next 3 is column number.
You can use the same formula to calculate average of top 6 scores by changing the first parameter:
=SUMPRODUCT(N15:BL15,
--(MOD(COLUMN(N15:BL15)-COLUMN($N15),3)=0),
--(N15:BL15+O15:BM15/10^3+COLUMN(N15:BL15)/10^6>=
LARGE(N15:BL15+O15:BM15/10^3+COLUMN(N15:BL15)/10^6,6))
)/6
You can try this not so elegant solution:
=SUMPRODUCT(INDEX(N15:BK15,MATCH(LARGE((N15,Q15,T15,W15,Z15,AC15,AF15,AI15,AL15,AO15,AR15,AU15,AX15,BA15,BD15,BG15,BJ15),{1,2,3,4,5,6}),N15:BK15,0)+1))/6
Entered as array formula by Ctr+Shift+Enter in Cell L15:M15 (2 cells) which should look like this:
{=SUMPRODUCT(INDEX(N15:BK15,MATCH(LARGE((N15,Q15,T15,W15,Z15,AC15,AF15,AI15,AL15,AO15,AR15,AU15,AX15,BA15,BD15,BG15,BJ15),{1,2,3,4,5,6}),N15:BK15,0)+1))/6}
with added braces.
The number 6 is the equates to the number of top scores you want returned.
Now, why 2 cells (L15:M15). I cannot make SUMPRODUCT evaluate the resulting array from the INDEX so we have to enter it at 2 cells. I don't think that would be a problem since in your screen shot, Column M is not used.
Note: If the range evaluated have less than 6 items, it will error out. Also good point by user3964075. It may or may not be able to deal with ties.
I am strugling how to make this happen. I have a worksheet where the data is going to be read in. The size of the data will vary from time to time. I have programmed a generated summation column after the data is read in. I want each cell to sum all values in the row, with the index value in the first row equal to the value in the first row in the summation column. The picture might give you a less abstract visualization of the case. I included the manual formulas for row 3 in row 12 as text. I want to do this in VBA. There might be up to 50 sets ([2010,2011,avvik] or [2010,avvik] or [2011,avvik]). There are two variables with a saved number (column number) for both the start and the end of the data area.
In other words; The money column under "SUM 2010" (which in my program actually is only 2010) should sum every cell in the given row, which has the value 2010 in row 1 in the same column. The same goes for 2011.
(You might want to save/open the picture for details)
You can do this with the formula SUMIF. For Q3, you would write:
=SUMIF(A1:P1, "2010", A3:P:3)
In layman's terms, you are saying, look at all the cells in the range A1 - P1 and for each one, if the value happens to be "2010", I want you to add the value in the range A3 - P3 to the sum.
BTW, you can also use this formula in cell Q11 to get the totals instead of the current formula you have. The fact that the year dates and numbers are in the same column make this really easy.